Attachment 1- PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

MAINTENANCE, REPAIR, REMOVAL & INSTALLATION OF THE

ON-BOARD VEHICLE SURVEILLANCE SYSTEM (OBVSS) USED

TO

SUPPORT STUDENT TRANSPORTATION BUSES

FOR

DODEA PACIFIC WEST

1.0 SCOPE

1.1 Background. The On-board Vehicle Surveillance System (OBVSS) is a digital bus video camera system with audio capability designed to record on board images and sound. The systems were installed on U.S. government-owned buses and South Korean contract buses transporting Department of Defense Dependents Schools Activity (DoDEA) Pacific West elementary and secondary school students. The OBVSS were installed during the summer and early fall of 2014, with utilization of the systems beginning immediately with the start of school year 2014. Data captured by the OBVSS is transferred from the bus to a Student Transportation Office (STO) for review (of video and sound) on a Government computer. Each bus is equipped with three or four cameras, depending on the size and capacity of the vehicle.

The 14 and 18 passenger buses are equipped with three cameras (two microphone enabled) and the larger buses have four cameras (three microphone enabled), with synchronized audio capability for monitoring student safety and security while in transit and during loading/unloading operations. Periodically, a bus may be replaced and/or retired at a Pacific West site within Korea. This creates a need to remove the OBVSS equipment from one bus, and reinstall the system on a replacement bus.

1.2 This requirement is for a contractor to provide sustained scheduled and unscheduled maintenance support as well as removal/reinstallation services of OBVSS equipment on designated buses located in Korea.

2.0 GENERAL REQUIREMENTS

2.1 General. The contractor shall provide all labor, tools, equipment, parts, wiring, conduits, brackets (with ancillary screws, nuts, bolts and miscellaneous materials) and transportation/ lodging required to provide maintenance, repair and perform removal/installation services for OBVSS systems installed on DoDEA Pacific West school buses throughout Korea. A list of the school locations and number of existing OBVSS Systems is shown in Attachment 1.

2.2 Removal/Re-installation of Hardware. For removal/re-installation purposes, the contractor will remove/reinstall the OBVSS digital video cameras/mics, mounting bracket and Digital Video Recorder (DVR). If the OBVSS system has been removed at an earlier time, the above listed items will be provided by the Government.

2.2.1 OBVSS System Description/Specifications. The OBVSS is comprised of dome-type digital high-resolution video cameras, with audio capability, and an 8 channel Digital Video Recorder (DVR) installed in the school buses. Details of the OBVSS system description and specifications are shown in Attachment 4.

2.3 Equipment Availability/Installation. The OBVSS will only be accessible during normal working hours. Normal working hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday, except U.S. holidays.

2.4 Technician. The contractor shall designate a technician to be the overall point of contact with the government Contracting Officer’s Representative (COR) for work performed under this contract. The technician shall be sufficiently fluent in English to be able to read, write, and speak in order to communicate with the COR and STOs.

2.4.1 The contractor shall visit each site twice a year, in accordance with the Preventative Maintenance Schedule, and perform inspections of the OBVSS system on each bus.

Inspections will consist of checking the system wiring, camera focus, camera picture quality, camera positioning, functionality of built-in microphones, the recording quality/capability of the DVR, and making necessary adjustments to make the system fully operational.

2.5 The DoDEA Pacific West COR or local designated government representative shall coordinate any requirements for the contractor’s employees to access overseas U.S. military installations in support of this contract with the military.

2.6 After completion of each inspection, contractor will notify the COR of the results and provide/install replacement cameras/microphones, digital video recorders, and associated parts to swiftly fully restore the OBVSS system.

2.6.1 With 15 days advance notice, the contractor shall coordinate their trip itinerary with the COR at each Student Transportation Office (STO) location to ensure the equipment and offices are open and available for access by the contractor.

2.6.2 COR shall provide the contractor a list of known or suspected problems and/or issues concerning the systems within 15 working days of scheduled visits, so the contractor can have sufficient spare parts on hand to fix the problems and/or issues.

2.6.3 The contractor shall provide a Maintenance Schedule to the COR within 20 days after contract award. The schedule shall include projected timelines for performing the preventative maintenance at all locations.

