Helen_McCall_Park_Expansion_Phase_1_(Addendum__3_Revision).pdf

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Walton County

INVITATION TO BID

26-01

HELEN MCCALL PARK EXPANSION PHASE 1

RELEASE DATE: June 16, 2026

RESPONSE DEADLINE: July 30, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #26-01 Title: Helen McCall Park Expansion Phase 1

Table of Contents

1. Invitation to Bid

2. Instruction to Bidders

3. Scope of Work

4. Bid Schedule

5. Vendor Submissions

6. Attachments

Attachments:

A - Contract No. 26-01

B - Public_Construction_Bond (26)

C - ERP_Permit_IND-131-309938-1

D - 404_NPR_431240_Helen_McCall_Park

E - MIN22-000082_DO

F - Lighting Memo

G - 50128135_Helen_McCall_Park_Phase_1_FOR_BID_1.8.2026_(1)

H - 50128135_Helen_McCall_Park-Specifications_2026.1.12

I - Building Plans_Helen McCall Park Phase 1_11.11.2025_FOR BID

J - D.O. MIN22-000082 Extension

K - ITB_26-01_Pre-Bid_Attendance_List (1)

L - DOOR HARDWARE SCHEDULE

M - CAD FILES

1. Invitation to Bid

BOARD OF COUNTY COMMISSIONERS,

WALTON COUNTY, FLORIDA

Helen McCall Park Expansion Phase 1

26-01

Sealed bids for the Helen McCall Park Expansion Phase 1 Project will be received by the Walton County Board of County Commissioners, hereinafter referred to as "County" until 2:00 pm LOCAL TIME on Thursday, July 30, 2026, for furnishing labor and materials and performing all work set forth in the Bidding Documents prepared by Walton County. IMMEDIATELY FOLLOWING the scheduled closing time for the reception of bids, all bids which have been submitted in accordance with the conditions of the Bidding Documents issued in relation to this Project will be publicly opened and read aloud.

Bidder is responsible for the submission of its bid.

Bids received after the specified day and time will not be opened.

The proposed project, hereinafter referred to as the “Project” consists of the construction of new athletic fields, parking lots, buildings, and stormwater drainage at Helen McCall Park.

Location: Santa Rosa Beach, Florida

Contract Time: The contract duration is FIVE HUNDRED FORTY (540) days to substantial completion with an additional THIRTY (30) days for punch list completion.

Special Requirements:

The Contractor selected for award of this bid must be an insured, licensed General Contractor in accordance with Walton County Ordinance 2009-01 and must obtain a Walton County Building Permit subject to the requirements of Walton County Ordinance 2005-29, as amended by 2007-38 and 2025-17.

Advertisement Date: June 16, 2026

Pre-Bid Meeting (Non-Mandatory): June 23, 2026, 9:00am

Walton County Central Purchasing Office, 176 Montgomery Circle, DeFuniak Springs, FL 32433

OR

Bidders may also attend the pre-bid meeting via teleconference by dialing 850-

635-0655, EXT 261217

Question Submission Deadline: July 16, 2026, 12:00pm https://waltonclerkfl.gov/vertical/sites/%7BA6BED226-E1BB-4A16-9632-BB8E6515F4E0%7D/uploads/2009-01.pdf https://waltonclerkfl.gov/vertical/sites/%7BA6BED226-E1BB-4A16-9632-BB8E6515F4E0%7D/uploads/2005-29.pdf https://waltonclerkfl.gov/vertical/sites/%7BA6BED226-E1BB-4A16-9632-BB8E6515F4E0%7D/uploads/2007-38.pdf https://waltonclerkfl.gov/vertical/sites/%7BA6BED226-E1BB-4A16-9632-BB8E6515F4E0%7D/uploads/2025-17.pdf

Bid Closing Deadline: July 30, 2026, 2:00pm

In-Person Bid Opening:

Office of Central Purchasing 176 Montgomery Circle DeFuniak Springs, Florida 32435

OR

Via teleconference by dialing 850-635-0655, EXT 261217

All responses must be submitted electronically via the County e-Procurement Portal:

https://procurement.opengov.com/portal/waltoncountyfl/projects/273618.

Through the e-Procurement Portal, responses will be securely locked and digitally encrypted until the submission deadline passes.

Should you encounter any technical difficulties or require assistance with the e-Procurement Portal, please reach out to our technical support team via the blue chat bubble on the bottom right or via email at procurement-support@opengov.com

All subcontractors and suppliers shall be declared on the prescribed Subcontractors and Suppliers Declaration form.

Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

The Successful Bidder will be required to furnish the necessary additional bond(s) for the faithful performance of the Contract, as prescribed in the Contract Documents.

All bid bonds, payment and performance bond(s), insurance contracts, and certificates of insurance shall be executed by a licensed agent of the surety or insurance company authorized to do business in the State of

Florida and meet the requirements set forth in the Bid Security section.

The bid may be withdrawn without penalty prior to the date and time of bid opening. Bids shall remain open and subject to acceptance for a period of thirty (30) calendar days after the date of bid opening, but the

County at its sole discretion may release any bid and bid security. No Bidder may withdraw its bid for a period of thirty (30) calendar days after the date of bid opening.

In order to perform work on public contracts, the successful Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

The County will award the bid to the lowest, most Responsible and Responsive Bidder that is most qualified to perform the job according to the specifications and qualifications listed in the Invitation to Bid. Bidders shall https://procurement.opengov.com/portal/waltoncountyfl/projects/273618 mailto:procurement-support@opengov.com provide documentation that they can perform the required services and provide documentation of past and present projects of this same nature, along with references. Failure to provide said documentation will result in a bid being found non-responsive.

