HE1260-16-Q-9001 _Guam_Vehicle_Lease.pdf

20 October 2015

TO: ALL PROSPECTIVE QUOTERS

FROM: DODEA-PACIFIC PROCUREMENT DIVISION

UNIT 35007

APO AP 96376-5007

SUBJECT: HE1260-16-Q-9001 – Guam District Superintendent’s Office (DSO), Vehicle Lease

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. Solicitation HE1260-16-Q-9001, Guam DSO, Vehicle Lease is issued as a Request for Quotation (RFQ) for Guam DSO.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-84 effective 5 October 2015.

3. The associated North American Industrial Classification System (NAICS) code for this procurement is 532112 - Passenger Car Leasing and the small business size standard is $38.5M. This is a total small business set-aside.

4. Contract Line Item Numbers (CLINs), quantities and units of measure are as follows for a five-year lease including maintenance:

B as e Pe ri od

CLIN Description Quantity Unit of Issue 1 Compact Sedan 12 Months 2 Compact Sedan 12 Months 3 Compact Sedan 12 Months 4 Cargo Van 12 Months 5 Cargo Van 12 Months

O pt io n

Pe ri od

CLIN Description Quantity Unit of Issue 1001 Compact Sedan 12 Months 1002 Compact Sedan 12 Months 1003 Compact Sedan 12 Months 1004 Cargo Van 12 Months 1005 Cargo Van 12 Months

O pt io n

Pe ri od

CLIN Description Quantity Unit of Issue 2001 Compact Sedan 12 Months 2002 Compact Sedan 12 Months 2003 Compact Sedan 12 Months 2004 Cargo Van 12 Months 2005 Cargo Van 12 Months

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY

PACIFIC DIRECTOR’S OFFICE

UNIT 35007

APO AP 96376-5007

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P295_49304 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P295_49304

O pt io n

Pe ri od

CLIN Description Quantity Unit of Issue 3001 Compact Sedan 12 Months 3002 Compact Sedan 12 Months 3003 Compact Sedan 12 Months 3004 Cargo Van 12 Months 3005 Cargo Van 12 Months

O pt io n

Pe ri od

CLIN Description Quantity Unit of Issue 4001 Compact Sedan 12 Months 4002 Compact Sedan 12 Months 4003 Compact Sedan 12 Months 4004 Cargo Van 12 Months 4005 Cargo Van 12 Months

5. Department of Defense Education Activity (DoDEA) Pacific, Guam District has a requirement for leasing of motor vehicles. Contractor shall furnish all labor, equipment, materials, tools, instruments, transportation and supervision necessary for the delivery and routine maintenance of leased vehicles in support of the DoDEA Guam District Superintendents Office (DSO). Guam DSO’s mission is currently supported through the use of these leased vehicles to transport personnel and cargo.

6. Period of Performance is a twelve-month base period with four (4), twelve-month option periods.

Base Period: 1 December 2015 – 30 November 2016 Option Period 1: 1 December 2016 – 30 November 2017 Option Period 2: 1 December 2017 – 30 November 2018 Option Period 3: 1 December 2018 – 30 November 2019 Option Period 4: 1 December 2019 – 30 November 2020

Vehicles shall be delivered within five (5) days after contract award to the following address:

DODDS GUAM DISTRICT OFFICE

DDESS/DODDS SCHOOLS GUAM

101 Johnson Rd.

Agana Heights, Guam 96910

7. FAR 52.212-1, Instructions to Offerors -- Commercial, does not apply to this acquisition. The quote should, at a minimum, include the following information. Failure to submit the requested information may result in the quote being eliminated from consideration for award.

Name, Phone, and Email Address.

Business Mailing Address.

Cage Code and DUNS number.

Quoter is encouraged to submit multiple quotes presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

Government may accept any item or group of items of a quote, unless the vendor qualifies the quote by specific limitations. Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the vendors specifies otherwise in the quote.

Quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation.

Quoter agrees to hold the prices for 30 calendar days from the date specified for quote submission, unless another time period is specified in an addendum to the solicitation.

Terms of any express warranty.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1450_198347

Vendor shall provide the following:

1. Description of the vehicles being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; DoDEA is not responsible for locating or obtaining any information not identified in the quote.