2.7 The contractor shall coordinate with the COR or designated government representative to establish a storage area to maintain spare parts kits at each STO location to allow the contractor to have the necessary stock in order to make the necessary repairs each time a site visit occurs.

2.7.1 The government shall allow the contractor to use the docking port required to interface with the video hard drive at each transportation office in order to test for problems with the system. The docking port is used to connect the DVR hard drive to the PC.

2.7.2 The contractor shall possess a laptop computer, a LAN cross-over cable to interface with the Digital Video Recorder installed on the bus in order to check the quality of the video recording, positioning of the cameras, and to make the necessary adjustments.

2.8 Preventative Maintenance

2.8.1 This consists of checks of equipment, performance, visual inspections, equipment fault diagnosis, cleaning, lubricating, and minor servicing and adjustments. The contractor shall provide the COR with a list of the defective equipment/parts, and swiftly restore the OBVSS system after the COR’s repair approval.

2.8.2 The contractor shall begin the preventative maintenance inspections within 30 days of the beginning of the contract performance period. These inspections shall be scheduled every six months of each calendar year.

2.8.2.1 The contractor shall provide a Maintenance Report to the COR within 5 working days after each preventative maintenance visit by electronic mail. The report, at a minimum, shall include the following:

- Vehicle Identification Number

- Date/Time Inspection Started/Work Completed (start time to finish)

- Description of maintenance performed

- Completed installation/repair of Government Furnished Equipment

- A list of all reimbursable parts and materials used

- Incomplete repairs that require additional replacement of OBVSS parts, and estimated completion date

2.9 Unscheduled Corrective Maintenance

2.9.1 The contractor shall troubleshoot the defective OBVSS system and return system to its fully operational capabilities. Contractor shall respond to an Unscheduled Corrective Maintenance request by the COR within 5 working days.

2.9.2 The contractor needs to notify the COR of removed equipment and return the government property back to the COR for disposition.

2.10 Removal and Reinstallation of OBVSS systems

2.10.1 Periodically, some buses are retired and/or replaced at different Pacific West locations.

This generates the requirement to remove the OBVSS equipment from the retired buses and reinstall the OBVSS equipment on replacement buses.

2.10.2 As requested by the COR, contractor shall remove OBVSS system from old bus and reinstall it into the replacement bus. Cables shall be professionally installed in small conduits (cables shall not be visible). Contractor will provide all required cables/mounting hardware required for the re-installation/new-installations.

2.10.3 Contractor shall remove system from the old bus without causing damage to the bus or leaving visible abandoned cables/hardware.

2.10.4 Contractor shall respond to the Removal/Reinstallation request by the COR within 10 working days.

2.11 Liability

2.11.1. The contractor is responsible for damages causes to the buses or its systems during the course of this contract if attributed to the quality of the contractor’s workmanship.

2.12 Replacement Items

2.12.1 Parts and Materials. The contractor is authorized to purchase all repair parts and/or materials necessary to maintain and sustain the OBVSS. The contractor may not exceed the Not-To-Exceed amount shown in the Materials Contract Line Item Number (CLIN) of Section B, Schedule of Supplies or Services and Prices. Any multiple or single item costs over $500.00 must have prior approval by the COR.

3.0 DELIVERABLES

3.1 Preventative Maintenance Schedule. The contractor shall provide a Preventative Maintenance Schedule to the COR within 20 days after contract award. The schedule shall include projected timelines for performing the preventative maintenance at all locations.

3.2 Maintenance Report. The contractor shall provide a Maintenance Log to the COR within 5 working days after each maintenance visit. The report shall comply with Paragraph 2.8.2.1 of this PWS.

4.0 SECURITY.

4.1 The contractor must be able to provide a satisfactory criminal background check on each identified contract employee prior to unsupervised contact or unescorted facility access being granted to contractor employees.

ATTACHMENT 1

LIST OF EXISTING OBVSS EQUIPMENT AND LOCATION

Equipment:

DVR - Mobile DVR Unit (BRX‐2008A)

CAMERAS - Image Sensor: 1/3” Super HAD Color CCD, SONY

DPS w/Software application - Digital Video Playback System (DPS)

Location of buses, quantity, and Bus Type:

Osan AFB - STO 9 – 44 PAX Buses

Daegu/Cp Carroll - STO 22 – 44 PAX Buses

1 – 12 PAX Vans

Camp Humphreys STO 39 – 44 PAX Buses

2 – 12 PAX Vans

We have 73 OBVSS systems.

