Amendment_0002-HE1260-14-R-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

OBVSS Japan & Okinaw a - Amendment 0002 The purpose of this amendment is to:

1) Update quantities for CLINs 0001AA and 0001AB

2) Update quantities for CLIN 0002 and add a reference to Exhibit 3

3) Incorporate changes to Attachment 1 of the Performance Work Statement (PWS)

4) Incorporate Exhibit 3

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-May-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1260-14-R-0002

X 9B. DATED (SEE ITEM 11)

09-May-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-May-2014

CODE

DODEA-PACIFIC - PROCUREMENT DIVISION

MS. GEORGETTE HENDRICKSEN

UNIT 35007

APO AP 96376

HE1260 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1260-14-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AA

The pricing detail quantity has increased by 11.00 from 176.00 to 187.00.

SUBCLIN 0001AB

The pricing detail quantity has increased by 11.00 from 176.00 to 187.00.

CLIN 0002

The CLIN extended description has changed from The Contractor shall provide removal services for the existing OBVSS equipment on designated buses servicing the Japan and Okinawa district transportation program.

For this effort, the Contractor shall provide all labor, tools, wiring, conduit and brackets (with ancillary screws, nuts, bolts and miscellaneous materials) and the transportation necessary for this requirement. See Exhibits 1 and 2 for additional details. to The Contractor shall provide removal services for the existing OBVSS equipment on designated buses servicing the Japan and Okinawa district transportation program. For this effort, the Contractor shall provide all labor, tools, wiring, conduit and brackets (with ancillary screws, nuts, bolts and miscellaneous materials) and the transportation necessary for this requirement. See Exhibits 1, 2 and 3 for additional details..

The pricing detail quantity has increased by 7.00 from 176.00 to 183.00.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DoDEA Pacific Japan & Okinawa Districts

Purchase, Removal & Installation of On-Board Video Surveillance System (OBVSS) to Support

Student Transportation Buses (School Buses)

1.0 SCOPE

1.1 Background. The Department of Defense Education Activity - Pacific (DoDEA- Pacific) transports school age children to and from school and extracurricular school activities. DoDEA Pacific will provide an On-Board Vehicle Surveillance system (OBVSS aka school bus camera surveillance) with passive vehicle locator system

(GPS) able to observe and record activity inside and outside the bus and record the movement of its school buses within the designated DoDEA school Japan and Okinawa districts.

1.2 Scope. The contractor shall (a) Provide an integrated school bus video camera recording system and passive vehicle locator system; (b) Remove existing Mobile DVRs from buses that currently have the previously installed equipment; (c) Train designated government employees on the operation, maintenance and warranty program; (d) Provide digital video playback and mapping software and (e) Provide maintenance/repair services as needed.

2.0 GENERAL REQUIREMENTS

2.1 General. The contractor shall provide all labor, tools, equipment, parts, wiring, conduit, brackets (with ancillary screws, nuts, bolts and miscellaneous materials) and transportation required to provide installation services for the OBVSS systems installed on approximately 187 buses. Please note: Japanese buses are right side driver and left side exit. All buses are 24V DC.

2.2 Hardware. Mobile Digital Video Recorder (DVR) with SD card and GPS tracking tool, digital video cameras with 100% display and recording and audio of all passengers and driver inside the buses and full recording of vehicle’s outside perimeter.

Attachment 1 contains a list of the required equipment for each Japan and Okinawa district location.

2.2.1 Minimum Mobile DVR requirements (equivalent or better)

- 100% Solid State

- Digital memory SD card with ≥64GB (or greater) capacity

- 3 axis accelerometer and G-sensor for charting playback

- Codec must be high compression for small video feedback

- Endless loop recording mode

- USBS port for external video file storage when needed

- Equipment and disk media shall be securely housed to prevent theft or tempering

- Minimum Five year warranty on DVR equipment and operational functions

2.2.2 Minimum Digital Video Playback System (DPS) (equivalent or better)

- 100% viewing coverage within the vehicles simultaneously while recording

- Mapping software

- Event indexing

- Easy to use on-screen menu

- Minimum 720x480 DI Video Resolution

- DVR Viewer compatible with Windows 7 (or newer) Software for PC or Laptop

2.2.3 Minimum GPS Specifications

- DVR must have built in GPS module and antenna for GPS synchronization.

