HE1260-14-R-0007 _Conformed.pdf

SEE ADDENDUM

(No Collect Calls)

HE1260-14-R-0007 04-Nov-2014

b. TELEPHONE NUMBER

644-5873

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 04 Dec 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12609. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GEORGETTE HENDRICKSEN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DODEA-PACIFIC - PROCUREMENT DIVISION

MS. GEORGETTE HENDRICKSEN, UNIT 35007

APO AP 96376-5007

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

+81-98-957-4535FAX:

TEL: 644-5873 DSN SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

NAICS:

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF199

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HE1260-14-R-0007

Section A - Solicitation/Contract Form

GENERAL INFORMATION

SF 1449 ADDENDUM

INFORMATION TO OFFERORS. All offerors shall provide, along with their proposal, all information requested in the Addendum to FAR 52.212-1 of the request for proposal.

A. Title: DoDEA Pacific / Okinawa District HVAC, Facility and Sports Field Maintenance Services &

Project Repairs

B. Contract Type: The Government contemplates award of a Firm-Fixed Price, Indefinite Quantity, Indefinite Delivery Contract.

C. Points of Contact:

Contract Specialist: Ms. Georgette Hendricksen DoDEA-Pacific Procurement Division Unit 35007

APO AP 96376-5007

Telephone: Dial Operator 098-911-5111, DSN 644-5873 Email: georgette.hendricksen@pac.dodea.edu

Contracting Officer: Ms. Angela Dash DoDEA-Pacific Procurement Division Unit 35007

APO AP 96376-5007

Telephone: Operator 098-911-5111, DSN 644-5885 Email: Angela.Dash@pac.dodea.edu

D. Invoicing Instructions: Reference Section I Contract Clauses – DFARS Clause 252.232-7006

E. Period of Performance:

Base Year: 1 January 2015 - 31 December 2015 Option Year 1: 1 January 2016 – 31 December 2016 Option Year 2: 1 January 2017 – 31 December 2017 Option Year 3: 1 January 2018 – 31 December 2018 Option Year 4: 1 January 2019 – 31 December 2019

F. Formal Communication:

1. Formal communication such as requests for clarification and/or information concerning this solicitation shall be submitted via email to the Contract Specialist, Ms. Georgette Hendricksen at georgette.hendricksen@pac.dodea.edu

2. No information concerning this solicitation or request for clarification will be provided in response to telephone calls from prospective offerors. Inquiries will be answered via amendment and provided to all offerors. Questions from offerors need to be submitted no later than 17 Nov 2014. Response to inquiries will not be considered if received after 17 Nov 2014.

G. Notice of Pre-proposal Conference and Site Visit

1. A pre-proposal conference and site visit to view samples of the schools will be conducted for the purpose of answering questions regarding this solicitation.

Location: DoDEA Pacific, District Superintendent’s Office, Okinawa District, Kadena Air Base Date/Time: 14 November 2014 @ 9:00 AM

2. Submit full names of all attendees and company name and address to the Contract Specialist via E-mail (see E-mail address in paragraph C. above) by 12 Nov 2014.

3. All Contractor personnel requiring base access shall meet at 8:00 AM at Kadena Air Base, Gate 1 on the day of the conference. All Contractor personnel must present one valid photo identification card.

Drivers must also provide vehicle insurance documentation.

4. After attendance at the pre-proposal conference and site visits, questions from Contractors may be answered. Information provided at the conference shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

5. A record of the conference will be made to all prospective offerors through posting on the Federal Business Opportunities website at https://www.fbo.gov . The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers.

georgette.hendrickse Typewritten Text georgette.hendrickse Typewritten Text H. The delivery order maximum amount $5,000,000.00 has been added.

The delivery order minimum amount $200.00 has been added.

The contract maximum amount $25,000,000.00 has been added.

The contract minimum amount $200.00 has been added.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED

Chiller Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2 of the

PWS.

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0001AA 600 Each Chiller Units Monthly Maintenance Svc

FFP

Quantity: 50 each chiller units, 12 times per year = 600

UNIT UNIT PRICE MAX AMOUNT

0001AB 200 Each Chiller Units Qtrly Maintenance Svc

FFP

Quarterly - Quantity: 50 chiller units, 4 times per year = 200

UNIT UNIT PRICE MAX AMOUNT

0001AC 50 Each Chiller Units Annual Maintenance Service

FFP

Quantity: 50 chiller units, 1 time per year = 50

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED

Air Handling Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.2 of the

UNIT UNIT PRICE MAX AMOUNT

0002AA 1,320 Each Air Handling Units Monthly Maintenance

FFP

Quantity: 110 air handling units, 12 times per year = 1,320

UNIT UNIT PRICE MAX AMOUNT

0002AB 440 Each Air Handling Units Qtrly Maintenance

FFP

Quarterly - Quantity: 110 air handling units, 4 times per year

UNIT UNIT PRICE MAX AMOUNT

0002AC 110 Each Air Handling Units Annual Maintenance

FFP

Quantity: 110 air handling units, 1 time per year = 110

UNIT UNIT PRICE MAX AMOUNT

0003 51 Each Chilled Water Pumps-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.3 of the PWS. Annual M&S

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED

Air Cooled Condensing Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.4 of the

UNIT UNIT PRICE MAX AMOUNT

0004AA 756 Each Air Cooled Condensing Monthly Main

FFP

Quantity: 63 each air cooled condensing units, 12 times per year = 756.

