Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as p rovid ed herein, all terms and cond itions o f th e document referenced in Item 9A o r 10 A, as hereto fore chang ed , remains un ch an ged and in full force and effect.

15A. NAME AND T IT LE OF SIGNER (T ype or print )

30-105-04EXCEP TION T O SF 30

AP PROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) P rescribed by GSA

FAR (48 CFR) 53.243

The purpose for this is amendment is as follow :

1. Make revisions to the quantities in CLINS 0001 A D, 0002A D, 1001 A D, and 1002 A D

2. Extend of fer due date

3. Make revisions to FAR 52.212-1 Addendum --Instructions to Of f erors-Commercial Items

4. Make revisions to FAR 52.212-2 Addendum- Evaluation-Commercial Items

5. Make revisions (highligted in yellow) to the PWS

6. Post Attachment 5, Questions and A nswers

1. CONTRACT ID CODE PAGE OF PAGES

1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Apr-2020

16B. UNITED STAT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signa ture of Cont ract ing Officer)(Signat ure of person aut horized t o sign)

8. NAME AND ADDRESS OF CONT RACT OR (No., St reet , County, Sta te and Zip Code) X HE125420Q0014

X 9B. DATED (SEE IT EM 11)

19-Mar-2020

10B. DATED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS IT EM ONLY AP PLIES TO AMENDMENT S OF SOLICITAT IONS

X Th e ab ove n umbered solicitation is amend ed as set forth in Item 1 4. Th e hou r and date sp ecified for receipt o f Offer X is extend ed , is not extended.

Offer mu st ackn owled ge receipt of this amen dment p rior to the h our an d d ate specified in the solicitation or as amen ded b y o ne of the following method s:

(a) By completing Items 8 and 15 , and returnin g 1 co pies of the amen dment; (b ) By ackn owled ging receipt of this amen dment o n each copy of the o ffer sub mitted ;

o r (c) By separate letter o r teleg ram wh ich includ es a reference to th e so licitation and amend men t nu mbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtu e of this amen dment y ou desire to change an offer already su bmitted, su ch change may be made by teleg ram or letter, p rovid ed each telegram o r letter mak es reference to th e so licitation and this amen dment, an d is receiv ed prio r to the op en ing hou r and date sp ecified.

12. ACCOUNTING AND AP PROP RIATION DATA (If required)

13. THIS ITEM AP PLIES ONLY T O MODIFICATIONS OF CONT RACT S/ORDERS.

IT MODIFIES T HE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED P URSUANT T O: (Specify aut horit y) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN T HE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office , appropria tion dat e, et c.) SET FORT H IN ITEM 14, P URSUANT TO T HE AUT HORITY OF FAR 43.103(B).

C. T HIS SUPP LEMENTAL AGREEMENT IS ENT ERED INTO PURSUANT TO AUT HORITY OF:

D. OT HER (Specify type of modificat ion and aut horit y)

E. IMP ORTANT: Contrac tor is not, is required t o sign this document and re turn copies to t he issuing office.

14. DESCRIP TION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, inc luding solic ita tion/contrac t subject mat t er where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If app licable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Apr-2020

CODE

DOD EDUCATION ACT IVITY

4800 M ARK CENTER DR

ALEXANDRIA VA 22350-1400

HE1254 7 . ADMINISTERED BY (If o ther than item 6)

4 . REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE125420Q0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Apr-2020 09:00 AM to 23-Apr-2020 02:00 PM.

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AD

The pricing detail quantity has increased by 115.00 from 215.00 to 330.00.

SUBCLIN 0002AD

SUBCLIN 1001AD

SUBCLIN 1002AD

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for SUBCLIN 0001AD has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-JUN-2020 TO

14-JUN-2025

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

FOB: Destination

HE1254

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-JUN-2020 TO

14-JUN-2025

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 0002AD has been changed from:

CAGE

POP 15-JUN-2020 TO

14-JUN-2025

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

CAGE

POP 15-JUN-2020 TO

14-JUN-2025

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 1001AD has been changed from:

CAGE

POP 15-JUN-2025 TO

14-JUN-2026

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

CAGE

POP 15-JUN-2025 TO

14-JUN-2026

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following Delivery Schedule item for SUBCLIN 1002AD has been changed from:

CAGE

POP 15-JUN-2025 TO

14-JUN-2026

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

CAGE

POP 15-JUN-2025 TO

14-JUN-2026

N/A SEE INDIVIDUAL DELIVERY ORDERS

SEE POINTS OF CONTACT IN THE

DELIVERY ORDER

VA

PROVIDED ON DELIVERY ORDER

The following have been modified:

PERFORMANCE WORK STATEMENT

K-12 Reading Intervention Resources 1 General Information

1.1 Agency

1.1.1 The Department of Defense Education Activity (DoDEA) serves dependents of military and civilian employees by providing PK-12 instruction to approximately 70,000 students in 160 brick-and-mortar schools. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 51 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, Italy, England, Netherlands, Belgium, Spain, Turkey and Bahrain. In the Pacific, DoDEA operates 45 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA's curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. DoDEA’s fully accredited Virtual High School has teaching hubs in each DoDEA region: US, Europe, and Pacific.

