Heritage Road Concrete Double-Barrel Box Culvert.pdf

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 1

INVITATION-TO-BID

June 15, 2026

ITB No. 202701

Submittal Due Date: THURSDAY, JULY 9TH, 2026 BY 3:00 PM OUR CLOCK

PICKENS COUNTY

HERITAGE ROAD

CONCRETE DOUBLE-BARREL BOX CULVERT

* CULVERT ONLY (INSTALLATION NOT INCLUDED) *

ONLY ELECTRONIC SUBMITTALS WILL BE ACCEPTED

SUBMIT PROPOSALS

VIA

PICKENS COUNTY VENDOR SELF-SERVICE (VSS) PORTAL AT:

https://selfservice.pickenscountysc.us/vss/Vendors/default.aspx

FIRST PAGE OF ELECTRONIC SUBMITTAL SHOULD BE CONSPICUOUSLY LABELED:

ITB NO. 202701

HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT

IMPORTANT: PLEASE READ THE ENTIRE DOCUMENT

Per the attached specifications, terms and conditions.

PLEASE DO NOT REMOVE ANY PAGES FROM THIS BID DOCUMENT

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 2

IF YOU DOWNLOAD THIS DOCUMENT WITH THE INTENT TO

SUBMIT A BID PROPOSAL,

PLEASE EMAIL RODNEY ROBINSON AT

RODNEYR@PICKENSCOUNTYSC.GOV.

THIS WILL ENABLE PICKENS COUNTY TO NOTIFY YOU OF

ANY ADDENDUMS THAT MAY BE ISSUED AT A LATER DATE.

mailto:RODNEYR@PICKENSCOUNTYSC.GOV

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 3

PICKENS COUNTY

ADVERTISEMENT

INDEX

DESCRIPTION PAGE NUMBER

INVITATION-TO-BID 5

BID FORM 6

GENERAL INSTRUCTIONS TO BIDDERS 9

SPECIAL INSTRUCTIONS TO BIDDERS 11

MINIMUM SPECIFICATIONS 12

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 4

NOTICE TO BID

UPON EXECUTION THIS DOCUMENT, EXCEPTIONS, ADDITIONS, SPECIAL TERMS AND CONDITIONS SHALL

CONSTITUTE A BINDING CONTRACT.

PLEASE READ “GENERAL INSTRUCTIONS TO BIDDERS” AND

“INSTRUCTIONS TO BIDDERS” VERY THOROUGHLY.

ONLY ELECTRONICALLY SUBMITTALS WILL BE ACCEPTED! Delivery by fax, mail, email, or any physical medium will not be accepted under any circumstances.

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 5

INVITATION-TO-BID

Pickens County is soliciting electronic bids for:

* CULVERT ONLY (INSTALLATION IS NOT INCLUDED) *

Subject to the conditions and provisions outlined in the attached, electronic bids shall be submitted via the Pickens County Vendor

Self-Service (VSS) site at https://selfservice.pickenscountysc.us/vss/Vendors/default.aspx no later than 3:00 PM on Thursday, July

9th, 2026. Late or incomplete bid submissions will not be accepted. Delivery by fax, mail, email, or any physical medium will not be accepted under any circumstances.

Bids will be opened in the FINANCE OFFICE CONFERENCE ROOM OF THE PICKENS COUNTY ADMINISTRATION

BUILDING, located at 222 McDaniel Avenue, Pickens, South Carolina.

You must be a registered vendor to upload and complete the bid submission. Ensure that all required documents, including the attached bid form, are properly included. Failure to do so will result in disqualification. If you are only submitting a bid response, you are not required to enter the banking information for your organization. Only the successful bidder will be required to submit this information. The following information shall be provided on the first page of the bid submission:

INVITATION-TO-BID NO. 202701

PICKENS COUNTY PURCHASING

222 MCDANIEL AVENUE, B-4

PICKENS, SC 29671

ATTN: RALPH GUARINO JR.

