HE125419R2003-0001_Q_and_A.pdf

Item # Subject

RFP or Attachment Reference

Question/Confirmation/Comment Answers

01 PWS Attachment 1 Questions/Comments:

Is there no limitation in the age of coaches to participate?

Vehicles must comply with all Host Nation laws.

02 General RFP Question: Is there no minimum insurance required to participate?

The US Government (USG) makes no special (or minimum) insurance requrements for these services, other than the services id d t l ith ll H t N ti l03 PWS Attachment 1 Question: When the offeror has to give the price for each coach capacity (for example 01-16) do you mean the legal seats or we have to consider the prohibited seats (3 seats less)?

Offerors must provide a single price per CLIN entry on the pricing sheet (Attach 2) according the Instructions to Offeror's (REF: 52.212- 1); offeror's priced proposals is per the entire bus(es) proposed against each CLIN.

04 PWS RFP Question: Is not provided a cancellation policy? There is no cancellation fee associated with this requirement.

05 PWS Attachment 1 Question: Regarding the Short Notice Runs (SNR) (described in page 22 of the Performance Work Statement) in the past solicitation there was a separately CLIN to be quoted so I would like to know if we have to quote this extra service.

We are not using Short Notice Runs (SNR).

06 PWS Attachment 1 Question: Could you please give me clarification about the point 4 "Government-Furnished Resources" of page 18 (Performance Work Statement): could you give me an example of possible resources and tell me what kind of liability is required for the coach company?

This statement refers to "government furnished equipment," which is not anticipated on this contract.

07 PWS Attachment 1 Questions:

1. Could you please give me clarification about the point 3.1.3.3. page 9 (Performance Work Statement)?

2. On which occasion the bus inspection is required?

1. This is government authorized individuals who may visit the contractor's bus barn to observe daily inspections. at 0500 - 0600 hours.

2. These can be unannounced inspections occuring anytime during perfromance period of a contract, when the buses are in operation.

08 Clause RFP Question: Could you please give me clarification about the point 52.217-8?

The 52.217-8 clause is the standard clause for USG service contracts that anticipate (potential) inclusion of extension of services, as prescribed in FAR 17.208(f), specifying the terms by which these extensions would be included the contract.

HE125419R2003 TRANSPORTATION SERVICES SOLICITATION QUESTIONS & ANSWERS (Q&A)

09 PWS RFP Questions:

1. Could you please give me clarification about the point 2.1.5.1.5., what do you mean when you write that "the coach has to release students only to the school staff at the loading zone?

2. Maybe do you intend for the younger students (KN 2nd Grade)?

1. The release of students at the school loading zone is dictated by the School Transportation personnel when they blow the whistle to have the students get off the bus. In coordination with the school administration, the STO personnel may request that the younger students (kindergarten) be escorted to the designated school personnel to their respective classes.

2. This applies to kindergarten only.

10 PWS RFP Questions: Regarding the point 2.2 "Special Needs Transportation" I would like to know "how many students a safety aide is responsible for"?

The safety aide is responsible for the number of students designated on that vehicle.

11 Past Performance RFP Questions: About the Past Performance, can we obtained past performance from Past Performance Information Retrieval System (PPIRS)? And again with regard to this point, can we request our past performances from the COR?

Registered Contractor Representatives have access to their firm's past perfromance information on the CPARS/PPIRS website; REF:

https://www.cpars.gov/userforms.htm.

12 RFP RFP Questions:

1. How did you calculate the quantity of each CLIN in the attachment 2: Pricing Sheet?

2. How many school days have you estimated?

1. The estimated quantity of each CLIN is based on the STO needs of buses. We are projected to have 175 instructional days for SY 19- 20.

13 Attachment 3 RFP Question: Can you also give some clarification about the attachment 3: Naples Bus Routes?

For the Gaeta service you requested a bus from 01-53 and a bus from 01-16 for the late activity so I would like to know if the presence of the toilet is no more required for the Gaeta service because small coaches don't have toilet.

The miminum performance requirements are stipulated in the PWS.

However, it would be more desirable for the Daily Commute Gaeta bus to have have access to a toilet.

14 Attachment 3 RFP Question: How many coaches will be engaged in Naples? 20 coaches right?

Yes, 20 Daily Commute Bus Routes currently.

15 Attachment 3 RFP Question: How many coaches will be engaged for Gaeta? 1 or 2 coaches?

One (1) Daily Commute Bus and one (1) Late Activity Bus.

16 52.212-1 Addendum

RFP Question: In page 52, it is stated that DODEA may award one or two contracts from this solicitation (Daily Commute or Special Needs) so I would like to know if an offeror can submit an offer only for one of these or he has to participate in both?

The solicitation allows vendors to make a business decision on whether or not the company will propose for the Daily Commute or Special Needs, or for both. The instruction is very specific on proposing for multiple requirements.

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