22R2003_AMD1_SF30_061622.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

This SF 30 amendment is issued to:

1) Update, FAR Clause Addendum 52.212-1, and Attachment 1, Performance Work Statement (PWS) as highlighted in yellow ;

2) Provide the answ ers to questions recieved

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jun-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE125422R2004

X 9B. DATED (SEE ITEM 11)

27-May-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jun-2022

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125422R2004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

The Department of Defense Education Activity (DoDEA) Pacific requires the lease and maintenance of four types of school buses in support of DoDEA schools within Okinawa, Japan.

1.0 SCOPE OF WORK

1.1 Agency: The Department of Defense Education Activity (DoDEA), is a Federally operated school system, responsible for planning, directing, coordinating, and managing pre-kindergarten through 12th grade educational programs on behalf of the Department of Defense (DOD). DoDEA is globally positioned, operating 160 accredited schools in eight districts located in 11 countries, 7 states, to include the territories of Guam, and

Puerto Rico. DoDEA employs approximately 15,000 employees who serve more than 69,688 children of active-duty military and DOD civilian families. DoDEA is committed to ensuring that all school-aged children of military families are provided a world-class education that prepares them for postsecondary education and/or career success and to be leading contributors in their communities as well as in our 21st century globalized society.

1.2 Background: The purpose of this contract is to provide vehicles covered by this specification intended for general administrative use by the U.S. Government for transporting American school age children (prekindergarten to high school) on military posts and the local economy at low to moderate speeds with stop and go driving and must be capable of operation on expressways and highways for short to medium distance trips. The vehicles furnished hereunder shall be delivered for immediate use. The vehicles and furnished accessories shall comply with all Japanese Motor vehicle safety standards for the Road Transportation Vehicle Law and all other Japanese motor vehicle safety standards in effect on the date of manufacture for vehicles whose main purpose is to transport school age children.

Vehicles covered under this PWS may be used to support military operations.

1.3 Scope of Work: The contractor shall provide all personnel, materials, supervision and other items and services necessary to provide leased vehicle and maintenance service requirements as defined within this Performance

Work Statement (PWS). The contractor shall ensure vehicles and services provided meet all applicable

Government of Japan (GOJ) motor vehicle laws and regulatory guidance.

2.0 REQUIREMENT OBJECTIVES

2.1 Objective 1. Leased Buses:

2.1.1 The Contractor shall provide leased school buses capable of transporting both student passengers and light overhead storage.

2.1.2 The Buses shall be delivered for use at the beginning of the performance period. The contractor shall provide a bus inventory at the beginning of the performance period, including future inventory changes. All buses shall be staged on Camp Foster and operated in Okinawa, Japan. The mailing address on Okinawa is:

Okinawa Student Transportation Office

Unit 35007, BOX 0031, FPO, AP 96373-0031

Attention: Nathaniel Williams

The physical delivery address on Okinawa is:

Okinawa Student Transportation Office

Building# 5821Camp Foster

Chatan, Okinawa, Japan 904-0000

Attention: Nathaniel Williams

2.1.3 Vehicles shall be free of any defects that may impair serviceability or detract from the vehicle’s appearance.

If the Contracting Officer’s Representative (COR) determines on the Government’s behalf that any vehicle furnished is not in compliance with the contract, the Contractor, and Contracting Officer (KO) shall be notified within two (2) business days.

2.1.4. Vehicle Types

• School Bus: Buses with seating capacity for a minimum of 47 passengers.

• Tour Bus: Bus with seating capacity for a minimum of 49 passengers.

• Micro-Bus: Micro-buses with seating capacity for a minimum of 18 passengers.

• Micro-Bus (With Lift): Micro-buses capable of carrying at least one (1) wheelchair bound student with seating capacity for a minimum of 14 passengers and equipped with an industry standard wheelchair lift device.

2.2 Objective 2. Maintenance Requirements

2.2.1 The contractor shall provide all labor, materials, parts, tools, and equipment necessary to perform all maintenance required to ensure safe operability of all leased buses. The lease price shall include all required routine service and maintenance, to include maintenance and repair for normal wear and tear, as well as repairs for which the Government is not liable. The contractor is permitted to drive buses for purposes such as repair or maintenance when performing under the contract. The contractor is responsible for providing pick-up and delivery to and from Government facility but is authorized to use on premises facilities to reduce out of service time for the fleet during minor routine maintenance. The contractor may be required to sign a hand receipt for all buses that are turned over to the company and leave the facility. The contractor shall provide suitable capacity replacement buses within two (2) hours of notification for all buses that are out of commission due to maintenance or repair.