UNIT UNIT PRICE MAX AMOUNT

0004AB 252 Each Air Cooled Condensing Qtrly Maintenance

FFP

Quarterly - 63 air cooled condensing units, 4 times per year = 252

UNIT UNIT PRICE MAX AMOUNT

0004AC 63 Each Air Cooled Condensing Annual PMIS

FFP

Quantity: 63, 1 time per year = 63

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED

Window A/C & Fan Coil Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

0005AA 1,008 Each Window A/C Units - Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the PWS. Quantity: 84 units times 12 per year = 1,008 each.

UNIT UNIT PRICE MAX AMOUNT

0005AB 1,596 Each Fan Coil Unit-Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the PWS. 133 each fan coil units times 12 per year = 1,596 each

UNIT UNIT PRICE MAX AMOUNT

0006 82 Each Electric Water Heater-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.6 of the PWS. Quantity: 82 electric water heats, 1 time per year = 82

UNIT UNIT PRICE MAX AMOUNT

0007 168 Each Direct Digital Controls & Computers

FFP

Monthly - Recurring Maintenance, Inspection and Testing in accordance with

3.2.7 of the PWS. Quantity: 14 direct digital controls & computers, 12 times per year = 168

UNIT UNIT PRICE MAX AMOUNT

0008 132 Each Portable GFM Cooling Units - Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.8 of the PWS. Quantity: 11 portable GFM coolling units, 12 times per year = 132

UNIT UNIT PRICE MAX AMOUNT

0009 2,904 Each Split A/C Indoor Evaporators-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.9 of the PWS. Quantity: 242 A/C indoor evaporators, 12 times per year = 2,904.

UNIT UNIT PRICE MAX AMOUNT

0010 2,448 Each Split A/C Outdoor Condensers-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.10 of the PWS. Quantity: 204 split A/C outdoor condensers, 12 times per year = 2,448.

UNIT UNIT PRICE MAX AMOUNT

0011 UNDEFINED

Roof top Package Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.11 of the

UNIT UNIT PRICE MAX AMOUNT

0011AA 312 Each Roof Top Package Units Monthly Maint

FFP

Quantity: 26 roof top packages, 12 times per year = 312

UNIT UNIT PRICE MAX AMOUNT

0011AB 104 Each Roof Top Pkg Units, Qtrly Maint

FFP

Quarterly - Quantity: 26 roof top packages, 4 times per year = 104

UNIT UNIT PRICE MAX AMOUNT

0011AC 26 Each Roof Top Package Units Annual PMIS

FFP

Quantity: 26 roof top packages, 1 time per year = 26

UNIT UNIT PRICE MAX AMOUNT

0012 UNDEFINED

HVAC Non-Routine Maintenance

LH

For HVAC non-routine maintenance services as described herein and in the

TOT MAX PRICE

UNIT UNIT PRICE MAX AMOUNT

0012AA 500 Hours HVAC Emergency Maintenance

LH

HVAC Emergency Maintenance and Services in accordance with 3.3 of the

UNIT UNIT PRICE MAX AMOUNT

0012AB 500,000 Monetary Value

HVAC Replacement Parts

FFP

HVAC Replacement Parts. This CLIN is subject to negotiation.

UNIT UNIT PRICE MAX AMOUNT

0013 UNDEFINED

Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities in accordance with 4.0 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0013AA 12 Months Exterior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities in accordance with paragraph 4.1.1 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0013AB 12 Months Interior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities in accordance with paragraph 4.1.2 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0014 500 Hours Facility Emergency Maintenance

LH

Contractor will provide specified maintenance for all Okinawa District facilities in accordance with 4.2 of the the PWS.

UNIT UNIT PRICE MAX AMOUNT

0015 UNDEFINED

Sports Fields Routine Maintenance

FFP

The Contractor shall inspect all sports fields in accordance with 5.0 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0015AA 12 Months Natural Grass Sports Field Maintenance

FFP

The Contractor shall prepare the natural grass sports field in accordance with

5.1.1 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0015AB 12 Months Turf Fields

FFP

The Contractor shall prepare the turf fields in accordance with 5.1.2 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0015AC 20 Each Sports Seasons

FFP

The contractor shall prepare the grounds per sports field, per school during this period of performance in accordance with 5.2 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0015AD 13 Each Annual Grounds Inspections

FFP

The Contractor shall conduct annual inspections per school with reports in accordance with 5.3 of the PWS. .

UNIT UNIT PRICE MAX AMOUNT

0016 3,500 Hours Sports Field Events

LH

The contractor shall prepare the gounds in accordance with 5.2.1 of the PWS.

UNIT UNIT PRICE MAX AMOUNT

0017 1,500,000 Monetary

Project Repairs

The Contractor shall provide all labor, material, supervision, equipment, tools, transportation, quality control and other items and services necessary to perform all the requirements associated with 6.0 and 6.1 of the PWS. This CLIN is to be negotiated.

