HE1260-13-R-0005_Question_and_Answer__1_dtd_30_May_2013.pdf

Yokota Bus Driver Services

HE1260-13-R-0005

Questions and Answers #1 30 May 2013

The following are questions submitted by prospective offerors in response to Solicitation HE1260- 13-R-0005

Q1. The new contract proposed start date is 1 August 2013. However, the existing contract expires at 30 September 2013. Would you please explain?

A- 1. The new contract start date is set to align with the school year. The two months overlapping period will be discussed at the time of award based on the result of this solicitation.

Q2.

a. Do we enter the amount of money with following way?

0001 ESTIMATED NET AMT is ESTIMATED NET AMT of 0001AA plus ESTIMATED NET AMT of 0001AB. 0002 ESTEMATED NET AMT is total amount of 0002AA plus 0002AB

A- 2-a. Please do not input a price for CLINs 0001, 0002, 1001, 1002, 2001, 2002, 3001, 3002, 4001, and 4002 as these are informational CLINs.

Please insert unit prices/net amounts in SUBCLINs 0001AA, 0001AB, 0002AA, 0002AB, 1001AA, 1001AB, 1002AA, 1002AB, 2001AA, 2001AB, 2002AA, 2002AB, 3001AA, 3001AB, 3002AA, 3002AB, 4001AA, 4001Ab, 4002AA and 4002AB.

b. What do FFP and LH stand for?

A- 2-b. FFP stands for Firm-Fixed Price

LH stands for Labor Hour

Q3. Please describe what 10 Months means for CLIN 0001AA. Does this mean that Daily commute transportation performance starts from September through next June? Usually new school year starts the end of August. That means we have to prepare the bus operation prior to start date and the start date this year is 26th of August. Therefore, there are some activities in August.

A- 3. The period of performance for Daily commute starts 1 August2013 and ends 31 July 2014 for the base year in the Basic contract. The government will issue a task order within this period. The period of performance of the task order varies and is different from the Basic contract period of performance. Example: The initial task order’s period of performance can be 26 August 2013 through 25 June 2014.

Q4. As to CLIN 0001AB for special needs, the existing contract does not include this service. Do we estimate this?

A- 4. Yes, please reference Section L, C. Submittal requirements, Volume II-Price Proposal on page 98 in the solicitation. Prices for each CLIN and SUBCLIN shall be provided, except the cost reimbursement CLINs and informational CLINS.

Q5. The service for CLIN 0002AB for SPED (ESY) has lasted 20 days or 25 days in the past. 14 days seems too short.

A- 5. The quantities will be increased by 16 days from 14 days to 30 days via issuance of amendment.

Yokota Bus Driver Services

HE1260-13-R-0005

Questions and Answers #1 30 May 2013

Q6. As to CLINs 0003, 0004, 0005, 0006 Pre-inspection, Post-inspection, are these hours include pre-inspection and post inspection?

A- 6. Yes, the inspections are part of the normal service regardless of type or location performed.

Q7. As to CLIN 0005 Bus Driver Services (Long Haul), at destination Tsukuba city,

a. When it comes to transport students from airport or High schools to Tsukuba at the first day and from Tsukuba to airport or High schools, do we charge with this CLIN?

A- 7-a. Yes, Tsukuba is listed in P.W.S Section 3.5.

b. When the bus stays with no operation at the destination site, do you guarantee any hours?

A- 7-b. The government will guarantee minimum 4 hours per day as drivers stand by at the destination site.

Q8. Performance Work Statement (PWS) 5.1.1 requires Criminal Background Checks.

Do we get the certificate by every new school year starts? Or just once by the first school year starts?

A- 8. As stated in the PWS, it is required at the commencement of the contract and when new drivers are hired after the contract award. The PWS has the contractor providing quarterly status of all drivers to include mandatory notification if something derogatory occurs which changes the drivers status.