HE1260-13-R-0005-0001_Amendment__Solicitation_Conformed__copy_dtd_30_May_2013.pdf

DODEA-PACIFIC - PROCUREMENT DIVISION

MS. MIYOKO HOKAMA, UNIT 35007

APO AP 96376-5007

644-5877 DSN

+81-98-957-4535

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

HE1260-13-R-0005 07-May-2013

b. TELEPHONE NUMBER

+81-611-744-5877

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 14 Jun 2013

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

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FAX: NAICS:

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CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

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HE1260

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FACILITY

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INFORMATION CALL:

a. NAME

MIYOKO HOKAMA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

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30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

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25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

485410

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

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HE126046645001

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EMERGING SB

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32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

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19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

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FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

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STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

HE1260-13-R-0005

Section A - Solicitation/Contract Form

ADDENDUM TO SF 1449

SF 1449 ADDENDUM

INFORMATION TO OFFERORS. All offerors shall provide, along with their proposal, all information requested in the Addendum to FAR 52.212-1 of the request for proposal.

A. Title: Yokota Bus Driver, Japan

B. Invoicing Instructions: Reference Section I – DFARS Clause 252.232-7006

C. Points of Contact:

Contract Specialist: Miyoko Hokama DoDEA-Pacific Procurement Division Unit 35007

AP 96376-5007

Telephone: Operator 098-911-5111 DSN 644-5877 From US. +81-6117-445877 E-Mail: miyoko.hokama@PAC.DODEA.EDU

Contracting Officer: Angela Dash DoDEA-Pacific Procurement Division Unit 35007

APO AP 96376-5007

Telephone: Operator 098-911-5111 DSN 644-5883 From US +81-6117-445883 E-Mail: angela.dash@PAC.DODEA.EDU

D. Formal Communication:

1. Formal Communication such as requests for clarification and/or information concerning this solicitation should be submitted via email to the Contract Specialist, Miyoko Hokama at miyoko.hokama@pac.dodea.edu

2. No information concerning this solicitation or requests for clarification will be provided in response to telephone calls from prospective offerors. Inquiries will be answered and provided to all offerors.

Response to inquiries may not be considered if received more than Ten (10) calendar days after the release (issue date) of this solicitation.

E. Procurement Method: This requirement is being procured using FAR 12 and FAR 15 Procedures.

F. Proposed Periods of Performance:

Base Year: 1 August 2013 – 31 July 2014 Option Year 1: 1 August 2014 –31 July 2015

Option Year 2: 1 August 2015 – 31 July 2016 Option Year 3: 1 August 2016 – 31 July 2017

Option Year 4: 1 August 2017 – 31 July 2018

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

Bus Driver Services

FFP

BASE YEAR

FOB: Destination

PURCHASE REQUEST NUMBER: HE126046645001

ESTIMATED

NET AMT

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AA 10 Months Daily Commuting

FFP

Daily Commuting The contractor shall perform Bus Driver services on all routes listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section 3.1of the Performance Work Statement (PWS).

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AB 30 Days Extended School Year (ESY) Services

FFP

The Contractor shall provide bus drivers for transporting the ESY students n accordance with the terms and conditions of the contact and Section 3.2 of the Performance Work Statement (PWS).

UNIT UNIT PRICE ESTIMATED AMOUNT

Driver Service (SPED)

FFP

BASE YEAR

The contractor shall provide specialized services for students with special needs on the route listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section 3.3 of the Performance Work Statement

(PWS).

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AA 10 Months Daily Commute

FFP

The contractor shall perform Bus Driver services on the route listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section

3.3 of the Performance Work Statement (PWS).

UNIT UNIT PRICE ESTIMATED AMOUNT

0002AB 30 Days Extended School Year (ESY) Services

FFP

The Contractor shall provide bus driver services for transporting the ESY special needs students in accordance with Section 3.3 of the PWS.

ITEM NO SUPPLIES/SERVICES EST.

UNIT UNIT PRICE EST. AMOUNT

0003 1,852 Hours Bus Driver Services (Curricular)

LH

BASE YEAR

Curricular Activity Transportation services

The contractor shall perform bus driver services in support of curricular activity runs in accordance with the terms and conditions of the contract and Section

3.4.1 of the PWS. Please refer to Technical Exhibit 1C for estimated number of trips and hours.

TOT ESTIMATED PRICE

CEILING PRICE

UNIT UNIT PRICE EST. AMOUNT

0004 2,564 Hours Bus Driver Services (Co-Curricular)

LH

BASE YEAR

Co-Curricular Activity Transportation services

The contractor shall perform bus driver services in support of co-curricular activity runs in accordance with the terms and conditions of the contract and Section 3.4.2 and Section 3.4.3 of the PWS. Please refer to Technical Exhibit 1C for estimated number of trips and hours.

UNIT UNIT PRICE EST. AMOUNT

0005 792 Hours Bus Driver Services (Long Haul)

LH

BASE YEAR

Long-Haul Overnight Transportation Services

The contractor shall perform bus driver services in support of the Japan District Kanto Plains schools, Far East Events and various sport programs in accordance with the terms and conditions of the contract and Section 3.5 of the PWS. Please refer to Technical Exhibit 1C for estimated number of trips and hours.