Before a contract will be awarded for the Project contemplated herein, the County will conduct such investigations as is necessary to determine the performance record and ability of the apparent low Bidder to perform the size and type of project specified under the Contract. The County reserves the right to reject bids from Bidders whose past work performance with the County and other governmental agencies, including timeliness of completion of projects and history of payment to subcontractors or materialmen are deemed by the County to be unsatisfactory. The Bidder shall submit with its bid detailed written evidence of experience and current commitments necessary to allow the County to evaluate the bidder's qualifications. Failure to do so will result in bid being found non-responsive.

In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the County's budget for the Project, the County reserves the right to value engineer the published scope of work in order to effect deductive cost changes. In light of the modified scope of work, the County shall review the three lowest bids submitted by Responsible and Responsive Bidders in order to select one Bidder to whom to award the

Contract.

The County reserves the right to reject any or all bid(s), and may postpone the award of the Contract for a period of time which shall not extend beyond thirty (30) calendar days from the bid opening date.

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

Walton County, as a political subdivision of the State of Florida, shall comply with Executive Order Number 11-

02, dated January 4, 2011, and shall require that contractors utilize the U.S. Department of Homeland

Security’s E-Verify system to verify the employment eligibility of: (a) all persons employed during the contract term by the contractor to perform employment duties within Florida; and (b) all persons (including subcontractors) assigned by the contractor to perform work pursuant to the Contract with the County.

Pursuant to §287.05701, Florida Statutes, the County may not request documentation of or consider a contractor's social, political, or ideological interests when determining if the contractor is a responsible contractor. Further, the County may not give preference to a contractor based on the vendor's social, political, or ideological interests.

2. Instruction to Bidders

2.1 DEFINED TERMS

The term "Bidder" shall mean one who submits a bid directly to the County, as distinct from a sub-bidder, who submits a bid to a Bidder. The term "Responsible and Responsive Bidder" means a person or entity who has submitted a bid which conforms in all material respects to the requirements set forth in the Bidding

Documents and has the capability, in all respects, to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will assure good faith performance. The term “Successful Bidder” means the most Responsible and Responsive Bidder with the lowest bid who has been selected for award of the Contract. The term “Contract” shall mean the agreement between the Successful Bidder and the County resulting from this ITB. The term “Contract

Documents” includes the Construction Contract, Construction Plans prepared by Dewberry , dated January

2026, and information provided in Scope of Work and Attachments sections. The term "Bidding Documents" includes the Invitation to Bid, Instruction to Bidders, Contract Documents and the Bid Form (including all addenda issued prior to receipt of bids). The term “Notice of Award” shall mean the form issued by the

Purchasing Department awarding the Contract to the Successful Bidder. The term “Notice to Proceed” shall mean the letter issued by the Purchasing Department notifying Successful Bidder to commence work on the

Project.

2.2 COPIES OF BIDDING DOCUMENTS

A. Complete sets of Bidding Documents must be used in preparing bids; neither the County nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of

Bidding Documents.

B. The County and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining bids on the Project and do not confer a license or grant for any other use.

2.3 QUALIFICATIONS OF BIDDERS

To demonstrate qualifications to perform the Project, each Bidder shall submit with their bid detailed written evidence of experience completing projects of the nature and scope similar to the project described in this

Invitation to Bid, documentation of current commitments, a copy of all applicable occupational and state contractor licenses, and such information as is required in the Vendor Submissions section. Each Bidder must also be prepared to submit within FIVE (5) business days of the County's request, written evidence, such as licenses, financial data, previous experience, present commitments, and other such data as may be requested by the County. Each bid must contain evidence of Bidder's qualification to do business in the State of Florida.

Specifically, the Bidder shall have all licenses and permits required by federal, state, and local statutes, regulations, and ordinances.

BIDDERS MUST BE PREQUALIFIED BY THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT).

https://procurement.opengov.com/portal/waltoncountyfl/projects/273618/document?section=2638381 https://procurement.opengov.com/portal/waltoncountyfl/projects/273618/document?section=2638380 https://procurement.opengov.com/portal/waltoncountyfl/projects/273618/document?section=2638377

The contractor(s) performing the work on Project (whether the prime contractor or a subcontractor) must be

FDOT prequalified in the following work classes if performing work in that specific work class:

WORK CLASS

NUMBER

WORK CLASS NAME

7 Drainage

10 Flexible Paving

11 Grading

12 Grassing, Seeding, Sodding

40 Sidewalk

Proof of FDOT prequalification in the above work classes must be submitted with the bid.

2.4 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

A. It is the responsibility of each Bidder before submitting a bid, to (a) examine the Contract Documents thoroughly, (b) visit the Project site to become familiar with local conditions that may affect cost, progress, performance, or completion of the Project, including the time and cost in obtaining any necessary fee or permit, (c) consider federal, state, and local laws and regulations that may affect cost, progress, performance, or completion of the Project, (d) study and carefully correlate Bidder's observations with the Contract Documents, (e) notify the County of any conflicts, errors, or discrepancies in the Contract Documents, and (f) attend any mandatory pre-bid meeting. The County does not assume responsibility for the accuracy or completeness of the Contract Documents or for any additional reports, drawings, and specifications that may be made available for viewing by the County to any Bidder on request.

B. Before submitting a bid, each Bidder will, at the Bidder's own expense, make or obtain any additional information and data which pertain to the physical conditions (surface, subsurface, underground facilities) at or contiguous to the site which may affect cost, progress, performance, or completion of the Project and which Bidder deems necessary to determine its bid for performing and completing the

Project in accordance with the time, price, and other terms and conditions of the Contract Documents.

C. Upon request, in advance, the County will provide each Bidder access to the Project site to conduct such explorations and tests as each Bidder deems necessary for submission of a bid. Bidder shall fill all holes, clean up, and restore the site to its former condition upon completion of such explorations.

