HEVAS6-13-T-0011_P00001_Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make minor formatting changes to the CLINs, clauses, technincal exhibits and the Performance Work Statement (PWS). This amendment does not change the specifics concerning this requirement or the instructions to offerors.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jul-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HEVAS6-13-T-0011

X 9B. DATED (SEE ITEM 11)

28-Jun-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jul-2013

CODE

DDESS AREA SERVICE CENTER

ATTN: PROCUREMENT DIVISION

700 WESTPARK DRIVE

PEACHTREE CITY GA 30269-1498

HEVAS6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HEVAS6-13-T-0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from Board Certified Behavior Analyst (BCBA) services, to be performed within one of the schools in, or at a student residence in the vicinity of, the West Point installation.IMPORTANT: Please see Technical Exhibit 1 and fill in the session/ hourly rates for each performance period on the chart. If there are any yearly escalations to the hourly rate, they must be reflected on the chart in Technical Exhibit 1.Services shall be conducted according to the attached Performance Work Statement (PWS). For specific tasks, see section 7 within the PWS. to Board Certified Behavior Analyst (BCBA) services, to be performed within one of the schools in, or at a student residence in the vicinity of, the West Point installation.IMPORTANT:

Please see Technical Exhibit 1 and fill in the session/ hourly rates for each performance period on the chart. If there are any yearly escalations to the hourly rate, they must be reflected on the chart in Technical Exhibit 1.Services shall be conducted according to the attached Performance Work Statement (PWS). For specific tasks, see section 8 within the PWS..

The following have been added by full text:

TECHNICAL EXHIBIT 5

CHILD ABUSE AND NEGLECT REPORTING REQUIREMENTS

1. REFERENCES.

1.1 42 United States Code, Section 13031

1.2 Department of Defense Directive 6400.1, Family Advocacy Program, August 23, 2004

1.3 Department of Defense Education Activity Regulation 2050.9, DoDEA Family Advocacy Program Process and Procedures for Reporting Incidents of Suspected Child Abuse, January 27, 1998

2. REQUIREMENTS. Personnel performing work under this contract in a professional capacity who are performing duties described in 42 United States Code, Section 13031, must immediately report suspected incidents of child abuse and/or child neglect. All suspected incidents of child abuse must be reported to the COR, the principal of the school at which the child is enrolled, and the local Family Advocacy Program Officer (FAP).

Reporting shall also comply with the requirements of the military service regulations applicable to the local installation at which services under this contract are being provided.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Department of Defense Education Activity (DoDEA) - Domestic Dependents Elementary and Secondary Schools (DDESS)

Board Certified Behavior Analyst Services – NYVAPR DoDEA at West Point, New York

1. GENERAL

1.1. INTRODUCTION: This is non-personal services Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide Board Certified Behavior Analyst Services (BCBA) at the West Point Schools (WPS) in New York. For purposes of this PWS, services are to be rendered at the WPS and at specific residences of students needing BCBA intervention services if such need arises.

1.2. Scope/Description of Services: The Contractor shall fulfill all BCBA service requirements for the WPS. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform BCBA services as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. For purposes of this contract, Board Certified Behavior Analyst (BCBA) services shall include services rendered by persons having already completed BCBA certification in its entirety.

1.2.1. BCBA Services: Services needed for specific, targeted interventions and support to students with varying identified impairments; including, but not limited to, Autism Spectrum Disorder, Emotional Impairments, and Developmental Disabilities. BCBAs shall be certified by the Behavior Analysis Certification Board and shall work under the supervision of a certified BCBA serving in an Administrative capacity within the Contractor’s employ and in correlation with and per instruction from the Special Education (SPED) Instructional Systems Specialist (ISS).

1.2.2 The BCBA under this contract shall not provide other ABA services to the same student outside the scope of this contract. Other ABA services outside the scope of this contract include ABA services for medical treatment, as opposed to ABA services for the educational needs under the student’s IEP.

