HE125426_RFI_120825.pdf

HE125426-FAM-RFI

DODEA Facilities Asset Management (FAM) – Pacific Region

SOURCES SOUGHT ANNOUNCEMENT

CONTRACTING OFFICE ADDRESS:

Department of Defense Education Activity (DoDEA), Facilities Procurement Branch, The Mark Center, 4800 Mark Center Drive, Alexandria, Virginia 22350.

INTRODUCTION:

The Department of Defense Education Activity (DoDEA) is issuing this Request for Information (RFI) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for the DODEA Facilities Asset Management program (FAM) - Pacific Region. This requirement has been accepted by SBA into the 8(a) program. The Government intends to conduct a competitive 8(a) acquisition pursuant to FAR 19.805, limited to SBA‑certified 8(a) firms.

This RFI is issued solely for market research under FAR Part 10 to refine the draft requirement and assess capability among eligible 8(a) participants. DoDEA is seeking potential sources for services to be provided by the Contractor for items in the attached Draft Performance Work Statement (PWS).

Responses are for informational purposes only, are not offers, and will not result in a contract.

REQUIREMENT DESCRIPTION:

Agency. The Department of Defense Education Activity (DoDEA), as one of only two Federally operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA operates a diverse and geographically dispersed school district for 68,000 military connected students in 7 states and 11 countries and territories. DoDEA’s goal is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment. One of the prerequisites for meeting this goal is to ensure that all schools meet the DoDEA standard for providing safe, secure, and well-managed environments that focus on student achievement. DoDEA supports its field facility organizations by providing standardized tools and consistent performance metrics to assist them in their management of facility assets.

Background. The following maintenance services are required to maintain a safe, healthy, and sanitary school environment for all faculty and students within the Department of Defense Education Activity (DoDEA). The government seeks to provide a full-service contract to support all operational, management, and preventative maintenance to ensure that DoDEA school assets are managed in accordance with the objectives and standards outlined within this Performance Work Statement (PWS). Therefore, this requirement calls for continuous effort on the part of the contractor to ensure that the safety and functionality of all DODEA facilities are maintained throughout the life of the contract.

Scope of Work. The contractor shall provide all management, personnel, labor, equipment, tools, vehicles, materials, supervision, subcontracts, transportation, other items/services necessary to perform all operations, inspections, technical support, and facility management support tasks and functions for all DoDEA facilities as defined in the PWS. The contractor shall conduct building and facility surveys, condition assessments, data collection, reporting, and database management (planning, documenting, tracking, and reporting data/findings).Work shall be performed, and documentation shall be maintained to the standards set forth in this contract, the Asbestos Hazard Emergency Response (AHERA), and all other applicable codes and regulations to ensure full compliance with applicable codes and standards. The contractor will be required to provide and manage a full-service Facility Asset Management program (FAM) for all DODEA installations. The major elements of the services required include:

1. Facility Condition Assessment (FCA) reports (no remediation services)

2. Facility Utilization Survey (FUS) drawings and database monitoring/updates

3. Real Property Inventory (RPI) reports, reconciliation, tech support/database management, mitigation and tracking.

4. Asbestos Hazard Emergency Response (AHERA) inspections and reports

5. Data Analysis, Analytics, Key Performance Indicators

6. Project Planning and Authorization Portal

7. Technical Support

8. Project Management

9. Transition Plan and Data Sets

Period of Performance: 12 months

Place of Performance:

DoDEA has approximately 700 buildings that account for approximately 20M gross square feet. DoDEA requires field assessments on a region per year which is about one third of the portfolio inventory.

SOURCES SOUGHT:

The Government is requesting industry feedback, in hopes that DoDEA can properly support a competitive environment. The anticipated North American Industry Classification System Codes (NAICS) being considered for this requirement is 541620 – Environmental Consulting Services. If an alternative NAICS code is more appropriate, please provide recommended codes with description and rationale in your response.

SUBMISSION DETAILS:

Interested SBA-certified 8 (a) firms should submit a package via email to Ms. Emani Gray at emani.gray@dodea.edu no later than 11:00 AM Eastern Daylight Time (EDT) on January 14,2026. Responses should include:

1. Email Subject Line: RFI Response – HE125426-FAM-RFI

2. Submission Format: One PDF document, not to exceed 10 pages

3. Content Requirements:

• Company information (Name, Physical/Mailing Address, Unique Entity IT, CAGE Code, Phone No., Website Address).

• Company points of contact (Name of Primary/Alternate POCs, Title, E-mail, Phone No.).

• Description of principle business activity.

• NAICS recommendation for this procurement.

• Business size and status.

• Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational staff capability. If significant subcontracting or teaming is anticipated to deliver technical capability, address the administrative and management structure of such arrangements.

4. Industry Feedback Questions: Please provide feedback on:

• Feasibility of performance standards;

• Commercial practices to improve efficiency;

• Risk or cost drivers;

• Recommended NAICS code (if different).

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE SOLICITATION

AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE

GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A

RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY

FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY

INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL

DESCRIPTION IS STRICTLY VOLUNTARY.

Proprietary information and trade secrets, if any, must be clearly marked on all materials.

All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned.

All government and contractor personal reviewing responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.