D. Temporary construction facilities and storage of materials and equipment will be provided by Bidder.

E. The submission of a bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of these Instructions to Bidders including visiting the Project site to become familiar with local conditions that may affect the cost, progress, performance, or completion of the Project; that without exception the bid is premised upon performing and furnishing of the labor, services, equipment, and materials required by the Contract Documents in accordance with such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents; and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and completion of the Project.

2.5 NON-MANDATORY PRE-BID CONFERENCE

A non-mandatory pre-bid conference will be held at 9:00 am on Tuesday, June 23, 2026 at Walton County

Central Purchasing Office, 176 Montgomery Circle, DeFuniak Springs, FL 32433 OR Bidders may also attend the pre-bid meeting via teleconference by dialing 850-635-0655, EXT 261217.

Bidders attending via teleconference are encouraged to join the teleconference at least 10 minutes before the designated start time. If unable to join the teleconference at the number above, please call 850-892-8176 and ask to be included in the Helen McCall Park Expansion Phase 1 pre-bid teleconference.

2.6 INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Contract Documents are to be posted on the County's e-Procurement portal accessible via the following link;

https://procurement.opengov.com/portal/waltoncountyfl.

B. Addenda may be issued to modify the Bidding Documents as deemed appropriate by the County.

DIRECTING QUESTIONS TO ANY OTHER COUNTY COMMISSIONER, COUNTY EMPLOYEE, PROJECT ENGINEER, OR ANY OTHER PERSON IS PROHIBITED AND WILL RESULT IN A BID BEING DISQUALIFIED. QUESTIONS MUST

BE SUBMITTED ON THE COUNTY'S E-PROCUREMENT PORTAL AT

https://procurement.opengov.com/portal/waltoncountyfl NO LATER THAN 12:00 PM (NOON) ON JULY 7, 2026. Interpretations or clarifications considered necessary by the County in response to such questions will be issued by Addenda on the County’s e-Procurement portal. Only questions answered by formal written

Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

2.7 BLACKOUT PERIOD

The period between the beginning of the advertisement for the Invitation to Bid, and the contract award, or any resulting bid protest is resolved, or the solicitation is otherwise canceled is referred to as the blackout https://procurement.opengov.com/portal/waltoncountyfl athttps://procurement.opengov.com/portal/waltoncountyfl athttps://procurement.opengov.com/portal/waltoncountyfl period. During the blackout period any communication regarding the aforementioned solicitations is prohibited between the Bidder (or its agents or representatives) and any other entity with the potential for a financial interest in the award (or their respective agents or representatives) regarding such competitive solicitation, and any County Commissioner or County employee, selection committee member, or other persons authorized to act on behalf of the County including the County’s architect, engineer, or their sub consultants, or anyone designated to provide a recommendation to award a particular contract, other than

Purchasing Division staff. Each competitive solicitation shall provide notice of the blackout period.

Exceptions to the Blackout Period. The blackout period shall not apply to:

A. Communications at any public proceeding or meeting, including pre-bid conferences, selection committee presentations, or pre-award meetings.

B. Communications during contract negotiations between designated County employees and the contract awardee.

C. Communication with a vendor initiated by a Purchasing Division employee following the bid opening to clarify the vendor’s bid or intended scope of services.

D. Communication following the filing of a protest between the protesting party and the Purchasing

Division, County Administrator’s Office, and the County Attorney’s Office, during the dispute resolution process.

E. Purchases exempt from competitive selection, sole source procurements, single source procurements, and emergency procurements, as defined in Walton County Board of County Commissioners

Purchasing Policy and Procedure Manual.

F. Communications with existing vendors in the performance of existing contracts.

2.8 BID SECURITY

A. Each bid must be accompanied by bid security in an amount of five percent (5%) of the Bidder's base bid price made payable to Walton County Board of County Commissioners and in the form of a certified bank check or a bid bond on the form attached, issued by a surety duly authorized and qualified to conduct business in the State of Florida. Further, the surety or insurance company shall have at least an A- policyholder’s rating and a financial rating of at least Class VII and shall be listed on the United States Treasury Department's T-list as acceptable to issue bonds for the applicable dollar amount. Applicable bond documents may be uploaded, but physical checks must be delivered to the

Office of Central Purchasing prior to the bid opening. It is the Bidder’s responsibility to ensure that its bid bond check is delivered at the proper time and place.

B. The bid security of the Successful Bidder will be retained until such Bidder has executed the Contract, and has furnished the required Performance and Payment Bond(s) and Certificates of Insurance. If the

Successful Bidder fails to execute and deliver the Contract, or furnish the required Certificates of

Insurance, within TEN (10) business days after the Notice of Award and the required certified copies of the recorded Performance and Payment Bond(s) within FIVE (5) business days of receipt of the executed contract, the County may annul the Notice of Award and the bid security of that Bidder will be forfeited. The bid security of other Bidders may be retained by the County until TEN (10) business days after the Notice of Award, whereupon bid security furnished by such Bidders will be returned.

C. Failure to submit an appropriate bid security shall result in the bid being declared unresponsive.

2.9 SUBSTITUTE OR "OR-EQUAL" ITEMS

The use of brand names is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. Equipment or materials determined by the County to be substantially equivalent to that equipment or materials specified by brand name will be considered for award.

2.10 CONTRACT TIME AND LIQUIDATED DAMAGES

Contractor shall substantially complete the Project within FIVE HUNDRED FORTY (540) calendar days of issuance of the Notice to Proceed. Final completion of the project shall be accomplished within THIRTY (30) calendar days from the date a punch list of the remaining items to be completed is issued by the County.

