SF_30_Amendment_0002.docx

HE125419R1003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

This CLIN has been renumbered to CLIN 0008.

CLIN 0005

This CLIN has been renumbered to CLIN 0009.

CLIN 0006

This CLIN has been renumbered to CLIN 0010.

CLIN 0007

This CLIN has been renumbered to CLIN 0004.

The CLIN description has changed from After Hour/Weekend Cleaning to Italy - After Hour/Weekend Cleaning.

The pricing detail quantity has decreased by 4.00 from 60.00 to 56.00.

CLIN 0008

This CLIN has been renumbered to CLIN 0005.

The CLIN description has changed from Extended School Year Program Cleaning to Italy - Extended School Yr Prog Cleaning.

The pricing detail quantity has decreased by 5.00 from 100.00 to 95.00.

CLIN 0009

This CLIN has been renumbered to CLIN 0006.

The CLIN description has changed from Pressure Washing Services to Italy - Pressure Washing Services.

The pricing detail quantity has decreased by 1.00 from 10.00 to 9.00.

CLIN 0010

This CLIN has been renumbered to CLIN 0007.

The CLIN description has changed from Unscheduled Pest Control Services to Italy -Unscheduled Pest Control Services.

The pricing detail quantity has decreased by 2.00 from 15.00 to 13.00.

CLIN 0011

This CLIN has been renumbered to CLIN 0015.

CLIN 1004

This CLIN has been renumbered to CLIN 1008.

CLIN 1005

This CLIN has been renumbered to CLIN 1009.

CLIN 1006

This CLIN has been renumbered to CLIN 1010.

CLIN 1007

This CLIN has been renumbered to CLIN 1004.

The CLIN description has changed from After Hour/Weekend Cleaning to Italy - After Hour/Weekend Cleaning.

CLIN 1008

This CLIN has been renumbered to CLIN 1005.

The CLIN description has changed from Extended School Year Program Cleaning to Italy -Extended School Yr Prog Cleaning.

The pricing detail quantity has increased by 95.00 from 100.00 to 195.00.

CLIN 1009

This CLIN has been renumbered to CLIN 1006.

The CLIN description has changed from Pressure Washing Services to Italy - Pressure Washing Services.

CLIN 1010

This CLIN has been renumbered to CLIN 1007.

The CLIN description has changed from Unscheduled Pest Control Services to Italy -Unscheduled Pest Control Services.

CLIN 2004

This CLIN has been renumbered to CLIN 2008.

CLIN 2005

This CLIN has been renumbered to CLIN 2009.

CLIN 2006

This CLIN has been renumbered to CLIN 2010.

CLIN 2007

This CLIN has been renumbered to CLIN 2004.

The CLIN description has changed from After Hour/Weekend Cleaning to Italy- After Hour/Weekend Cleaning.

CLIN 2008

This CLIN has been renumbered to CLIN 2005.

The CLIN description has changed from Extended School Year Program Cleaning to Italy - Extended School Yr Prog Cleaning.

CLIN 2009

This CLIN has been renumbered to CLIN 2006.

The CLIN description has changed from Pressure Washing Services to Italy - Pressure Washing Services.

CLIN 2010

This CLIN has been renumbered to CLIN 2007.

The CLIN description has changed from Unscheduled Pest Control Services to Italy -Unscheduled Pest Control Services.

CLIN 3004

This CLIN has been renumbered to CLIN 3008.

CLIN 3005

This CLIN has been renumbered to CLIN 3009.

CLIN 3006

This CLIN has been renumbered to CLIN 3010.

CLIN 3007

This CLIN has been renumbered to CLIN 3004.

The CLIN description has changed from After Hour/Weekend Cleaning to Italy - After Hour/Weekend Cleaning.

CLIN 3008

This CLIN has been renumbered to CLIN 3005.

The CLIN description has changed from Extended School Year Program Cleaning to Italy -Extended School Yr Prog Cleaning.

CLIN 3009

This CLIN has been renumbered to CLIN 3006.

The CLIN description has changed from Pressure Washing Services to Italy - Pressure Washing Services.

CLIN 3010

This CLIN has been renumbered to CLIN 3007.