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED

OPTION Chiller Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2 of the

UNIT UNIT PRICE MAX AMOUNT

1001AA 600 Each OPTION Chiller Units Monthly Maintenance Svc

FFP

UNIT UNIT PRICE MAX AMOUNT

1001AB 200 Each OPTION Chiller Units Qtrly Maintenance Svc

FFP

UNIT UNIT PRICE MAX AMOUNT

1001AC 50 Each OPTION Chiller Units Annual Maintenance Service

FFP

UNIT UNIT PRICE MAX AMOUNT

1002 UNDEFINED

OPTION Air Handling Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.2 of the

UNIT UNIT PRICE MAX AMOUNT

1002AA 1,320 Each OPTION Air Handling Units Monthly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

1002AB 440 Each OPTION Air Handling Units Qtrly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

1002AC 110 Each OPTION Air Handling Units Annual Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

1003 51 Each OPTION Chilled Water Pumps-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.3 of the

UNIT UNIT PRICE MAX AMOUNT

1004 UNDEFINED

OPTION Air Cooled Condensing Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.4 of the

UNIT UNIT PRICE MAX AMOUNT

1004AA 756 Each OPTION Air Cooled Condensing Monthly Main

FFP

UNIT UNIT PRICE MAX AMOUNT

1004AB 252 Each OPTION Air Cooled Condensing Qtrly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

1004AC 63 Each OPTION Air Cooled Condensing Annual PMIS

FFP

UNIT UNIT PRICE MAX AMOUNT

1005 UNDEFINED

OPTION Window A/C & Fan Coil Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

1005AA 1,008 Each OPTION Window A/C Units - Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

1005AB 1,596 Each OPTION Fan Coil Unit-Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

1006 82 Each OPTION Electric Water Heater-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.6 of the

UNIT UNIT PRICE MAX AMOUNT

1007 168 Each OPTION Direct Digital Controls & Computers

FFP

Monthly - Recurring Maintenance, Inspection and Testing in accordance with

3.2.7 of the PWS. Quantity: 14 direct digital controls & computers, 12 times per

UNIT UNIT PRICE MAX AMOUNT

1008 132 Each OPTION Portable GFM Cooling Units - Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.8 of the

UNIT UNIT PRICE MAX AMOUNT

1009 2,904 Each OPTION Split A/C Indoor Evaporators-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.9 of the

UNIT UNIT PRICE MAX AMOUNT

1010 2,448 Each OPTION Split A/C Outdoor Condensers-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.10 of the

UNIT UNIT PRICE MAX AMOUNT

1011 UNDEFINED

OPTION Roof top Package Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.11 of the

UNIT UNIT PRICE MAX AMOUNT

1011AA 312 Each OPTION Roof Top Package Units Monthly Maint

FFP

UNIT UNIT PRICE MAX AMOUNT

1011AB 104 Each OPTION Roof Top Pkg Units, Qtrly Maint

FFP

UNIT UNIT PRICE MAX AMOUNT

1011AC 26 Each OPTION Roof Top Package Units Annual PMIS

FFP

UNIT UNIT PRICE MAX AMOUNT

1012 UNDEFINED

OPTION HVAC Non-Routine Maintenance

LH

For HVAC non-routine maintenance services as described herein and in the

UNIT UNIT PRICE MAX AMOUNT

1012AA 500 Hours OPTION HVAC Emergency Maintenance

LH

HVAC Emergency Maintenance and Services in accordance with 3.3 of the

UNIT UNIT PRICE MAX AMOUNT

1012AB 500,000 Monetary

OPTION HVAC Replacement Parts

UNIT UNIT PRICE MAX AMOUNT

1013 UNDEFINED

OPTION Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

1013AA 12 Months OPTION Exterior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

1013AB 12 Months OPTION Interior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

1014 500 Hours OPTION Facility Emergency Maintenance

LH

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

1015 UNDEFINED

OPTION Sports Fields Routine Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

1015AA 12 Months OPTION Natural Grass Sports Field Maintenance

FFP

The Contractor shall prepare the natural grass sports field in accordance with

UNIT UNIT PRICE MAX AMOUNT

1015AB 12 Months OPTION Turf Fields

FFP

UNIT UNIT PRICE MAX AMOUNT

1015AC 20 Each OPTION Sports Seasons

FFP

The contractor shall prepare the grounds per sports field, per school during this

UNIT UNIT PRICE MAX AMOUNT

1015AD 13 Each OPTION Annual Grounds Inspections

FFP

The Contractor shall conduct annual inspections per school with reports in

UNIT UNIT PRICE MAX AMOUNT

1016 3,500 Hours OPTION Sports Field Events

LH

UNIT UNIT PRICE MAX AMOUNT

1017 1,500,000 Monetary

OPTION Project Repairs

The Contractor shall provide all labor, material, supervision, equipment, tools, transportation, quality control and other items and services necessary to perform all the requirements associated with 6.0 and 6.1 of the PWS. This CLIN is to be

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED

OPTION Chiller Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2 of the

UNIT UNIT PRICE MAX AMOUNT

2001AA 600 Each OPTION Chiller Units Monthly Maintenance Svc

FFP

UNIT UNIT PRICE MAX AMOUNT

2001AB 200 Each OPTION Chiller Units Qtrly Maintenance Svc

FFP

UNIT UNIT PRICE MAX AMOUNT

2001AC 50 Each OPTION Chiller Units Annual Maintenance Service

FFP

UNIT UNIT PRICE MAX AMOUNT

2002 UNDEFINED

OPTION Air Handling Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.2 of the

UNIT UNIT PRICE MAX AMOUNT

2002AA 1,320 Each OPTION Air Handling Units Monthly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

2002AB 440 Each OPTION Air Handling Units Qtrly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