Failure to achieve substantial completion within the designated time may result in the County imposing liquidated damages in the amount of THREE THOUSAND, EIGHT HUNDRED THIRTEEN AND 00/100THS

DOLLARS ($3,813.00) per day. Failure to achieve final completion within the designated time may result in the imposition of liquidated damages of THREE THOUSAND, EIGHT HUNDRED THIRTEEN AND 00/100THS DOLLARS

($3,813.00) per calendar day and shall accrue until an application for final payment has been approved by the

County. These liquidated damages represent a reasonable estimate of the County’s extra expenses and losses for denied use of the facility, financing costs, additional extended overhead, and any lost revenues and do not constitute a penalty or forfeiture.

2.11 BID FORM

A. The Bidder shall use the Bid Form included with the Bidding Documents. Failure to use the Bid Form shall result in the bid being declared un-responsive. All blanks on the Bid Form must be completed in ink by hand or typewritten.

B. Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign), and the corporate seal must be affixed and attested. The corporate address and state of incorporation must be shown below the signature.

C. Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature, and the official address of the partnership must be shown below the signature.

D. All bids shall be notarized and names must be typed or printed below the signature. The bid shall contain an acknowledgement of receipt of all addenda via County’s e-Procurement Portal. The contact person's name, address and telephone number, for communications regarding the bid must be provided.

E. Each Bidder’s submittal shall include all the items listed in the Vendor Submissions section.

2.12 SUBMISSION OF BIDS

All bids submitted on e-Procurement Portal will be securely locked and digitally encrypted until the submission deadline passes. Please note that all bids must be submitted prior to 2:00 pm on Thursday, July 30, 2026.

In order to perform work on public contracts, the successful Bidder shall have all licenses and permits required by federal, state, and local statues, regulations and ordinances.

Ensure that all required documents and information are complete and accurately provided before submission.

Upon successful submission through the e-Procurement Portal, you will receive a confirmation email acknowledging receipt of your bid.

Bids received after the specified deadline will not be considered.

Thank you for your attention to these submission instructions. Should you have any questions regarding the bidding process or requirements, feel free to contact the Purchasing Department at purchasing@co.walton.fl.us or call 850.892.8176.

2.13 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids may be modified or withdrawn by the Bidder by clicking on “Unsubmit Proposal” via County’s e-

Procurement Portal. Bids can be re-submitted at any time prior to the opening of bids.

B. Bids may not be withdrawn for a period of FORTY-FIVE (45) calendar days after the date of bid opening.

2.14 BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE

All bids shall remain open and subject to acceptance for a period of thirty (30) calendar days after the date of bid opening, but the County at its sole discretion may release any bid and return the bid security prior to that date.

2.15 AWARD OF CONTRACT

A. The County reserves the right to reject any and all bids for any reason or for no reason as may be deemed necessary by the County to be in its best interest, including but not limited to bids from any contractor who has failed to successfully complete a previous project to the satisfaction of the County.

The County further reserves the right to waive any and all informalities, and reserves the right to reject all nonconforming, unresponsive, unbalanced, or conditional bids. PLEASE NOTE: ANY TERMS, mailto:purchasing@co.walton.fl.us

CONDITIONS, OR EXCEPTIONS SUBMITTED WITH A BID SHALL BE DISREGARDED AND HAVE NO

EFFECT UPON THE CONTRACT RESULTING FROM THIS SOLICITATION. The County reserves the right to reject the bid of any Bidder if the County believes that it would not be in the best interest of the

Project to make an award to that Bidder, because the bid is not responsive or responsible, or the

Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the County. The County also reserves the right to enter into contract negotiations with a Responsible and Responsive Bidder who submits the lowest bid. If the County and the low Bidder cannot negotiate a successful contract the County may terminate such negotiations and begin negotiations with a Responsible and Responsive Bidder who submits the next lowest bid. No

Bidder shall have any rights against the County arising from such negotiations. Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Where numeric data is given both in Arabic numerals and in written language, and where there exists a discrepancy between an Arabic numeral and written language, the written language shall be presumed to be correct and the Arabic numeral presumed incorrect.

B. In the event the apparent low bid submitted by a Responsible and Responsive Bidder exceeds the

County's budget for the Project, the County reserves the right to value engineer the published scope of work in order to effect deductive cost changes. In light of the modified scope of work, the County shall review the three lowest bids submitted by Responsible and Responsive Bidders in order to select one

Bidder to whom to award the contract.

C. The County reserves the right to delete any bid items and the total bid shall be determined as the sum of the bid items awarded. In evaluating bids, the County will consider the qualifications of the Bidders, whether or not the bids comply with the prescribed requirements, time of completion and other data, as may be requested in the Bid Form or prior to the Notice of Award. The County may conduct such investigations as the County deems necessary to assist in the evaluation of any bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed Subcontractors, Suppliers and other persons and organizations to perform and complete the Project in accordance with the contract

Documents to the County's satisfaction within the prescribed time. The County may consider the operating costs, maintenance requirements, performance data, and guarantees of major items of materials and equipment proposed for incorporation in the Project when such data is required to be submitted prior to Notice of Award.

If the contract is to be awarded, it will be awarded to the Responsible and Responsive Bidder submitting the lowest bid whose evaluation by the County indicates to the County that the award will be in the best interest of the Project. The Notice of Award shall be issued only after approval by the Walton County Board of County

Commissioners and upon completion of all required award documentation.

No contractual obligation shall exist until the contract has been approved and executed by the Board.

2.16 BID PROTEST

Any person or entity whose bid is rejected, in whole or in part, or who submits a bid but is not awarded the contract, may protest such decision. Written notice of intent to file a bid protest must be submitted with the

Purchasing Department or Chief Financial Officer within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award. Written protest must be submitted to Purchasing Director or Chief

Financial Officer within ten (10) calendar days after filing written notice of intent.

Each written protest must be accompanied by a bid protest bond in the form of a certified check, cashier’s check, or money order made payable to the Walton County Board of County Commissioners, in an amount equal to 1% of the protestor’s bid received by the County, but in no case less than $500.00.