1.1.2 DoDEA schools have various grade configurations, with the most common being K-

5, 6-8, 9-12, and K-12. Of DoDEA’s 160 brick-and-mortar schools, 103 schools have students in at least three of the grades K-5; 62 schools with at least one grade 6-8;

and 40 schools with grades 9-12. Of the 6-8 schools, ten are part of an elementary school and five have only grades 7-8.

Table 1: Student Enrollment – SY 2019-20 (rounded to nearest 50 students)

Grade Students Grade Students Grade Students Grade Students

PK 3,800 3 6,550 7 5,100 11 3,050

K 7,000 4 5,950 8 4,500 12 2,800

1 6,900 5 5,800 9 3,700 K-12 Total 70,400

2 6,550 6 5,400 10 3,300

1.1.3 Military-connected students experience high mobility rates in and out of school systems across the nation and the world; thus, DoDEA makes a concerted effort to mitigate transitional barriers to military-connected students’ success, working toward a world-wide systemic education network.

1.1.4 DoDEA has adopted College and Career Ready Standards (CCRS) in mathematics, literacy, the arts, social studies, and science, which are rigorous, research-based, and reflect the knowledge, skills and dispositions students need for success in college and/or careers and are aligned with the Common Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science Standards (NGSS) and the C3 Framework for Social Studies State Standards (C3).

1.2 Background: According to DoDEA’s Blueprint for Continuous Improvement, the following goals are related to this requirement:

Challenge and prepare each student to maximize his or her academic growth and well-being for college, career, and life.

Develop comprehensive programs to support students throughout their primary and secondary education for their transition into college and career.

1.3 Scope of Work

1.3.1 DoDEA requires (1) off-the-shelf reading intervention resources for use with K-12 students to supplement the core English language Arts (ELA)/literacy program and

(2) virtual product training and virtual professional learning, technical support, and a data collection and management tool. DoDEA requires an intensive literacy intervention program (individual, small group and/or whole group instruction to meet student needs) with the goal of building reading proficiency levels from below grade level to the expected grade-level performance for striving readers. The program must provide explicit, systematic interactive instruction between the teacher and student accelerating learning to expected end-of-year independent reading proficiency levels. Intervention resources must support students in acquiring and/or sharpening the requisite skills they need to increase their reading capacity and motivation to read. A component of the intensive literacy intervention program that DoDEA selects will include developing oral language skills.

1.3.2 The estimated number of students requiring reading intervention and the related number of teachers and classroom sets in base year one are shown below and are based on 2019-20 school year data. Note: Sets of curriculum is defined as a teacher set consisting of materials, software and all necessary resources that provide services to five or more students. Note: Population fluctuates on a continuum, therefore, DoDEA cannot project the class size for years 2 through 6.

Elementary Levels (Estimate)

K-5 Data K 1 2 3 4 5 Students 690 700 672 668 600 582

Classrooms 91 91 91 91 91 89

Teachers 230

Secondary Levels (Estimate)

6-12 Data 6 7 8 9 10 11 12 Students 228 211 187 84 73 60 55

Classrooms 59 54 54 40 40 40 40

Teachers 235

2 Requirement (Objectives)

2.1 Objective 1: Product Training and Professional Learning

1) Provide product training for school-based reading specialists via synchronous webinars, asynchronous webinars, and/or digital modules. Provide virtual professional learning for school-level reading specialists, principals, and above-school-level specialists.

2) Ensure the professional learning incorporates evidence-based best practices in literacy instruction for students to (1) deepen reading specialists’ knowledge of the intervention materials and tools, (2) enhance skills for teaching reading, (3) increase capacity in monitoring student progress and proficiency, and (4) focus on instructional strategies proven to positively impact student reading performance.

3) For reading specialists, provide a total of 36 contact hours of product training and professional learning consisting of 18 contact hours for elementary level and 18 contact hours for the secondary level. For administrators provide a total of two hours of professional learning consisting of one hour for the elementary level and one hour for the secondary level.

2.1.1 Task 1, Virtual Product Training—The Contractor shall:

2.1.1.1 Provide six contact hours of product training for elementary-level reading specialists and six hours of product training for secondary-level reading specialists.

1) If product training is delivered via digital modules, the modules shall be SCORM®-compliant. Note: DoD Instruction 1322.26 mandates that electronic courseware be developed in compliance with the latest possible version of the SCORM® packages. See https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/13222 6_dodi_2017.pdf?ver=2017-10-05-073235-400 for more information.