2002AC 110 Each OPTION Air Handling Units Annual Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

2003 51 Each OPTION Chilled Water Pumps-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.3 of the

UNIT UNIT PRICE MAX AMOUNT

2004 UNDEFINED

OPTION Air Cooled Condensing Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.4 of the

UNIT UNIT PRICE MAX AMOUNT

2004AA 756 Each OPTION Air Cooled Condensing Monthly Main

FFP

UNIT UNIT PRICE MAX AMOUNT

2004AB 252 Each OPTION Air Cooled Condensing Qtrly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

2004AC 63 Each OPTION Air Cooled Condensing Annual PMIS

FFP

UNIT UNIT PRICE MAX AMOUNT

2005 UNDEFINED

OPTION Window A/C & Fan Coil Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

2005AA 1,008 Each OPTION Window A/C Units - Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

2005AB 1,596 Each OPTION Fan Coil Unit-Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

2006 82 Each OPTION Electric Water Heater-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.6 of the

UNIT UNIT PRICE MAX AMOUNT

2007 168 Each OPTION Direct Digital Controls & Computers

FFP

Monthly - Recurring Maintenance, Inspection and Testing in accordance with

3.2.7 of the PWS. Quantity: 14 direct digital controls & computers, 12 times per

UNIT UNIT PRICE MAX AMOUNT

2008 132 Each OPTION Portable GFM Cooling Units - Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.8 of the

UNIT UNIT PRICE MAX AMOUNT

2009 2,904 Each OPTION Split A/C Indoor Evaporators-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.9 of the

UNIT UNIT PRICE MAX AMOUNT

2010 2,448 Each OPTION Split A/C Outdoor Condensers-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.10 of the

UNIT UNIT PRICE MAX AMOUNT

2011 UNDEFINED

OPTION Roof top Package Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.11 of the

UNIT UNIT PRICE MAX AMOUNT

2011AA 312 Each OPTION Roof Top Package Units Monthly Maint

FFP

UNIT UNIT PRICE MAX AMOUNT

2011AB 104 Each OPTION Roof Top Pkg Units, Qtrly Maint

FFP

UNIT UNIT PRICE MAX AMOUNT

2011AC 26 Each OPTION Roof Top Package Units Annual PMIS

FFP

UNIT UNIT PRICE MAX AMOUNT

2012 UNDEFINED

OPTION HVAC Non-Routine Maintenance

LH

For HVAC non-routine maintenance services as described herein and in the

UNIT UNIT PRICE MAX AMOUNT

2012AA 500 Hours OPTION HVAC Emergency Maintenance

LH

HVAC Emergency Maintenance and Services in accordance with 3.3 of the

UNIT UNIT PRICE MAX AMOUNT

2012AB 500,000 Monetary

UNIT UNIT PRICE MAX AMOUNT

2013 UNDEFINED

OPTION Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

2013AA 12 Months OPTION Exterior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

2013AB 12 Months OPTION Interior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

2014 500 Hours OPTION Facility Emergency Maintenance

LH

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

2015 UNDEFINED

OPTION Sports Fields Routine Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

2015AA 12 Months OPTION Natural Grass Sports Field Maintenance

FFP

The Contractor shall prepare the natural grass sports field in accordance with

UNIT UNIT PRICE MAX AMOUNT

2015AB 12 Months OPTION Turf Fields

FFP

UNIT UNIT PRICE MAX AMOUNT

2015AC 20 Each OPTION Sports Seasons

FFP

The contractor shall prepare the grounds per sports field, per school during this

UNIT UNIT PRICE MAX AMOUNT

2015AD 13 Each OPTION Annual Grounds Inspections

FFP

The Contractor shall conduct annual inspections per school with reports in

UNIT UNIT PRICE MAX AMOUNT

2016 3,500 Hours OPTION Sports Field Events

LH

UNIT UNIT PRICE MAX AMOUNT

2017 1,500,000 Monetary

The Contractor shall provide all labor, material, supervision, equipment, tools, transportation, quality control and other items and services necessary to perform all the requirements associated with 6.0 and 6.1 of the PWS. This CLIN is to be

UNIT UNIT PRICE MAX AMOUNT

3001 UNDEFINED

OPTION Chiller Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2 of the

UNIT UNIT PRICE MAX AMOUNT

3001AA 600 Each OPTION Chiller Units Monthly Maintenance Svc

FFP

UNIT UNIT PRICE MAX AMOUNT

3001AB 200 Each OPTION Chiller Units Qtrly Maintenance Svc

FFP

UNIT UNIT PRICE MAX AMOUNT

3001AC 50 Each OPTION Chiller Units Annual Maintenance Service

FFP

UNIT UNIT PRICE MAX AMOUNT

3002 UNDEFINED

OPTION Air Handling Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.2 of the

UNIT UNIT PRICE MAX AMOUNT

3002AA 1,320 Each OPTION Air Handling Units Monthly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

3002AB 440 Each OPTION Air Handling Units Qtrly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

3002AC 110 Each OPTION Air Handling Units Annual Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

3003 51 Each OPTION Chilled Water Pumps-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.3 of the

UNIT UNIT PRICE MAX AMOUNT

3004 UNDEFINED

OPTION Air Cooled Condensing Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.4 of the