1.3. Background: The provision of BCBA services is a new requirement and is not yet one of the services mandated under DoD Instruction 1342.12. “Provision of Early Intervention and Special Education Services to Eligible DoD Dependents.” April 11, 2005. BCBAs are experts in behavior analysis and interventions, and are certified by the Behavior Analysis Certification Board. The Case Study Committee (CSC) is responsible for determining if a student requires BCBA intervention services in accordance with required assessment components.

The required services must support the educational needs of the student rather than the medical needs of the student.

The CSC is made up of Government officials and possesses the final determination of a child’s needs.

1.4. Objectives:

1.4.1. BCBAs will provide technical assistance to teachers, related service providers, and paraprofessionals in order to guide:

1.4.1.1. Development of Functional Behavior Assessment (FBA) and Behavior Intervention Plans (BIPs).

1.4.1.2. Development of Individualized Education Programs (IEPs).

1.4.1.3. Development and implementation of individualized academic skill targets, social skill targets, and functional skill targets.

1.4.1.4. Development and implementation of data collection procedures, including trend analysis, and progress monitoring.

1.4.1.5. Parent training, if needed, for students attending WPS.

1.5. IDIQ/Period of Performance: The IDIQ for these services will have a duration of five (5) years: from August 2013 to August 2018. Within the duration of the IDIQ, the Government will have the ability to procure the number of sessions needed to fulfill future requirements of BCBA services needed at either West Point School.

1.5.1. The number of sessions for a particular task order shall be specified in each task order. Services for a task order shall begin at the date specified in the particular task order. See Technical Exhibit (TE) 4 for historical session needs per week. See Technical Exhibit (TE) 5 for historical session needs per week. The Government recognizes this to be a rapidly expanding area for Special Education and therefore could experience growth in this requirement.

The actual weekly need within a task order may vary from the figures stated in the technical exhibit.

1.5.2. During the regular school year, the Contractor shall provide the number of sessions per week/per month specified on the specific task order. In a given day and/or week, the Contractor shall not provide services over the sessions stated in the task order in which those services are assigned.

1.5.3. Task Order Response time: The Contractor shall respond to submitted task orders against this IDIQ by providing the services within two (2) weeks from the date that the Contractor received the respective task order or the date specified in the task order, whichever is later.

1.6. Place of Performance: The work to be performed under this contract shall be performed at schools or student residences in the WPS located on the West Point installation. The WPS consist of two schools: West Point Elementary School and West Point Middle School. The Contractor shall be responsible for communicating with the Contracting Officer’s Representative (COR) concerning the specific school or residence where the specific service is required. The address for the district offices and schools is listed below:

1.6.1. West Point Schools (Elementary School and Middle School).

Special Education Office 705A Barry Road West Point, NY 10996 845-938-4919

1.7. Hours of Operation: The Contractor shall be responsible for providing services between the hours of 8:00 a.m.

and 3:30 p.m., excluding lunch, Monday through Friday. Exceptions to the stated hours of operation are Federal holidays, federal furlough days, teacher work days, and/ or instances when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.7.1. Administrative Closings include all teacher workdays, school breaks, and other days within the school calendar in which the school is closed for administrative purposes. It is the responsibility of the Contractor to maintain updated copies of the school calendars for the West Point Schools. Calendars may be obtained from the SPED ISS. Calendars may also be found at the following link:

http://www.dodea.edu/schoolcalendars.cfm?customel_datapageid_172689=172871

1.7.2. Recognized Holidays: The Contractor is not required to perform services on holidays. The Federal holidays are as follows:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.8. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

supervise as necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements;

monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and assist in any matters involving entry unto the installation.

1.8.1. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.8.2. There will be one (1) COR under this contract. The COR will work with the Contractor on all requirements within the WPS district. The Contractor is responsible for maintaining contact information of and communicating with the COR under this contract. If within the duration of this contract there is a change in the designation of the COR position, the Contractor is responsible for updating their records and contacts.