2) If product training is delivered via synchronous webinars, each webinar shall be delivered three times—once during the normal business hours of each DoDEA region: Americas, Europe, and Pacific. Recordings of the synchronous webinars shall be posted on DoDEA’s LMS.

2.1.2 Task 2, Virtual Professional Learning—The Contractor shall provide virtual professional learning via synchronous webinars and/or digital modules:

2.1.2.1 For the elementary level, provide a total of 12 contact hours of professional learning for reading specialists that can be presented in four 3-hour sessions and recordings posted on DoDEA’s LMS. They shall provide information on the best ways to use the print and digital materials.

Provide a facilitator guide for use by a DoDEA above-school-level ELA specialist. Provide links to required readings or for readings for reading specialists to obtain deeper understanding.

2.1.2.2 For the secondary level, provide a total of 12 contact hours of professional learning for reading specialists that can be presented in four 3-hour sessions and recordings posted on DoDEA’s LMS. They shall provide information on the best ways to use the print and digital materials. Provide a facilitator guide for use by a DoDEA above-school-level ELA specialist.

Provide links to required readings or for readings for reading specialists to obtain deeper understanding.

2.1.2.3 For both elementary and secondary level reading specialists, cover, at a minimum, the following four topics: (1) overview/exploration of instructional resources; (2) use/implementation of resources to plan instruction, adapt instruction, and facilitate student learning; (3) best practices for classroom implementation; and (4) gathering, recording and reporting student data to document progress and inform instruction utilizing the components of the vendor resources.

2.1.2.4 For administrators and above-school-level ELA specialist, provide a total of two hours of professional learning—one hour for the elementary level and one hour for the secondary level. Provide an overview of the print and digital resources so principals can (1) provide more targeted instructional leadership, (2) perform more effective classroom observations using provided observation guide, and (3) address general questions about the program from all stakeholders. A facilitator guide and classroom observation guide shall be provided. The two modules shall be 60 minutes in length, each designed to be presented in 15-minute sessions and to be posted on DoDEA’s learning management system (LMS, currently Schoology).

2.1.2.5 Provide all handouts and resources digitally unless permission is granted in writing by the Contracting Officer Representative (COR).

2.1.2.6 All webinars and modules shall meet the following requirements:

1) Be designed and presented by experienced subject-matter experts.

2) Include digital facilitator guides, digital facilitation notes, and any digital handouts/documents needed either for the presentation and/or for participants’ deeper understanding of the topics being covered.

3) Be housed on DoDEA’s LMS.

4) Be SCORM®-compliant. Note: DoD Instruction 1322.26 mandates that electronic courseware be developed in compliance with the latest possible version of the SCORM® packages. See https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf ?ver=2017-10-05-073235-400 for more information.

5) Be designed and delivered in multiple formats to include mobile platforms and all digital assets (HTML web pages, Flash interactives (or software that replaces Flash), video components, and all related stock images). Two sets of module files, a master set and a low bandwidth set will be delivered as a completed course. The master set shall contain modules with rich media elements; the low bandwidth set shall contain duplicate modules in plain text.

6) Include virtual resources delivered via the internet such as simulations, games, scenarios, case studies, role playing, and opportunities. Interactive elements such as large Flash objects (or software that replaces Flash) and videos, will be inserted, not embedded into the lesson as user initiated links. All flash (or software that replaces Flash) and video assets will be differentiated from text objects in the web folder structure with no streaming video services required for proper video delivery.

7) Be subscription-free and require no additional hardware or software for operation except those identified in Technical Requirements section of the

PWS.

2.1.2.7 Provide one dry run for each webinar and module including any facilitator guides. Present virtually to DoDEA HQ staff. The Contractor shall finalize each webinar and module based on the written feedback from the

COR.

2.2 Objective 2: General Requirements

Hours of Operation: The Contractor is responsible for conducting business during regular business hours 9:00 AM to 5:00 PM Eastern Standard Time (EST). Contractor personnel shall be available during the core hours of 9:00 AM to 3:00 PM EST.

Recognized Holidays: The Contractor is not required to perform on the following Federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day

Independence Day Christmas Day

Meet with DoDEA as required, make resources available throughout the contract period, and ensure student and teacher privacy issues are handled according to the PWS. The Contractor shall provide technical support according to DoDEA school hours and calendars, per https://www.dodea.edu/schoolCalendars.cfm .

2.2.1 Task 3, Meetings and Project Management—The Contractor shall:

2.2.1.1 Medium and Minutes: Provide the medium through which each conference/meeting occurs, record each meeting’s minutes, and submit them to the COR within two business days of the event.

2.2.1.2 Post-Award Conference: Participate in a video- or teleconference post award conference with the COR and other DoDEA representatives within five business days after award in accordance with FAR Subpart 42.5.