The condition of the protest bond shall be that, should the protest be determined to be without merit and non-valid, the bond shall be forfeited to the County in its entirety.

2.17 PUBLIC ENTITY CRIMES

A person or an affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida

Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendors list.

3. Scope of Work

3.1 General

The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals necessary to complete the Helen McCall Park Expansion Phase 1 in Santa Rosa Beach, Florida, in accordance with the

Construction Plans prepared by Dewberry, dated January 2026, and the Technical Specifications dated

December 2025, both of which are incorporated into this ITB as Attachments. All work shall be performed west of Moll Drive unless otherwise indicated in the Contract Documents. Phase 2 improvements (east of Moll

Drive) are included in the Contract Documents for informational purposes only and are not part of this contract.

3.2 Site Preparation and Earthwork

The Contractor shall perform all clearing and grubbing of approximately 15.6 acres, demolition and removal of existing improvements including storm sewer, field lighting, fencing, dugouts, buildings, utilities, and irrigation systems. The Contractor shall perform regular excavation (approximately 12,052 CY), import and place borrow material (approximately 27,866 CY), and complete all grading and embankment work necessary to achieve the design grades shown in the Construction Plans. The Contractor shall furnish and maintain all erosion and sediment controls throughout construction, including silt fence (approximately 4,574 LF) and inlet protection at all storm sewer structures. All survey, staking, and as-built survey of improvements shall be provided by the

Contractor.

3.3 Parking Lots and Pavement

The Contractor shall construct new parking lots and drive aisles as shown in the Construction Plans, including stabilized subgrade, limerock base, light and heavy duty superpave asphalt pavement, modified Type F curb and gutter, concrete sidewalks, curb ramps with detectable warnings, concrete wheel stops, dumpster pad and enclosure, signage, and pavement striping. All work shall conform to FDOT standards and specifications where applicable.

3.4 Stormwater

The Contractor shall install a complete storm sewer collection and conveyance system including FDOT standard manholes, inlets, Nyloplast drain basins, mitered end sections, concrete headwall, control discharge structures, and ADS pipe ranging from 12 inches to 36 inches in diameter. The Contractor shall also complete modifications to Stormwater Management Facilities 1 and 2 (SWMF 1 & 2) as shown in the Construction Plans, including expansion of the existing retention areas and establishment of littoral shelf plantings.

3.5 Water and Sanitary Sewer

The Contractor shall install all potable water and fire service infrastructure including tapping sleeves and valves, PVC water service lines, gate valves, backflow preventers, fire hydrant assemblies, and associated fittings. The Contractor shall install a forcemain sanitary sewer system with grinder pump station(s), gravity sewer, manholes, cleanouts, and grease trap serving Building A. Bidders are advised that the DEP permit for water and sewer improvements is pending at the time of advertisement. The County anticipates permit issuance prior to the Notice to Proceed; however, the Contractor shall be responsible for coordinating any permit conditions into their means and methods. The 2-inch water meter will be supplied by Regional Utilities and installed by the Contractor.

3.6 Athletic Fields and Site Amenities

The Contractor shall construct six (6) new baseball and t-ball fields including installation of infield material, field underdrainage (see Bid Alternate No. 4), chain link fencing and gates, backstops with netting and kneewalls, foul poles, dugouts, and scoreboards. Building A (press box, concessions, and restrooms) and associated vertical platform lift shall be constructed per the Contract Documents. The Contractor shall install all site amenities indicated in the bid schedule. Items noted as "Owner to Provide and Install" — including team benches, bleachers, bike racks, and park rules signs — are excluded from the Contractor's scope of supply but the Contractor shall coordinate installation sequencing with the County.

3.7 Irrigation and Landscaping

The Contractor shall install a complete irrigation system including general site irrigation, pump station with fixed intake, and electrical service for the booster pump. The Contractor shall complete all landscaping, sod for open and disturbed areas (Tifway 419 Bermuda for athletic fields), and littoral shelf establishment for SWMF

1A and 1B per the Construction Plans and Specifications.

3.8 Field Lighting and Parking Area Lighting Coordination

Field lighting for Fields 1 through 6 will be procured and installed by a separate contractor through a State-sourced contract (MUSCO Lighting). Parking area lighting will be installed by Choctawhatchee Electric

Cooperative (CHELCO). The Contractor is not responsible for supplying or installing field lighting fixtures or parking light structures; however, the Contractor shall be responsible for coordination as described in

Memorandum No. 001 (Attachment F), which is incorporated herein by reference. Specifically, the Contractor shall: (1) coordinate the stakeout of field lighting pole locations and home plate for each field during rough grading; (2) install and commission the lighting control panels provided by the field lighting contractor as part of the electrical service for the project; (3) coordinate with CHELCO for conduit installation during rough grading, with the understanding that CHELCO requires approximately two months of lead time to schedule their work; and (4) coordinate with CHELCO for final installation of parking light structures. The Contractor shall account for these coordination requirements in their project schedule submitted after issuance of the

Notice to Proceed.

3.9 Mechanical, Electrical, and Plumbing

The Contractor shall complete all mechanical, electrical, and plumbing work associated with Building A and all site utilities as indicated in the Construction Plans and Specifications. All work shall be performed by appropriately licensed subcontractors.

3.10 Permits and Compliance

The Contractor shall obtain and pay for all permits required for construction, including but not limited to

MPDS and local building and planning fees. The Contractor shall maintain all required licenses throughout the duration of the project, including a General Contractor license and MOT certification. All work shall be performed in compliance with applicable federal, state, and local regulations.

3.11 Work Hours and Coordination with Parks

Work shall be performed during daylight hours, Monday through Friday, unless otherwise approved in writing by the County. The Contractor shall coordinate all construction activities with the Walton County Parks and

Recreation Department to minimize disruption to existing park operations adjacent to the project site.