- On screen mapping must be capable of displaying/playback simultaneously along with video display/playback of 100% vehicle coverage.

- Mapping system must update maps automatically at least once per year and will not require customer interaction or any additional costs in order to perform this task.

- Ability to record an event alarm or erratic driving sensor.

- GPS vehicle speed & on screen mapping to show bus location on map.

2.2.4 Minimum Camera Features and Specifications (equivalent or better)

- Four low light, color cameras (image sensor) per bus

- High quality built-in audio gain amplifier (microphone)

- Minimum five year warranty required on all camera equipment and operational functions

- Selectable motion detection for memory conservation.

2.2.5 Configuration. The contractor shall mount the cameras to achieve the conceptual views depicted in Attachment 2.

- One interior front mounted camera looking rearward in the passenger compartment.

- One interior rear-mounted for viewing looking forward in the passenger compartment

- One exterior right side mounted camera to capture the boarding/sidewalk area.

- One wide angle camera to view the driver, front door and exterior view.

- All interior cameras must be able to perform to the facial recognition level.

2.3 Equipment Removal/Installation. Contractor shall remove existing OBVSS, if installed, and install new equipment during normal working hours. Normal working hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday, except U.S. holidays.

The optimal time for these efforts is 16 June 2014-19 August 2014. However, the contractor can coordinate installation during times the buses are not in operation, typically 0800-1400 on school days.

2.3.1 The contractor shall coordinate trip itinerary with the Contracting Officer’s Representative (COR) and each Student Transportation Office (STO) location to ensure offices are open and available for access by the contractor.

2.3.2 The contractor or the designated technician shall coordinate with the government’s local POC and coordinate base entry requirements, vehicle passes, work location, and other miscellaneous details regarding the work requirement.

2.3.3 The COR or local designated government representative shall coordinate any requirements for the contractor’s employees and vehicles to access overseas U.S.

military installations in support of this contract with the military.

2.4 The contractor shall return all removed equipment to the government for disposal.

Note: The existing OBVSS equipment is listed in Exhibits 1 and 2 of this solicitation package.

2.5 Training. The contractor shall provide training to designated members at the locations specified at Attachment 1 on the use of the newly installed OBVSS equipment following installation.

2.6 Technician. The contractor shall designate a technician to be the overall point of contact with the government COR for work performed under this contract. The technician shall be fluent in English to be able to read, write, and speak in order to communicate with the COR.

2.7 Unscheduled Maintenance/Sustainment/Equipment Relocation. If the Government requires on-site maintenance due to an inoperable OBVSS system, or relocation of the OBVSS to replacement buses, the Government shall notify the Contractor of the issue and resolution shall be accomplished through a local contract representative or technician within 2 working days or sooner.

2.8 Extended Warranty. The contractor shall provide a five year extended warranty on all components and software. The contractor shall provide a process to maintain operability of the system with minimum on-site repair visits. The contractor shall propose a designated repair facility with a one week turnaround (does not include shipping time) of the repaired or replaced item. The system must allow easily removal and replacement of key components by government personnel. The contractor shall provide the self-addressed appropriate packaging for components and U.S Postal Service postage pre-paid shipping labels. The contractor is responsible for shipping costs back to the user’s location via USPS (domestic rates apply).

3.0 DELIVERABLES

3.1 The contractor shall provide a work schedule to the COR within 30 days of contract award. The schedule will include projected timelines for performing removal and installation of equipment at all locations. Contractor must complete all initial work prior to 19 August 2014.

4.0 Liability

4.1 The contractor is responsible for damages it causes to the buses or equipment/systems during the course of this contract if attributed to the quality of the contractor’s workmanship.

5.0 Shipping Instructions: Delivery is FOB Destination within 30 days after contract award to the location specified at Attachment 3.

6.0 SECURITY

6.1. The District Superintendent Offices Japan and Okinawa and its locations are controlled access areas and require prior coordination before access will be granted to contractor personnel. A list of any and all contractor personnel and numbers of personnel that will be needed on each job shall be submitted to the Government COR prior to start of work.