UNIT UNIT PRICE MAX AMOUNT

3004AA 756 Each OPTION Air Cooled Condensing Monthly Main

FFP

UNIT UNIT PRICE MAX AMOUNT

3004AB 252 Each OPTION Air Cooled Condensing Qtrly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

3004AC 63 Each OPTION Air Cooled Condensing Annual PMIS

FFP

UNIT UNIT PRICE MAX AMOUNT

3005 UNDEFINED

OPTION Window A/C & Fan Coil Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

3005AA 1,008 Each OPTION Window A/C Units - Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

3005AB 1,596 Each OPTION Fan Coil Unit-Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

3006 82 Each OPTION Electric Water Heater-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.6 of the

UNIT UNIT PRICE MAX AMOUNT

3007 168 Each OPTION Direct Digital Controls & Computers

FFP

Monthly - Recurring Maintenance, Inspection and Testing in accordance with

3.2.7 of the PWS. Quantity: 14 direct digital controls & computers, 12 times per

UNIT UNIT PRICE MAX AMOUNT

3008 132 Each OPTION Portable GFM Cooling Units - Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.8 of the

UNIT UNIT PRICE MAX AMOUNT

3009 2,904 Each OPTION Split A/C Indoor Evaporators-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.9 of the

UNIT UNIT PRICE MAX AMOUNT

3010 2,448 Each OPTION Split A/C Outdoor Condensers-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.10 of the

UNIT UNIT PRICE MAX AMOUNT

3011 UNDEFINED

OPTION Roof top Package Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.11 of the

UNIT UNIT PRICE MAX AMOUNT

3011AA 312 Each OPTION Roof Top Package Units Monthly Maint

FFP

UNIT UNIT PRICE MAX AMOUNT

3011AB 104 Each OPTION Roof Top Pkg Units, Qtrly Maint

FFP

UNIT UNIT PRICE MAX AMOUNT

3011AC 26 Each OPTION Roof Top Package Units Annual PMIS

FFP

UNIT UNIT PRICE MAX AMOUNT

3012 UNDEFINED

OPTION HVAC Non-Routine Maintenance

LH

For HVAC non-routine maintenance services as described herein and in the

UNIT UNIT PRICE MAX AMOUNT

3012AA 500 Hours OPTION HVAC Emergency Maintenance

LH

HVAC Emergency Maintenance and Services in accordance with 3.3 of the

UNIT UNIT PRICE MAX AMOUNT

3012AB 500,000 Monetary

UNIT UNIT PRICE MAX AMOUNT

3013 UNDEFINED

OPTION Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

3013AA 12 Months OPTION Exterior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

3013AB 12 Months OPTION Interior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

3014 500 Hours OPTION Facility Emergency Maintenance

LH

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

3015 UNDEFINED

OPTION Sports Fields Routine Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

3015AA 12 Months OPTION Natural Grass Sports Field Maintenance

FFP

The Contractor shall prepare the natural grass sports field in accordance with

UNIT UNIT PRICE MAX AMOUNT

3015AB 12 Months OPTION Turf Fields

FFP

UNIT UNIT PRICE MAX AMOUNT

3015AC 20 Each OPTION Sports Seasons

FFP

The contractor shall prepare the grounds per sports field, per school during this

UNIT UNIT PRICE MAX AMOUNT

3015AD 13 Each OPTION Annual Grounds Inspections

FFP

The Contractor shall conduct annual inspections per school with reports in

UNIT UNIT PRICE MAX AMOUNT

3016 3,500 Hours OPTION Sports Field Events

LH

UNIT UNIT PRICE MAX AMOUNT

3017 1,500,000 Monetary

The Contractor shall provide all labor, material, supervision, equipment, tools, transportation, quality control and other items and services necessary to perform all the requirements associated with 6.0 and 6.1 of the PWS. This CLIN is to be

UNIT UNIT PRICE MAX AMOUNT

4001 UNDEFINED

OPTION Chiller Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2 of the

UNIT UNIT PRICE MAX AMOUNT

4001AA 600 Each OPTION Chiller Units Monthly Maintenance Svc

FFP

UNIT UNIT PRICE MAX AMOUNT

4001AB 200 Each OPTION Chiller Units Qtrly Maintenance Svc

FFP

UNIT UNIT PRICE MAX AMOUNT

4001AC 50 Each OPTION Chiller Units Annual Maintenance Service

FFP

UNIT UNIT PRICE MAX AMOUNT

4002 UNDEFINED

OPTION Air Handling Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.2 of the

UNIT UNIT PRICE MAX AMOUNT

4002AA 1,320 Each OPTION Air Handling Units Monthly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

4002AB 440 Each OPTION Air Handling Units Qtrly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

4002AC 110 Each OPTION Air Handling Units Annual Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

4003 51 Each OPTION Chilled Water Pumps-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.3 of the

UNIT UNIT PRICE MAX AMOUNT

4004 UNDEFINED

OPTION Air Cooled Condensing Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.4 of the

UNIT UNIT PRICE MAX AMOUNT

4004AA 756 Each OPTION Air Cooled Condensing Monthly Main

FFP

UNIT UNIT PRICE MAX AMOUNT

4004AB 252 Each OPTION Air Cooled Condensing Qtrly Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

4004AC 63 Each OPTION Air Cooled Condensing Annual PMIS

FFP

UNIT UNIT PRICE MAX AMOUNT

4005 UNDEFINED

OPTION Window A/C & Fan Coil Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

4005AA 1,008 Each OPTION Window A/C Units - Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