UNIT UNIT PRICE EST. AMOUNT

0006 600 Hours Administrative Support Services

LH

BASE YEAR

Administrative Support Transportation Services

The contractor shall perform administrative services in support within the Kanto area for authorized DoDEA personnel in accordance with the terms and conditions of the contract and Section 3.6 of the PWS. Please refer to Technical Exhibit 1C for estimated number of trips and hours.

ITEM NO SUPPLIES/SERVICES EST .

UNIT UNIT PRICE AMOUNT

0007 Lot Long Haul Overnight Travel Expenditures

COST

BASE YEAR

Reimbursable Expense as described in Section 3.5.2 of the PWS. The total amount of this CLIN is a Not-To-Exceed (NTE) amount of ¥700,000.

ESTIMATED COST

UNIT UNIT PRICE AMOUNT

0008 Lot Parking Fees

COST

BASE YEAR

Reimbursable Expense as described in Section 3.10.6 of the PWS. The total amount of this CLIN is a Not-To-Exceed (NTE) amount of ¥400,000.

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Bus Driver Services

FFP

OPTION YEAR 1

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AA 10 Months OPTION Daily Commuting

FFP

Daily Commuting The contractor shall perform Bus Driver services on all routes listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AB 30 Days OPTION Extended School Year (ESY) Services

FFP

The Contractor shall provide bus drivers for transporting the ESY students n accordance with the terms and conditions of the contact and Section 3.2 of the

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Driver Service (SPED)

FFP

OPTION YEAR 1

The contractor shall provide specialized services for students with special needs on the route listed in Technical Exhibit 1B in accordance with the terms and

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AA 10 Months OPTION Daily Commute

FFP

The contractor shall perform Bus Driver services on the route listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section

UNIT UNIT PRICE ESTIMATED AMOUNT

1002AB 30 Days OPTION Extended School Year (ESY) Services

FFP

The Contractor shall provide bus driver services for transporting the ESY special

UNIT UNIT PRICE EST. AMOUNT

1003 1,852 Hours OPTION Bus Driver Services (Curricular)

LH

OPTION YEAR 1

Curricular Activity Transportation services

The contractor shall perform bus driver services in support of curricular activity runs in accordance with the terms and conditions of the contract and Section

UNIT UNIT PRICE EST. AMOUNT

1004 2,564 Hours OPTION Bus Driver Services (Co-Curricular)

LH

OPTION YEAR 1

Co-Curricular Activity Transportation services

The contractor shall perform bus driver services in support of co-curricular activity runs in accordance with the terms and conditions of the contract and Section 3.4.2 and Section 3.4.3 of the PWS. Please refer to Technical Exhibit 1C

UNIT UNIT PRICE EST. AMOUNT

1005 792 Hours OPTION Bus Driver Services (Long Haul)

LH

OPTION YEAR 1

Long-Haul Overnight Transportation Services

The contractor shall perform bus driver services in support of the Japan District Kanto Plains schools, Far East Events and various sport programs in accordance with the terms and conditions of the contract and Section 3.5 of the PWS. Please

UNIT UNIT PRICE EST. AMOUNT

1006 600 Hours OPTION Administrative Support Services

LH

OPTION YEAR 1

Administrative Support Transportation Services

The contractor shall perform administrative services in support within the Kanto area for authorized DoDEA personnel in accordance with the terms and conditions of the contract and Section 3.6 of the PWS. Please refer to Technical

UNIT UNIT PRICE AMOUNT

1007 Lot OPTION Long Haul Overnight Travel Expenditures

COST

OPTION YEAR 1

Reimbursable Expense as described in Section 3.5.2 of the PWS. The total amount

UNIT UNIT PRICE AMOUNT

1008 Lot OPTION Parking Fees

COST

OPTION YEAR 1

Reimbursable Expense as described in Section 3.10.6 of the PWS. The total

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Bus Driver Services

FFP

OPTION YEAR 2

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AA 10 Months OPTION Daily Commuting

FFP

Daily Commuting The contractor shall perform Bus Driver services on all routes listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AB 30 Days OPTION Extended School Year (ESY) Services

FFP

The Contractor shall provide bus drivers for transporting the ESY students n accordance with the terms and conditions of the contact and Section 3.2 of the

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Driver Service (SPED)

FFP

OPTION YEAR 2

The contractor shall provide specialized services for students with special needs on the route listed in Technical Exhibit 1B in accordance with the terms and

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AA 10 Months OPTION Daily Commute

FFP

The contractor shall perform Bus Driver services on the route listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section

UNIT UNIT PRICE ESTIMATED AMOUNT

2002AB 30 Days OPTION Extended School Year (ESY) Services

FFP

The Contractor shall provide bus driver services for transporting the ESY special

UNIT UNIT PRICE EST. AMOUNT

2003 1,852 Hours OPTION Bus Driver Services (Curricular)

LH

OPTION YEAR 2

Curricular Activity Transportation services

The contractor shall perform bus driver services in support of curricular activity runs in accordance with the terms and conditions of the contract and Section

UNIT UNIT PRICE EST. AMOUNT

2004 2,564 Hours OPTION Bus Driver Services (Co-Curricular)

LH

OPTION YEAR 2

Co-Curricular Activity Transportation services

The contractor shall perform bus driver services in support of co-curricular activity runs in accordance with the terms and conditions of the contract and Section 3.4.2 and Section 3.4.3 of the PWS. Please refer to Technical Exhibit 1C

