DRAFT_Combined_Synopsis_Solicitation _6NOV2015.pdf

DRAFT

HE1260-15-R-0005

Custodial Services at Seoul Complex

COMBINED SYNOPSIS/SOLICITATION

General Information Document Type: Combined Synopsis/Solicitation Solicitation Number: HE1260-15-R-0005 Requirement: Custodial Services at Seoul Complex Set Aside: N/A NAICS Code/Small 561720, Janitorial Services

Contracting Office Address /Point of Contact:

Department of Defense Education Activity (DoDEA) Pacific Attn: Procurement Division Unit 35007

APO AP 96376-5007

Miyoko Hokama, Contract Specialist Miyoko.hokama@pac.dodea.edu

Stephanie M. VanDine, Contracting Officer Stephanie.Vandine@pac.dodea.edu

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This requirement is being procured as a competitive RFP to all interested offerors for the purpose of entering into a contract for custodial services at DoDDS school facilities and Korea District Superintendent Office (DSO) at Yongsan Army Base in Seoul, South Korea. As a result of this solicitation, the Government intends to award a single, firm-fixed-price, requirements contract with a period of performance of a 12-month base period followed by up to four, 12-month option periods. The anticipated award date is early December 2015.

Period of Performance:

Base Period 01 January 2016 – 31 December 2016 1st Option Period 01 January 2017 – 31 December 2017 2nd Option Period 01 January 2018 – 31 December 2018 3rd Option Period 01 January 2019 – 31 December 2019 4th Option Period 01 January 2020 – 31 December 2020

The following attachments provide additional information and details regarding the Government’s minimum requirements:

Attachment A – Contract Line Item (Pricing) Schedule Attachment B – Performance Work Statement (PWS) Attachment C – Provisions and Clauses Incorporated by Reference Attachment D – Provisions and Clauses Incorporated by Full Text/And Addendum to FAR Clauses Attachment E – Offeror Information Sheet Attachment F – Past Performance Information Sheet

The following FAR provisions and clauses for commercial items are applicable to this acquisition:

mailto:Arlene.Richardson@hq.dodea.edu mailto:Stephanie.Vandine@pac.dodea.edu

52.212-1, Instructions to Offerors -- Commercial Items (See Attachment D for addendum to this provision) 52.212-2, Evaluation – Commercial Items (See Attachment D for full text version of provision) 52.212-3, Offeror Representations and Certifications -- Commercial Items 52.212-4, Contract Terms and Conditions -- Commercial Items 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items.

The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-6 Alt I, (2) 52.203-13, (4) 52.204-10, (8) 52.209-6, (26) 52.222-19, (27) 52.222-21, (28) 52.222-26, (33) (i) 52.222-50, (40) 52.223-18, (44) 52.225-13, (50) 52.232-33.

The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items: (1) 52.222-17

Addendums to the FAR provisions and clauses 52.212-1 and 52.212-2 and additional FAR and Defense FAR Supplement (DFARS) provisions and clauses determined by the Contracting Officer to apply to this acquisition are provided at Attachment C –Provisions and Clauses Incorporated by Reference and Attachment D –Provisions and Clauses Incorporated by Full Text.

RFP Questions Cutoff Date:

Questions and inquiries regarding this RFP shall be submitted electronically via email to Miyoko Hokama at Miyoko.hokama@pac.dodea.edu no later than to (To Be Determined) Korea Standard Time, with subject “Questions - HE1260-15-R-0005 Seoul Custodial Service”. A consolidated list of answers to all questions received will be posted via an amendment to this RFP on FedBizOpps.gov.

RFP Closing Date:

The closing date is (To Be Determined) Korea Standard Time. Proposals shall be submitted electronically via e-mail to Miyoko Hokama, Contract Specialist at Miyoko.hokama@pac.dodea.edu no later than the closing date, with the subject line, “Proposal - HE1260-15-R-0005 Seoul Custodial Services.

mailto:Miyoko.hokama@pac.dodea.edu mailto:Arlene.Richardson@hq.dodea.edu

Attachment A

Contract Line Item Number (Pricing) Schedule. The Contractor shall provide all products and services in accordance with the Contract Line Item Numbers (CLIN) Schedule below. All CLINs must have a price. Contractor shall not price Urgent Cleaning CLIN. A not-to-exceed amount will be established at the basic contract level.

