21Q4003_AMD_052821.pdf

HE125421Q4003

HEVAS61122890

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amend is to:

1. Address industry's questions.

2. This amendment is to also extend the closing date to June 3, 2021/10:00 A.M Eastern Standard Time in order to allow industry time to review the answ ers to the questions.

3. To change the required services from 24/7 to 0500-1900 Monday-Saturday.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-May-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HE125421Q4003

X 9B. DATED (SEE ITEM 11)

10-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-May-2021

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION & ANSWERS

Puerto Rico Repeater Solicitation Q&A Questions Responses

1 What roadways/areas need to be covered by the repeater at the Mayaguez Site?

a) Can you please provide the coordinates for this repeater?

The roadways are PR 2, 107, 110, 111, 112, 472, and 417. The coordinates for the Ramey repeater is Lat.180847.8N LON.

665851.6W.

2 What roadways/areas need to be covered by the repeater at the Bayamon Site?

a) Can you please provide the coordinates for this repeater?

The roadways are:

East to west: Highway 22, roads 2 and 165 North to south: Highway 18, 20, 52, roads 1, 167, 181 West to east Highway 66, Roads 3, 26, 199

The coordinates for the repeater are LAT.18.41351N. LONG 66.12786W

3 How many talk groups do you need? Approximately 50 people.

4 Is the intention to only replace the repeaters at the existing sites, or would you like to augment the coverage to ensure full island coverage?

a) Full island coverage would require many additional repeater sites

The repeaters will remain in their current location. The current number of repeaters has and will provide the needed coverage.

5 Does the government have all required radio frequencies, or will the contractor need to obtain additional frequencies?

a) PWS states the use of 150.800 MHZ for Fort Buchanan, will all communications occur on this frequency?

b) PWS states the use of 148.675 MHZ for Ramey, will all communications occur on this frequency?

The Government has all the required frequencies. The actual frequency to cover both locations is 148.675 MHZ but is subject to change. All communications will occur on the aforementioned frequency.

6 24/7 service work is unreasonable. Can this please be changed to Monday-Friday between the hours of 0800 and 1700?

0500-1900 Monday-Saturday

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Jun-2021 10:00 AM to 03-Jun-2021 10:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

REPEATERS SERVICES FOR RADIO COMMUNICATION BETWEEN CSO

TRANSPORTATION DISPATCHER AND

GSA SCHOOL BUSES

DODEA MID ATLANTIC DISTRICT FIELD SITE -PR

FORT BUCHANAN, PR 00934

Department of Defense Education Activity 4800 Mark Center Drive

Alexandria, VA 22350

1. General Information and Scope of Work.

This acquisition is designed, to contract for the services of two antenna repeaters that will connect a modern VHF communication system; that will provide comprehensive communication coverage, reduce overall operating cost and improve quality of radio transmissions.

1.1 Agency: The Department of Defense Education Activity serves the educational needs of children of military service members and Department of Defense civilian employees by providing pre-kindergarten (Pre-K) through 12th grade educational requirements in three Regions: America, Pacific and Europe. The Americas schools are located within the continental United States as well as Puerto Rico and Cuba; Pacific schools are located throughout Japan, Okinawa, South Korea and Guam; and European schools are located throughout Germany, England, Belgium, Netherlands, Spain, Italy, Turkey and Bahrain. There are 159 DoDEA schools serving approximately 66,000 students.

1.2 Background: DoDEA Mid Atlantic District, Field Site PR uses 51 GSA Serviced FMVSS compliant school buses IAW Federal and Puerto Rico law. Buses are equipped with two way VHF radio using 2 Serviced repeater stations to link the buses to the dispatch offices. Main dispatch is located at Fort Buchanan, San Juan Area, PR and a satellite office operates at Ramey Coast Guard Station, Aguadilla, PR. One repeater is located in Monte del Estado-Maricao/Mayaguez and the other is located in Bayamon Peak Site. The Bayamon Peak repeater supports buses operating in the Fort Buchanan area of PR and the other repeater supports buses in the Ramey, Aguadilla, PR.