1.9. Case Study Committee (CSC): Pursuant to Department of Defense Instruction 1342.12, the CSC is the legally required team that determines and maintains specific written procedures which comprise the mandated Individual Education Program for all students that receive special education services. The CSC ensures that parents are cognizant of all procedural safeguards (e.g., confidentiality, protections in evaluation, due process, and least restrictive environment), and that school personnel follow the procedural safeguards in the process. While there may be additional members depending on the needs of the individual student, every CSC includes: the school administrator; a general education teacher who works with the child; the child’s special education case manager; and the child’s parent. The CSC is responsible for continuous monitoring of a child’s Individual Education Program document, which is a requirement for every student that receives special education services.

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. CONTRACTOR. The vendor awarded a contract to provide specific services to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SESSION. The unit of measure for this contract. One (1) session is equivalent to one (1) hour of service. A session may include travel time, depending on the specific performance requirements stated in each delivery order.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ABA Applied Behavior Analysis BACB Behavior Analyst Certification Board BCBA Board Certified Behavior Analyst BIP Behavior Intervention Plan CSC Case Study Committee COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DODEA Department of Defense Education Activity DDESS Domestic Dependent Elementary and Secondary Schools FAR Federal Acquisition Regulation FBA Functional Behavior Assessment CO Contracting Officer COR Contracting Officer’s Representative IEP Individualized Education Program ISS Instructional Systems Specialist PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SPED Special Education TE Technical Exhibit WPS West Point Schools

3. PERSONNEL

3.1. Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the Manager is absent shall be designated in writing to the Contracting Officer within 10 days of the date of contract award. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract manager or alternate shall be available between 8:00 a.m.

to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

3.2. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.3. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

4. SECURITY

4.1. Physical Security. The Contractor shall safeguard all its property and shall secure all equipment and materials in accordance with OSHA Part 1910, Subpart P- Hand and Portable Powered Tools and Other Hand-Held Equipment.

4.2. Emergency Medical Treatment. Medical services for contractor personnel are the responsibility of the Contractor. However, the Government will provide, on an emergency basis, medical services for job related injuries while an employee is performing under this contract. Emergency medical care is available to the Contractor employees at Keller Army Community Hospital (KACH). For Emergency ambulance service, call 9-1-1. Such emergency medical care will be limited to those services necessary to prevent undue suffering or loss of life and will be provided only during the period of emergency. In such circumstances, action shall be taken to transfer employees of the Contractor to a civilian health care provider as soon as the emergency period ends. The Contractor shall reimburse the Government for emergency medical services provided upon receipt of an invoice from KACH at the rates specified in accordance with their regulations. If the invoice is not paid, cost may be set-off by the Contracting Officer against future payments to the Contractor.

5. QUALITY CONTROL/QUALITY ASSURANCE

5.1 Quality Control: The Contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall deliver the QCP within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the Contracting Officer (CO) and Contracting Officer’s Representative (COR) within 5 working days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his quality control system.

5.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

5.3. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any Post Award Conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

5.4. Standards of Conduct. Contractor: Contractor personnel performing under this requirement shall comply with the Standards of Conduct at Technical Exhibit 2. The contractor agrees that inappropriate conduct shall not be tolerated and may be grounds for suspension or dismissal of a Contractor employee from performance under this contract.

6. CONTRACTOR FURNISHED PROPERTY AND SERVICES

6.1. Government Furnished Property and Services. The government will provide:

6.1.1. Training on all the DoDEA Information systems necessary for performance of services under the contract.

The Contractor shall contact the COR for information regarding required training within 10 days of contract award.

6.1.2. Training on AT Level I Awareness Training, Privacy Act Information and Personally Identifiable Information, and Information Assurance Awareness Training (online)

6.2. Contractor Furnished Property and Services. Except for those items or services specifically stated to be Government furnished in Section 5.1, the Contractor shall furnish all equipment, supplies, and services required to perform this contract.

6.3. Communications. The Contractor shall provide a sufficient means of communications between the Contractor and his employees and with the Government.

7. GENERAL TASKS

7.1. The Contractor shall:

7.1.1. provide direct or consultative services in accordance with IEPs including: (1) facilitating for school personnel, peers, and parents an understanding of the unique educational needs and learning characteristics; (2) interpreting the students' specific behavioral condition and the educational implications of the behavioral condition; (3) acquiring information regarding local, state, and national resources; (4) coordinating programs and services for the student(s) who need ABA services.