CLIN Description Quantity Unit of Issue 0001 Custodial Services 0001AA DSO Korea 12 Months 0001AB Seoul American Elementary School 10 Months 0001AC Seoul American Middle School 10 Months 0001AD Seoul American High School 10 Months 0002 Summer School Custodial Services (Seoul ES) 30 Days 0003 Special Requirements 0003AA Snow Removal 10 Each 0003AB One-Time Cleaning and/or Special Custodial Services 100 Hours 0003AC School Functions 35 Each 0003AD Urgent Cleaning $5,000.00 Monetary 1001 Custodial Services 1001AA DSO Korea 12 Months 1001AB Seoul American Elementary School 10 Months 1001AC Seoul American Middle School 10 Months 1001AD Seoul American High School 10 Months 1002 Summer School Custodial Services (Seoul ES) 30 Days 1003 Special Requirements 1003AA Snow Removal 10 Each 1003AB One-Time Cleaning and/or Special Custodial Services 100 Hours 1003AC School Functions 35 Each 1003AD Urgent Cleaning $5,000.00 Monetary 2001 Custodial Services 2001AA DSO Korea 12 Months 2001AB Seoul American Elementary School 10 Months 2001AC Seoul American Middle School 10 Months 2001AD Seoul American High School 10 Months 2002 Summer School Custodial Services (Seoul ES) 30 Days 2003 Special Requirements 2003AA Snow Removal 10 Each 2003AB One-Time Cleaning and/or Special Custodial Services 100 Hours 2003AC School Functions 35 Each 2003AD Urgent Cleaning $5,000.00 Monetary

CLIN Description Quantity Unit of Issue 3001 Custodial Services 3001AA DSO Korea 12 Months 3001AB Seoul American Elementary School 10 Months 3001AC Seoul American Middle School 10 Months 3001AD Seoul American High School 10 Months 3002 Summer School Custodial Services (Seoul ES) 30 Days 3003 Special Requirements 3003AA Snow Removal 10 Each 3003AB One-Time Cleaning and/or Special Custodial Services 100 Hours 3003AC School Functions 35 Each 3003AD Urgent Cleaning $5,000.00 Monetary 4001 Custodial Services 4001AA DSO Korea 12 Months 4001AB Seoul American Elementary School 10 Months 4001AC Seoul American Middle School 10 Months 4001AD Seoul American High School 10 Months 4002 Summer School Custodial Services (Seoul ES) 30 Days 4003 Special Requirements 4003AA Snow Removal 10 Each 4003AB One-Time Cleaning and/or Special Custodial Services 100 Hours 4003AC School Functions 35 Each 4003AD Urgent Cleaning $5,000.00 Monetary

Attachment C

Provisions and Clauses Incorporated by Reference

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/far/index.html. The full text of DFARS provisions or clauses can be accessed electronically at http://farsite.hill.af.mil/VFDFARA.HTM.

PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.209-5 Certification Regarding Responsibility Matters 52.209-7 Information Regarding Responsibility Matters 52.217-5 Evaluation of Options 52.225-14 Inconsistency Between English Version And Translation Of Contract 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran-- Representation and Certifications.

52.229-6 Taxes--Foreign Fixed-Price Contracts 52.232-40 Providing Accelerated Payments to Small Business subcontractors 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation 52.242-13 Bankruptcy 252.201-7000 Contracting Officer's Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7003 Agency Office of the Inspector General 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control Of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7011 Alternative Line Item Structure 252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.204-7015 Disclosure of Information to Litigation Support Contractors 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism 252.222-7002 Compliance With Local Labor Laws (Overseas) 252.205-7000 Provision of Information to Cooperative Agreement Holders 252.215-7007 Notice of Intent to Resolicit 252.215-7008 Only One Offer 252.222-7007 Representation Regarding Combating Trafficking in Persons 252.223-7008 Prohibition of Hexavalent Chromium, 252.225-7012 Preference for Certain Domestic Commodities 252.225-7043 Antiterrorism/Force Protection Policy for Defense Contractors Outside the United States 252.225-7048 Export-Controlled Items 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of

Terrorism 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing Of Contract Modifications 252.243-7002 Requests for Equitable Adjustment http://acquisition.gov/far http://farsite.hill.af.mil/VFDFARA.HTM

Attachment D CLAUSES INCORPORATED BY FULL TEXT

The following solicitation provisions, clauses and addenda are incorporated by full text and apply to this acquisition:

CONTRACTOR MANPOWER REPORTING REQUIREMENTS

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of Defense Education Activity (DoDEA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: hnp://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.”

