QA-Attachment 5.pdf

Questions Answers

Student articles can be printed off, but there are no printed teacher guides(they are online) and the activities and assessments are completed online. There is a section for shipping and printed materials. We would be leaving those sections blank. Is that what you are looking for?

The requirement as stated in Technical Exhibit ‐1 is for vendors to provide both print and digital resources.

Would the DOD be willing to accept a proposal for a resource that starts at 2nd grade and is only digital? Yes. As long as the resources are printable and downloadable.

Our bid will include the print along with the digital. I’m guessing that the review will be virtual for your teams – but do you want a copy of the print to be sent in to you for the record? If so – where should it be sent to? No we do not need a print hard copy for our records. A PDF version of the print material will suffice.

Regarding the submission Volumes and page limitations, Section 2. Volume 2 Factor 1 ‐ K‐12 Reading Intervention Resources Specifications, Section 3. Volume 3 Factor 2– Product Training and Professional Learning Approach (10 pages maximum), Section 4. Volume 3 – Past Performance (no page limit), and Section 5. Volume 4 – Price;

a. Should Section 2. Volume 2 Factor 1 and Section 3. Volume 3 Factor 2 be combined into a single Volume 2 with a 10 page maximum?

b. If not, would there be five separate Volumes, where the cited Section 4. Volume 3 – Past Performance and Section 5. Volume 4 – Price would be Volumes 4 and 5, respectively? There are five (5) separate volumes (see Solicitation Amendment for corrections).

Will DoDEA award multiple contracts for K‐5 Reading Intervention Materials, or just one K‐5 Award? It depends, the best value will be in accordance with the solicitation evaluation criteria.

Will DoDEA award multiple contracts for 6‐12 Reading Intervention Materials, or just one 6‐12 Award It depends, the best value will be in accordance with the solicitation evaluation criteria.

Will DoDEA award multiple contracts for K‐5 Assessment Resources, or just one K‐5 Award? It depends, the best value will be in accordance with the solicitation evaluation criteria.

Will DoDEA award multiple contracts for 6‐12 Assessment Resources, or just one 6‐12 Award? It depends, the best value will be in accordance with the solicitation evaluation criteria.

Will DoDEA award separate contracts for Reading Intervention Materials and separate contracts for Assessment in all grade levels? It depends, the best value will be in accordance with the solicitation evaluation criteria.

Where are vendors to address the Section 2. Requirement Objectives (2.2 and 2.3) on pages 82‐

DoDEA will only evaluate the information requested in 52.212‐1 ADDENDUM – INSTRUCTIONS TO

OFFERORS

Where are vendors to address the Performance Work Statement, Section 5, pages 85‐88?

DoDEA will only evaluate the information requested in 52.212‐1 ADDENDUM – INSTRUCTIONS TO

OFFERORS

On Pg 30 ‐ “Addendum to 52.212‐1 Paragraph (e) Multiple offers. This paragraph is changed to read as follows: Multiple offers presenting alternative terms and conditions will NOT be accepted.”

a. Can you please clarify with an example what this means?

b. Can a vendor submit several different products that each have different prices?

a. The same vendors can not submit more than one quote.

b. Yes but the vendor must address the different products in their technical approach volumes (Volume 2 Factor 1 and Volume 3 Factor 2).

Are the Product Training and Professional Learning requirements required for the Assessments listed on page 89‐90? Yes

HE125420Q0014‐Attachment 5‐Questions and Answers

How many people would be receiving product training and how many would be receiving professional learning?

The requirement is to provide hours and not based on number of personnel for product training as stated in the PWS.

Are correlations, for each program vendors submit, due with the RFQ response? It is not a requirement but it would be helpful in evaluation of quotes.

In noting shipping prices, may we note a percentage for CONUS and a percentage for OCONUS? Yes but at time of award a value will have to be inserted in the shipping CLINS.

On Page 80 of the RFP, under 2.1 Objective1: Product Training and Professional Learning; #3 notes that “DoDEA expects product training will not be separately priced.” Does this mean that the six hours of product training for elementary‐level reading specialists and the six hours of product training for the secondary‐level reading specialists delivered via synchronous webinar 3 times (1x for each DoDEA region) will be free to DoDEA?