4005AB 1,596 Each OPTION Fan Coil Unit-Monthly M&S

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.5 of the

UNIT UNIT PRICE MAX AMOUNT

4006 82 Each OPTION Electric Water Heater-Annual Maintenance

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.6 of the

UNIT UNIT PRICE MAX AMOUNT

4007 168 Each OPTION Direct Digital Controls & Computers

FFP

Monthly - Recurring Maintenance, Inspection and Testing in accordance with

3.2.7 of the PWS. Quantity: 14 direct digital controls & computers, 12 times per

UNIT UNIT PRICE MAX AMOUNT

4008 132 Each OPTION Portable GFM Cooling Units - Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.8 of the

UNIT UNIT PRICE MAX AMOUNT

4009 2,904 Each OPTION Split A/C Indoor Evaporators-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.9 of the

UNIT UNIT PRICE MAX AMOUNT

4010 2,448 Each OPTION Split A/C Outdoor Condensers-Monthly

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.10 of the

UNIT UNIT PRICE MAX AMOUNT

4011 UNDEFINED

OPTION Roof top Package Units

FFP

Recurring Maintenance, Inspection and Testing in accordance with 3.2.11 of the

UNIT UNIT PRICE MAX AMOUNT

4011AA 312 Each OPTION Roof Top Package Units Monthly Maint

FFP

UNIT UNIT PRICE MAX AMOUNT

4011AB 104 Each OPTION Roof Top Pkg Units, Qtrly Maint

FFP

UNIT UNIT PRICE MAX AMOUNT

4011AC 26 Each OPTION Roof Top Package Units Annual PMIS

FFP

UNIT UNIT PRICE MAX AMOUNT

4012 UNDEFINED

OPTION HVAC Non-Routine Maintenance

LH

For HVAC non-routine maintenance services as described herein and in the

UNIT UNIT PRICE MAX AMOUNT

4012AA 500 Hours OPTION HVAC Emergency Maintenance

LH

HVAC Emergency Maintenance and Services in accordance with 3.3 of the

UNIT UNIT PRICE MAX AMOUNT

4012AB 500,000 Monetary

UNIT UNIT PRICE MAX AMOUNT

4013 UNDEFINED

OPTION Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

4013AA 12 Months OPTION Exterior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

4013AB 12 Months OPTION Interior Facility Maintenance

FFP

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

4014 500 Hours OPTION Facility Emergency Maintenance

LH

Contractor will provide specified maintenance for all Okinawa District facilities

UNIT UNIT PRICE MAX AMOUNT

4015 UNDEFINED

OPTION Sports Fields Routine Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

4015AA 12 Months OPTION Natural Grass Sports Field Maintenance

FFP

The Contractor shall prepare the natural grass sports field in accordance with

UNIT UNIT PRICE MAX AMOUNT

4015AB 12 Months OPTION Turf Fields

FFP

UNIT UNIT PRICE MAX AMOUNT

4015AC 20 Each OPTION Sports Seasons

FFP

The contractor shall prepare the grounds per sports field, per school during this

UNIT UNIT PRICE MAX AMOUNT

4015AD 13 Each OPTION Annual Grounds Inspections

FFP

The Contractor shall conduct annual inspections per school with reports in

UNIT UNIT PRICE MAX AMOUNT

4016 3,500 Hours OPTION Sports Field Events

LH

UNIT UNIT PRICE MAX AMOUNT

4017 1,500,000 Monetary

The Contractor shall provide all labor, material, supervision, equipment, tools, transportation, quality control and other items and services necessary to perform all the requirements associated with 6.0 and 6.1 of the PWS. This CLIN is to be

NOTE TO OFFERORS

All the quantities listed on this SCHEDULE are ESTIMATES only. These estimates are based on historical data available to the Government. The contractor is cautioned that although such estimates may be used as a guideline highlighting past requirements, these estimates should not be construed as a guarantee of future orders by the Department of Defense Education Activity-Pacific, Okinawa District.

Section C - Descriptions and Specifications

PWS

Department of Defense Education Activity (DoDEA) Pacific Okinawa District

HVAC, Facility and Sports Field Maintenance Services and Project Repairs Performance Work Statement (PWS)

ACRONYMS and ABBREVIATIONS

• AAFES – U.S. Army and Air Force Exchange Service

• ACM – Asbestos Containing Material

• BCE – Base Civil Engineer (US Air Force)

• CFR – U.S. Code of Federal Regulations

• COR – Contracting Officer’s Representative

• CPSC – U.S. Consumer Product Safety Commission

• DPW – Department of Public Works

• DSO – District Superintendent’s Office

• FAR – U.S. Federal Acquisition Regulation

• GFCI – Ground Fault Circuit Interrupter

• GFE – Government-furnished equipment

• GFP – Government-furnished property

• HEPA – High Efficiency Particulate Arresting

• HVAC – Heating, Ventilating and Air Conditioning

• IAW – In Accordance With

• IDIQ – Indefinite Delivery / Indefinite Quantity

• KO – U.S. Government Contracting Officer

• NEC – U.S. National Electric Code

• NFPA – U.S. National Fire Protection Association

• NTP – Notice to Proceed

• PAP – Performance Assessment Plan

• PM – Preventive Maintenance

• PW – Public Works (Marine Corps FE or Air Force CE )

• PWS – Performance Work Statement

• RCMP – Reliability Centered Maintenance Program

• RFP – Request for Proposal

• RFQ – Request for Quotation

• RM – Routine Maintenance

• SF – Square Foot

• TO – Task Order

• Work Management System - Schooldude.com® or other automated tracking system

• WO – Work Order(s)

DEFINITION of TERMS

Addition: A change to a real property facility that adds to its overall external dimension or footprint.