ATTACHMENT 2

Conceptual Location of Cameras and approximate Field of Vision.

Please note: Korean buses are left side driver with right side exit door

Note: Cameras 1, 2, and 3 are equipped with a microphone

ATTACHMENT 3

SHIPPING INFORMATION

INSTRUCTIONS FOR FOB SHIPMENT

DoDEA PACIFIC WEST DISTRICT

Mark for: DODEA PACIFIC WEST DISTRICT

POC: Mr. Michael Harris

Transportation Operation Specialist

Camp Humphreys, Anjeong-ri, Pyeongteak

Building 558, Room 110

Seoul Korea

Mailing Address: DODEA PACIFIC KOREA DISTRICT

ATTN: POC: Mr. Michael Harris

Unit 15797

APO AP 96271-5797

ATTACHMENT 4

I. OBVSS EQUIPMENT

The current OBVSS is based on crystal clear IR cameras, built‐in 3‐Axis G‐sensor, 128GB Solid‐State Disk

(SSD), 8GB SC card memory, accessories.

OBVSS consists of six main elements:

1) Mobile DVR Unit (BRX‐2008A)

2) Digital Video Playback System (DPS)

3) GPS Specification

4) Camera Features and Specification

5) Data Storage Capacity

1) Mobile DVR Unit (BRX‐2008A):

A BRX‐2008A is installed in every bus to record video and audio to 128GB Solid‐State Disk (SSD) and 8GB

SD card memory (dual recording simultaneously)

The BRX‐2008A model is an 8 channels DVR which can record 8 camera and 8 audio channels.

BRX‐2008A is encased in a secure and durable storage box with dual lockset that can prevented theft and tampering. This model has built‐in G‐ Sensor for crash detection or dangerous driving and an H.264 codex image compression.

2) Digital Video Playback System (DPS):

Software enables view and search of recorded video/audio and provides access to a variety of vehicle data as below:

(1) Easy to use on‐screen menu (Intuitive menu driven method)

(2) View and search video from the following sources:

- Solid‐State Disk (SSD)

- SD card ‐ USB thumb drive

(3) Search example: date/time, events and others

(4) Clear and precise replay of video recorded from the high‐resolution cameras placed strategically in and around your vehicle

(5) G‐Sensor identifies shock, acceleration, hard breaking and other vehicle data in order to evaluate driver behavior and vehicle performance

(6) GPS integration shows vehicle locations and routes utilizing Google Maps.

3) GPS Specifications:

Water proof antenna

Location data with map

Speed, DVR time synchronization for video camera time stamp

4) Camera Features and Specification

Image Sensor: 1/3” Super HAD Color CCD, SONY CCD effective Pixels: 52K Pixel Minimum Illumination: 01. Lux Interior IR Dome Camera:

5) Data Storage Capacity

Storage Capacity: 128GB (SSD type) 8 GB SD card memory Dual recording

COMPONENTS of the OBVSS SYSTEM Item Product Image Description

Mobile DVR

(BRX‐2008A)

Video/Audio Channel: 8 Channels Resolution: 720 x 480, 30 Fps Compression: H‐264 Storage: 128GB SSD, 8GB SD card memory Auto recovery: Watch dog function Record mode: Continues, Motion detection, scheduled Security: User Password, Dual locksets.

Certificate: FCC, CE, EMC, UL, MTBF (Toshiba‐OEM manufacturer) Fanless

DPS

DPS is a Viewer S/W.

Easy to use on‐screen menu This is compatible with Windows XP, Windows7‐10

<Front>

<Rear>

GPS

Specification

X,Y location data, vehicle speed, time synchronization for video camera time stamp through GPS (Micro Adrantech, U‐Blox Chipset, Made in Korea)

On screen mapping

Camera

Features

Image Sensor: 1/3” Super HAD Color CCD, SONY CCD effective Pixels: 52K Pixel Minimum Illumination: 01. Lux Interior IR Dome Camera: 3EA

Storage Device

Storage Capacity: 128GB(SSD type) 8 GB SD card memory Dual recording Use hard case to protect vibration Connect SSD through USB port of PC

II. Hardware & S/W Specification

Major Features of BRX‐2008A

1) Video recording signal: NTSC/PAL support

2) Video and Audio Channel: Up to 8 cameras and 8 audio.