1.3 Existing equipment (base stations), portable radios, antennas at the DDESS-PR Dispatching Office, Transportation Division and school buses were purchased on April 2007 under HEVAS6-07- F-0003 thru ICOM America, Inc. ICOM Puerto Rico representative is A & G Group Inc. Repeaters service have been contracted-out thru a local service provider that also provides services and sales for equal or similar equipment.

1.4 Scope of work: The Contractor shall provide repeater service operation of 150.8000MHz to provide island wide coverage.

1.5 DoDEA expects to award a contract with one twelve (12) month base year and four twelve (12) month option years.

2. Requirement (Objectives).

2.1 (Objective 1 ) Repeater Stations

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide two (2) Repeater Stations for radio communication at DoDEA_PR (Fort Buchanan and Ramey Site).

“The tasks listed below are provided to help the contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive as the contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance-based approach.”

Supporting Tasks

(Task 1) The Contractor shall provide airwaves access for radio communication – terrain-vehicles

(Task 2) The Contractor shall provide necessary frequency for communication all around PR

(Task 3) The Contractor shall provide Simultaneous and/or individual access thru portable radios from Dispatching to users-drivers

(Task 4) The Contractor shall provide evidence of Federal Communications Licensing permits for Government Agencies as applicable.

(Task 5) The Contractor shall inform immediately the COR of any disruption in the services due to unforeseen circumstances.

(Task 6) The Contractor communication services shall operate using the commercially available frequency for the Puerto Rico area.

(Task 7) The Contractor shall ensure a satisfactory level of proficiency to respond to emergencies.

(Task 8) The Contractor shall provide online email and live telephone technical support for the full period of performance. Telephonic support during the period of performance must be available during the bus operation hours of all DoDEA locations in Puerto Rico (Fort Buchanan and Ramey Aguadilla) from 0500-1900 Monday-Saturday Puerto Rico local time. (Puerto Rico is in the Atlantic Time Zone and does not currently observe Day Light Standard Time).

(Task 9) Replacement parts/equipment shall be available for purchase as needed for out of warranty repairs with any applicable handling, shipping fees, travel, etc. This task will be covered under a Other Direct Costs (ODCs). During the performance of this requirement, the contractor shall be required to provide replacement parts in order to satisfy the mission. Another Direct Cost Contract Line Item Number (CLIN) will be incorporated into the resulting contract to cover these cost. NO LABOR will be authorized to be billed against this ODC CLIN. Actual ODC expenses shall be submitted within five (5) working days after the material is finished. Not to Exceed $2,500.00 per period of performance.

(Task 10) Service Calls for minor repairs/services that doesn’t require any parts. Minor repairs/services consist of radio reprogramming and antenna realignment. Rates shall apply per hourly rate for Repair – Not to Exceed $2,500.00 per period of performance.

(Task 11) The Contractor shall participate in a post-award video or teleconference within five business days after award.

2.2 Performance Standards and Acceptable Quality Levels

2.2.1 Performance Standard (PS1) - Tasks will be completed from 0500-1900 Monday-Saturday until completion of Performance Period

2.2.2 Acceptable Quality Level (AQL 1) - Tasks will be completed within standards and requirements of service contract.

3. Constraints.

3.1 Security Requirements

3.1.1 Installation/Base Passes and Access: The local supporting military installation will issue all required installation/base passes to Contractor employees at no cost to the Contractor. F Passes shall be in each Contractor employee’s possession at all times while on a military installation.

The Contractor shall return base passes to the appropriate office within one business day upon termination of employment or completion of this contract. The Contractor shall ensure that it coordinates Installation/Base Passes Access well in advance of the projected start dates for their employees as the turnaround is unpredictable and can vary for different locations.