UNIT UNIT PRICE EST. AMOUNT

2005 792 Hours OPTION Bus Driver Services (Long Haul)

LH

OPTION YEAR 2

Long-Haul Overnight Transportation Services

The contractor shall perform bus driver services in support of the Japan District Kanto Plains schools, Far East Events and various sport programs in accordance with the terms and conditions of the contract and Section 3.5 of the PWS. Please

UNIT UNIT PRICE EST. AMOUNT

2006 600 Hours OPTION Administrative Support Services

LH

OPTION YEAR 2

Administrative Support Transportation Services

The contractor shall perform administrative services in support within the Kanto area for authorized DoDEA personnel in accordance with the terms and conditions of the contract and Section 3.6 of the PWS. Please refer to Technical

UNIT UNIT PRICE AMOUNT

2007 Lot OPTION Long Haul Overnight Travel Expenditures

COST

OPTION YEAR 2

Reimbursable Expense as described in Section 3.5.2 of the PWS. The total amount

UNIT UNIT PRICE AMOUNT

2008 Lot OPTION Parking Fees

COST

OPTION YEAR 2

Reimbursable Expense as described in Section 3.10.6 of the PWS. The total

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Bus Driver Services

FFP

OPTION YEAR 3

UNIT UNIT PRICE ESTIMATED AMOUNT

3001AA 10 Months OPTION Daily Commuting

FFP

Daily Commuting The contractor shall perform Bus Driver services on all routes listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section

UNIT UNIT PRICE ESTIMATED AMOUNT

3001AB 30 Days OPTION Extended School Year (ESY) Services

FFP

The Contractor shall provide bus drivers for transporting the ESY students n accordance with the terms and conditions of the contact and Section 3.2 of the

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Driver Service (SPED)

FFP

OPTION YEAR 3

The contractor shall provide specialized services for students with special needs on the route listed in Technical Exhibit 1B in accordance with the terms and

UNIT UNIT PRICE ESTIMATED AMOUNT

3002AA 10 Months OPTION Daily Commute

FFP

The contractor shall perform Bus Driver services on the route listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section

UNIT UNIT PRICE ESTIMATED AMOUNT

3002AB 30 Days OPTION Extended School Year (ESY) Services

FFP

The Contractor shall provide bus driver services for transporting the ESY special

UNIT UNIT PRICE EST. AMOUNT

3003 1,852 Hours OPTION Bus Driver Services (Curricular)

LH

OPTION YEAR 3

Curricular Activity Transportation services

The contractor shall perform bus driver services in support of curricular activity runs in accordance with the terms and conditions of the contract and Section

UNIT UNIT PRICE EST. AMOUNT

3004 2,564 Hours OPTION Bus Driver Services (Co-Curricular)

LH

OPTION YEAR 3

Co-Curricular Activity Transportation services

The contractor shall perform bus driver services in support of co-curricular activity runs in accordance with the terms and conditions of the contract and Section 3.4.2 and Section 3.4.3 of the PWS. Please refer to Technical Exhibit 1C

UNIT UNIT PRICE EST. AMOUNT

3005 792 Hours OPTION Bus Driver Services (Long Haul)

LH

OPTION YEAR 3

Long-Haul Overnight Transportation Services

The contractor shall perform bus driver services in support of the Japan District Kanto Plains schools, Far East Events and various sport programs in accordance with the terms and conditions of the contract and Section 3.5 of the PWS. Please

UNIT UNIT PRICE EST. AMOUNT

3006 600 Hours OPTION Administrative Support Services

LH

OPTION YEAR 3

Administrative Support Transportation Services

The contractor shall perform administrative services in support within the Kanto area for authorized DoDEA personnel in accordance with the terms and conditions of the contract and Section 3.6 of the PWS. Please refer to Technical

UNIT UNIT PRICE AMOUNT

3007 Lot OPTION Long Haul Overnight Travel Expenditures

COST

OPTION YEAR 3

Reimbursable Expense as described in Section 3.5.2 of the PWS. The total amount

UNIT UNIT PRICE AMOUNT

3008 Lot OPTION Parking Fees

COST

OPTION YEAR 3

Reimbursable Expense as described in Section 3.10.6 of the PWS. The total

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Bus Driver Services

FFP

OPTION YEAR 4

UNIT UNIT PRICE ESTIMATED AMOUNT

4001AA 10 Months OPTION Daily Commuting

FFP

Daily Commuting The contractor shall perform Bus Driver services on all routes listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section

UNIT UNIT PRICE ESTIMATED AMOUNT

4001AB 30 Days OPTION Extended School Year (ESY) Services

FFP

The Contractor shall provide bus drivers for transporting the ESY students n accordance with the terms and conditions of the contact and Section 3.2 of the

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Driver Service (SPED)

FFP

OPTION YEAR 3

The contractor shall provide specialized services for students with special needs on the route listed in Technical Exhibit 1B in accordance with the terms and

UNIT UNIT PRICE ESTIMATED AMOUNT

4002AA 10 Months OPTION Daily Commute

FFP

The contractor shall perform Bus Driver services on the route listed in Technical Exhibit 1B in accordance with the terms and conditions of the contact and Section