2.2.2 The contractor shall provide an initial Scheduled Maintenance Plan identifying the frequency and forms of preventative maintenance to be performed by bus type to the COR within 30 days of the contract award, and prior to 31 August of each option year. Schedule updates shall be provided as required.

2.2.3 The Maintenance Plan shall include, as a minimum, the scheduled date and time of pick-up and delivery, DoDEA license plate number of each bus scheduled for pick-up and delivery, and maintenance to be performed. Actual maintenance performed shall be documented upon completion in accordance with paragraph 2.2.9.

2.2.4 Scheduled Maintenance. Scheduled maintenance is, but not limited to those services performed on a periodic basis such as, oil and filter changes, tire rotation, tune-ups, replacement of hoses and belts, brake service in accordance with industry standards. The contractor shall coordinate the pick-up of buses with the COR unless on premises facilities are used.

2.2.5 Unscheduled Maintenance. Unscheduled maintenance are those services required to bring the leased bus back within operational and safety standards at the contractor’s cost and shall be included in the lease price such as, but not limited to rust/corrosion, power plant, power train, electrical systems, replacing broken or burned-out headlights, correcting seatbelt malfunctions, replacing failed components, repairing flat tires.

2.2.6 Corrective Maintenance. Corrective maintenance are those services required for which the

Government is at fault/liable such as due to operator error, accidents, vandalism, and unforeseen events to bring the bus back within operational safety standards.

2.2.7 The Contractor shall perform corrective maintenance and/or repairs at a fair and reasonable cost to the Government.

2.2.8 Repairs. The contractor shall keep the buses in good repair, condition, and working order and shall furnish any and all labor, parts, mechanisms, and devices required to keep the buses in good mechanical working order. The contractor will be compensated for the actual or estimated cost, NOT TO EXCEED THE PRICE OF THE CLIN RELATED TO REPAIRS FOR EACH

PERIOD OF PERFORMANCE IN WHICH THE CONTRACTOR IS REQUIRED TO

PERFORM, as determined equitable by the COR if the cost is below the micro-purchase threshold or the KO, for repairs resulting from loss or damage due to causes for which the

Government and authorized personnel are responsible. The contractor is responsible for all loss or damage caused by the negligence of its agents or employees when buses are in the contractor’s possession.

2.2.8.1 Repair Cost Estimates. When the government is liable for the repair for purposes of corrective maintenance, the Contractor shall provide the COR with a cost estimate written in English prior to beginning any corrective maintenance repair work. The estimate shall list separate line items for parts, consumables, labor, and license plate numbers of buses needing repairs.

2.2.8.2 The estimate shall clearly state how many hours of labor will be required to perform the repair. The Contracting Officer/COR will determine if the repair costs on the estimate are fair and reasonable. Repair work shall only begin after approval from the COR if under the micro-purchase threshold or the Contracting Officer.

2.2.8.3 Payment for Repairs. Payment for repairs will typically be made under the contract’s designated repair CLIN. This repair CLIN is not to be used for repairs which are otherwise covered by or are the responsibility of the contractor in accordance with the terms of this contract.

2.2.8.4 No Cost to Government for Repair of Defects. All repairs to correct faults covered by warrantee or stemming from manufacture’s defects or errors may not be charged to the repair CLIN and will be made by the Contractor at no cost to the

Government.

2.2.9 Bus Maintenance Records. The contractor shall document and maintain an individual maintenance record for all leased buses provided in accordance with this PWS. The contractor shall make these records available within ten (10) calendar days upon request.

2.2.10 Local Contact Information. The Contractor shall provide the names and telephone numbers of local contract personnel who are to be contacted for scheduled, unscheduled, and emergency work to the COR at the beginning of the performance period.

2.3 Emergency Services

2.3.1 Roadside Service. In the event of bus breakdowns, the contractor shall make available roadside assistance within two (2) hours of being notified by the COR.

2.3.2 Towing. The contractor shall be responsible for providing 24-hour towing service for buses unable to be repaired by roadside service. Towing due to breakdowns shall be at no cost to the

Government.