6.2. All contractor personnel and transportation modes to and from the Installation are subject to search.

6.3. All Contractor personnel shall be required to conform to base regulations:

a. Designated routes

b. Parking regulations

c. Base vehicle speed limits

d. Automotive liability insurance

e. Valid License Plate

f. Valid Driver’s License

6.4. The Contractor must be able to provide a satisfactory criminal background check on each identified contract employee prior to unsupervised contact or unescorted facility access being granted to contractor employees.

ATTACHMENT 1

PURCHASE AND INSTALLATION OF OBVSS EQUIPMENT

JAPAN & OKINAWA DISTRICT LOCATIONS

JAPAN District Transportation Supervisor – Program Manager

LOCATION # OF BUSES All POCs will be provided at each location at time of award.

Iwakuni STO 6 Misawa STO 12

Sasebo STO 16

Yokosuka STO 28 Zama STO 22 Atsugi STO Yokota STO

Total 112

Installed Units‐Japan : 112 Total: 112

OKINAWA District Transportation Supervisor – Program Manager

LOCATION # OF BUSES All POCs will be provided at each location at time of award.

Cp Foster STO 75

Total 75

Installed Units‐Okinawa: 75 Total: 75

GRAND TOTAL: 187

ATTACHMENT 3

SHIPPING INFORMATION

INSTRUCTIONS FOR FOB SHIPMENT

DoDEA PACIFIC JAPAN DISTRICT

MARK FOR: DODEA PACIFIC JAPAN DISTRICT

ATTN: DISTRICT TRANSPORTATION SUPERVISOR

UNIT 5072, BLDG 1378

FUSSA-SHI, TOKYO YOKOTA AB, JAPAN 197

MAILING ADDRESS:

DODEA PACIFIC JAPAN DISTRICT

ATTN: DISTRICT TRANSPORTATION SUPERVISOR

UNIT 5072

APO AP 96328-5072

SHIPPING INFORMATION

INSTRUCTIONS FOR FOB SHIPMENT

DoDEA PACIFIC OKINAWA DISTRICT

MARK FOR: DODEA PACIFIC OKINAWA DISTRICT

ATTN: DISTRICT TRANSPORTATION SUPERVISOR

KADENA AIR BASE, BLDG 9497

OKINAWA-SHI, OKINAWA, JAPAN 904-0000

MAILING ADDRESS:

DODEA PACIFIC OKINAWA DISTRICT

ATTN: DISTRICT TRANSPORTATION SUPERVISOR

UNIT 5166

APO AP 96368-5166

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for SUBCLIN 0001AA has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 24-JUN-2014 TO

23-JUN-2015

N/A YOKOTA STO

STUDENT TRANSPORTATION OFFICE

BUILDING # 4330

BEIGUN YOKOTA KICHI-NAI

FUSSA-SHI 197-0001

315-225-9560 FOB: Destination

HE6001

To:

POP 24-JUN-2014 TO

23-JUN-2015

N/A YOKOTA STO

STUDENT TRANSPORTATION OFFICE

BUILDING # 4330

BEIGUN YOKOTA KICHI-NAI

FUSSA-SHI 197-0001

315-225-9560

The following Delivery Schedule item for SUBCLIN 0001AB has been changed from:

POP 24-JUN-2014 TO

23-JUN-2015

N/A YOKOTA STO

STUDENT TRANSPORTATION OFFICE

BUILDING # 4330

BEIGUN YOKOTA KICHI-NAI

FUSSA-SHI 197-0001

315-225-9560

POP 24-JUN-2014 TO

23-JUN-2015

N/A YOKOTA STO

STUDENT TRANSPORTATION OFFICE

BUILDING # 4330

BEIGUN YOKOTA KICHI-NAI

FUSSA-SHI 197-0001

315-225-9560

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 24-JUN-2014 TO

23-JUN-2015

N/A YOKOTA STO

STUDENT TRANSPORTATION OFFICE

BUILDING # 4330

BEIGUN YOKOTA KICHI-NAI

FUSSA-SHI 197-0001

315-225-9560

POP 24-JUN-2014 TO

23-JUN-2015

N/A YOKOTA STO

STUDENT TRANSPORTATION OFFICE

BUILDING # 4330

BEIGUN YOKOTA KICHI-NAI

FUSSA-SHI 197-0001

315-225-9560

(End of Summary of Changes)