2.2.1.3 IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff within ten (10) business days after award.

2.2.1.4 Other Post-Award Meetings: Contractor will meet with the COR, and/or other Agency personnel, as appropriate, to review Contractor performance as required by DoDEA. At these meetings, the COR may discuss the Government’s view of Contractor performance, and the Contractor shall apprise the Government of implementation problems, if any, being experienced. The Contractor shall take appropriate action to resolve any outstanding issues raised by the Government.

2.2.1.5 Attendance: Contractor shall attend virtual meetings at no additional cost to the Government.

2.2.1.6 Project Management: The Contractor shall provide the following: Project Manager/ Alternate Project Manager and Professional Learning Developers/Presenters. They shall be available, between the hours of 9AM and 3PM EST, Monday - Friday, except for Federal holidays or when the Government facility is closed for administrative reasons.

2.2.1.6.1 Program Manager/Alternate: Provide a program manager to be responsible for the performance of work. The name of this person and an alternate who shall act for the Contractor when the program manager is absent shall be designated in writing to the Contracting Officer. The program manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. Provide program manager/alternate with at least one year of experience in a similar role.

2.2.1.6.2 Professional Learning Developers/Presenters: Provide professional learning developers/presenters with at least five years of experience in the area of K-12 reading intervention.

2.2.1.6.3 Changes: Personnel provided as replacements to key functions after contract award shall meet or exceed the qualifications and experience of those provided upon award of the contract.

Notify the COR in writing regarding all personnel changes ten business days in advance of the change

2.2.2 Task 4, Availability: The Contractor shall make resources available for the life of the contract.

2.2.3 Task 5, Privacy—The Contractor shall:

2.2.3.1 User Accounts: Wherever applicable, the Contractor shall require individual accounts to possess unique usernames and passwords that do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

2.2.3.2 Contractor Personnel: All Contractor personnel assigned to this contract shall take proper precautions to protect information from disclosure. All agency-owned or agency-controlled personally identifiable information shall be collected and/or stored in accordance with the relevant requirements of the Privacy Act, 5 U.S.C— https://www.archives.gov/about/laws/privacy-act-1974.html

2.2.4 Task 6, Technical Support: Provide industry-standard technical support for its digital resources for the life of the contract via telephone or by email with responses from the Contractor within one business day or less from the initial contact, to include but not be limited to, assisting with service problems, product setup, upgrades, and troubleshooting. Technical support shall be made available during DoDEA schools hours and calendars.

2.2.5 Task 7, Section 508 Compliance—Ensure Contractor resources, wherever applicable, meet the following requirements:

1) IT Requirement: Provide technical support during the testing window. DoDEA requires instant response from Contractor technical support staff during that brief period. Ensure all electronic hardware and soft-ware procured under this contract/purchase order comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information may be found at the following URL: http://www.section508.gov .

2) Deliverable Requirement: Ensure outputs/deliverables do not adversely affect accessibility features of existing EIT technologies. Ensure EIT related to the requirements of the contract are accessible to people with disabilities, per 29 U.S.C 794(d). Ensure outputs/deliverables to include functional performance, information, documentation, and support require-ments are considered. Standards from 36 CFR Part 1194 Subpart B, C, and D apply to this acquisition.

2.2.6 Task 8, Optical Character Resolution (OCR) Requirement: Provide, upon request, two digital OCR copies of print materials in one or more of the following formats:

▪ Digital Accessible Information System (DAISY)/National Instructional Materials

▪ Accessibility Standard (NIMAS) with cascading style sheet

▪ HyperText Markup Language (HTML)

▪ Portable Document Format (PDF), (unlocked, embedded fonts, single page)

▪ Rich Text Format (RTF)/Word document

2.2.7 Task 9, Data Management System—The Contractor shall:

2.2.7.1 Provide a digital data management system that with the following functionality:

1) Option to enter student scores via electronic hand-held devices or personal computers.

2) Entry of student scores into a student reporting or student information system so that customized reports to make instructional decisions can be generated on the following levels: classroom, school, district, region, and system

(HQ).

3) Data import from the program into other systems (for example, student demographic information).

4) Data export (e.g., student achievement data) into the DoDEA reporting or DoDEA student information system.

5) Real-time data updates and reporting to allow for ongoing student entry/exit monitoring, program monitoring and progress monitoring.

2.2.7.2 Minimize disruption of the system. Schedule downtimes at times that are agreed-upon by the COR in writing.

2.3 Objective 3, Contractor Manpower Requirement Application (eCMRA)

2.3.1 Task 10, eCMRA: The Contractor shall report all of its labor hours (including subcontractor labor hours) required to perform the services provided under this contract via a secure data collection site. The Contractor shall complete all required data fields. Reporting inputs shall be for labor executed during each fiscal year’s period of performance (Oct 01 - Sep 30). While inputs may be reported any time during the fiscal year, all data shall be reported no later than October 31 of each calendar year. Contractors shall use the following URL both to fill out the abovementioned data fields and to contact the help desk for assistance:

https://www.ecmra.mil.

