Health_Inspections_for_Detention_Facilities-Budget.xlsx

This is a budget template for health inspections of detention facilities issued by San Mateo County, California, in accordance with California Health & Safety Code 101045. The county seeks a contractor with medical and mental health expertise to perform annual inspections across all active detention facilities using California Board of State and Community Corrections (BSCC) Title 15 inspection checklists. The scope of work includes medical and mental health inspection and report submission services, with an estimated nine facilities requiring inspection in Fiscal Year 1, though the number of active facilities may range from 10 to 15 annually and vary year to year. Additional meetings or consultations on an as-needed basis are budgeted at an hourly rate. The RFP was released on January 5, 2026, with questions due by January 19, 2026, and proposals required by February 9, 2026, at 11:59 PM through the OpenGov portal. The contract award date is anticipated for March 16, 2026, and the contract term covers three years with potential for annual renegotiation.

The total budget for the three-year contract term cannot exceed $90,000, with facility inspection fees capped at $2,300 per facility and additional consultation services limited to $220 per hour. The budget is distributed across three fiscal years, with the actual allocation depending on the number of facilities requiring inspection each year. Evaluation criteria are weighted as follows: team qualifications (35 points), previous experience (30 points), price (25 points), and preferential points (10 points). San Mateo County offers procurement preference points for local businesses, including five percent for local businesses or nonprofits, an additional three percent for small businesses (totaling eight percent), and five percent for micro businesses (totaling ten percent). All proposers must register with the System for Award Management (SAM) and obtain a Unique Entity ID (UEI). Contractors must maintain comprehensive insurance coverage, including $1,000,000 in general liability, automobile liability, and professional liability. Minimum qualifications include clinical licensure such as RN or MD, five or more years of correctional facility experience, and familiarity with medical and mental health care standards. Levine Act compliance and campaign contribution disclosures are mandatory for the selected contractor.