Alteration: A change to interior or exterior facility arrangements or components to improve current use. This includes installed equipment made a part of an existing facility. Additions, expansions or extensions are not alterations.

Asbestos Hazard Abatement: activity is defined as any activity involving the removal, renovation, enclosure, repair or encapsulation of any asbestos containing materials in any amount.

Breakdown: The stoppage or collapse of equipment, of a facility, or a component thereof, which requires immediate corrective action to restore it to an operating condition.

Contract Discrepancy Report (CDR): A formal, written documentation of contractor poor performance or lack of performance for contracted work.

Contract employee: any prime or subcontractor employee assigned full time or regular part time to this contract.

Contracting Officer (KO): The individual with the authority to enter into, administer, and/or terminate contracts. The Contracting Officer is the exclusive Government official authorized to execute changes and authorize deviations or variations from this contract.

Contracting Officer’s Representative (COR): An authorized designee of the Contracting Officer.

Critical Equipment and Facilities: Equipment or facilities that must operate continuously or throughout the respective season in order to support school operations. Failure of equipment or facilities to meet design output requirements may affect the health and welfare of personnel or damage Government equipment or properties. Emergency or urgent services calls are often required to restore critical equipment to optimum operating condition and provide the output required, e.g., fire prevention and protection systems, electrical systems, and utility systems, etc.

Department of Defense Education Activity Pacific (DoDEA Pacific): The Area Headquarters for DoDEA schools within the Pacific.

District Superintendent’s Office (DSO): The District Headquarters responsible for the operations of all schools located within their respective District. District Offices are charged with providing the professional architectural and engineering services required to manage the maintenance, repair, and improvements of all District school facilities.

EM-385-1-1, USA Corp of Engineers, Safety and Health: This manual prescribes the safety and health requirements for all Corps of Engineers activities and operations.

Emergency Work/Emergency Maintenance: Work required during or after normal duty hours to correct an emergency situation that threatens health, safety, property, or mission. An emergency includes, but is not limited to; utility failure, elevator failure, fire hazards, environmental hazards, air conditioning failure, broken locks, broken windows, broken water lines, or sewer backups. It also includes elimination of fire, health, or safety hazards, or any other hazard deemed detrimental to the mission or operational effectiveness.

Equipment-in-Place (EIP): EIP is a special category of personal property. It consists of capital equipment and other nonexpendable supplies of a movable nature that are not affixed as an integral part of the facility and may be removed without destroying or reducing the usefulness of the facility.

Facilities: Any interest in land, structures or complex of structures, supporting road and utility improvements necessary to support the functions of an activity or mission.

Inspection: Procedures for the evaluation and determination of the actual condition of facilities, mechanical operation and technical components of systems are operating IAW manufacturer specifications and intended use.

Installed Equipment: Equipment and furnishings required to make the facility usable and attached as a permanent part of the structure.

Major Components: Roof structures, exterior walls, interior walls, heating systems, plumbing systems, chimneys, stairwells, interior and exterior caulking, interior ceiling tiles, floor coverings, wall covering, duct insulation, electrical service panels, transformers, exterior landscaping, site grading.

Major Equipment: A piece of equipment that is separate and distinct as well as critical and necessary to a system's functioning. An example of major equipment related to “Vertical Transportation Systems” is the elevator cars and the hoist mechanism. Floor indicator lights would not be considered major pieces of equipment.

Personal Property: Any property not considered real property. This includes property book items.

Performance Assessment: Those actions taken by the Government to assure services meet the requirements of the performance work statement (PWS).

Performance Assessment Plan (PAP): A written Government plan detailing how Contractor performance and Quality Control will be monitored and assessed by the Government to ensure receipt of quality services and facilitate payment in accordance with the contract’s terms and conditions.

Project Repairs: Project Repairs are a form of Work Order that requires more in depth technical knowledge to correct, repair or replace equipment, systems or property. The

Contractor will provide project details and the necessary labor and equipment cost estimates to complete the project.

Quality Control Plan (QCP): The contractor's system for controlling quality of performance to ensure quality services are provided to the government in accordance with the contract’s terms and conditions.

Real Property: All land and interest in lands. Includes buildings, warehouses, right-of-way, basements, utility systems, and all other improvements permanently attached and ordinarily regarded as real estate. Does not include machinery, equipment, or fixed signal communication systems that may be removed without harming the usefulness of the structure.

Repair: The application of maintenance services or other maintenance action to restore serviceability to an item by correcting specific damage, fault, malfunction, or failure in a part, subassembly, module (component or assembly), end item, or system.

Repair Parts and Materials: Parts, materials, supplies, and equipment provided by the Contractor to support all routine maintenance, sustainment, and minor construction services.

Response: To have personnel on site at the school facility pursuing a solution to the stated problem.

Restoration and Modernization – Alterations of facilities to implement new or higher standards or to accommodate new functions. This does not include recurring sustainment or grounds or waste disposal services.