3.12 Bid Alternates

This ITB includes four (4) bid alternates. The County reserves the right to award any, all, or none of the alternates based on available funding and project need. Alternate No. 1 includes construction of Building C

(restroom) with associated sanitary sewer. Alternate No. 2 includes a 6-inch concrete slab for future batting cages. Alternate No. 3 includes Building B equipment storage shed. Alternate No. 4 includes complete field underdrainage for all athletic fields.

4. Bid Schedule

BIDS shall include sales tax and all other applicable taxes and fees.

This is a unit price bid. The following Bid Schedule is intended as a general recap of the work involved. It is

NOT an all-inclusive detail of everything required to do this job. It is the contractor’s responsibility to carefully review the Bidding Documents to determine what is needed to do the whole job, and to reflect this in the unit price bid. This basis of award will be the total base bid for the project. IF DURING THE BID PROCESS, THE

BIDDER NOTICES A DISCREPANCY BETWEEN THE WORK REQUIRED AND THIS BID SCHEDULE, THE BIDDER

SHALL NOTIFY THE PURCHASING DIRECTOR NO LATER THAN ONE WEEK PRIOR TO THE BID CLOSING DATE.

NOTE: The unit prices listed below will be used as the basis for computing the value of any change orders either additive or deductive. THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS.

BASE BID

Line Item Description Quantity Unit of

Measure Unit Cost Total

MISCELLANEOUS

1 CONTRACTOR FURNISHED SURVEYING

AND STAKING

1 LS

2 TRAFFIC CONTROL / MOT 1 LS

3 SOIL TRACKING PREVENTION DEVICE 2 EA

4 DEWATERING (INCLUDES MEANS AND

METHODS)

1 LS

5 EROSION CONTROL - SILT FENCE 4,574 LF

6 EROSION CONTROL - INLET

PROTECTION SYSTEM

52 EA

7 SAWCUT AND REMOVAL OF ASPHALT

PAVEMENT AND BASE

135 SY

8 REMOVAL OF CONCRETE SIDEWALK 387 SY

9 REMOVAL OF GRAVEL DRIVE AND

PARKING

1,944 SY

Line Item Description Quantity Unit of

Measure Unit Cost Total

10 REMOVAL OF IMPROVEMENTS

(STORM SEWER, FIELD LIGHTING,

FENCING, DUGOUTS, BUILDINGS,

UTILITIES, IRRIGATION, ETC...)

1 LS

11 CLEARING AND GRUBBING 1 LS

12 REGULAR EXCAVATION 12,052 CY

13 IMPORT BORROW MATERIAL 27,866 CY

14 AS-BUILT SURVEY OF IMPROVEMENTS 1 LS

15 EMBANKMENT 12,052 CY

PARKING LOT AND PAVEMENT

16 12" TYPE "B" STABILIZED SUBGRADE

(LBR 40)

15,317 SY

17 8" LIMEROCK BASE (LBR 100) 15,230 SY

18 1.5" SUPERPAVE ASPHALTIC

CONCRETE (SP-12.5_165 LB/SY)

(LIGHT DUTY ASPHALT PAVEMENT) PG

67-22

890 TN

19 2" SUPERPAVE ASPHALTIC CONCRETE

(SP-12.5_220 LB/SY) (HEAVY DUTY

ASPHALT PAVEMENT) PG 67-22

295 TN

20 MODIFIED TYPE "F" CURB AND

GUTTER

5,875 LF

21 7" CONCRETE PAVEMENT (DUMPSTER

PAD) (CONCRETE PAVEMENT)

463 SY

22 CONCRETE SIDEWALK, 4" THICK 6,333 SY

23 CURB RAMP 283 SY

24 DETECTABLE WARNINGS 414 SY

25 CONCRETE WHEELSTOP 84 EA

Unit Cost Total

26 DUMPSTER PAD AND TRASH

ENCLOSURE

1 LS

27 H.C. PARKING SIGNS 4 EA

28 H.C. PARKING SIGNS AND BOLLARDS 4 EA

29 STRIPING 1 LS

30 PEDESTRIAN CROSSING SIGN 24 EA

31 STOP SIGN 5 EA

STORMWATER

32 FDOT INDEX 425-010 TYPE P8

MANHOLE

6 EA

33 FDOT INDEX 425-052 TYPE C INLET 22 EA

34 FDOT INDEX 425-052 TYPE E INLET 7 EA

35 12" NYLOPLAST DRAIN BASIN WITH

STANDARD GRATE

3 EA

36 12" NYLOPLAST DRAIN BASIN WITH

PEDESTRIAN GRATE

7 EA

37 12" NYLOPLAST INLINE DRAIN WITH

STANDARD GRATE

4 EA

38 12" NYLOPLAST INLINE DRAIN WITH

PEDESTRIAN GRATE

6 EA

39 15" NYLOPLAST DRAIN BASIN WITH

STANDARD GRATE

1 EA

40 15" NYLOPLAST DRAIN BASIN WITH

PEDESTRIAN GRATE

3 EA

41 24" NYLOPLAST DRAIN BASIN WITH

STANDARD GRATE

1 EA

Unit Cost Total

42 FDOT INDEX 430-021 18" MITERED

END SECTION

2 EA

43 FDOT INDEX 430-021 24" MITERED

END SECTION

1 EA

44 FDOT INDEX 430-030 36" CONCRETE

HEAD WALL

1 EA

45 CONTROL DISCHARGE STRUCTURE 2 EA

46 12" ADS HP PIPE 190 LF

47 12" ADS N-12 PIPE 800 LF

48 15" ADS HP PIPE 448 LF

49 15" ADS N-12 PIPE 476 LF

50 18" ADS HP PIPE 614 LF

51 18" ADS N-12 PIPE 98 LF

52 24" ADS HP PIPE 325 LF

53 24" ADS N-12 PIPE 800 LF

54 30" ADS HP PIPE 203 LF

55 36" ADS HP PIPE 222 LF

56 36" ADS N-12 PIPE 402 LF

57 ALABAMA CLASS 2 RIPRAP WITH D-2

FILTER FABRIC (24" THICK)