UNIT UNIT PRICE ESTIMATED AMOUNT

4002AB 30 Days OPTION Extended School Year (ESY) Services

FFP

The Contractor shall provide bus driver services for transporting the ESY special

UNIT UNIT PRICE EST. AMOUNT

4003 1,852 Hours OPTION Bus Driver Services (Curricular)

LH

OPTION YEAR 4

Curricular Activity Transportation services

The contractor shall perform bus driver services in support of curricular activity runs in accordance with the terms and conditions of the contract and Section

UNIT UNIT PRICE EST. AMOUNT

4004 2,564 Hours OPTION Bus Driver Services (Co-Curricular)

LH

OPTION YEAR 4

Co-Curricular Activity Transportation services

The contractor shall perform bus driver services in support of co-curricular activity runs in accordance with the terms and conditions of the contract and Section 3.4.2 and Section 3.4.3 of the PWS. Please refer to Technical Exhibit 1C

UNIT UNIT PRICE EST. AMOUNT

4005 792 Hours OPTION Bus Driver Services (Long Haul)

LH

OPTION YEAR 4

Long-Haul Overnight Transportation Services

The contractor shall perform bus driver services in support of the Japan District Kanto Plains schools, Far East Events and various sport programs in accordance with the terms and conditions of the contract and Section 3.5 of the PWS. Please

UNIT UNIT PRICE EST. AMOUNT

4006 600 Hours OPTION Administrative Support Services

LH

OPTION YEAR 4

Administrative Support Transportation Services

The contractor shall perform administrative services in support within the Kanto area for authorized DoDEA personnel in accordance with the terms and conditions of the contract and Section 3.6 of the PWS. Please refer to Technical

UNIT UNIT PRICE AMOUNT

4007 Lot OPTION Long Haul Overnight Travel Expenditures

COST

OPTION YEAR 4

Reimbursable Expense as described in Section 3.5.2 of the PWS. The total amount

UNIT UNIT PRICE AMOUNT

4008 Lot OPTION Parking Fees

COST

OPTION YEAR 4

Reimbursable Expense as described in Section 3.10.6 of the PWS. The total

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Yokota Bus Driver/Services Contract

GENERAL INFORMATION

1.0 CONTRACT SCOPE

The Contractor shall provide all personnel, administration, and supervision, and other items necessary to perform Scheduled School Bus Driver Services for all Yokota Air Base, Japan DoDEA schools in accordance with the Performance Work Statement (PWS) requirements. The bus driver services shall include daily commuting, extended school year commuting, curricular, co-curricular, long-haul overnight and administrative transportation.

2.0 APPLICABLE DOCUMENTS AND ATTACHMENTS

A. CFR Title 49, Volume 5 Chapter III http://www.access.gpo.gov/nara/cfr/waisidx_05/49cfr391_05.html

B. DoD 4500.36-R Management, Acquisition, and Use of motor vehicles– Chapter 6.

http://www.dtic.mil/whs/directives/corres/pdf/450036r.pdf

C. DoDI 1402.5 – Criminal History Background Checks on Individuals in Child Care Services, 01/19/1993.

http://www.dtic.mil/whs/directives/corres/pdf/140205p.pdf

D. DoDI 2000.16, DoD Anti-terrorism Standards (10/02/2006) http://www.fas.org/irp/doddir/dod/i2000_16.pdf

E. OSHA Occupational Safety and Health Standards, Blood-borne Pathogens 1910-1030:

http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10051

F. DoD 5400.11 – Regulation, DoD Privacy Program.

http://www.dtic.mil/whs/directives/corres/pdf/540011r.pdf

3.0 BUS OPERATIONAL REQUIREMENTS

3.1 DAILY COMMUTING SERVICE

3.1.1 Daily Commuting Service. The Contractor shall perform daily commuting runs between the hours of 0600 to 1630, Monday through Friday for approximately 183 days each school year. The Government will provide the routes, bus stops, and number of registered riders to the Contractor no less than fifteen days prior to the first day of school each year. The school calendar for school year (SY) 2012-2013 is provided in Technical Exhibit 1A.

Additional year calendars are located at http://www.dodea.edu/Pacific/Japan/calendar.cfm?view=monthGrid. The current routes and schedules are provided; Technical Exhibit 1B. The Government will provide a new SY calendar during the month of June for the following school year. No service is required on school holidays, regularly scheduled school vacations, or when the schools are closed due to inclement weather or some heightened force protection levels.

3.1.2. Daily commuting service is defined as morning (AM); midday (MD); afternoon (PM) commuting runs. The Contractor shall schedule bus transportation to arrive at all schools not earlier than 20 minutes prior to the scheduled start of the school day and not later than 5 minutes prior to school starting time. The bus shall be in place to pick up students 10 minutes prior to the last bell at the end of the school day and transport passengers to arrive at the final bus stop on a route not later than 60 minutes after the close of school.

3.1.3. The Contractor shall provide daily commuting services at the school locations listed in Technical Exhibit 1B during the AM/PM commuting periods.