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) www.cpars.gov

The contractor shall designate representative to whom the performance assessments will be sent electronically. The name, title, email address and phone number of the designed contractor representative shall be provided for authorization access. Any changes in designated contractor personnel shall be the sole responsibility of the contractor to inform the Assessing Official (AO)/Contracting Officer.

The designated contractor representative has the authority to:

Receive the Government performance assessment from the AO. Review, comment, return performance assessment to AO within 30 days. If contractor desires a meeting to discuss the evaluation, it must be requested, in writing, no later than seven calendar days from receipt and will be within the contractor’s 30 day review period.

Name:_____________________________________________

Title:__________________________

Email address:_______________________________________

Telephone number:___________________________________

If you have questions please contact the Customer Support Desk at (207) 438-1690 or via email at webptsmh@navy.mil.

http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.cpars.gov/ mailto:webptsmh@navy.mil

ADDENDUM TO FAR 52.212-1 INSTRUCTION TO OFFERORS - - COMMERCIAL ITEMS

1. Addendum to Paragraph (b) Submission of proposals. In addition to those requirements as stated in paragraph (b), the following are added and shall apply to the submission requirements in response to this solicitation:

(a) Proposal Format - All offerors must electronically submit written proposals as described below in two separate volumes: Volume I - Technical Capability and - Past Performance, and Volume II - Pricing. Any reference to pricing information must not be included in any volume other than Volume II. These volumes will be evaluated against the criteria listed under Evaluation Factors under FAR 52.212-2, Evaluation, Commercial Items.

Volume I – Technical Capability and Past Performance:

Offerors must demonstrate their understanding of the Government’s requirement and approach to performing the work as described in the Performance Work Statement (PWS) (Attachment B) by providing a written Technical Capability Statement.

a. The Technical Proposal in its entirety shall not exceed a total of 10 pages. Page size shall be 8.5 inches x 11 inches or A4 and text font size no smaller than size 11. Two pages may be printed on one sheet of paper (double sided pages shall be considered 2 pages). Number pages sequentially, when feasible. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will be returned to the offeror as soon as practicable.

b. The Technical Proposal shall include all aspects of all non-cost evaluation factors: 1 – Business License, 2 – Capabilities/Experience, 3 – Staffing Approach, and 4 – Program Manager, 5– Past Performance.

c. Offeror Information Sheet (Attachment E)

d. Past Performance Information Sheet (Attachment F)

Volume II – Price

Offeror shall provide the following in their Price Proposal:

a. Offeror shall insert the proposed prices in Attachment A, Schedule of Supplies or Services and Prices for each Contract Line Item Numbers (CLINs) and/or SUBCLINs to include the unit price, amount and total amount listed in the Schedule for the base year and option periods.

b. Offeror shall also provide backup pricing information and a price breakdown that demonstrates how the prices for each line item were developed (labor hours, materials, indirect costs, etc.) for each CLIN for each period of performance.

c. All vendors interested in competing for this requirement are required to submit pricing in Korean Won (KRW) only. Proposals submitted in a currency other than KRW will not be considered for award.

2. Addendum to Paragraph (c): Period for acceptance of proposal: This paragraph (c) is changed to read as follows:

The offeror agrees to hold the prices in its proposal firm for 60 calendar days from the date specified for receipt of proposal, unless another time period is specified in an amendment to the solicitation.

(End of addendum to FAR 52.212-1)

Addendum to 52.212-2 -- Evaluation -- Commercial Items

(a) Award shall be made to the lowest evaluated price meeting technical and past performance requirements in accordance with FAR 13.106-2. The following factors shall be used to evaluate proposal: Technical, Past Performance, and Price.

Evaluation Factors:

1. Technical. Offeror’s technical capabilities must provide sufficient information to assess whether the offeror can successfully perform. Offerors must demonstrate their experience and qualifications to meet all the following subfactors:

a. Business License. Offeror will be required to provide a valid business license. The Republic of Korea

(ROK) United States (U.S.) Status of Forces Agreement (SOFA) does not permit the U.S. Government to grant Invited Contractor or Technical Representative Status to any offeror for this requirement. All sources submitting a quote, including U.S. sources, must already have the requisite business licenses directly from the ROK Government, and conduct business in accordance with all applicable ROK laws, including but not limited to, rules and policies regarding labor, taxation, and immigration. If the quote does not fully demonstrate this authorization and capacity, it will not be further considered for award.