2.4 General Bus Requirements

2.4.1 Buses shall comply with all applicable GOJ laws, vehicle/bus safety and maintenance requirements.

2.4.2 Body. The exterior body shall be painted, clear coated, polished, and free of physical damage and rust at all times. Window seals shall not allow leaks into the interior at any time and should be replaced when dry rot is present.

2.4.3 Corrosion Control. The contractor shall incorporate corrosion detection, treatment, and control program as part of the maintenance program. Visible rust shall not be present on surfaces of bus body or wheels.

2.4.4 Controls and Operating Mechanisms. All controls, operating mechanisms and doors shall be located for right hand drive. Controls shall be complete and conveniently operable by the driver when in a seated position.

2.4.5 Accessories. As a minimum, each school bus shall be equipped to comply with GOJ standards with the following accessories: Vinyl yellow school bus decals on all sides of the bus, interior lighting, driver’s sun visor, interior rear view mirrors, front and rear bumpers, spare tire (for each type of tire) and wheel/rim (for each type of wheel/rim), tire wrench, inspection hammer, jack and tool kit, highway warning kit, mounted 5 lb. multi-purpose dry chemical fire extinguishers with pressure gauge that are inspected periodically to ensure operability in case of an emergency. Fire extinguishers that are inoperable are replaced by the contractor as part of meeting GOJ standards.

2.4.6 Passenger Seating. Seats shall be bench type capable of seating two passengers. Distance between the front edge of the seat and the seatback immediately in front shall be a minimum of ten” to allow for ample legroom. The width of the aisle shall be a minimum of 21”, however a few of the back rows may narrow to 19.3 inches. Micro-bus aisle width shall be a minimum of

15 inches. No jump seats shall be installed. The seats must conform to all Japanese safety standards for vehicles whose main purpose is to transport school age children. The buses shall not have jump seats or ashtrays.

2.4.7 Seat Belts. All bench type seats shall be equipped with two (2) seat belts each. All seat belts must comply with Japanese industry safety regulations and laws. The driver’s seat belt shall be a standard 3-point shoulder harness retractor type.

2.4.8 Passenger Service Door/Entrance Way. Service door must be easily operated by the driver while seated in the driver’s seat. The door closing mechanism must comply with industry safety standards. The handrail to exit and enter the bus must be positioned and angled to allow for small children to maintain a grip on the rail at all times when entering and exiting the bus.

The steps leading up the bus must be covered with a non-skid surface.

2.4.9 Back Rest Seat Covers. Clear vinyl seat covers will be replaced when worn, torn or otherwise unserviceable due to fair wear and tear at no additional cost to the government as long as it does not exceed 100 replacement seat covers.

2.4.10 Passenger Floor. Vinyl (or equivalent) floor mat, non-slip type. Carpet is not acceptable flooring.

2.4.11 Tires. Manufacturer’s standard “commercial thread” tires conforming to the bus size. The contractor shall replace defective tires and tires exceeding normal wear and tear at no cost to the Government. Re-capped or retreaded tires are not acceptable.

2.4.12 Emergency Exit. Emergency exit shall be provided and identified in written English. A warning buzzer shall sound whenever the emergency exit door handle/lever safety cover is removed. Emergency exit is not required for micro-buses.

2.4.13 Exterior Mirrors. The driver’s mirrors must provide full visibility to the front and sides of the school bus and meet industry safety standards for commercial buses.

2.4.14 License Plate. The Contractor shall provide and install two license plates per vehicle Technical

Exhibit 2,

2.4.15 Windows. Passenger windows shall be fixed closed, preventing passengers from sticking their arms outside or throwing objects out of the bus. The driver’s seat is excluded from this requirement.

2.4.16 Radio/Intercom. Standard factory installed stereo and public address system with speakers required.

2.4.17 Destination Sign Compartment. All buses shall be equipped with standard factory installed sign board located on the front center of the roof above the wind shield. The sign shall be capable of depicting destinations, usage, or other pertinent information. Upon contract award, the

Government shall provide the required destination list for installation prior to start of performance if required. Technical Exhibit 3.

2.4.18 Exterior School Bus Sign. Buses of all types shall use the permanent sticker type sign as shown in Technical Exhibit 4, required by Japanese Law on all four sides as well as Technical Exhibit

4 for the rear of all buses.