3.1.4. Daily commuting related service hours being at 0730 and end by 1530 Monday through Friday except holidays and no school days. There are three runs during this time. The morning run is 0730-0930, the mid-morning run is 1030-1230, and the afternoon run is 1330-1530. The Contractor shall be responsible for ensuring employees (drivers) are at the correct locations to perform these services. The Government is not responsible for shuttling Contractors to their place of work. Times may vary due to early release or late start days due to inclement weather, teacher work days, or heightened force protection measures.

3.1.5. AM commuting runs will consist of picking up students at their assigned bus stops both on base and off base and then transporting them along the designated routes to the respective school’s loading zone where the students will exit the bus.

3.1.6. MD Commuting runs will consist of picking up students that attend half day programs at each respective school loading zone/bus stop and transport them between their assigned homes and school.

3.1.7. PM commuting runs will consist of picking up students at each respective school’s loading zone and then transporting the students back to their assigned bus stops both on-base and off-base along the designated routes, where the students will exit the bus.

3.1.8. Route and Bus Stop Schedule. The Contractor in coordination with the Yokota Transportation Manager shall prepare a schedule of arrival and departure times for all school bus routes and bus stops for COR approval. The Contractor shall provide one copy of the COR’s approved route(s) with arrival and departure schedule(s) to the CO within 30 days after contract award or 3 weeks prior to start-up of school or 10 days from notification of a change as applicable. The Contractor shall ensure that drivers follow the established bus routes

3.1.9. The Contractor shall continually assess the routes and provide recommended safe and efficient route structure changes when schedules cannot be adhered to on a consistent basis. Further provide alternate solutions or alternate routes if bus dimensions will prevent safe operation of the buses along any major thoroughfare used.

3.1.10. The Contractor shall develop bus routes, bus stop locations, route/run arrival and departure times based on assigned riders as discussed in paragraph 3.1.8; ensuring scheduled buses arrive at the designated school loading zones no earlier than 20 and no later than 5 minutes prior to school start time.

3.1.11. Bus stops shall be placed in close proximity to the majority of housing locations serviced at commercial bus stops whenever possible.

3.1.12. Routes shall be optimized for minimum ride time and highest ridership possible.

3.1.13. Late to School Bus Report. The Contractor shall provide a Late Bus Report each time a school bus arrives less than five minutes prior to the school’s starting time.

3.1.14. Daily Number of Passengers. The Contractor shall maintain a daily count of passengers transported on each one way trip and record of kilometers driven for each scheduled school bus route. This passenger and kilometer utilization data shall be compiled for reporting. The contractor shall submit the information in a weekly report entitled “Student Ridership Report” to the COR.

3.1.15. Safety assessments shall be completed prior to bus stop or route implementation or changes. These assessments must be completed in writing and submitted to the COR for approval prior to implementation.

3.1.16. On AM commuting runs the driver shall not depart the bus stops earlier than the scheduled time. On PM commuting runs the driver shall not depart the bus stops earlier than the scheduled time. Any deviations in time greater than 10 minutes shall be reported to the COR.

3.1.17. School make-up date. School make-up class days shall be considered as normal school days. The Contractor shall be responsible for providing bus drivers on school make-up days. The Government will give the Contractor three days advance notification to change the pick-up or delivery points or to provide bus service on school make-up days.

3.2 EXTENDED SCHOOL YEAR (ESY) SERVICE

3.2.1. Extended School Year Services (ESY). The Extended School Year (ESY) program supports identified students requiring additional educational services. This service is only required when there are students enrolled in the ESY program. If there are no students enrolled, the ESY program will not be scheduled. When required, the Contractor shall provide bus drivers for transporting the ESY students for approximately six weeks starting mid- June until the end of July of each year. Currently, the service required is one route per day between the hours of 07:00 and 14:00. The Government will notify the Contractor 60 days in advance of scheduling an ESY program.

3.3 SPECIAL TRANSPORTATION

3.3.1. Special Transportation. The Contractor shall provide specialized services for students with Special Needs. The COR will provide the Contractor a listing of students requiring this service and their specific pickup locations, time and destinations. The COR will update this listing as changes occur. The Contractor shall develop a schedule to ensure proper pick-up and delivery to destination. ESY support as identified in paragraph 3.2.1 above also applies for students with Special Needs.

3.4 CURRICULAR/CO-CURRICULAR SERVICES

3.4.1. Curricular Transportation. This service provides transportation in-support of the Yokota complex school’s curriculum. Destinations include but are not limited to Museums, Parks, Factories, and Historical Sites that are normally within 100kms of the installation. Departure and returns are normally the same day between 0700-1500 hours. Contractor’s requirements shall not exceed 2 drivers per any one-day to support this service between 0700-1500. The estimated (historical data) requirement is contained at Technical Exhibit 1C.

3.4.2. Co-Curricular Transportation. This service provides transportation in-support of Yokota high school, visiting high school’s Far East events, and various sports programs. These trips are normally outside the regular school day schedule and can take place on weekends and holidays. Destinations include but are not limited to American Schools in Atsugi, The Christian Academy, Camp Zama, Seisen School, Yokosuka, and local practice facilities normally within the Kanto Plains area. Buses to support this service will normally depart/return the installation the same day between 0600-2300 hours. The estimated (historical data) requirement is contained at Technical Exhibit 1C.

3.4.3. The Contractor shall perform co-curricular school bus services for any 24-hour period, including Saturday and Sunday, U.S. and Japanese holidays as requested by the COR with the exception of the New Year’s holiday 1 & 2 January. The Contractor shall follow the most direct bus route to the destination.