67 TN

WATER AND SEWER

58 2" WATER METER (REGIONAL

UTILITIES TO SUPPLY, CONTRACTOR

TO INSTALL)

1 EA

Unit Cost Total

59 2" RPZ BACKFLOW PREVENTER

ASSEMBLY

1 EA

60 6" DOUBLE DETECTOR CHECK VALVE

BACKFLOW PREVENTER ASSEMBLY

1 EA

61 2" FIB CURB STOP AND VALVE 2 EA

62 2" FIP CURB STOP AND VALVE 1 EA

63 2"X2"X2" TEE AND 2" REDUCER 1 EA

64 6" TAPPING SLEEVE AND VALVE AND

A 6"X6"X6" TEE

1 EA

65 2" PVC POTABLE WATER SERVICE 1,375 LF

66 6" PVC FIRE SERVICE 800 LF

67 2" GATE VALVE 9 EA

68 6" GATE VALVE 2 EA

69 2", 45 DEGREE BEND 14 EA

70 2", 90 DEGREE BEND 1 EA

71 6", 45 DEGREE BEND 6 EA

72 6", 90 DEGREE BEND 1 EA

73 THRUST BLOCK (2" WATER) 16 EA

74 THRUST BLOCK (6" FIRE LINE) 11 EA

75 6" X 2" PVC REDUCER 1 EA

76 2" X 2" X 2" TEE 6 EA

77 3/4" HOSE BIB 6 EA

78 FIRE HYDRANT ASSEMBLY 2 EA

Unit Cost Total

79 2" DEAD END STUB 1 EA

80 6" DEAD END STUB 1 EA

81 6" PVC SEWER SERVICE LATERALS 90 LF

82 8" PVC GRAVITY SEWER 790 LF

83 SANITARY SEWER CLEANOUT 6 EA

84 48" SANITARY SEWER MANHOLE 3 EA

85 2" PVC FORCEMAIN 480 LF

86 SANITARY SEWER GRINDER STATION 1 EA

87 SANITARY SEWER GREASE TRAP 1 EA

FIELDS AND MISCELLANEOUS

88 6' HIGH BLACK VINYL COATED CHAIN

LINK FENCE AND GATE (RETENTION

POND)

1,660 LF

89 INFIELD MATERIAL 768 CY

90 6' CHAINLINK FENCE AND GATES 3,691 LF

91 10' CHAINLINK FENCE AND GATES 400 LF

92 BACKSTOP (T-BALL FIELD) 2 EA

93 BACKSTOP NETTING 13,800 SF

94 BACKSTOP NETTING SUPPORT POST 45 EA

95 FOUL POLE 12 EA

96 DUGOUT (FIELDS 1-4) 8 EA

97 DUGOUT (FIELDS 5 & 6) 4 EA

98 BACKSTOP KNEEWALLS 461 LF

Unit Cost Total

99 TEAM BENCH (OWNER TO PROVIDE

AND INSTALL)

12 EA

100 BLEACHERS (OWNER TO PROVIDE

AND INSTALL)

12 EA

101 SCOREBOARD (INCLUDES MOUNTING

POST INSTALLATION)

4 EA

102 FLAGPOLE (INCLUDES FOUNDATION) 1 EA

103 BIKE RACK (OWNER TO PROVIDE AND

INSTALL)

4 EA

104 SHADE STRUCTURES (CONTRACTOR

TO PROVIDE AND INSTALL)

12 EA

105 PARK RULES SIGN (OWNER TO

PROVIDE AND INSTALL)

3 EA

106 BUILDING A (CONCESSION STAND,

PRESS BOX, AND RESTROOM)

1 LS

107 LIFT FOR BUILDING A (SAVARIA V-

1504 VERTICAL PLATFORM LIFT). ALSO

INCLUDES FOUNDATION DESIGN (BY

OTHERS) AND INSTALLMENT

1 LS

108 LANDSCAPING 1 LS

109 SOD (OPEN SPACE & DISTURBED

AREAS)

26,667 SY

110 ATHLETIC FIELDS PERFORMANCE SOD

(TIFFWAY 419 BERMUDA)

28,889 SY

111 LANDSCAPING (ESTABLISHING

LITTORAL SHELF FOR SWMF 1A & 1B)

36,000 SF

112 IRRIGATION - GENERAL 1 LS

113 IRRIGATION - PUMP STATION WITH

FIXED INTAKE

1 LS

Unit Cost Total

114 IRRIGATION - ELECTRICAL SERVICE

FOR BOOSTER PUMP

1 LS

115 CHELCO STREET LIGHTING SERVICING

& COMMISSIONING (SEE ATTACHED

MEMORANDUM NO. 001)

1 LS

116 FIELD LIGHTING (FIELDS 1-6)

ELECTRICAL SERVICING &

COMMISSIONING (SEE NOTE #1 AND

ATTACHED MEMORANDUM NO. 001)

1 LS

117 CHELCO STREET LIGHTING

COORDINATION (SEE ATTACHED

MEMORANDUM NO. 001)

1 LS

118 FIELD LIGHTING (FIELDS 1-6)

COORDINATION (SEE NOTE #1 AND

ATTACHED MEMORANDUM NO. 001)

1 LS

GENERAL

119 OWNER'S CONTINGENCY

($250,000.00)

1 LS

120 BONDS (MAX 2% OF BID) 1 LS

121 MOBILIZATION (MAX 5% OF BID) 1 LS

TOTAL

BID ALTERNATE NO. 1 — BUILDING C (RESTROOM)