Contact person is Ralph Guarino, Purchasing Director

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BID FORM

(Page 1)

PICKENS COUNTY PURCHASING DEPARTMENT

222 MCDANIEL AVENUE, B-4 PICKENS, SC 29671

(Name of Company) submits herewith our Bid and/or Quotation in response to Invitation-To-Bid No. 202701 in compliance with the description and/or specifications attached hereto for:

BID AMOUNT

1. Base Price: $_____________________________________

2. South Carolina Sales Tax (7%): $_____________________________________

3. Freight Charges: $_____________________________________

4. Other Charges: $_____________________________________

5. Total Price / Bid Amount: $_____________________________________

Duration of Time from Issuance of Purchase Order to Delivery: __________________________

All culvert sections shall be delivered within 6 weeks of receiving the Purchase Order

FILL OUT ITEMIZED COST & DIMENSIONS ON THE NEXT SHEET

Provide any exception, deviation, extra computation, or information on a separate sheet and attach to this Bid Form.

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 7

(Page 2)

PRECAST BOX CULVERT SECTIONS

Span 7 ft

Rise 8 ft

Section Length _____ft

Number of Sections _____

Unit Price $________________

- Each Barrel Shall Have At Least 40’ of Combined Length

- Provide the Total Number of Sections for a Double-Barrel 8’(H) x 7’(W) Culvert

HEADWALLS

Number of Headwalls 4

Headwall Height _____ft

Headwall Width _____ft

Unit Price $________________

WINGWALLS

Number of Wingwalls 4

Wingwall Length 10 ft

Unit Price $________________

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 8

(Page 3)

BIDDING ORGANIZATION: _______________________________________

SIGNATURE OF BIDDER’S REPRESENTATIVE: ______________________________________________

NAME: ______________________________________________

(please print)

TITLE: ______________________________________________

DATE: ______________________________________________

PHONE: __________________________________________

EMAIL: __________________________________________

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 9

GENERAL INSTRUCTIONS TO BIDDERS

Unless otherwise stated, the following General Instructions will apply.

I. BID OPENING AND AWARD:

Bid proposals will be examined promptly after opening, and each bid will be announced to all participants present at the time of bid opening. It is not a practice to award any bid until the County Administrator, Purchasing Director, and the interested

Division/Department Head have had ample time to review each bid proposal. The bid will be awarded, however, at the earliest possible date. No Bid Proposal(s) may be withdrawn for a period of sixty (60) days after the bid opening date.

II. TAXES:

The County pays South Carolina State Sales Taxes. The County is exempt from Federal Excise Taxes and will issue exemption certificates when requested. All applicable taxes should be shown as separate line items on the bid form.

III. BASIS OF BID AWARD:

Award for the bid shall be made to the responsible bidder meeting the Specifications, with consideration being given to the following:

(a) Superior quality and specification adherence

(b) Adequate maintenance and service

(c) Delivery date and/or completion time

(d) Company’s reputation and financial status

(e) Past experience and cost with similar or like equipment or service

(f) Anticipated future cost and experience

(g) Performance of bidder’s equipment in the hands of other agencies, plants, and firms

IV. GUARANTEE WITH BID:

To protect the interest of the County, the Bidder guarantees that the equipment offered is standard new equipment, the latest model of regular stock product, with parts regularly used for the type of equipment offered; also, that no attachment or part has been substituted or applied contrary to the manufacturer’s recommendations and standard practices.

V. USE OF BRAND NAMES:

Specifications contained herein, in some cases, may refer to brand names. Brand names and numbers are used ONLY to set forth and convey to prospective Bidders the general style, type, character, and quality of equipment desired.

VI. USE OF BRAND NAMES IN BID:

If the item bid upon has a trade or brand name, the name shall be provided in the bid.

VII. SPECIFICATION DEVIATIONS BY THE BIDDER:

Any deviation from this specification MUST be noted in detail and submitted in writing with this Bid Proposal. Completed specifications should be attached for any substitutions offered, or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Bidder strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item(s) when offered for delivery. If specifications or descriptive papers are submitted with bids, the bidder’s name should be clearly shown on each document.

The specifications listed herein represent our equipment preferences; however, we are fully cognizant that no two pieces of equipment from different manufacturers are identical. Therefore, if your equipment is similar in size, function, and operation, but some specifications do not fully align with our listed specifications, please list your exceptions and explanations separately. It is not our intent to write specifications for a piece of equipment for which only one manufacturer can submit a bid.

VIII. SPECIFICATION CHANGES AFTER BID AWARD:

Any changes in specifications after the Purchase Order/Contract has been awarded must be made with the written consent of the

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Purchasing Department; otherwise, the responsibility for such changes shall be with the vendor.