2.4.19 Interior School Bus Signs. Buses of all types shall use the permanent sticker type sign as shown in Technical Exhibit 4, in the interior of the bus in the front visible to all riders.

2.4.20 Overhead Storage Rack. Buses shall be furnished with factory standard storage bins capable to hold light items such as backpacks, laptops, and other small items.

3.0 GOVERNMENT-FURNISHED PROPERTY

3.1 The following Government Furnished Property (GFP) will be provided for school buses (as applicable) at the

Government’s expense.

• School Bus Route Signs

• Fuel

• Child Safety Restraint Systems (CSRS)

• Video Surveillance System

3.2 Installation of Government Furnished Equipment/Property (GFE/GFP). The contractor agrees to allow the government to install the GFE/GFP on leased buses under the contract.

3.3 The Government throughout the life of this contract may require additional government furnished property to be installed on the buses. All additions and deletions of GFE/GFP will be coordinated.

4.0 DELIVERABLES

4.1 Delivery. Buses furnished hereunder shall be delivered for immediate use at the start date of the beginning of the period of performance. Buses and furnished accessories shall comply with all Japanese motor vehicle laws and safety standards in effect on the date of manufacture and must be modified or replaced to remain compliant with such new laws as may come into effect during the life of the contract.

4.2 Bus Inventory. The contractor shall furnish an inventory listing of all buses. List shall include chassis number, make, model, year and DoDEA license plate number.

4.3 Repair Cost Estimates. The Contractor shall provide the COR with a cost estimate prior to beginning repair work

IAW para. 2.2.8.1.

4.4 Local Contact Information. The Contractor shall provide (at the beginning of the performance period) to the

COR and the U.S. Government representative at each of the delivery locations the name and telephone number of local contract personnel who shall be called for scheduled, unscheduled and emergency work.

4.5 Contractor Quality Control Plan. Within 15 calendar days of the contract award, the Contractor shall provide to the COR a Quality Control Plan (QCP) that addresses how the Contractor plans to evaluate and maintain an

Acceptable Quality Level (AQL) for services described within the PWS. Evaluation of the QCP shall be conducted on an as needed basis or upon request by the Government.

4.6 Maintenance Schedule. Within 30 days of the contract award, the Contractor shall provide the COR a scheduled maintenance schedule in English. The maintenance schedule shall comply with the bus warranty, Japanese laws and regulations and Japanese safety standards. All preventative maintenance will be scheduled not to conflict with the Government’s operational commitments. Prior to implementation, the schedule must be approved by the

COR.

4.7 Maintenance Report. The contractor shall submit a weekly maintenance report when any vehicle is not in the possession of the Government for maintenance purposes. Report shall include, at a minimum, bus number, maintenance being performed, repair start date, estimated repair & return date, delay drivers (parts, special tooling, labor force, funding, etc.), repair cost estimate (for any Corrective Maintenance as described in paragraph 2.2.6), and replacement vehicle availability.

4.8 Deliverables Summary

Document Submit To Due Applicable PWS Section

Bus Inventory CO/COR At the beginning of the performance period.

4.2

Repair Estimate CO/COR Prior to Repair 2.2.8.1 & 4.3.

Local Contact Information COR At the beginning of the performance 4.4 period.

Quality Control Plan CO/COR Within 15 days after contract award. 4.5

QCP Evaluation CO/COR As Needed/Requested 4.5

Maintenance Schedule COR Within 30 days of the contract award 4.6

Maintenance Report COR Weekly when not in possession of the

Government

4.7

5.0 QUALITY CONTROL

5.1 Performance standards. The contractor shall provide bus lease services in accordance with the performance standards identified in the Performance Objectives table below and commonly used commercial practices.

5.2 Acceptable Quality Level (AQL). The AQL is the minimum level of quality that the contractor is expected to meet. Deviations from the AQL are permitted as identified in the Performance Objective table below.