7.1.2. Maintain up-to-date and accurate documentation of progress quarterly for each student to be submitted to the

COR.

7.1.3. Develop and revise IEPs in accordance with DODEA policies and procedures and coordinate with district CSC but not to act as sole case manager for any student.

7.2. School Wide Screenings. The Contractor shall also participate in school wide screenings. Screenings may include observations, informal assessments and administration of criterion referenced assessments. Screening results will be shared as appropriate with specific students’ teachers and or Student Support Teams, CSCs and parents.

Results of screenings will be provided in written format.

8. SPECIFIC TASKS

8.1. Compliance with Guidance/Instruction: The Contractor is required at all times to follow the direction of the specific task order. The Contractor shall also communicate with the COR in order to coordinate the work schedule for each task order.

8.2. Compliance with Federal Laws: Performance under this contract shall meet the requirements of:

8.2.1. Public Law 101-476, The Individuals with Disabilities Education Act (IDEA);

8.2.2. DoD Instruction 1342.12, Provision of Early Intervention and Special Education Services to Eligible DoD Dependents in Overseas Areas;

8.2.3. DODEA 2500 13-G, DoDEA Special Education Procedural Guide;

8.2.4. DODEA 2500.14, Nondiscrimination and Accommodation on the Basis of Disability in DoDEA Programs and Activities.

8.3. Written Observations and Evaluations: For all task orders under this contract, BCBAs shall:

8.3.1. Perform observations, screenings, and evaluations at the school or home, depending on the location specified in each task order. Written observations shall be submitted to DDESS staff at least once per week within the school calendar year.

8.3.2. Prepare evaluation reports within prescribed guidelines, to include diagnostic findings and educational implications.

8.3.2.1. Written evaluation reports and findings shall be compliant with formatting guidelines pursuant to each student’s Individual Education Program (IEP) and Behavioral Intervention Plan (BIP).

8.3.2.2. The detail of analysis shall be consistent with the guidelines within each student’s IEP and BIP.

8.4. Training: For all task orders under this contract, BCBAs shall:

8.4.1. Provide technical assistance to teachers, related service providers, and paraprofessionals in order to guide:

8.4.1.1. Development of Functional Behavior Assessment (FBA) and Behavior Intervention Plans (BIP);

8.4.1.2. Development of Individualized Education Programs (IEP);

8.4.1.3. Development and implementation of individualized academic skill targets, social skill targets, and functional skill targets;

8.4.1.4. Development and implementation of data collection procedures, including trend analysis, and progress monitoring.

8.4.2. Provide training for and communication to the student’s parents, upon request.

8.4.3. Ensure accessibility and availability, by telephone and email, to teachers, related service providers, paraprofessionals, and parents.

8.4.4. Answer all questions from DDESS staff and parents no later than COB the following work day after receipt of inquiry.

8.4.5. Provide face-to-face guidance and training with DDESS staff and parents during regular school hours, when requested.

8.5. Specific Requirements for BCBAs.

8.5.1. BCBAs shall, upon request, provide behavioral diagnoses for each student requiring ABA Services.

8.5.2. BCBAs shall provide specialized care and planning for the development of students with targeted behavioral conditions, including, but not limited to, Autism Spectrum Disorder, Emotional Impairments, and Developmental Disabilities.

8.5.3. BCBAs shall, upon request, analyze data regarding a student’s specific behavioral development and coordinate the resulting analyses with the ABA Tutor and/or DDESS Staff.

8.5.4. BCBAs shall maintain weekly communication with COR concerning SPED student development.

8.6 Special Qualifications: The Contractor shall be responsible for ensuring that the following qualifications are met for the BCBA listed below:

8.6.1. Certified in Applied Behavior Analysis Intervention Services, and licensed as a Board Certified Behavior Specialist, according to the eligibility standards created by the Behavior Analyst Certification Board (BACB). The eligibility standards can be found on the following website: http://www.bacb.com.