Whether an offeror demonstrates this authorization and capacity shall be determined by the Contracting Officer.

b. Capabilities/Experience. Offeror shall demonstrate technical competence and experience to meet all PWS requirements, to include security requirements, to ensure uninterrupted custodial services at contract start date and throughout the life of the contract.

c. Staffing Approach. Provide a staffing approach satisfactorily aligned with technical requirements of the PWS to include quantities and labor categories of appropriately qualified personnel.

d. Program Manager. Qualifications of the offeror’s proposed Project Manager (PM) who acts as the overall manager and central point of contact with the Government for work performed under this contract.

The PM shall possess the experience and knowledge managing similar custodial operations and be fluent in written and spoken English.

Technical capability will be rated on an “Acceptable” or “Unacceptable” basis using the ratings below.

Rating Definition Acceptable Proposal clearly meets the minimum requirements of the solicitation Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

2. Past Performance. In evaluating past performance, the Government may consider past performance information in the Offeror’s proposal, information obtained from questionnaires tailored to the circumstances of the acquisition, or any other sources available to the Government, to include but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), other federal databases, references from Program Managers and Contracting Officers, past customers, Government agencies and activities, and other sources deemed necessary.

Past Performance will be rated on an “Acceptable” or “Unacceptable” basis using the ratings below. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable.”

Rating Definition Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

3. Price. Price analysis will be conducted in a manner consistent with FAR 13.106-3(a)(1) in order to determine that the price is fair and reasonable. All offerors interested in competing for this requirement are required to submit pricing in Korean Won (KRW) only. A proposal submitted in a currency other than KRW will not be considered for award.

Proposal will be analyzed for errors, omissions, and mistakes. The analysis will be conducted on the total price to include the base period and all option periods.

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision and addendum to FAR 52.212-2)

52.216-19 ORDER LIMITATIONS

There is no minimum or maximum order quantities under this contract, the Contractor shall honor all orders received unless an order (or orders) is returned to the ordering office within 5 calendar days after issuance, with the written notice stating the Contractor’s intent not to ship item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor before the contract expires.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

252.216-7006 ORDERING

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from date of award through five years and six months.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) (1) If issued electronically, the order is considered “issued” when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered “issued” when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

252.216-7010 Requirements

(a) This is a requirements contract for the supplies or services specified and effective for the period stated in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Orders issued during the effective period of this contract and not completed within that time shall be completed by the Contractor within the time specified in the order. The rights and obligations of the Contractor and the Government for those orders shall be governed by the terms of this contract to the same extent as if completed during the effective period.

(End of clause)

252.225-7041 CORRESPONDENCE IN ENGLISH

The Contractor shall ensure that all contract correspondence that is addressed to the United States Government is submitted in English or with an English translation.

Attachment E

OFFEROR INFORMATION SHEET

Responses to requested information below shall be printed, and this completed questionnaire shall be included in the Offeror’s proposal.

Company Name: ______________________________________________________________________________

Business Address (including city, state, zip code):

Name of Primary Contact: _________________________________________________________________________

Email Address of POC: ___________________________________________________________________________

Office & Cell Phone Nos.:_________________________________________________________________________

Dun & Bradstreet (DUNS) Number: _________________________________________________________________

TAX identification Number (TIN): __________________________________________________________________

Cage Code: _____________________________________________________________________________________

Business Size:____________________________________________________________________________________

Certification of SAM registration: YES _____ OR NO_______

Attachment F

PAST PERFORMANCE INFORMATION SHEET

SOLICITATION NUMBER HE1260-15-R-0005

Reference 1 Reference 2 Reference 3

(1).

First and Last Name

(2).

Company or Organization

(3).

Job Title

(4).

Phone Number(s)

(5).

E-mail Address

(6).

Description of Service provided, including location of service and relevancy to the requirements of this solicitation effort, if not obvious

(7).

Contract/Task Order number, if any

(8).

Date(s) of Period of Performance service was provided

(9).

Total Contact and /or Task Order Value of Services Provided