2. Explanation on meeting delivery date.

3. Summary of operations and maintenance services for leased vehicles during period of performance.

4. Price and any discount terms.

8. FAR 52.212-2, Evaluation -- Commercial Items, does not apply to this acquisition. The Government will award a purchase order resulting from this RFQ to the vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: technical and price, wherein, technical is more important than price. To meet the goal of Executive Order 13693, Planning for Federal Sustainability in the Next Decade, DoDEA aims to improve its vehicle efficiency by taking actions to reduce fleet-wide per-mile greenhouse gas emissions. The perceived benefits of sustainable acquisition, e.g. high miles per gallon rating, can merit the additional cost.

A. TECHNICAL. The Government will evaluate each quote to determine technical acceptability on a PASS or FAIL basis. Vendors must demonstrate capability to meet all of the following subfactors:

1. Vehicle Specifications: Vendor shall explain how the quoted vehicles meet each of the minimum requirements in PWS 2.0.

2. Delivery: Vendor shall deliver vehicles to Guam DSO by 1 December 2015.

3. Operation and Maintenance Services: Vendor shall explain how vehicles will be maintained and provide a loaner vehicle when vehicle(s) are being serviced.

B. PRICE. Price will be evaluated in accordance with FAR 13.106-3(a)(1). Quoters are encouraged to submit their most favorable lease terms. Pricing for each vehicle shall be inclusive of all costs necessary to operate the vehicles on Guam, to include but not limited to monthly lease costs/fees, maintenance & repairs, licensing & registration, insurance, etc.

The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option period(s) possible under FAR 52.217-8 (maximum six months), the Government will take the price for all CLINs of the final option period, prorate it to a six-month value, and add it to the sum of all CLINs (base plus all option periods). This amount will be the total evaluated price. Evaluation of options shall not obligate the Government to exercise the options.

9. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, applies to this acquisition.

10. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

11. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition: (b)(4) 52.204-10, (b)(8) 52.209-6, (b)(14)(i) 52.219-6, (b)(22) 52.219-28, (b)(25) 52.222-3, (b)(26) 52.222-19, (27) 52.222-21, (28) 52.222-26, (30) 52.222-36, (33) (i) 52.222-50, (40) 52.223-18,

(44) 52.225-13, (50) 52.232-33, (54) (i) 52.247-64, (e)(xi)(A) 52.222-50

12. Additional provisions and clauses that apply to this acquisition are:

Provisions 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.217-5, Evaluation of Options 252.204-7011, Alternative Line Item Structure 252.225-7031, Secondary Arab Boycott of Israel

Clauses 52.208-4, Vehicle Lease Payments 52.208-5, Condition of Leased Vehicles 52.208-6, Marking of Leased Vehicles 52.208-7, Tagging of Leased Vehicles 52.217-8, Option to Extend Services 52.217-9, Option to Extend the Term of the Contract 52.223-11, Ozone-Depleting Substances 52.223-12, Refrigeration Equipment and Air Conditioners 52.223-19, Compliance With Environmental Management Systems 52.228-8, Liability and Insurance -- Leased Motor Vehicles 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Disclosure of Information to Litigation Support Contractors 252.223-7008, Prohibition of Hexavalent Chromium 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.244-7000, Subcontracts for Commercial Items 252.246-7003, Notification of Potential Safety Issues 252.247-7023, Transportation of Supplies by Sea

13. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

14. Quotes must be received no later than 1700 Chamorro Time Zone, 30 October 2015 (0300 Eastern Daylight Time, 30 October 2015). Submission shall be via email to satomi.maeda@pac.dodea.edu and stephanie.vandine@pac.dodea.edu.

15. For additional information regarding this solicitation, please send an email to satomi.maeda@pac.dodea.edu and stephanie.vandine@pac.dodea.edu. Please ensure to reference the solicitation number in the subject line.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P1271_218012 mailto:satomi.maeda@pac.dodea.edu mailto:stephanie.vandine@pac.dodea.edu mailto:satomi.maeda@pac.dodea.edu mailto:stephanie.vandine@pac.dodea.edu