3 Constraints None 4 Government-Furnished Resources

None 5 Technical Requirement

5.1 Software and Cloud Security Requirements – The Contractor shall:

5.1.1 Ensure all online resources, cloud-based services and instructional software meet the Department of Defense (DoD) and DoDEA Cybersecurity requirements as defined below.

Note: Software, cloud services and associated websites will be rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

5.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software in the proposed solution, if applicable.

5.1.3 Ensure on-premises software support post-installation integration of the necessary Security Technical Implementation Guides (STIGs) for applicable systems and applications, including Microsoft Windows 10, Microsoft Windows Server 2016, Windows Server 2019, Microsoft Windows IIS, Apache, Oracle databases, and Microsoft SQL Server databases.

Note: These can be downloaded from https://public.cyber.mil/stigs/downloads/ , and the application to view the STIGs is available here: https://public.cyber.mil/stigs/srg-stig-tools/ .

5.1.4 Ensure vendor content accessible from the web is compatible with the following browser platforms: Internet Explorer 11, Google Chrome and Edge. Ensuring that any applicable STIGs are implemented.

5.1.5 Provide copies of all the offering’s software, including browser extensions and desktop software, as part of the response.

5.1.6 Permit on-premises software to be subject to static and dynamic analysis testing to ensure imposes no risk to DoDEA systems, users and/or data. DoDEA will assess software products to ensure compatibility with existing system configurations and software, testing may also include reverse engineering analysis. The vendor will provide a Plan of Actions & Milestones (POA&M) to mitigate any DoDEA Cybersecurity findings resulting from non-compliant and/or vulnerable components within 21 business days of notification from DoDEA.

5.1.7 Per DoD policy, cloud-based services shall undergo a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor.

5.2 System Requirements: – The Contractor shall:

5.2.1 Ensure software installed and/or accessed in a DoDEA system—network, stand-alone or web-based—is compatible with the standards cited herein.

5.2.2 Ensure, per Section 4.1 (above), any software installed and/or accessed in a DoDEA system—network, stand-alone or web-based—is compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop without the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing.

5.2.3 Ensure all software is compatible with the following hardware baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB Processor Intel-based 2.4 GHz

Operating System Windows 7 Enterprise; Windows 10 Browser Environment

Chrome; Edge; IE 10 or higher

5.2.4 Provide the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

5.2.5 Ensure all software is completely functional without requiring administrative-level user permissions or external media to execute the software.

5.2.6 Ensure all software packages support unattended installation methods used by enterprise software packaging and deployment systems. Note: Older 16-bit software will be automatically denied, per this requirement.

5.3 Data Management Requirements—The Contractor shall:

5.3.1 Provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs). The mechanism shall provision and manage data objects within the Contractor’s system, including but not limited to organizational structures, student accounts, staff accounts, courses, and class rosters.

5.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to roster template files (i.e., comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/JSON);

and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

5.3.3 Provide a single point of contact to support DoDEA in performing the required data integration activities within the Contractor’s system.

5.3.4 Configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the Contracting Officer’s Representative (COR). Note: DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 164 schools, which includes the Virtual High School.

5.3.5 Participate in a technical meeting with DoDEA within ten business days after award for the purposes of preparing for onboarding of new services and initial configuration of administrator-level accounts.

5.4 DoDEA Software License Keys—The Contractor shall:

5.4.1 Provide license keys and electronic downloads for software required under this

Contract to the COR.

5.4.2 Provide software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

5.5 DoDEA Information Assurance Supporting Elements / Requirements—The Contractor shall:

5.5.1 Comply with the same Federal law and DoD policy and guidance to which DoDEA is subject. These requirements include but are not limited to the information assurance requirements defined in:

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf

DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

5.5.2 Provide security patches/upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution.

Software upgrades/patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA. Note: Any exception to this requirement must be approved in advance and in writing by DoDEA’s Chief Technology Officer.

5.5.3 Ensure software packages support unattended installation methods used by enterprise software packaging and deployment systems. Note: DoDEA currently distributes software packages via Microsoft System Center Configuration Manager (SCCM). Also, older 16-bit software will be automatically denied per this requirement.

5.5.4 Ensure any portion of the Contractor's solution that involves Internet access by DoDEA students complies with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335.

5.5.5 Ensure that its solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users.

5.5.6 Ensure Contractor staff who have access to DoDEA student and/or teacher personally identifiable information take the DoD Privacy Act/ Personally Identifiable

Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

5.6 Scalability: The Contractor’s solution shall be scalable to meet future growth requirements, both in terms of instruction and the number of users.

