25QE015_QA_040825.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- Nationally Recognized Assessments For Postsecondary Preparation Federal contract opportunity
- Solicitation number
- HE125425QE015
- Issued by
- Department of Defense Education Activity
About this file
The file is a Questions and Answers (Q&A) document for a Department of Defense Education Activity (DoDEA) sole source contract opportunity for Nationally Recognized Assessments For Postsecondary Preparation. The contract is a Firm-Fixed Price (FFP) with a 1-year base period and four 1-year options, with a total estimated contract value of $7,429,817.12. The Q&A document addresses multiple clarification points from the potential vendor (College Board) regarding solicitation details, including attachment requirements, pricing sheet formatting, performance work statement (PWS) specifications, and FAR clause adjustments.
Key discussion points include confirming submission requirements for the Pricing Sheet (to be included in Volume 2), updating SAT weekend voucher CLINs, clarifying privacy training requirements, and addressing potential assessment delivery modifications. The Q&A reveals specific technical requirements such as providing a single integrated portal for DoDEA stakeholders, customizing assessments to align with DoDEA policies, and maintaining estimated exam quantities across AP and SAT assessments. The contract appears targeted specifically at the College Board, with DoDEA providing guidance on specific operational and reporting expectations through detailed responses to the vendor's questions.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 25QE015_ATTACH1_PWS_040825.pdf | ||
| 25QE015_ATTACH2_PricingSheet_040825.xlsx | XLSX spreadsheet | |
| 25QE015_AmendSOL_040825.pdf | ||
| 25QE015_draftPWS_011725.pdf | ||
| 25QE015_draftSOL_011625.pdf |
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Text version
Sheet1
| Question # | DOC NAME (RFP or Attachment) | PAGE # OR SECTION # | QUESTION | DoDEA Responses |
| 1 | SOL | p. 84, Section 2.1.1 | 2.1.1.p. lists Attachment 8 – Present and Past Performance Questionnaire as a required attachment, but we did not receive this document. In addition, the mentioned Attachment 9 Draft QASP and Attachment 10 FAR and DFARs are numbered Attachments 8 and 9, respectively, in the file versions we have. Please provide guidance. | Attach 8 - Present and Past Performance Questionnaire is not required. It will be removed from the Solicitation and the attachment numbers will be updated accordingly. |
| 2 | SOL | p. 83-84 | Should Attachment 2 Pricing Sheet be included in Volume 1, Volume 2, or both? | Vol 2. |
| 3 | SOL | p. 84-85 | It is stated that Attachment 2 Pricing Sheet should include the Contract Line-Item Number (CLIN), however it does not. Should we submit as-is or will you provide an updated pricing sheet? | See updated Pricing Sheet. |
| 4 | SOL | p. 85 | Requirements are provided for the style of our submission under section 3.4.5. We plan to submit our response via the attachments you have provided, however, not all of those documents follow the formatting required, such as Times New Roman. Should we update the documents to meet the format requirements or leave as is? | No. Leave as is. |
| 5 | Cost Proposal and SOW | In previous discussions with DoDEA, they have requested that we provided SAT weekend vouchers. There is no CLIN for this item. How should it be added? Should vouchers be added to the cost proposal and the PWS? | See updated Solicitation and Pricing Sheet. | |
| 6 | SOW | Can College Board utilize two PWS documents, one for the SAT and the other for AP. Each PWS would reflect all sections of the PWS provided, but separate documents would allow for clarity for each product. | No. Will schedule a meeting for further discussion. | |
| 7 | SOL | Pg 71 | Is FAR 52.222-21 (Prohibition on Segregated Facilities) to be removed from the SOL in accordance with Class Deviation 2025-O0003 | Class Deviation 2025-O0003 added. FAR 52.222-21 (Prohibition on Segregated Facilities) removed. |
8 SOL p. 72 Is FAR 52.222-26 (Equal Opportunity) to be removed from the SOL in accordance with Class Deviation 2025-O0003 Class Deviation 2025-O0003 added. FAR 52.222-26 (Equal Opportunity) removed.
9 SOL p. 72 Is FAR 52.223-23 (Sustainable Products and Services) to be removed from the SOL in accordance with Class Deviation 2024-O0004? Class Deviation 2025-O0004 added. FAR 52.222-26 (Equal Opportunity) does not have a X in front of it in the FAR 52.212-5.
| 10 | SOL | FAR Clauses Incorporated by Reference | Are the any additional FAR Clauses to be added to the SOL based on any new or upcoming Class Deviations? | Will review and update if necessary. |
| 11 | SOL | FAR Clauses Incorporated by Reference | Are there any FAR Clauses that are to be removed from the SOL based on any new or upcoming Class Deviations? | Will review and update if necessary. |
12 SOL p. 73 Contracting officer checked “(4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712)” as an FAR that applies, however this section states that the clause does not apply to contracts of DoD. Does this clause apply? 52.203-17 removed.
13 SOL p. 93 Are there any FAR/DFAR representations, certification, or other statements that are to be added to or removed from the SOL based on any new or upcoming Class Deviations? Will review and update if necessary.
| 14 | DoDEA Privacy Checklist; Performance Work Statement | 3rd checkbox (checklist) | The privacy checklist indicates that contractor must provide employees with privacy trainings and allows for contractor driven training. There is also a privacy training requirement in the performance work statement. Could you please confirm that a privacy training designed by contractor meets the privacy training requirement in the performance work statement? | |
| A contractor can supply their own training however, it must be in accordance with the Privacy Act. NOTE: DoDEA can provide a privacy training link and the College Board is responsible for collecting the certificates and providing certificates to the COR. DoDEA does not accept a contractor's privacy training. | ||||
| Sec. 3.2.3 (PWS) | ||||
| 15 | PWS | p. 2 | 1.3.1 Computer-based and paper-based assessments (including special/ accommodated versions). Does College Board need to specify the paper-based assessments deliver for all students regardless of accommodation? For example, hybrid AP exams that include digital and paper assessment delivery. | No. However, you will still need to provide a the list of hybrid exams to the COR. |
| 16 | PWS | p. 3 | 1.3.5 – Will College Board have an opportunity to increase the projection of 125 exams based on current volumes? | Please see updated chart in PWS 1.3.5, solicitation CLINs and pricing sheet. |
| 17 | PWS | p. 4 | 2.2.1.1 Table 5 – shouldn’t ADMS refer to SDMS? | Please see updated chart in PWS 2.2.1.1 -Table 5. |
| 18 | PWS | p. 10 | 2.4.1 – reference to a single portal. Is College Board expected to create a single, integrated portal for AP and SAT Suite data reporting, assessment management? | PWS section 2.4.1 is part of the DoDEA Dedicated Resource Site. DoDEA requires access, through a single integrated portal for all DoDEA stakeholders, including |
educators (school, district, and system), students, and parents/sponsors to all resources for the administration and reporting of the proposed assessments, per Table 7. Will schedule a meeting for further discussion.
| 19 | PWS | p. 7 | 2.3, Table 6, “Customization/review to align with DoDEA policies and meet stakeholder needs” – We need clarification on what type of customization we will be expected to complete to align with changing DoDEA/federal government policies. | Please see updated chart in PWS 2.3 -Table 6. |
| 20 | PWS | p.3 | Table 2: Estimated quantities – The quantities included show a relative increase in the number of AP exams over the next 5 years. Can we or should we anticipate a decrease in these figures because of presidential directives? | DoDEA cannot anticipate the future in participation orders. If these numbers change as a results of a directive we will address them as they happen. Please build the quote based on the numbers projected in Table 2. |
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