3.4.4. Trip Request. The COR will provide the Contractor with a written work order request to include a complete description of curricular/co-curricular school bus services to be performed at least ten (10) working days prior to the requested schedule date.

3.4.5. Completed Trip Request. The Contractor shall return a completed work order for curricular/co-curricular bus services to the COR within 48 hours after completion of services.

3.4.6. The Contractor has the option to use daily commute drivers when they are not performing their routes to fulfill the requirements for curricular, co-curricular, long haul, overnight service and administrative transportation requirements.

3.5 LONG-HAUL OVERNIGHT TRANSPORTATION

3.5.1. Long Haul Over-Night Transportation. This service provides transportation support for the Japan District Kanto Plains schools, Far East events, and various sport programs. Destinations include but are not limited to Misawa, Hiroshima, Kobe, Iwakuni, and Tsukuba, Japan. Departures may vary between Yokota, Yokosuka, and Camp Zama complexes. Buses for this service normally depart the installation on Thursday and return Sunday. The Contractor’s requirements shall not exceed 2 buses per trip with 2 drivers per bus not to exceed a total of 4 drivers per day to support this service.

3.5.2 LONG HAUL OVERNIGHT TRIP AUTHORIZED EXPENDITURES

3.5.2.1. Billeting. The Government will make billeting arrangements for Contractor personnel when residing on a military installation. When billeting is not available, the Contractor shall make the necessary hotel arrangements within the local area of the co-curricular event. The Contractor is required to pay for the lodging and provide receipts to the COR in order to be reimbursed. The Contractor shall be reimbursed for the cost of the billeting based on the receipts provided. Every effort should be made to stay at a business type hotel not to exceed ¥8,000. Travel costs will be reimbursed in accordance with FAR 31.205-46 Travel Costs.

3.5.2.2. Meals. The Government will reimburse the Contractor up to ¥2,500 yen per day per person. When the Contractor is required to stay overnight in support of a long haul trip, the Contractor shall provide receipts to the COR in order to be reimbursed. The Government will only reimburse the Contractor for the amount documented on the receipts up to ¥2,500 yen per day per person.

3.5.2.3. Taxis. The Government will reimburse the Contractor for taxi fees between the bus parking area, billeting, and eating facilities.

3.5.2.4. When a receipt has been lost, the Contractor shall submit a certified statement identifying the reason for the missing receipt and include the amount being claimed; signed by the driver and the Contractor lead in order to be reimbursed.

3.6 ADMINISTATIVE TRANSPORTATION

3.6.1. Administrative Transportation. This service provides transportation support within the Kanto area for authorized DoDEA personnel. Vehicles to support this service will depart/return the installation the same day.

The Contractor’s requirements shall not exceed 2 buses per trip with 2 drivers per bus not to exceed a total of 4 drivers per day to support this service. The Government will submit a work request to the Contractor no less than 48 hours prior to the transportation requirement.

3.7 CONTRACT PROJECT MANAGER

3.7.1. The Contractor shall appoint an on-site project manager who has the authority to act as the centralized point of contact for work performed under this contract and can act on behalf of the contractor on all matters pertaining to the daily operation of tasks being performed under this contract. The COR must be able to contact the project manager at any time, 24 hours a day, 7 days a week as necessary. The project manager must be able to speak, read, and write English sufficiently enough to effectively communicate with the COR, contracting officials, and school officials. The project manager or designated alternate shall be available during normal duty hours within thirty minutes to meet on the installation with government personnel designated by the COR to discuss problem areas. After normal duty hours, the contract manager or alternate shall be available to be contacted via telephone and able to report on site within two hours.

3.8 PASSENGER MANAGEMENT REQUIREMENTS

3.8.1. Buses and vehicles shall pick-up or discharge passengers only at the designated stops at the times specified on the schedules. If no Security Attendant is present, drivers shall verify personnel boarding the bus are authorized to do so by checking bus passes when getting on and off the bus. The driver shall annotate the name of any student not having a bus pass, but at no time shall the driver deny a student from boarding a bus unless directed by the

COR.

3.8.2. For Sure Start (SS) or Kindergarten (KN) students, and when no Security Attendant is present, the driver shall release those students only when a parent or designated caregiver is present and knows the Personal Identification Number (PIN). In the event no adult or designated caregiver is present or they do not know the correct PIN, the driver shall immediately notify the dispatcher who shall contact the COR for instructions.

3.8.3. At the school(s), the driver shall wait with their bus and passengers until a member of the school staff is available to take charge of the Kindergarten and Sure Start students. In the event no staff member is present within five (5) minutes of the vehicle’s arrival (or scheduled arrival, whichever is later) at the school, the driver shall immediately notify the dispatcher, who shall contact the COR for instruction. The school staff will bring Kindergarten and Sure Start students to the bus at the end of the school day.

3.9 STUDENT MISCONDUCT

3.9.1. Student Misconduct. In all cases of misconduct the Contractor shall notify the COR immediately. The Contractor shall document all misbehavior and send a copy to the COR after completing the bus route.