TECHNCIAL EXHIBITS

Technical Exhibit 1 – Intervention Resources Specifications Technical Exhibit 2 – Deliverables Technical Exhibit 3 – Acronyms and Definitions

TECHNICAL EXHIBIT 1 – K-12 Reading Intervention Resources Specifications

1.1 Intervention Resources—The Contractor shall provide instructional materials that:

1.1.1 Are correlated to the CCRSL, K-12 and grounded in research-based best practices for providing literacy intervention support to striving readers K-12.

1.1.2 Are designed to (1) increase engagement, (2) increase the volume of reading, (3) increase fluent reading (non-fiction and fiction texts), (4) encourage deep thinking, (5) improve writing to enhance comprehension, (6) support the growth of independent reading,

(7) include oral language development (as appropriate), (8) provide intentional vocabulary development, and (9) allow student choice in materials.

1.1.3 Include, but are not limited to, the building of literacy skills students need to be proficient readers such as building foundational skills (per CCRSL), independent reading practice, oral language proficiency, self-monitoring reading strategies, and reading comprehension.

1.1.4 Provide age- and developmentally-appropriate materials including a component for specific teacher-student interaction.

1.1.5 Differentiate instruction to meet the diverse instructional needs of all students to include students with disabilities and English language learners (ELL).

1.1.6 Include assessments to shape instruction, monitor student learning, assist students in reflecting on their own progress, and measure student progress. Informal assessment materials and/or multiple criterion-referenced assessment components shall be included to measure student progress and target student instruction based on student needs.

1.1.7 Have the latest copyright date for all grade levels—no earlier than 2016. The copyright restriction applies only to contractor delivered material. The copyright restriction does not apply to material included as part of the contractor’s collection (i.e. articles, pictures, problems included in a textbook or supplemental to the teacher or student text ) but which was created by others prior to 2016.

1.1.8 Provide materials free of racial, color, national origin, age, disabling conditions, sexual, gender, religious, and ethnic bias, and shall present a balanced coverage of multi-cultural contributions.

1.2 Student Materials—The Contractor shall:

1.2.1 Provide literacy intervention student materials (print and digital) and other instructional materials including but not necessarily limited to eBooks with audio capabilities, videos to support instruction, and appropriate balance of fiction/ non-fiction materials to support a balanced literacy program.

1.2.2 Provide lessons that help students acquire and practice the literacy skills needed to understand various literacy concepts to include but not limited to foundational skills (per CCRSL), spelling patterns, high frequency words, and vocabulary development.

Genres shall reflect both fiction and non-fiction and include age- and developmentally-appropriate academic vocabulary acquisition.

1.2.3 Address explicitly targeted gaps in reading skills, reflective of the CCRSL requirements.

1.2.4 Provide high interest, culturally responsive materials, and hands-on student activities to develop reading and thinking ability and also reinforce such skills as vocabulary development, reading comprehension, and written/oral fluency, all of which help students become successful readers.

1.2.5 Encourage family involvement that supports follow-up at home through print and digital resource access.

1.3 Reading Specialist Materials—The Contractor shall:

1.3.1 Provide teacher guides (print and digital) and supplementary resources that directly support the student materials. Supplementary materials may include but are not limited to letter tiles, magnetic letters, and other manipulatives to assist teachers in (1) designing age- and developmentally-appropriate lessons for the age, grade, and stage of learning that supports students acquiring and practicing skills and concepts needed for college and career readiness and (2) integrating technology at appropriate junctures to facilitate attainment of grade-level development in reading.

1.3.2 Provide reading specialists with instructional and assessment strategies and tools to identify student needs (to include gaps), provide appropriate student instruction and support, and monitor the success of reading intervention.

1.3.3 Provide reading specialists with strategies to facilitate student literacy growth from below grade-level performance to grade level expectations and are aligned to the CCRSL and promote transfer to the general education classroom.

1.4 Assessment Resources—The Contractor shall:

1.4.1 Provide print and digital assessments for all levels: e.g., diagnostic, formative, benchmark, entry and exit.

1.4.2 Provide K-5 assessment that possess the following characteristics:

1) Enable reading specialists to quickly determine each child’s developmental progress and use that information to differentiate instruction.

2) Measure student progress on a continuum based on Independent Reading Levels/Performance and Proficiency Expectations.

3) Include informal assessment materials and/or multiple criterion-referenced assessment components to measure student progress, target student instruction based on student needs, monitor student learning, and assist students in reflecting on their own progress.

1.4.3 Provide 6-12 assessment that (1) measure student progress on a continuum based on student mastery of the CCRSL and (2) have items that are aligned to the CCRSL interims, formative and summative assessments.

1.5 Delivery of Print and Digital Resources—The Contractor shall:

1.5.1 Deliver web-based materials (such as access codes) three days after receipt of delivery order.

1.5.2 Ship all print materials and manipulatives to the Americas by either commercial carrier or USPS and to Europe and the Pacific only by commercial carrier. Note: Delivery orders will include door-to-door addresses.

