22R0005_Attachment 6_Q_A_2-4-22.pdf

Attachment 6 - Q&A

DoDEA Solicitation: HE125422R0005 – Education Resource Design for High Quality Instruction

Technical Questions

# RFQ Section/Page Number or Topic

Question Response

1 RFP, page 59, Section 2.1.2

Please confirm each technical evaluation sub-factor in Volume 2 is to be submitted as separate documents

No, Volume 2 subfactors are not to be submitted as separate documents. All Subfactors listed under Volume 2: Factor 1. Technical should be submitted as one volume (Volume 2)

2 When is the contract expected to start?

The Contract is expected to start mid-April 2022

3 Would DODEA be providing the onboarding support for their LMS, or would we be required to learn as we go (creating the virtual learning experiences from scratch)?

An overview of DoDEA's LMS will be provided to the vendor upon contract award during the contract kickoff.

4 Would the Technology Manager be expected to troubleshoot technical issues with the LMS (e.g., user log-in issues, users unable to locate a resource/location in the LMS, etc)?

The Technology Manager would not be expected to troubleshoot technical issues with the LMS. The technology manager will be responsible for (1) providing digital products that meet DoDEA’s technical requirements and (2) posting digital products on DoDEA’s LMS.

5 Will travel be required to schools to provide technical assistance?

Travel to schools will not be required to provide technical assistance.

6 Will non-US Citizens be able to provide technical assistance for schools?

Everyone working on the potential contract has to be legally able to work in the United States.

7 RFP pg. 43 On page 43 of the bid, there are 240 hours devoted to school district leadership coaching and consulting via synchronous webinar. We want to clarify that these hours would not actually be for synchronous webinars but instead would be for just-in-time or individualized virtual meetings with leadership at a single district and no instructional material preparation will be needed for these hours. Is that accurate?

The vendor will provide consulting and coaching services to district-level and school-level leadership to build capacity and support implementation. This support will be virtual and provided during normal school hours for each district within the regions—Americas, Europe, and Pacific—per PWS 3.3 (2).

Specific dates and allotment of 120 hours for district-level leadership and 120 hours for district-level with school-based leadership will be determined post award. The topic of the coaching and consultation will be based on the topic presented within the leadership professional learning and the structure of the session will require a combination of structured discourse, as well as just-in-time or individualized support.

Planning and preparation of materials may be required prior to these sessions. ***See Solicitation Amendment attachment***

8 What is the timeline for the decision-making process?

The award decision will be made in April 2022

9 Is there an incumbent for this work if so, who is the incumbent?

There is no incumbent, this is a new requirement

10 For the Leadership training, can it be assumed that a maximum of 3 facilitators will be required (one for each region) if DoDEA determines method of delivery is to be face to face or virtual? Or does DoDEA anticipate/expect smaller group delivery in each region - necessitating more facilitators?

The estimated number of participants for leadership professional learning and train the trainer sessions is 100-150 participants within each region. The vendor shall propose their best solution to meeting this requirement.

11 Is implementation of NIST SP 800-171 required to be considered for this award?

Yes, offeror must comply with the NIST requirement.

12 Ref: 52.212-1

ADDENDUM –

INSTRUCTIONS TO

OFFERORS (1st paragraph)

Will a single or multiple awards be made for this opportunity. There is one reference to multiple awards in the solicitation but also 3 references to single award. Is this simply a misprint?

The Government will award a single Firm-Fixed-Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ contract resulting from this solicitation

13 Under Supporting Tasks 2.1.1 - 5), it states . . . incorporate research, tools, and resources used in previous systemwide professional learning initiatives. Does the reference to “previous” imply previous DoDEA professional learning initiatives? If specific to DoDEA, is this information available?

Previous systemwide professional learning initiatives includes College and Career Readiness Standards and curriculum-based professional learning delivered from DoDEA Headquarters for all content areas. This information will be provided to the vendor post award.

College and Career Readiness Standards can be accessed using the following link:

https://www.dodea.edu/Curric ulum/index.cfm

14 Are you looking for the winning bidder to provide a searchable repository of teaching resources (lessons, videos, worksheets, strategies, etc.) that would be available to the classroom teachers who participate in the professional development program? Or are all resources only to be housed in your

LMS?

Resource development should be grounded in supporting PK- 5 stakeholders' understanding and implementation of DoDEA's principals regarding excellent instruction as listed in PWS 2.1 (5). A repository of resources for planning shall be a component of the detailed guidance.

***See Solicitation Amendment***

15 For travel budget planning estimates, can DoDEA provide any guidance on how many face-to-face events at DoDEA HQ (Senior Leadership Briefing and Planning with HQ) and in each of the 3 regions (Leadership Back to School Professional Learning) are anticipated for each year? The solicitation indicates they may be either face-to-face or virtual and will essentially be decided post award.