3.1.2 Visitor Policies: The Contractor shall ensure all Contractor employees strictly comply with established DoDEA visitor policies pursuant to DoDEA Regulation 4700.2, Internal Physical Security, March 2001 and DoDEA Regulation 4700.1, DoDEA Antiterrorism Program and Standards Para 4.7.11, which can be provided by the COR upon request. This shall include the mandatory use of visitor badges necessitating the positive identification of all visitors and Contractors. Visitor or Contractor non-compliance with the visitor policy will be documented within 24 hours of occurrence for follow-up with the Contracting Officer or Installation Commander, as appropriate.

3.1.3 Identification Badges: All Contractor and subcontractor personnel who require physical access to a Federally-controlled facility and/or access to a Federally-controlled information system shall follow the Federal Information Processing Standards Publication (FIPS PUB) Number 201 "Personal Identity Verification of Federal Employees and Contractors"; and the associated Office of Management and Budget (OMB) implementation guidance for personal identity verification OMB Guidance M-05-24, dated August 5, 2005, "Implementation of Homeland Security Presidential Directive (HSPD) 12-Policy for a Common Identification Standard for Federal Employees and Contractors" as required by FAR 4.13. The Contractor shall provide picture identification badges to all Contractor personnel. Identification badges shall be worn and visible at all times while Contractor personnel are on Government premises. Badges shall display a recent picture of Contractor employee, the Contractor employee’s name, company name, and expiration date.

3.1.4 Personnel List: Provide a list of all personnel to perform services under this contract.

4. Government-Furnished Resources.

The Government will provide the below Government Owned Equipment

Fort Buchanan: Government Owned Quantity

Base Stations – Transceiver VHF IC-F121 with ICOM HM-152 Microphone – 148.675 MHz

DDESS-PR Antenna – 40’ M/A Com Panther 1 Hand Held Portable Radio-VHF 4.0-5.0W output preset at 148.675MHz – ICOM Model

Vehicles Antennas 41 Fort Buchanan: Contractor – Service Agreement-VHF Band –

150.800 MHz – Shared Channels

Contractor Repeater X-100 Bayamon Peak 1

Ramey: Government Owned Quantity Base Stations – Transceiver VHF IC-F121 with ICOM HM-152 Microphone – 148.675 MHz

DDESS-PR Antenna – 40’ M/A Com Panther 2 Hand Held Portable Radio-VHF 4.0-5.0W output preset at 148.675MHz – ICOM Model

Vehicles Antennas 22 Fort Buchanan: Contractor – Service Agreement-VHF Band –

150.800 MHz – Shared Channels

Contractor Repeater X-100 Bayamon Peak 1

5. Contract Deliverables.

TECHNICAL EXHIBIT 1 DELIVERABLES SCHEDULE

MILESTONE/DELIVERABLE FORMAT

PWS

REFERENCE

PLANNED

FREQUENCY

PARTICIPATE IN A POST-AWARD

CONFERENCE

VIDEO- OR

TELECONFE

RENCE TASK 12

WITHIN FIVE

BUSINESS DAYS

AFTER AWARD.

6. Acronyms and Definitions. Alphabetical list of definitions of key words used or acronyms.

Acceptance of Services – Acceptance” means the act of an authorized representative of the Government by which the Government for itself or as agent of another (1) assumes ownership of existing identified supplies tendered or (2) approves specific services rendered as partial or complete performance of the contract. The term, conditional acceptance, means acceptance of supplies or services that do not conform to contract quality requirements or are otherwise incomplete, that the contractor is required to correct or otherwise complete by a specified date.

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contract Discrepancy Report (CDR) – The Government’s formal process/format, normally tied into the Government’s QASP (definition below), that notifies the contractor of and tracks any observed quality or performance discrepancy between the contractor’s performance and the quality/performance objectives of this PWS. CDRs are formally written and tracked on any number of official documents/forms (e.g., DD Form 1772, DA Form 5479, etc.), and require timely responses from both the contractor and Government personnel to address/resolve.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contract Specialist (CS) – Contracting career field professionals without the authority (i.e. not warranted) to enter into contracts on behalf the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Defense Federal Acquisition Regulation (DFAR)

Defense Federal Acquisition Regulation Supplement (DFARS)

Department of Defense (DoD/DOD)

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered but may include non-physical things such as digital reports.