PERFORMANCE OBJECTIVES

Required Service Standard Acceptable Quality

Level

Max Degree of

Deviation from AQL Method of Surveillance

PO-1 Buses

Delivered and

Serviceable IAW

PWS 2.1.1 & 2.1.3

Buses shall meet GOJ standards, remain free of defects, and be serviceable

100% of the time No Deviations Customer Complaint

Monthly

PO-2 Reports IAW

PWS 2.2.2

The contractor has an up-to-date scheduled maintenance plan provided within 30 days after contract award

Ninety-eight percent

(98%) of reports are up to date. All scheduled/unscheduled maintenance is sufficiently documented and provided timely

Not more than 2% of reports are untimely

Customer Complaint

Biannually

PO-3 Reports IAW

PWS 2.2.9

The Contractor documented all scheduled and unscheduled maintenance and has submitted a timely report/record of the maintenance

Ninety-eight percent

(98%) of reports are up to date. All scheduled/unscheduled maintenance is sufficiently documented and provided timely

Not more than 2% of reports are untimely

Customer Complaint

Monthly

PO-4

Scheduled

Maintenance

Performance IAW

PWS 2.2.4

All scheduled maintenance has been completed

Ninety-eight percent

(98%) of scheduled maintenance completed

Not more than 2% of scheduled maintenance is incomplete

Customer Complaint

Biannually

PO-5

Emergency

Services

IAW PWS 2.3

The contractor provided roadside service within 2-hours or as agreed and/or towing within a reasonable time for repairs and return to service

Ninety-eight (98%) percent of emergency services are completed timely

Not more than 2% of emergency services are untimely and/or unsatisfactorily

Customer Complaint

Each Occurrence

5.3 Government Surveillance. The Government will use performance based contracting standards to evaluate all items within the performance objective table. This procedure will allow the Government to reduce the scope of its evaluations as a result of quality Contractor performance, or increased evaluations in cases where the Contractor has performed poorly. The Government reserves the right to modify performance objectives during the life of the contract in order to ensure that the right outcomes are being assessed and that performance objectives are appropriate. Any changes will be accomplished via a bilateral modification.

5.4 Unacceptable Performance. The COR will notify the Contractor in writing in case of unacceptable performance.

Unacceptable performance that was properly identified to the Contractor by the COR is defined as services not being accomplished/corrected properly and/or in a timely manner. When the contractor’s performance is unacceptable, the contractor shall respond to a “Contract Discrepancy Report” (CDR) when provided by the COR.

The CDR will require the Contractor to explain, in writing, the cause of the discrepancy and the corrective action taken to obtain an acceptable level(s) of performance. Unacceptable performance that is corrected properly and in a timely manner will not result in a payment deduction. For low time-sensitive defects, the Contractor will be provided three working days to correct the defective performance. The contractor may be allowed a 2-hour or reasonable response time for time sensitive defects.

Unacceptable performance that is not corrected properly or in a timely manner will result in a payment deduction.

The Government may assess a prorated deduction based on the daily rate for each bus of suitable capacity not delivered

(missing), defective or non-operational.

5.4.1 Definition of “Services.” “Services,” as used in this section, includes the services performed, workmanship, and material furnished or used in the performance of this Contract. The Contractor shall maintain buses in a satisfactory operating condition to ensure detection and correction of developing failures either before they occur or before they develop into major defects.

5.5 Remedies. The Government reserves the right to seek remedies in accordance with FAR 52.212- 4(a)

Inspection/Acceptance for performance that falls below the acceptable performance levels. Consideration will be based on the extent of damages (costs for extra bus rental, time, etc.) caused by the contractor’s performance falling below the standard.

5.6 Government Actions in case of Contractor Non-Performance. If any of the Services do not conform to Contract requirements, the Government may (in ascending order of severity):

5.6.1 Require the Contractor to perform the services again in conformity with Contract requirements, at no additional cost to the Government.

5.6.2 Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements.

5.6.3 Reduce the Contract price to reflect the reduced value of the services performed.

5.6.4 By contract or otherwise perform the services and charge to the Contractor any cost incurred by the Government that is related to the performance of such service.

5.6.5 Terminate the Contract for Default.

5.7. Quality Control Actions by the Contractor

5.7.1 Contractor Quality Control Plan. The contractor shall develop and maintain a Quality Control Plan (QCP) that addresses how the Contractor plans to evaluate and ensure an acceptable Quality Level (AQL) for services described within the PWS. Reference para. 5.0. An internal evaluation of the QCP shall be conducted as needed or upon request.

5.7.2. Contractor Inspections. The Contractor shall develop, maintain, and document an inspection system acceptable to the Government covering the services under this Contract.