Measure Unit Cost Total

122 BUILDING C (RESTROOM) 1 LS

123 SANITARY SEWER GRINDER STATION 1 EA

124 6" PVC SEWER SERVICE 40 LF

125 SANITARY SEWER CLEANOUT 1 EA

Unit Cost Total

126 2" PVC FORCEMAIN 180 LF

127 2" TAPPING SADDLE AND VALVE

(SANITARY SEWER FORCEMAIN)

1 EA

128 2" PVC POTABLE WATER SERVICE 5 LF

129 2" GATE VALVE 1 EA

BID ALTERNATE NO. 2 — 6" THICK CONCRETE SLAB FOR FUTURE BATTING CAGES

Measure Unit Cost Total

130 CONCRETE PAD FOR FUTURE BATTING

CAGES

BID ALTERNATE NO. 3 — BUILDING B (EQUIPMENT STORAGE SHED)

Measure Unit Cost Total

131 BUILDING B (EQUIPMENT STORAGE

SHED)

BID ALTERNATE NO. 4 — FIELD UNDERDRAINAGE

Measure Unit Cost Total

132 4" PERFORATED ADS N-12 PIPE

(UNDERDRAIN CONDUIT)

7,984 LF

133 4" ADS N-12 PIPE (UNDERDRAIN

COLLECTOR PIPE)

1,044 LF

Unit Cost Total

134 6" ADS N-12 PIPE (UNDERDRAIN

COLLECTOR PIPE)

846 LF

135 8" ADS N-12 PIPE (UNDERDRAIN

COLLECTOR PIPE)

1,736 LF

136 FITTINGS, BENDS, CAPS, ETC... 1 LS

137 TYPE 1 DRAINAGE FILL PER ASTM D

140 CY

138 TYPE 2 DRAINAGE FILL PER ASTM D

396 CY

139 GEOTEXTILE FILTER FABRIC 4,737 SY

140 BEDDING MATERIAL (4" THICK) 160 CY

141 EARTHWORK (EXCAVATION AND

BACKFILL)

5. Vendor Submissions

All subsections in this section require a response.

Important: Bidders are responsible for reviewing all required forms and documentation listed in this solicitation. If any forms require notarization—such as the Public Entity Crimes Statement or the Unauthorized Alien Affidavit—they must be properly executed and uploaded with your submission. Failure to include completed and notarized documents, where applicable, may result in your bid being deemed non-responsive.

5.1 BIDDER'S DECLARATION AND UNDERSTANDING *

The undersigned, herein defined as the "Bidder," declares that the only persons or parties interested in this bid are those named herein, that this bid is, in all respects, fair and without fraud, that it is made without collusion with any employee or official of the County, and that the bid is made without any connection or collusion with any person submitting another bid on this Project.

The Bidder further declares that it has visited the Project site, inspected the plans and specifications, examined all the Contract Documents, and has satisfied itself to the quantities involved, including materials and equipment and the conditions of work involved, including the fact that the description of work and materials, as included herein, is brief and is intended only to indicate the general nature of the Project and to identify the said quantities with the detailed requirements of the Contract Documents, and this bid is made according to the provisions and under the terms of the Contract Documents which are made a part of this bid.

☐ Please confirm

*Response required

5.2 CONTRACT EXECUTION, CERTIFICATES OF INSURANCE AND BONDS*

The Successful Bidder agrees to acknowledge the terms and conditions of the Contract and return a signed

Contract with any Certificates of Insurance (COI) to the County, within TEN (10) business days after Notice of

Award. Upon receipt of the signed Contract and COI, the County will execute the Contract and send the executed contract to the Successful Bidder to acquire the Performance and Payment Bond(s) within FIVE (5) business days. The Successful Bidder must provide certified copies of the recorded Performance and Payment

Bond(s) prior to the issuance of the Notice to Proceed. Failure to either return a signed Contract with COI to the County within TEN (10) business days after Notice of Award is sent or provide certified copies of the recorded Performance and Payment Bond(s) within FIVE (5) business days after receipt of the executed contract will result in loss of surety.

☐ Please confirm

*Response required

5.3 START OF CONSTRUCTION AND CONTRACT COMPLETION TIME*

The Successful Bidder further agrees to begin work on the Project within TEN (10) business days after the date of issuance of the Notice to Proceed, to substantially complete the Project within FIVE HUNDRED FORTY (540) calendar days of issuance of the date of the Notice to Proceed, and to finally complete the Project within

THIRTY (30) calendar days from the date a punch list of remaining items is issued by the County. The

Contractor shall comply with all specific completion dates and sequences indicated elsewhere in the Contract

Documents.

☐ Please confirm

*Response required

5.4 SALES AND USE TAXES*

The Bidder agrees that any and all applicable federal, state and local sales and use taxes that are incurred by the Bidder are included in the stated bid price for the Project. The County is tax exempt from federal excise and state sales tax.

☐ Please confirm

*Response required

5.5 Acknowledgment of Bid Schedule*

By confirming, if awarded the contract, the Bidder agrees to accept as full payment for the work proposed under this Project, as specified in the Bidding Documents prepared by Walton County, and based upon their own estimate of the quantities and costs, including the cost of any necessary fee or permit provided as part of their bid.

☐ Please confirm

*Response required

5.6 BID FORM*

Please download the below documents, complete, and upload.

• BID_FORM_(14).docx

*Response required

5.7 Trench Safety Compliance*

Please download the below documents, complete, and upload.

• TRENCH_SAFETY_COMPLIANCE_(6...

*Response required

5.8 BID BOND*

https://government-project.s3.us-west-2.amazonaws.com/88564/132b3318-2d92-4ca8-82dc-b8dcc3728e2a_BID_FORM_%2814%29.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MOX2V6KD%2F20260714%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=202…