Eastern Standard Time (EST)

Federal Acquisition Regulation (FAR)

Government Commercial Purchase Card (GCPC)

In Accordance With (IAW)

Joint Travel Regulations (JTR)

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

Other Direct Costs (ODCs)

Quality Assurance Surveillance Plan (QASP) – Government’s plan to monitor contractor’s performance, by method and frequency; all those critical areas performance required on the service contract to monitor the contractor’s performance on the contract

Requiring Activity (or Agency) (RA) – Office, agency, or activity that has the mission requirement for an interagency acquisition.

Subcontractor - One that enters into a contract with a prime contractor. Note: The Government is not privy to the contract(s) with the subcontractor.

Technical Exhibit (TE)

7. Performance Requirement Summary (PRS) and Quality Assurance Surveillance Plan (QASP)

7.1 Performance Requirement Summary (PRS).

Performance Objective

Performance Standard AQL Inspection Method

Task 1, Airwaves access

The Contractor shall provide airwaves access for radio communication – terrain-vehicles

Contractor shall provide airwaves access 100% of the time

COR Inspection

Task 2, Radio Frequency

The Contractor shall provide necessary frequency for communication all around Puerto Rico

Contractor shall provide the necessary frequency 100% of the time

COR Inspection

Task 3, Simultaneous and/or individual access

The Contractor shall provide Simultaneous and/or individual access thru portable radios from Dispatching to users-drivers

Contractor shall provide simultaneous/individual access 100% of the time

COR Inspection

Task 4, FCC Licensing permits

The Contractor shall provide evidence of FCC Licensing permits for Government Agencies as applicable.

Within five (5) business days after award

COR Inspection

Task 5, Disruption in the services

The Contractor shall inform immediately the COR of any disruption in the services due to unforeseen circumstances.

Contractor shall notify the COR within fifteen (15) minutes of disruption

COR Inspection

Task 6, Commercial frequency

The Contractor communication services shall operate using the commercially available frequency for the Puerto Rico area.

Contractor shall use commercial frequencies 100% of the time

COR Inspection

Task 7, Emergency response

The Contractor shall ensure a satisfactory level of proficiency to respond to emergencies.

Contractor shall provide a satisfactory response to emergencies 100% of the time.

COR Inspection

Task 8, Technical support

The Contractor shall provide online email and live telephone technical support for the full period of performance. Telephonic support during the period of performance must be available during the bus operation hours of all DoDEA locations in Puerto Rico (Fort Buchanan and Ramey Aguadilla) from 0500-1900 Monday- Saturday Puerto Rico local time. (Puerto Rico is in the Atlantic Time Zone and does not currently observe Day Light Standard Time).

The Contractor shall provide technical support from 0500-1900 Monday- Saturday

COR Inspection

Task 9, Replacement parts/equipment

Replacement parts/equipment shall be available for purchase as needed for out of warranty repairs with any applicable handling, shipping fees, travel, etc. Not to Exceed $2,500.00 per period of performance.

The Contractor shall have replacement parts/equipment 90% of the time for repairs not covered by warranty.

COR Inspection

Task 10, Repair/Services rates

Minor repairs/services that doesn’t require any parts.

Minor repairs/services consist of radio reprogramming and antenna realignment. Rates shall apply per hourly rate for Repair –Not to Exceed $2,500.00 per period of performance.

The Contractor shall apply per hourly rates not to exceed $2,500.00

COR Inspection

7.2 Quality Assurance Surveillance Plan (QASP): The Government will utilize a QASP to monitor the contractor’s performance on the contract. The QASP is a living document and can change at any time during the life of the contract. As such, the Government reserves the right to unilaterally edit the QASP at the Government’s discretion.

(End of Summary of Changes)