25QE067_PWS_110625.pdf

CUI – CONTROLLED UNCLASSIFIED INFORMATION 1

13 May 2025

PERFORMANCE WORK STATEMENT

Yokosuka Primary School

School Classroom Floor Tile Installation

1. General Information and Scope of Work

1.1. Agency: The Department of Defense Education Activity (DoDEA) is a major Department of Defense (DoD) field activity. DoDEA operates a diverse and geographically dispersed school district for 68,000 military connected students in 7 states and 11 countries and territories. DoDEA’s goal is to provide an exemplary education that inspires and prepares all students for success in a dynamic, global environment. One of the prerequisites for meeting this goal is to ensure that all schools meet the DoDEA standard for providing safe, secure, and well-managed environments that focus on student achievement.

1.2. Background: The Yokosuka Primary School (CFA Yokosuka) has a requirement for replacing tile flooring in several classrooms.

2. Requirements and Objectives. The contractor shall develop the total solution for meeting all the requirements of the objectives in accordance with a performance-based approach. The Government reserves the right to incorporate the successful offeror’s proposed technical response into the contract.

2.1. Replace Tile Flooring (Objective 1)

The contractor must provide all labor, materials, equipment, tools, permits and clearances, supervision, safety measures, and other incidental work required to procure and install floor tile in nine classrooms. Other incidental work required includes all items and considerations necessary to ensure a complete (turnkey) and usable final product.

Frequency. Frequencies associated with this objective are established by the respective tasks stated below. Each task establishes the Contractor’s course of action to meet the overall objective effectively and efficiently.

Performance Standard. The performance standard for services rendered under this objective is based on adhering to the established performance frequencies. Acceptable quality levels are outlined in the Performance Requirements Summary.

2.1.1. Tile Flooring Replacement. The required work includes, but is not limited to the following:

2.1.2. Work will be completed in building 3859 at Yokosuka Primary School in the following nine classrooms: A119, A127, A135, A138, A145, A149, A153, A157, and A161. A total of 12,374 square feet of floor tile will be installed.

2.1.3. Prior to installation of the new floor tile, the old carpet material must be removed under the supervision of a US Certified Industrial Hygienist (CIH). The CIH will ensure the leveling mortar underneath the carpet tile and carpet tile adhesive is not

CUI – CONTROLLED UNCLASSIFIED INFORMATION 2

disturbed. The leveling mortar contains asbestos and must remain undisturbed. The classroom floor tile will not be removed and will remain in place. Leveling mortar will be applied over the remaining carpet tile adhesive to ensure that the newly installed floor tile is even and level throughout the classroom.

2.1.4. The new floor tile will be made of a durable vinyl, PVC, or synthetic material that is low maintenance, non-wax, cleaning chemical resistant, designed for high traffic areas, and safe for use in a prekindergarten classroom environment. The color of the new floor tile will be determined post site condition survey. Floor tile adhesive and leveling mortar will be nontoxic, lead, asbestos, and hazardous chemical free.

2.1.5. Current baseboard material will not be removed and will remain in place during the removal and post removal of the old carpet material. The baseboard adhesive contains asbestos. New larger baseboard material will be installed over the current baseboard. The baseboard color will complement the newly installed floor tile and will be determined post site condition survey. The baseboard adhesive will be nontoxic, lead, asbestos, and hazardous chemical free.

2.1.6. Upon completion of work, submit a Quality Control Report of work accomplished. The report is to be completed by the Contractor’s Quality Control Representative only. This individual is responsible for verifying that all data is complete, adheres to the standards, and meets the requirements of the Governments request. The Quality Control report shall include photo documentation of the work.

2.1.7. Contractor must field-verify the actual square footage and site conditions.

2.1.8. Dispose of old materials in accordance with Federal and Local regulations as required.

2.1.9. Furnish all labor, materials, licensing, equipment, tools, permits, and services necessary for a complete and turn-key usable product.

2.1.10. Installation must include provision of all associated hardware/accessories, electrical devices, wiring, fittings, piping insulations, and equipment to support and deliver a fully functional system in accordance with commercial practices, building requirements, manufacturer’s specifications, and as stated elsewhere in this PWS.

2.1.11. Perform operational testing and adjustments in accordance with manufacturer’s standards.

2.1.12. Clean job site and dispose of construction waste and all packing material in accordance with all applicable instructions and regulations.

2.2. Period of Performance

This project must be completed by July 25, 2025. The date stated for completion must be inclusive of material procurement, installation work, cleaning of the premises, testing, inspection, and acceptance of all deliverables.

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Work schedule must be coordinated with the school through the Contracting Officer’s Representative (COR) and Facility Operations Specialist (FOS) to avoid disruption of school and community operations.

2.3. Submittals

2.3.1. Submit BEFORE, DURING and AFTER photos via email, upon completion and acceptance of the project. Photos must include building and room number.

2.3.2. Submit an installation schedule to the government POC’s for review and approval. Actual work must only proceed after receipt of approval of schedule.

3. Constraints

3.1. The Materials for this project must meet all applicable U.S. or Japanese Standards.

Manufacturer’s shop drawing and a progress schedule for this contract work must be submitted to the government POC listed for review and approval prior to installation.

3.2. Pre-final and Final inspections will be conducted upon completion of work. The COR must be invited to perform the inspections. Contractor must coordinate both inspections 3 working days prior to inspection.

3.3. Contractor personnel must present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the company name or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

3.4. Smoking is not permitted on school campus (includes all grounds areas supporting school). The contractor or the contract manager is responsible to enforce the smoking policy for all employees engaged in the performance of this contract work.

3.5. Job site supervisor or manager may also be the Site Safety Officer. The site Safety officer must comply with the most current version of the EM-385 to include related valid U.S. accreditation while following established minimum experiences.

3.6. Contractor is responsible for obtaining all necessary permits, passes and other requirements prior to commencing the applicable stage of work.

3.7. Contractor must abide by Occupational Safety and Health Act (OSHA), EM-385 (most current version), Installations, federal, local and JEGS regulations regarding issues such as abatement/removal of Asbestos-Containing Materials (ACM), Lead Based Paint (LBP), noise, confined space, or others as applicable.

3.8. Upon completion of the project, contractor must provide Government POC with initial walkthrough to include submission of maintenance checklist, two copies of operator’s and maintenance (O&M) manuals (in English and Japanese) – hard copy and on CD, and an equipment inventory list that includes the following minimum information:

3.8.1. Make, model, serial number, size/capacity (If applicable)

3.8.2. Date manufactured

3.8.3. Warranty information, POC’s, expiration, etc.

3.8.4. Electrical/Power Requirements (If applicable)

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4. Government Point of Contact

4.1. The Government point of contact(s) will be provided after award.

5. Deliverables

Deliverable

Completion Due By

Inspection Due

Inspection By

Section 2.1 New Tile Flooring Installation

July 25, 2025

Upon Completion

DoDEA COR

Section 2.1.6

Quality Control Report of work accomplished

Upon Completion

DoDEA COR

6. Performance Requirements Summary

Objectives

Standards Acceptible Quality Level (AQL)

Method of Inspection

Section 2.1 Installation of Tile Flooring

The contractor must provide all labor, materials, equipment, tools, permits and clearances, supervision, safety measures, and other incidental work required to procure and install floor tile in nine classrooms. Other incidental work required includes all items and considerations necessary to ensure a complete (turnkey) and usable final product.

Installation meets the objectives stated in Section

2.1 and timeline in Section 2.2

COR Inspection and Approval