5.8 Quality Assurance Actions by the Government. The Government has the right to inspect and test all services called for by the Contract, to the extent practicable at all times and places during the term of the Contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

TECHNICAL EXHIBIT #1

Projected Utilization Report

Item Number School Dates Regular Commute

53 Pax

Micro-Bus

17-22 Pax Number of Days

1 Begins 4th Monday in August 68 13 9

2 Sep thru May 68 13 160

3 Ends 1st Tuesday in June 68 13 6

4 Extended School Year (ESY) 6 21

Summer Enrichment

June - July 6 21

TECHNICAL EXHIBIT #2

DODEA - Pacific

XXXXX

FOR OFFICIAL USE ONLY

NOTE: XXXXX = Last 5 digits of the vehicle’s identification serial number.

TECHNICAL EXHIBIT #3

Sample DoDEA Destination Signage (School Bus-A and School Bus-B)

a. Destination Sign #1.

CURRICULAR

b. Destination Sign #2.

CO-CURRICULAR

c. Destination Sign #3.

OUT- OF SERVICE

d. Destination Sign #4.

SPECIAL

e. Destination Sign #5.

SCHOOL BUS

f. Destination Sign #6.

ACTIVITY BUS

TECHNICAL EXHIBIT #4

Sample DoDEA Interior and Exterior All School and Tour Bus Signage

a. Interior Sign #1.

WARNING

ALL PASSENGERS WILL REMAIN

SEATED AND QUIET AT ALL TIMES

b. Interior Sign #2.

ALL PASSENGERS ARE RESPONSIBLE

FOR CARE AND COLLECTION OF PERSONAL BELONGINGS

c. Interior Sign #3.

NO SMOKING/EATING/DRINKING

d. Exterior Sign #1.

CAUTION

e. Exterior Sign #2.

Do Not Pass When Hazards are Flashing

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(b) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement. The Government may, in its discretion, conduct exchanges with Offerors if exchanges are determined to be in the Government's best interest.

Intent to Submit Proposal.

For planning purposes only, please send an e-mail to Ms. Carolyn Vincent at Carolyn.Vincent.dodea.edu, Ms.

Marcia Lee at Marcia.Lee@dodea.edu, and Ms. Colleen Pritchard at Colleen.Pritchard@dodea.edu to give notification if your company intends to submit a proposal in response to this solicitation. The subject of the e-mail shall be “Intent to Submit a Proposal for HE1254-22-R-2004.” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s DUNS, and CAGE Code. Failure to submit a notice of intent does not prohibit an Offeror from submitting a proposal.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 11:00 a.m. Eastern

Standard Time (EST), 13 June 2022. Questions submitted after this date may not be considered for a response.

Submission of Offers.

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and arrives in Ms. Vincent’s, Ms. Lee’s, and Ms. Pritchard’s e-mail inboxes by the solicitation closing time. E-mails over 10 MB will be rejected by DoDEA’s network. If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on or before the closing date and time, NO LATER THAN 11:00 a.m. Eastern Standard Time (EST), 27 June 2022, to

Ms. Carolyn Vincent at Carolyn.Vincent.dodea.edu, Ms. Marcia Lee at Marcia.Lee@dodea.edu, and Ms. Colleen

Pritchard at Colleen.Pritchard@dodea.edu.

At a minimum, Offerors shall submit a package consisting of an Administrative Cover Letter, Signed Proposal, Signed Amendments (as applicable) and four (4) separate volumes as follows

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

a. The solicitation number

b. Unique Entity Identifier (Replaced DUNS Number)

c. Complete Business Mailing Address

d. N/CAGE Code

e. NAICS Code

f. Contact Name

g. Contact Phone and e-mail address

2. Signed SF 1449

Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for

Commercial Items. Offerors shall insert their company’s CAGE code in the box titled “CODE” in block 17 and Discount Terms in block 12 if the term is other than Net 30 days. By submission of its proposal, the

Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an

Official authorized to bind the Organization and be included in the proposal submission.

3. Signed SF 30 Amendment

Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of

Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization and be included in the quotation submission.

Document Title Page Limitations

Pages shall be numbered numerically, if applicable

Administrative Cover Letter Cover Letter 1 page

Volume I Technical Capability Use Attachment 1

(Submit Attachment 1 according to information provided therein.)