1.5.3 Provide a digital shipment notification upon shipment of material that includes the following:

1) Contract number

2) Delivery order number

3) Contract line item number (CLIN) indicating materials and quantities included in this shipment

4) Destination of shipment

5) Date of shipment

6) Shipping carrier name

7) Tracking number of shipment

8) Estimated date of arrival of shipment

9) Shipping slip (if applicable)

1.6 General—The Contractor shall:

1.6.1 Correlations: Provide—in a digital format—correlations of student resources and related materials to CCRSL for each grade, K-12, per the following three resources:

1) https://www.dodea.edu/collegeCareerReady/CCR-2017/ela-standards.cfm

2) https://www.dodea.edu/upload/Appendix_A.pdf)

3) DoDEA elementary Independent proficiency charts (see 1.6.3 below).

1.6.2 Anti-Bias: Provide resources free of racial, color, national origin, age, disabling conditions, sexual, gender, religious, and ethnic bias, and present balanced coverage of multi-cultural contributions and representation, where appropriate.

1.6.3 Independent Reading Levels/Performance and Proficiency Expectations (K-8): The following chart provides guidance for independent reading performance levels for grades K-8, as indicated in the DoDEA English Language Arts (ELA) Content Standards. It is intended to be used both for pacing instruction and as a guide to gauge student progress over the course of a given school year. Bolded letters represent proficiency level as defined by the end-of-year DoDEA ELA Content Standards.

Grade Key Sep Oct Nov Dec Jan Feb Mar Apr May Jun

K Above the Standard A &

Above A & Above

A & Above

B & Above

B & Above

C & Above

C & Above

D & Above

D & Above

D & Above

Meeting the Standard Below A Below A Below A A A B B C C C Partially Met the Standard

- - - Below A Below A A A B B B

Below the Standard - - - - - Below A Below A

A A A

Above the Standard D &

Above E & Above

F & Above

F & Above

G & Above

H & Above

H & Above

I & Above

J & Above

J & Above

Meeting the Standard C D E E F G G H I I Partially Met the Standard

B C D D E F F G H H

Below the Standard A & B & C & C & D & E & E & F & G & G &

Below Below Below Below Below Below Below Below Below Below

Above the Standard J &

Above K & Above

K & Above

L & Above

L & Above

M & Above

M & Above

M & Above

N & Above

N & Above

Meeting the Standard I J J K K L L L M M Partially Met the Standard

H I I J J K K K L L

Below the Standard G & Below

H & Below

H & Below

I & Below

I & Below

J & Below

J & Below

J & Below

K & Below

K & Below

Above the Standard N &

Above O & Above

O & Above

O & Above

P & Above

P & Above

P & Above

Q & Above

Q & Above

Q & Above

Meeting the Standard M N N N O O O P P P Partially Met the Standard

L M M M N N N O O O

Below the Standard K & Below

L & Below

L & Below

L & Below

M & Below

M & Below

M & Below

N & Below

N & Below

N &

Above the Standard Q & above Q & above

Q & above

R & above

R & above

R & above

S & above

S & above

S & above

S & above

Meeting the Standard P P P Q Q Q R R R R Partially Met the Standard

O O O P P P Q Q Q Q

Below the Standard N & Below

N & Below

N & Below

O & Below

O & Below

O & Below

P & Below

P & Below

P & Below

P &

Above the Standard S & above S & above

S & above

T & above

T & above

U & above

U & above

V & above

V & above

V & above

Meeting the Standard R R R S S T T U U U Partially Met the Standard

Q Q Q R R S S T T T

Below the Standard P & Below

P & Below

P & Below

Q & Below

Q & Below

R & Below

R & Below

S & Below

S & Below

S &

Above the Standard V & above V & above

V & above

W & above

W & above

W & above

X & above

X & above

X & above

X & above

Meeting the Standard U U U V V V W W W W Partially Met the Standard

T T T U U U V V V V

Below the Standard S & Below

S & Below

S & Below

T & Below

T & Below

T & Below

U & Below

U & Below

U & Below

U &

Above the Standard X & above X & above

X & above

Y & above

Y & above

Y & above

Z & above

Z & above

Z & above

Z & above

Meeting the Standard W W W X X X Y Y Y Y Partially Met the Standard

V V V W W W X X X X

Below the Standard U & Below

U & Below

U & Below

V & Below

V & Below

V & Below

W & Below

W & Below

W & Below

W &

Above the Standard Z & above Z & above

Z & above

Z & above

Z & above

Z & above

Z & above

Z & above

Z & above

Z & above

8 Meeting the Standard Y Y Y Y Y Y Z Z Z Z Partially Met the Standard

X X X X X X Y Y Y Y

Below the Standard W & Below

W & Below

W & Below

W & Below

W & Below

W & Below

X & Below

X & Below

X & Below

X &

TECHNICAL EXHIBIT 2 – DELIVERABLES

DELIVERABLES FREQUENCY MEDIUM/FORMAT

SUBMIT

TO

Task 3, Meetings, PWS 2.2.1

PWS 2.2.1.2, Post-Award Conference: Participate in a post-award video- or teleconference within five business days after award.