3.9.2. Minor Misconduct. The bus driver shall stop the bus on the side of the road if passengers are making excessive noise or standing while the bus is in motion until order is restored. The bus driver shall immediately notify any incidents to the dispatcher and/or COR that impedes the safety of passengers on any bus route. The COR will provide the bus driver with instructions on how to proceed.

3.9.3. Serious Misconduct. Drivers shall stop the bus as soon as practical in cases of serious misconduct (such as vandalism, assault, battery, fighting, etc.) and shall immediately contact the dispatcher and/or COR. The Contractor may also contact the nearest United States Security Police (SP) or civilian police station if assistance is required.

Once the problem has been resolved, or the passenger(s) turned over to the police, the driver shall continue with the route. If necessary, the driver may rely on Host Nation police to assist in the identification and control of passengers. In the event of an incident that impedes safely continuing a route, the Contractor shall immediately contact the COR. The driver shall not move the vehicle unless directed by the COR.

3.10 VEHICLE OPERATIONS

3.10.1. Routes. Drivers shall make all stops on their routes, regardless of delays or reason for delays unless so directed by the COR.

3.10.2. Traffic Laws. Vehicle drivers shall comply with Japanese and U.S. Forces traffic laws and regulations.

3.10.3. Passenger Safety. Vehicle drivers shall be responsible for the safety of passengers. Drivers shall not cross-load passengers from one bus to another during the route unless instructed by the COR.

3.10.4. Bus Stops. Buses shall pick up or discharge passengers only at the designated stops set forth by the Student Transportation Office and the COR. Bus drivers shall not allow any unauthorized personnel to board his/her bus.

3.10.5. Bus Route Number Signs. Drivers shall ensure the correct route number sign is displayed prior to the first scheduled stop for that route. Drivers shall display “Out of Service,” “School Bus,” etc., as services are required.

Drivers shall report missing or damaged signs on the daily inspection report.

3.10.6. Parking fees. The Contractor will be reimbursed for all parking fees incurred during curricular, co-curricular, long haul overnight support as long as the receipt is provided to the COR. Every effort should be made to find no fee parking in the general vicinity.

3.10.7. The Contractor shall obtain insurance for all contractor personnel and vehicles used in support of this contract. The contractor shall be liable for, and shall indemnify and hold harmless the government against, all actions or claims for loss or damage to property or injury or death of persons, resulting from the fault, negligence, or wrongful act or omission of the contractor, its agents or employees.

3.11 INSPECTIONS

3.11.1. Operational Inspections. The contractor shall perform a pre and post operational inspection of all vehicle assets used to support transportation services. The contractor shall report any operational or safety concerns to the COR for action.

3.11.2. Student Left on Bus. Drivers shall immediately notify the dispatcher/COR of any student(s) remaining on the bus at the completion of the run. After notifying the COR, the driver shall ensure the student(s) are transported to the location specified by the COR.

3.11.3. Items Lost and Found on the Bus. The Contractor shall report all lost and found items left on the bus to the STO as soon as possible but not to exceed 4 duty hours following return, and attempt to return the items to the student on the following run if directed to do so by the STO.

3.11.4. Security Inspection. The Contractor shall perform a security inspection of the school bus as part of the pre-operational inspection. In addition, the Contractor shall report any packages or unidentified items found or left on buses immediately to the COR IAW para 3.10.3. Inspections shall also be conducted when the bus is left unattended for more than 5 minutes, except when parked in the secure parking area of buildings 4077 & 4078.

3.11.5. Bus Cleaning. The Contractor shall be responsible for maintaining the cleanliness of the interior and exterior of all buses. Exterior cleaning will consist of a general washing, to include waxing once every two months.

Interior cleaning shall consist of removal of trash and cleaning of bus floors, cleaning of window surfaces as required providing unobstructed vision. Cleaning of passenger seat when required to preclude soiling passenger clothing and cleaning of any body fluid spills using proper protective gear provided by the Yokota Student Transportation office.

3.11.6. Special Cleaning. Three of four times a year depending on the situation, the Contractor may be requested to provide special cleaning that is not covered by routine cleaning which may include but is not limited to removing of excessive graffiti. The COR will coordinate with the Contractor when such cleaning is required.

3.11.7. Bus/Vehicle Mileage/Fuel Consumption Report. The Contractor shall provide a monthly report to the COR that captures by vehicle number the start and end odometer reading, total number of miles, and fuel consumption.

Fuel consumption is required to be tracked by fuel key and the driver.

3.12 INCLEMENT WEATHER/UNFORESEEN CONDITIONS

3.12.1. Inclement Weather. In the event of inclement weather, the Contractor may be required to move the buses to a safe location as directed by the COR.

3.12.2. School Closure/Late Start. Should schools close early or be placed on a late start schedule due to a typhoon, earthquake conditions, or other unforeseen reasons (e.g. water and /or power outage), all vehicle drivers shall be on a one (1) hour recall time to report to their work assignment after the Contractor has been notified by the COR that schools will close or start late.

3.12.3. Break downs. In the event of vehicle failure, Contractor personnel illness, or incapacitation for any reason which stops the completion of any route or causes a delay of fifteen (15) minutes or more, the Contractor shall immediately contact the COR. The Contractor shall provide a substitute bus and/or driver to complete the route(s) at no additional cost to the Government.