DoDEA expects the base year to include 72 hours (9 days) of project planning with DoDEA HQ, to include a senior leadership briefing in the base year. In each option year 40 hours (5 days) of project planning with DoDEA HQ, to include a senior leadership briefing is expected.

***See Solicitation Amendment***

16 Will leadership and educators from your K-12 virtual school and non-DoD schools be participants in this training?

DoDEA's K-12 virtual school and Non-DoD school educators and leadership will not be included in the professional learning.

17 PWS Section 2.1.2, Task 2, bullet 3, RFP, page 47

To what CLIN does bullet #3, communication support under Task 2 map?

Technical Assistance CLINs **See updated Attachment 1, Price Sheet

18 Attachment 1, row 9

Please explain the Government’s calculation for the Quantity of 66 Hours for CLIN 6 on the Pricing Sheet.

On the Schedule attachments for the Solicitation (page 5), the Government specifies that CLIN 6 includes Tasks 6, 7, and 8. In the Performance Work Statement, the Government specifies that

a. Each DoDEA region should receive 12 hours of Back-to-School Professional Learning and 6 Hours of Train the Trainer for Back-to-School Professional Learning (18 Hours Total Per Region = 54 Hours)

b. Each DoDEA region should receive 1 leadership professional learning session each quarter and 1 train-the-trainer session each quarter.

i. Even if each session was only one hour, providing these supports for three DoDEA region (4 Hours Per Region for Leadership Professional Learning and 4 Hours Per Region for Train-the-Trainer) would take 24 hours and exceed the 66 hours specified in the Pricing Sheet.

**See Solicitation Amendment, PWS section 1.3, pg. 43 "summary of Face to Face PL* table

**Also see updated Attachment 1, Price Sheet.

19 RFQ, page 52, Contract Deliverables

On the table on Page 52, the Government indicates that Tasks 5-8 begin in the second year. However, the Pricing Sheet includes CLINs for these tasks in the Base Year. Please clarify when these tasks begin.

Tasks 5-8 begin in year 2.

***See Solicitation Amendment***

20 Section 2.1.4, page 60 and Attachment 1

For Volume 4, does the Government request both a supplemental pricing worksheet and the provided Pricing Sheet (Attachment 1)? How should the supplemental pricing spreadsheet

DoDEA requires Attachment 1, Price sheet be submitted as part of the proposal submission, specifically in volume 4.

differ from the “CLINS Breakdown” sheet/tab within the Pricing Sheet (Attachment 1)?

21 Attachment 1, row 14

Some of the proposed staff filling the Key Functions Clin (*011) will also be completing work on the other CLINs.

Should their work on CLINs be included in the pricing for those CLINs or in the Key Functions CLIN?

Proposed cost can be allocated to the tasks the proposed staff will perform and offeror should provide a detailed breakdown in the CLIN breakdown tab on the pricing sheet.

22 Section 2.1.1, pages 58-59

If the Offeror is planning to disseminate all products through the Government’s LMS (and is therefore not submitting any type of IT platform system as a deliverable), does the Offeror need to submit Attachments 2, 4, and 5?

Yes, attachment 2,4 and 5 must be submitted for review.

23 Attachment 1 Please specify how the fixed IDIQ prices proposed in Attachment 1 would be applied in the pricing of the task orders?

Once the IDIQ contract is awarded, task orders will be based on the IDIQ CLINS prices.

24 Attachment 1 Are the Travel CLINs in the Price Sheet (Attachment 1), described as a “Lot”, intended to cover any and all travel that will occur for the applicable year or is it a ceiling price for travel for that particular year?

Yes, the pricing for travel should be each specific year of performance.

25 Should the PK-5 Professional Learning be designed for face-to-face or virtual delivery by DoDEA?

The Contractor shall provide blended learning modules with the facilitator directed portions to be designed for face-to-face or virtual delivery.

26 Can you clarify the duration and frequency of coaching and consulting for district-level and school-level leadership?

The vendor will provide consulting and coaching services to district-level and school-level leadership to build capacity and support implementation. This support will be virtual and provided during normal school hours for each district within the regions—Americas, Europe, and Pacific—per PWS 3.3 (2).

Specific dates and allotment of 120 hours for district-level leadership and 120 hours for district-level with school-based leadership will be determined post award. The consulting and coaching for leadership will occur in each option year.

***See Solicitation Amendment***

27 How many district-level and school-level leaders will participate in coaching sessions?

The estimated number of participants for district-level and school-level leader coaching sessions varies by district. When district-level and school-level leaders coaching is joint, the number of participants per district ranges from approximately 25 to 60 leaders.

28 PWS 2.1.8, Task 8- Leadership Quarterly Professional Learning

How long should the synchronous webinars be for Leadership Professional Learning in PWS 2.1.8, Task 8- Leadership Quarterly Professional Learning?

The length of the quarterly leadership professional learning shall total 24 hours each year (excluding the base year). The distribution of time across the year shall be determined by DODEA in consultation with the Contractor post-award.