8.6.2. Pediatric experience with children and adolescents.

8.6.3. Experience working in educational settings.

8.6.4. Able to provide evaluative services within the timelines specified in this PWS.

8.6.5. Proficient in English.

8.6.6. Possess basic computer skills.

8.6.7. Able to work the portion of the scheduled school year covered by the performance period stated in the particular task order in which the services are assigned.

TECHNICAL EXHIBIT 1

Period 1 Period 2 Period 3 Period 4 Period 5

BCBA

Hourly Rate

Period 1 1 August 2013 - 31 July 2014

Period 2 1 August 2014 - 31 July 2015

Period 3 1 August 2015 - 31 July 2016

Period 4 1 August 2016 - 31 July 2017

Period 5 1 August 2017 - 31 July 2018

NOTE: Offerors must fill in the session rate/hourly rate for each period in the blocks above. One (1) Session is equivalent to 1 hour of services including all personnel, equipment, supplies, transportation, tools, materials, supervision, technology, and other items.

TECHNICAL EXHIBIT 3

Performance Requirement Summary (PRS)

West Point Schools BCBA Services

Additional work/time needed due to mistakes will be accomplished at no additional cost to the government.

Customer will be deducted 5% of daily rate after the 5th standard error and each standard error thereafter:

Deduction is calculated as ($5 * .05) = $0.25

Statements Standards AQL Method of Inspection

Incentive/ Remedy

1 Perform Observations and Screenings

Performance Work Statement (PWS) 8.3.1;

8.5.4.

a) Written observations submitted to DDESS staff at least once per week within the school calendar year. c) Weekly communication between BCBAs and SPED providers concerning SPED student development.

No more than 3 validated complaints per month

Customer Complaints

Periodic

*1

2 Writing evaluation reports within prescribed guidelines, to include diagnostic findings and educational implications.

PWS 8.3.2.

a) Compliance with guidelines regarding report format and content pursuant to each student’s Individual Education Program (IEP) and Behavioral Intervention Plan (BIP). b) Detail of analysis is consistent with the guidelines outlines within each student’s IEP and BIP.

complaints per month

Customer Complaints

Statements Standards AQL Method of

Incentive/ Remedy

3 Provide technical assistance to teachers, related service providers, paraprofessionals, and parents.

PWS 8.4.

a) Ensure accessibility and availability to DDESS staff (including parents), by telephone and email. b) Answer all questions from DDESS staff and parents within 24 hours of receipt of inquiry. c) Provide face-to-face guidance and training with DDESS staff and parents during regular school hours, when requested.

complaints per month

Customer Complaints

*1 - A deduction of 5% (per applicable Contract Line Item Number) of the session rate will occur after each standard error beyond the 3rd standard error.

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (JUN 2008)

(b)(2) All offers shall be received NLT 22 July 2013, 4:00 PM (Eastern Standard Time) by the office shown below.

Fax, e-mail, and regular postage mail offers will be accepted as follows:

(i) Offerors wishing to email their offer must direct their email to the following address:

william.roberts@am.dodea.edu. The size of e-mail offers with or without attachments cannot exceed 5mb.

The Government’s server will reject any e-mail size greater than 5mb.

(ii) Due to the potential of Government server fire walls blocking submission of e-mail offers, the Government recommends offerors activate the “delivery receipt” option. Offerors should assume the e-mail offer was undeliverable if a delivery receipt is not received.

(iii) Offerors wishing to fax their offer must direct the faxed document to the attention of “Will Roberts, DDESS Procurement.” Please route the offer to the following fax number: 770-632-8720

(iv) Offerors wishing to submit their offer via regular postage mail must submit the documents to the following address:

DDESS Procurement Office ATTN: Will Roberts 700 Westpark Drive Peachtree City, GA 30269

FAX: 770/632-8720

EMAIL: william.roberts@am.dodea.edu

(b)(3) Standard Form (SF) 1449: One executed and signed copy, Blocks 17a (Company Name/Address/Phone number), 17b and 30a-c (page 1 of the solicitation).