4.0 CONTRACTOR PERSONNEL

4.1 PERSONNEL.

4.1.1. General. The Contractor shall provide personnel who have all the skills, qualifications, licenses, and training to perform the required tasks under this PWS.

4.1.2. Employee Conduct. Contractor personnel shall not engage in any conduct of a sexual nature (verbal or physical) with passengers. Reports of Contractor employees using improper language or physical touching shall be a reason for the Government to request the employee to be immediately suspended from performing any services under this contract.

4.1.3. Appearance. The Contractor shall ensure all personnel working under this contract present a uniformed, clean and neat appearance at all times during bus/vehicle transportation operations. Contractor personnel shall be dressed in appropriate attire (collar shirt with sleeves, shoes and socks), and easily recognized as Contractor employees. Clothing containing offensive language or gestures, sexual content, cut-offs/ripped materials, etc.

is prohibited during bus and vehicles transportation operations.

4.1.4. Food or Drink. Contractor personnel shall not eat or drink while operating a school bus or Government vehicle while on school grounds nor shall they offer or provide passengers with food or drinks. Use of tobacco products is prohibited on buses and vehicles, in view of students, or on school property.

4.1.5. Contractor personal shall not be under the influence of medications, alcohol, or drugs that could impair their senses while performing services of this PWS.

4.1.6. Cellular Phones. Cellular phone use is prohibited while operating the bus. Only official calls are authorized while performing driver duties. If the operator needs to answer or place a call, they shall ensure that the bus is stopped and parked in a safe location before using the cellular phone.

4.2 PERSONNEL, SKILLS, QUALIFICATIONS AND LICENSES

4.2.1. Project Manager. The Contractor shall provide a primary and alternate project manager that has the knowledge, background, and management skills necessary to manage the overall daily tasks listed in the PWS.

4.2.2. Vehicle Drivers. The Contractor shall ensure employees providing bus and vehicle driver services under this contract have the most current and valid professional certifications for driving the vehicles they are assigned IAW Prefectural Public Safety Commission for large sized vehicles carrying passengers. Drivers shall have good/clean driving records (no speeding tickets, DUI, or any other traffic violation that would affect the drivers record) within the past five years and meet the physical requirements (physical exams, immunizations, etc.) for performing school bus driver services. Each driver shall possess his/her license when operating a vehicle under this contract.

4.2.3. Drivers License. The Contractor shall maintain copies of individual’s driver’s license and certifications on file, which shall be made available to the COR upon request.

4.2.4. Certifications. All bus and vehicle drivers shall be certified in basic first aid to include Cardio- Pulmonary Resuscitation (CPR) and complete the annual anti-terrorism training (AT1) prior to assuming driver responsibilities under this contract. Training will be arranged by the COR.

4.2.5. Personnel Report. The Contractor shall provide a personnel report to the COR and KO on a quarterly basis. The personnel report shall be divided into three sections as follows:

- Section I - Contractor Personnel

Section I shall list all contractor employees performing under this contract. The list shall include all employee’s names, positions, work locations, date of the Criminal Background Check, employee’s date of hire and termination date.

- Section II - Bus Drivers

Section II shall contain all bus/vehicle drivers to include the driver’s name, driver’s license number, and expiration date.

- Section III – Employee Training Record

Section III shall contain all employees and their current training records.

4.2.6. The Contractor shall ensure that drivers meet the physical requirement of lifting 40 lbs.

4.3 TRAINING

4.3.1. The Contractor shall provide all initial and recurring training necessary to ensure employees are and remain competent to perform the tasks of this PWS. The Contractor shall be responsible for providing detailed instructions of the rules and regulations related to the operations specified; seven (7) hours minimum training in driver requirements, bus operations, passenger management and any additional topics provided by the COR to include Red Cross or similar agency certified training in First Aid and CPR training

4.3.2. Training Records. The Contractor shall keep a record of all training and applicable certificates for each employee. The Government reserves the right to review the Contractor’s training records at any time during the performance of this contract.

5.0 SECURITY AND SAFETY REQUIREMENTS

5.1 SECURITY REQUIREMENTS

5.1.1. Criminal Background Checks. The contract requires unsupervised contact with students and or unescorted access to facilities; therefore the Contractor shall obtain a satisfactory Local Host Nation Police Criminal Background Check for applicable employees. The Contractor shall ensure a certification of background records check from the host nation police is conducted prior to initial performance start date and prior to any new driver being allowed to drive a bus with students on board. The certification of background check shall be made available upon request by the COR in English. This requirement applies for all Contractor employees directly associated with the program at the commencement of the contract and for all new employees hired after the contract award date whose positions shall bring them in direct contact with students. There are no exceptions; all employees require this background check. The Contractor shall immediately inform the COR if an employee under this contract commits a criminal offense that would create a risk to the safety of students or if an employee is charged with any offense which could result in suspension or revocation of driver's license or other professional certification. Costs connected to the background checks are not reimbursable as a direct cost under this contract.

5.1.2. Installation/Base Passes. The Government will issue all required installation/base passes to Contractor employees at no cost to the Contractor. The Contractor shall provide the names of drivers to the COR to gain access to military installations 5 working days prior to the scheduled departure date. The Contractor shall be responsible for all passes issued to its employees under this contract. Passes shall only be used in performance of duties under this contract. Passes must be in the employee's possession at all times while on a military installation.