Provide minutes in writing in a format acceptable to the COR within two business days after the conference.

PWS 2.2.1.3, IT Meeting:

Convene ten business days after award. Provide minutes and medium as stated above.

PWS 2.2.1.4, Other Meetings:

As required by the COR.

Provide minutes and medium as stated above.

Email as MS Word/Excel attachment.

COR

Task 1, Virtual Product Training, PWS 2.1.2

Provide access to product training three business days after post-award conference.

Posted on DoDEA’s LMS

COR

notification

Delivery of Intervention Resources, TE #1, 1.5

Digital: Three business days after receipt of delivery order Print: Thirty days after receipt of delivery order for US sites and 45 days after receipt of delivery order for overseas sites.

Email as MS Word/Excel attachment.

COR

Correlations, TE #1, 1.6.1

Provide ten business days after post-award conference

Email as MS Word/Excel attachment.

COR

Task 2, Virtual Professional Learning, PWS 2.1.2

Present dry run of modules beginning 20 business days after post-award conference.

Provide final modules, ten business days after receipt of written feedback from DoDEA

Ready to be archived on DoDEA’s LMS

COR

notification

Task 4, Availability, PWS 2.2.2

Resources available for the life of the contract

N/A N/A

Task 5, Privacy, PWS 2.2.3

For the life of the contract N/A N/A

DELIVERABLES FREQUENCY MEDIUM/FORMAT

SUBMIT

TO

Task 6, Technical Support, PWS 2.2.4

Ongoing after receipt of first delivery order

Email or real-time chat

Those requesting help

Task 7, Section

508, PWS 2.2.5

Ongoing for all digital modules N/A N/A

Task 8, OCR, PWS 2.2.6

Three days after receipt of written request from COR

Email as MS Word/Excel attachment.

COR

Task 9, Data Management System, PWS 2.2.7

Ongoing after receipt of first delivery order

Email as MS Word/Excel attachment.

COR

Task 10, eCMRA, PWS 2.3.1

October 31 of each calendar year

CMRA website COR

TECHNICAL EXHIBIT 3 - Acronyms & Definitions.

Acceptance of Services – Acceptance” means the act of an authorized representative of the Government by which the Government for itself or as agent of another (1) assumes ownership of existing identified supplies tendered or (2) approves specific services rendered as partial or complete performance of the contract. The term, conditional acceptance, means acceptance of supplies or services that do not conform to contract quality requirements or are otherwise incomplete, that the contractor is required to correct or otherwise complete by a specified date.

Automatic Data Processing (ADP) Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contract Discrepancy Report (CDR) – The Government’s formal process/format, normally tied into the Government’s QASP (definition below), that notifies the contractor of and tracks any observed quality or performance discrepancy between the contractor’s performance and the quality/performance objectives of this PWS. CDRs are formally written and tracked on any number of official documents/forms (e.g., DD Form 1772, DA Form 5479, etc.), and require timely responses from both the contractor and Government personnel to address/resolve.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contract Specialist (CS) – Contracting career field professionals without the authority (i.e. not warranted) to enter into contracts on behalf the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Defense Federal Acquisition Regulation (DFAR) Defense Federal Acquisition Regulation Supplement (DFARS) Department of Defense (DoD / DOD) Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered but may include non-physical things such as digital reports.

Eastern Standard Time (EST) Federal Acquisition Regulation (FAR) Individualized Education Program (IEP) In Accordance With (IAW) Joint Travel Regulations (JTR) Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

Quality Assurance Surveillance Plan (QASP) – Government’s plan to monitor contractor’s performance, by method and frequency; all those critical areas performance required on the service contract to monitor the contractor’s performance on the contract Requiring Activity (or Agency) (RA) – Office, agency, or activity that has the mission requirement for an interagency acquisition.

Subcontractor - One that enters into a contract with a prime contractor. Note: The Government is not privy to the contract(s) with the subcontractor.

Technical Exhibit (TE)

(End of Performance Work Statement)

52.212-1 ADDENDUM – INSTRUCTIONS TO OFFERORS - - COMMERCIAL ITEMS (DEC 2006)

Addendum to 52.212-1 Paragraph (b) Submission of offers. In addition to those requirements as stated in this paragraph, the following are added and shall apply to the submission requirements in response to this solicitation:

1. Quote Structure and Content – Vendors shall submit quote packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative Cover Letter: The cover letter shall include the following:

a. Tax identification number (TIN);

b. Dun & Bradstreet Number (DUNS);

c. Complete Business Mailing Address;

d. Cage Code/NAICS Code; and,

e.