XI. BROCHURES:

Bid Proposals shall include adequate brochures, the latest printed specifications, and advertising literature describing the product(s) offered in such a fashion as to permit ready comparison with the specifications on an item-to-item basis where applicable.

X. SPECIFICATION CHANGES, ADDITIONS, AND DELETIONS:

All changes in specifications shall be in writing and furnished to ALL Bidders. Verbal information obtained otherwise will NOT be considered in awarding of bids.

XI. BID CHANGES:

Bids, amendments thereto, or withdrawal requests received after the time advertised for bid opening will be void regardless of when they were mailed.

XII. DELIVERY LOCATION:

SEE ATTACHED SPECIFICATIONS

XIII. TIE BIDS:

In the case of tie bids, the County reserves the right to make the award based on factors outlined in this bid package in what is considered to be in the best interest of the County.

X. INFORMATION:

Any questions or inquiries concerning the fabrication of the box culvert, delivery location, and/or other project-specific items shall be submitted by email to the attention of:

Jamie Reynolds, Director of Roads & Bridges

186-A County Farm Road

Pickens, SC 29671

Email: jreynolds@pickenscountysc.gov

Phone: (864) 898-5934

All other questions or inquiries concerning this bid shall be submitted by email to the attention of:

Ralph Guarino, Purchasing Director

222 McDaniel Avenue, B-4

Pickens, SC 29671

Email: ralphg@pickenscountysc.gov

Phone: (864) 898-5854

XI. OTHER CHARGES:

Bid prices shall include as separate line items all freight (transportation) and preparation charges, applicable taxes, and any other applicable charges fully prepaid to the point of delivery so that the bid price is the total price to be paid for the item(s).

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XII. INSPECTION AND ACCEPTANCE:

Inspection and acceptance shall be conducted by the persons named below:

NAME: TITLE:

MR. KEN ROPER COUNTY ADMINISTRATOR

MR. RODNEY ROBINSON DIRECTOR OF PUBLIC WORKS

MR. JAMIE REYNOLDS ROADS & BRIDGES DIRECTOR

MR. RALPH GUARINO PURCHASING DIRECTOR

After delivery to the county, a careful inventory will be made by the designated personnel. They will have the absolute authority to accept or reject the item(s) for the county.

XIII. INVOICE(S), CERTIFICATES OF ORIGIN AND WARRANTIES AND GUARANTEES:

Invoice(s), certificates of origin and warranties and guarantees must be submitted at the time of delivery of the item(s).

The right is reserved to reject any and all bids, or to accept that deemed most advantageous to this office for value received.

XIV. PAY SCHEDULE:

Pickens County issues payment checks bi-weekly on Thursdays following receipt of equipment, supplies and/or services, and invoices.

SPECIAL INSTRUCTIONS TO BIDDER

In the event that any supplier should wish to submit a proposal, but finds it impossible to comply with all the specifications set forth, their proposal will be received provided the following is adhered to:

Any exceptions, substitutions, deletions, or any deviations from these specifications shall be explained in detail on a separate page entitled “Exceptions”. The bidder must show proof that any exception is equal to or superior to those specified. Failure to conform to the above requirement shall be cause for rejection of the proposal. The bidder must submit detailed specifications with the proposal and drawings of each exception.

SILENCE OF SPECIFICATIONS:

The apparent silence of this specification and any supplemental specification as to any details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size, and design are to be used. All workmanship is to be first quality. All interpretations of this specification shall be made upon the basis of this statement.

Pickens County reserves the right to waive technicalities and reject any or all bids.

Requirements for Equal Employment Opportunity and Minority Business Enterprises are applicable to this contract.

PAGE DOWN FOR MINIMUM SPECIFICATIONS

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 12

MINIMUM SPECIFICATIONS

Heritage Road Double-Barrel 8’(H) x 7’(W) Box Culvert

Precast Reinforced Concrete Double Culvert-Box Type

* CULVERT ONLY (INSTALLATION IS NOT INCLUDED) *

1.0 GENERAL

These specifications cover the design, fabrication, and delivery of a four-sided precast reinforced concrete double-barrel culvert intended for the purpose of storm water conveyance. Please be advised that this bid is ONLY for the culvert, and installation is not included. The Pickens County Roads & Bridges Department will complete the installation.