‐ BRX‐2008A has 8 channels for camera and audio.

‐ Can be added extra 4 cameras as additionally (if they needed.)

‐ High speed CPU processor for graphic performance

‐ Linux embedded OS

‐ ISO 900:2008 Certified

‐ CE and FCC Certified

3) Compact size and Anti‐Vibration & anti‐shock

‐ BRX‐2008A size: 178mm(w)x50mm(h)X180mm(d), Weight: 1.1kg

‐ Certified by Vibration and shock test. (Refer to APPENDIX#)

4) Storage type and capacity

‐ 128 GB Solid‐state Disk (SSD) and 8GB SD memory card.

‐ Support dual recording for more reliability.

5) Data compression:

‐ H.264 advanced video compression

‐ MPEG4, JPEG compression & Playback

6) Video recording resolution: 720 x 480, 30fps

‐ 720x480 recording resolution for crystal clear images on all channels

7) GPS Specification

‐ Vehicle speed, location on the map

‐ GPS Time Synchronization provides more accurate school bus video camera time stamp

8) Built‐in G‐Sensor

‐ 3‐Axis G‐Sensor display shock and vibration graph

9) DPS S/W

‐ Easy to use DVR’s viewer S/W

‐ Mosaic “blurring” feature integrated within provided DPS.

10) Security

‐ Dual lockset of front door and SSD lock.

‐ Password for DVR and DPS S/W

11) Others

‐ No ventilation fan, prevents dust build‐up, for cleaner operation

‐ Low power consumption means cooler operation

‐ Durable, extruded steel chassis with vibration

‐ Snap Connectors and small footprint makes installation easy

‐ Shutdown Delay Timer

Control the duration of time the BRX stays powered and recording after shutdown ‐ 30min, 1hr, 2hrs, 4hrs, or 8hrs

1.1.2 Front Panel

Front Panel Interface

Item Description Qty Remarks

Removable

HDD/SSD Slot

2.5”, SATA, Key Lock type 1ea Solid‐state Disk (SSD)

SD Card Slot 8GB SD Card 1ea Dual recording

Video Out RCA type, Main video out 1ea Connect LCD monitor to view

Audio Out RCA type, Main Audio out 1ea Connect Audio device

External Power Out DC 12V 1ea Supply power to devices

LED Power, Rec, Alarm, LAN 4ea Display status of power, recording, etc.

Door Lock

LED/

Power

Recording

Remote

Controller

Receiver

Removable SSD/HDD Slot

Solid‐State Disk (SSD) Lock

Audio out

Video out SD Card Slot

(Dual Recording)

DC12V

out

Menu

Buttons

BEEP Status, Error Status, Error

Button Up, Down, Left, Right, Enter Channel, Search, Function, Esc.

10ea Set up DVR’s parameters

IR Receiver IR Remote Controller 1ea

Front Panel Cover Key Lock 1ea Dual protect for security

1.1.3 Rear Panel

Left/Right light, Break, backward signal

Alarm event sensor

Video output to TV or Navigation monitor

Power Supply(ACC,Battery)

Taco meter port

Connection GPS Port

Wired, Wireless Communication Port

‐Wi‐Fi,3G,WIBRO

USB Port

Camera 5~8 Channel, Audio 5~8 Channel

Main Power Switch

DC12V Output

Rear Panel Interface

Item Description Qty Remarks

Power supply DC 8V ~ 40V 1ea Connect ACC, Battery

Left/Right light, Break, backward signal

Event signal port 1ea Connect event signal of Left/Right light, Break, backward, etc

Taco meter port Connect Taco meter port 1ea

GPS port Connect GPS Antenna 1ea Record location, Speed with map

Wired, Wireless

Communication Port

1ea Supply power to devices

Main Power Switch Power Switch 1ea Turn on/off main power