(b)(4) Technical Proposal of Offeror’s Capability to Perform the Services: Include a technical description of the services offered in sufficient detail to evaluate compliance with the solicitation requirements to rate the proposal as described at 52.212-2.

(b)(6) Price Quote: Enter your hourly rate for the required services on the solicitation schedule (page 3 of the solicitation). The hourly rate must include all proposed costs. Please note that the Government intends that this contract have a duration of five (5) years. If you wish to escalate the hourly rate over the five year period, please indicate in the schedule, or as an attachment to the SF 1449, how you wish the hourly rate to be escalated.

(b)(10) Past Performance Information: Offerors shall submit with the proposal a list of all current and completed contracts for BCBA Services from July 2010 to proposal due date. The list shall contain the following information:

(a) Short descriptive title of project

(b) Performance dates

(c) Total contract value

(d) Date of award

(e) Contracting Activity (Customer) name with complete mailing address

(f) Customer POC, name, title, mailing address, phone and e-mail address

(g) Any contracts or information that is listed on the Past Performance Information Retrieval System (PPIRS), if applicable.

The Behavior Analyst Certification Board (BACB) provides helpful resources regarding the format for submitting past performeance information. Although not required, the offeror may use the format suggested by the BACB. The website is http://www.bacb.com/.

(f)(3) Acceptable evidence to establish time of receipt for e-mail offers shall be a copy of the delivery receipt showing the date, time and correct e-mail address.

(End of provision)

52.212-2 EVALUATION – COMMERCIAL ITEMS (DEC 2006)

(a) The Government will award a single, Indefinite Delivery Indefinite Quantity (IDIQ), bilateral contract from this solicitation using FAR Part 12 and 15 procedures and the Best Value -Tradeoff approach, to the responsible offeror whose offer will be most advantageous to the Government, price and other factors considered. The Government will not pay a price it considers to be disproportionate to the benefits associated with the proposed service. The Government may select for award the offer in which the total proposed cost is not necessarily the lowest, but whose overall proposal is deemed sufficiently more advantageous to the Government so as to justify the payment of a higher cost. Conversely, the Government may select for award the offeror whose total proposed cost is the lowest, when other proposals are not sufficiently more advantageous so as to justify the payment of a higher cost. The Government will not award to an offeror rated less than “acceptable” for technical or “limited confidence” and/or “somewhat relevant” for past performance. The following shall be used to evaluate offers:

Evaluation Factors:

1) Price

2) Technical

1. Experience: Offeror is able to provide BCBAs who:

A. Have experience in training ABA services within the last 2 years B. Have education/certification to train other in ABA services who can train the school staff in all

ABA issues, including, but not limited to:

i. Development of Functional Behavior Assessment and Behavior Intervention Plans;

ii. Development of Individualized Education Plans

iii. Development and implementation of individualized academic skill targets, social skill targets, and functional skill targets

iv. Development and implementation of data collection procedures, including trend analysis, and progress monitoring;

v. Parent training if needed.

2. Supervision: BCBAs have obtained official certification from the Behavior Analyst Certification Board (BACB). The evaluation will include an examination of the offeror’s list of the BCBAs and the required copy of the certification for each BCBA listed to perform under this contract.

3) Past Performance: The overall evaluation will also take into account past performance information, including past contract actions, information on problems identified on contracts and offeror’s corrective actions. The past performance evaluation will result in an assessment of the offeror’s probability of meeting the solicitation requirements. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance in supplying services that meet the contract’s requirements. In addition to the specific contracts provided by the Offeror, evaluation of past performance will also involve an examination of any information pertaining to the offeror on the Past Performance Information Retrieval System (PPIRS). One performance confidence assessment rating will be assigned for each offeror after evaluating the offeror’s recent past performance, focusing on performance that is relevant to the contract requirements. The relevancy rating will be based upon: similarity of service/support, complexity, and dollar value. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

The technical and past performance factors when combined are of equal significance when compared to price.

Within the Technical Factor, the sub factors are equal.

(b) NOT USED

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The maximum is 850 sessions. The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum". The minimum is 100 sessions.

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and

Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 31July 2018.

(End of clause)

(End of Summary of Changes)