Routine Maintenance: Maintenance of buildings and all outlying physical appurtenances as defined in this PWS. Frequencies stated are minimum frequencies unless manufactures recommendations or industry standards dictate a more frequent interval between inspections, at which case the more frequent interval shall be followed.

Supplies and Materials: Materials, supplies, and equipment provided by the Contractor to support all routine services.

Sustainment: Repair services necessary to ensure optimal condition of facility components and operations over its life-cycle duration. Such work includes the full spectrum of immediate or scheduled repair and or replacement services and any services to be provided on an emergency basis.

Urgent: Work required during normal duty hours to correct a situation that threatens health, safety, property, or mission. Urgent work includes, but is not limited to; utility failure, elevator failure, fire hazards, environmental hazards, fire alarm system failure, heating failure, broken locks, broken windows, broken water lines, or sewer backups. It also includes elimination of fire, health, or safety hazards, or any other hazard deemed detrimental to the mission or operational effectiveness.

Work Management System (WMS): The Work Managements System currently utilized by the Okinawa District is SchoolDude at: https://login.schooldude.com. As required by DoDEA or District leadership, the WMS will be utilized to track all work order requests, provide the necessary feedback to the customer on work order status, track customer feedback, provide documented estimates for Repair Projects and provide work order reports.

Work Order (WO): A work order is a request for general labor support, HVAC, facility or sport field maintenance and project repairs. Work Orders are identified in three priority levels;

(Priority 1) Unscheduled emergency, (Priority 2) Scheduled urgent, and (Priority 3) Scheduled routine.

1.0 DESCRIPTION OF SERVICES AND BACKGROUND

1.1 Introduction. Maintenance services are required to maintain a safe, healthy, and sanitary school environment for faculty and students within the Okinawa school district. The contractor shall provide all management, tools, equipment, labor, and transportation necessary to ensure that maintenance services are performed in accordance with the objectives and standards outlined within this PWS. This requirement calls for the continuous efforts on the part of the contractor to ensure appropriate safety and functionality of facilities are maintained throughout the life of the contract.

1.2 Background. The Department of Defense Education Activity (DoDEA) Pacific, Okinawa District is composed of thirteen schools, the District Superintendent’s Office (DSO) and the Student Transportation Office (STO). DoDEA instructional program provides a comprehensive prekindergarten through 12th grade curriculum that is dedicated to attaining the highest student achievement for children of active duty military and eligible civilian employees.

1.3 Scope. The contractor shall be required to provide and manage a full service HVAC, Facility and Sports Field Maintenance program for the Okinawa District. The major elements of the services required include: (1) Heating, Ventilating and Air Conditioning (HVAC) Maintenance, (2) Facility Maintenance, (3) Sports Field Maintenance and (4) Project Repairs.

1.4 Applicable Documents.

A. EM-385-1-1, USA Corp of Engineers, Safety and Health http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirem entsManual.aspx

B. NFPA 101 (Life Safety Code) http://www.nfpa.org/catalog/product.asp?title=Code-101-2009-Life-Safety- Code&category%5Fname=&pid=10109&target%5Fpid=10109&src%5Fpid=&link% 5Ftype=search

C. NFPA Standard Number 72, National Fire Alarm and Signaling Code http://www.nfpa.org/catalog/product.asp?title=Code-72-2007-National-Fire-Alarm- Code&category%5Fname=&pid=7210&target%5Fpid=7210&src%5Fpid=&link%5 Ftype=search

D. DoDEA Regulation 4210.01, Playground Management Program http://www.dodea.edu/Offices/Regulations/loader.cfm?csModule=security/getfile&pa geID=185433

2. PERFORMANCE REQUIREMENTS.

2.1 Contract Management. Provide management, oversight, direction and supervision for all work under the contract, to include all matters pertaining to work identification, performance of services and delivery of data; employee hiring, orientation and training, utilization, payment and administration; purchasing and subcontracts; and establishment and maintenance of records.

2.2 Hours of Operation. Provide services during normal weekday operations, Monday through Friday, except U.S. Federal holidays identified in the PWS and at such other times as required by the nature of the work and/or Task Orders issued. Standby contact shall be provided to handle emergency services outside the normal hours of operation.

2.3 US Federal Holidays. The following is a list of US Federal Holidays applicable to this contract:

New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25 Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

2.4 Rosters. Maintain a roster of employee name, telephone number, email address and assigned work area for each contract employee. Provide this information to the COR and update as changes occur.

2.5 Emergency Contact. Provide a roster with home telephone, cellular telephone number of key emergency and on-call personnel to the COR and update as changes occur.

2.6 Phase-In Services. Commence phase-in activities on the start date of the contract IAW Phase-in Schedule provided with proposal. All personnel actions, acquisition of supplies, equipment, and other required resources and other activities required for maintenance activities shall be completed in time to begin full performance on the first day of the second month following contract start.

2.7 Initial Survey of Facility Condition. Survey all critical systems and components, such as;

boilers, AC systems, fire suppression systems and doors, structures, etc., and critical system components at each facility, conducting a preliminary assessment of operating status and/or integrity. Take photographs as appropriate and as permitted by security considerations. Initial Survey identifies critical deferred maintenance and forms the basis for establishment of priorities within the District. Review priorities with Government as required.

2.7.1 Routine Facility Inspections. Monthly facility inspections are identified as part of the routine preventative maintenance and will be conducted by certified craftsman qualified to identify…