Volume II Past Performance 4 pages

Times New Roman, not less than 12-point font

Volume III Price Use Attachment 2

(Submit according to the Price instructions in this clause)

Volume IV Representations and

Certifications (R&C)

Use Attachment 3

(Only Attachment 3 will be considered except for the following:

Contractor filled-in Enclosures 1 through 4, if applicable. The

Subcontractor/Teaming Agreement

(Maximum 5 pages), and

The Offeror Responsibility Determination (Maximum 2 pages)

Times New Roman, not less than 12-point font

4. Volume I – Factor 1: Technical Capability

Offerors shall submit a proposal that addresses the following three (2) Subfactors on Attachment 1, Technical Capability:

Subfactor 1 – Vehicles Specifications (Objective 1): The Offeror shall provide technical specifications that clearly demonstrate that its offered vehicles meet the requirements specified in Objectives 1 of the

PWS. The Offeror shall fill in the information and provide technical specifications that include product literature and photography that correspond with the information in the Attachment 1, Subfactor 1 Table.

Subfactor 2 – Delivery Date (Objective 1): The Offeror shall state, on Attachment 1, Subfactor 2, the earliest date that the vehicles will be delivered. At a minimum, the Offeror must deliver the vehicle by 31

July 2022.

Subfactor 3 – Maintenance Plan (Objective 2): The Offeror shall provide a draft Maintenance Plan that addresses the requirement of Objective 2 and provide a sample maintenance checklist the Offeror uses for

Quality Control. In addition, the Offeror shall also respond to the questions in Attachment 1, Subfactor 3.

5. Volume II – Factor 2: Past Performance

The Offeror shall submit past performance information for the prime and subcontractors (performing as the

Prime on that effort) to determine the recency and relevancy of the Offeror’s performance. To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that the Offeror has provided lease vehicles, for leasing period exceeding 6 months, during the last three (3) years by the closing date/time of this solicitation.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

i. Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. The information required shall be the same as above. Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

ii. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract

POCs. If you are aware that one or more of your contracts in the Contractor Performance

Assessment Reporting System (CPARS) / Federal Awardee Performance and Integrity

Information System (FAPIIS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price

This factor will not be assigned a rating. However, the Offeror’s Proposal will be evaluated for completeness and price reasonableness based upon the Offeror’s priced proposal submitted on Attachment

2, Pricing Sheet:

a. Completeness. For Attachment 2, except for the Repair CLINs, which contain a Not-To-Exceed

(NTE) amount, Offerors shall only fill-in (complete) the shaded cells in column ‘E’ of the Pricing

Sheet; ensure the shaded cells for all Contract Line Item (CLIN) are completed; and submit in both Excel and pdf format. To avoid rounding errors, the Excel spreadsheet shall be submitted without formulas in the unit price cells.

b. Price Reasonableness. Prices proposed shall be fair and reasonable.

Note: Offerors are advised that in the event unit prices multiplied by quantity have been incorrectly calculated, the unit price will govern. The total evaluated price will be considered in making the final best value determination.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend

Services, the Government has provided a table within Attachment 2, labeled “FAR 52.217-8 Option to

Extend Services.” For the propose of the evaluation, the contractor shall use Option IV Unit Prices for each 5000 series CLIN. However, if the Government must exercise the option under FAR 52.217-8, then the Government will use the rate given for the last year performance was completed if the option under

FAR 52.217-8 will be exercised other than CLINs 4001, 4002, 4003, 4004, and 4005.

7. Volume IV – Factor 4: Representations and Certifications

The Offeror shall complete Attachment 3, Reps & Certs, (to include any applicable Subcontractor/Teaming

Agreement, Contractor filled-in Enclosures 1 through 4, and the Offeror Responsibility Determination) to address the Representations and Certifications.

NOTE: An Offeror’s record must be active in the System for Award Management (SAM) by the proposal due date and time to be eligible for contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the

Offeror’s best approach/terms. However, despite this intent, the Government reserves the right to conduct discussions if the Government determines they are necessary. If the Government determines that discussions are necessary, a competitive range will be established. In the event issues pertaining to this award cannot be resolved to the Government's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, Offerors will be notified in writing.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

Multiple awards will not be made from this solicitation.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of FAR 52.212-1 Addendum)

(End of Summary of Changes)