See Solicitation Amendment for PWS revisions. Vendor shall quote in accordance with their commercial business practice.

Why are the quantities needed different for Teacher Print Resources and Teacher Digital Resources? If our product for teachers is a Teacher Classroom Package that included print and digital resources, what quantity should be used?

See Solicitation Amendment and the Revised Attachment 1‐Pricing Sheet for the quantities for the Teacher Print and Digital Resources

The quantities needed for student print and digital for K‐5 and 6‐12 are noted. If our program spans some of the grades in K‐5 and 6‐12 other than the spans noted on page 80 of the RFQ, what enrollment quantities should we use? See Solicitation Amendment for the update to the PWS Chart (1.3.2)

Will you be accepting electronic submissions for this request, given most states are on stay‐at‐ home orders for the next month?

Yes, If digital access is not available, a PDF version of the print material shall be provided for the same K‐12 Reading Intervention Curriculum and shall be emailed to Ms. Hope N. Woods at hope.woods@dodea.edu.

Can you please clarify whether or not print samples are required (we are able to provide digital samples)?

If print samples are required, can you please confirm the address physical samples should be sent to? RFQ states print (PDF version) and digital. See #20 response

Are we able to submit our own price list based on the quantities on attachment 1 Pricing Sheet? Yes

Can we use DoDEA as one of our references? Yes

Are we to complete and submit pages 3‐25, 32‐78? Yes

Are there pre‐determined locations or dates for the training? Vendors should be able to provide training for any of our three regions based on their time zones.

For the required total contact hours, is there an expected breakdown in how many hours will be delivered and when? Please refer to PWS section 2.1.2‐Task 2, Virtual Professional Learning.

For #5 on pg 82, what are the recommended file types to be provided? See Solicitation Amendment for revisions to the PWS Section 2.1.2.6 #5 and #6.

Should correlations be provided with RFP submission or are they expected with product delivery if selected? If they should be included in the submission, which Volume should they be added to? See #15 response

Our bid will include the print along with the digital. I’m guessing that the review will be virtual for your teams – but do you want a copy of the print to be sent in to you for the record? If so – where should it be sent to? See #20 response

In reference to 1.3.1, “DoDEA requires an intensive literacy intervention program (individual, small group, and/or whole group instruction)... Are there any expectations around the amount of time dedicated to each instructional approach? For example, 40% whole group instruction, 35% small group, 25% independent.

DoDEA expect that at least 20% be dedicated to opening/ whole group/mini lesson; 60% work session‐ small group / independent learning; 20% closing and checking for understanding and meeting standards/learning targets

a. GPAT ‐ Attachment 2 ‐ Can you confirm that this is the proper document to reference when completing the GPAT? ‐ https://www.govinfo.gov/content/pkg/CFR‐2011‐title36‐vol3/pdf/CFR‐ 2011‐title36‐vol3‐part1194.pdf

b. What SIS (student information system) does DoDEA use?

a.Complete Attachment 2‐GPAT as stated in the solicitation.

b. DoDEA's current SIS is ASPEN

a. Does DoDEA use Clever or Classlink for maintaining roster data? Does DoDEA desire, and can DoDEA support an LTI integration with Schoology?

b. Can DoDEA provide more information on what specific usage data or analytics will be required?

c. * In reference to 2.2.7, “Entry of student scores into a student reporting or student information system so that customized reports to make instructional decisions can be generated on the following levels: classroom, school, district, region, and system (HQ)”...

Specifically, what kind of reports would the DoDEA like to be able to create and what are the expectations around customization?

d. * What does “ongoing student entry/exit monitoring, program monitoring, and progress monitoring look like?”

a. DoDEA uses SSO for some (not all) applications to maintain roster data. We do support LTI integration with Schoology.

b. DoDEA is requesting data that are typical data to an intervention program including student performance, achievement data etc.

c. DoDEA expects the type of data analysis /reporting that any well designed reading intervention program would include as an integral component of the program.

d. A well designed intervention includes embedded resources that are built into the program for the purposes of monitoring student progress from the time they enter the program until they leave or exit the program.