The culvert shall meet the requirements of the current edition of the AASHTO LRFD Bridge Design Specifications. The culvert shall be rated in accordance with the current edition of the AASHTO Manual for Bridge Evaluation. Ensure the culvert rates for the design loads and South Carolina legal loads are compatible. Detail the culvert with wingwalls and headwalls. Only a culvert that conforms to the SCDOT 2025 Standard Specifications for Highway Construction will be accepted. The manufacturer is also required to be on the most current SCDOT QPL14 list to be accepted.

The design and the rating of the precast and cast in place members are the responsibility of the Contractor and are subject to review, comments, and approval by the County. Submit two detailed sets of plans for review. Include all details in the shop drawings, including the size and spacing of the required reinforcement necessary to build the structure and cast in place members.

Include wing wall, footing, and headwall connections in the plans. Have a South Carolina Registered Professional Engineer check and seal the plans and design calculations.

A pre-installation meeting is required. Representatives from Pickens County, the manufacturer, and other related parties should attend. The manufacturer shall always have a representative available for contact during the installation.

2.0 PRECAST REINFORCED CONCRETE SECTIONS

The culvert shall match the size and Hydraulic Opening indicated in the contract plans or specified by the county in the bid documents. The culvert shall be constructed according to Section 722 in the SCDOT 2025 Standard Specifications for Highway

Construction.

A. Design Details

1. Estimated cover/fill on top of the culvert will be 1’-2” compacted red clay, 6” crusher run, 2” binder, and 2” surface asphalt.

2. Provide recommended methods for the connection of culvert sections and wing walls.

3. The bottom of the wing wall footer and the bottom of the box must be at the same elevation.

4. Provide recommended backfill and compaction methods so that the culvert, footings, and wing walls are not damaged during installation in accordance with SCDOT 2025 Standard Specifications for Highway Construction section 722.

B. Joint Sections

Refer to the SCDOT 2025 Standard Specifications for Highway Construction, section 722.

C. Manufacturing/Testing

1. Manufacturing shall be in accordance with AASHTO or ASTM. Refer to the SCDOT 2025 Standard Specifications for

Highway Construction, section 722. Before acceptance of the culvert by Pickens County, test cylinders must have passed according to the said section of the standard.

2. Provide lifting/handling points that are in accordance with SCDOT 2025 Standard Specifications for Highway

Construction section 722.

3. Each section shall be clearly marked and labeled.

4. Precast wing walls shall be supplied. Cast-in-place wing walls will not be accepted. The wing walls shall include a monolithic footer or bearing slab. Two-piece wing walls will not be accepted. The size of the bearing pad shall be determined by the design engineer.

5. Wing walls shall be constructed so that the total height will match the height of the culvert plus headwall. The wing wall shall slope at a rate of 3:1 and be 10’ in length.

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6. The culvert itself is a double-barrel, and each barrel shall have 8’(H) x 7’(W) hydraulic openings. This opening should be above the stream level during normal conditions. Each barrel shall have at least 40 ft of combined culvert sections.

To reduce the weight of the sections, the barrels shall be separate (see culvert layout on page 14 for reference).

3.0 DELIVERY AND INSTALLATION

A. Delivery of the Culvert will be to 274 Heritage Road, Easley, SC 29640. All sections of the double-barrel culvert shall be delivered no later than 6 weeks after the vendor receives the purchase order.

B. Delivery of the double-barrel box shall be completed by the vendor or the vendor’s subcontract haulers. Pickens County will coordinate with the vendor, and a one-week notice is required before delivery. Both the barrels, headwalls, and wing walls shall be delivered within 24 hours once the delivery date is set.

C. The manufacturer shall have a representative on site during the delivery and setting of the culvert, in addition to the delivery drivers.

D. The manufacturer shall provide the joint mastic that goes over each butt joint and the backing mastic that goes between the wing wall and headwall. Flat joint mastic shall have 6” overlaps.

E. The manufacturer will provide lifting hooks to be used during the installation process. The hooks will be returned to the manufacturer when the footings, culvert, headwalls, and wing walls are set in place.

ITB NO. 202701 – HERITAGE ROAD CONCRETE DOUBLE-BARREL BOX CULVERT PAGE 14

DOUBLE-BARREL 8’ X 7’ BOX CULVERT LAYOUT

with Wingwalls and Headwalls