The CLIN description has changed from Unscheduled Pest Control Services to Italy -Unscheduled Pest Control Services.

CLIN 4004

This CLIN has been renumbered to CLIN 4008.

CLIN 4005

This CLIN has been renumbered to CLIN 4009.

CLIN 4006

This CLIN has been renumbered to CLIN 4010.

CLIN 4007

This CLIN has been renumbered to CLIN 4004.

The CLIN description has changed from After Hour/Weekend Cleaning to Italy - After Hour/Weekend Cleaning.

CLIN 4008

This CLIN has been renumbered to CLIN 4005.

The CLIN description has changed from Extended School Year Program Cleaning to Italy - Extended School Yr Prog Cleaning.

CLIN 4009

This CLIN has been renumbered to CLIN 4006.

The CLIN description has changed from Pressure Washing Services to Italy- Pressure Washing Services.

CLIN 4010

This CLIN has been renumbered to CLIN 4007.

The CLIN description has changed from Unscheduled Pest Control Services to Italy -Unscheduled Pest Control Services.

CLIN 4011

This CLIN has been renumbered to CLIN 4015.

CLIN 0011 is added as follows:

Spain - After Hour/Weekend Cleaning

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work Statement, Section 2.2.3

FOB: Destination S216

NET AMT

CLIN 0012 is added as follows:

Spain - Extended School Yr Prog Cleaning

Extended School Year Program Cleaning Services in accordance with the Performance Work Statement, Section 2.2.19

NET AMT

CLIN 0013 is added as follows:

Spain - Pressure Washing Services

Pressure Washing Services in accordance with the Performance Work Statement, Section 2.3.7

NET AMT

CLIN 0014 is added as follows:

Spain -Unscheduled Pest Control Services

Unscheduled Pest Control Services in accordance with the Performance Work Statement, Section 2.4.3

NET AMT

CLIN 1011 is added as follows:

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work Statement, Section 2.2.3

NET AMT

CLIN 1012 is added as follows:

Extended School Year Program Cleaning Services in accordance with the Performance Work Statement, Section 2.2.19

NET AMT

CLIN 1013 is added as follows:

NET AMT

CLIN 1014 is added as follows:

NET AMT

CLIN 2011 is added as follows:

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work Statement, Section 2.2.3

NET AMT

CLIN 2012 is added as follows:

Extended School Year Program Cleaning Services in accordance with the Performance Work Statement, Section 2.2.19

NET AMT

CLIN 2013 is added as follows:

NET AMT

CLIN 2014 is added as follows:

NET AMT

CLIN 3011 is added as follows:

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work Statement, Section 2.2.3

NET AMT

CLIN 3012 is added as follows:

Extended School Year Program Cleaning Services in accordance with the Performance Work Statement, Section 2.2.19

NET AMT

CLIN 3013 is added as follows:

NET AMT

CLIN 3014 is added as follows:

NET AMT

CLIN 4011 is added as follows:

FFP

After Hour/Weekend Cleaning in accordance with the Performance Work Statement, Section 2.2.3

NET AMT

CLIN 4012 is added as follows:

Extended School Year Program Cleaning Services in accordance with the Performance Work Statement, Section 2.2.19

NET AMT

CLIN 4013 is added as follows:

NET AMT

CLIN 4014 is added as follows:

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule Item has been deleted from CLIN 0004:

POP 01-MAY-2019 TO

30-APR-2020

The following Delivery Schedule Item has been deleted from CLIN 0005:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 0006:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 0007:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 0008:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 0009:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 0010:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 0011:

POP 01-MAY-2019 TO

The following Delivery Schedule item has been added to CLIN 0011:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 0012 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 0013 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 0014 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 0015 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 1004:

POP 01-MAY-2020 TO

30-APR-2021

The following Delivery Schedule Item has been deleted from CLIN 1005:

POP 01-MAY-2020 TO

The following Delivery Schedule Item has been deleted from CLIN 1006:

POP 01-MAY-2020 TO

The following Delivery Schedule Item has been deleted from CLIN 1007:

POP 01-MAY-2020 TO

The following Delivery Schedule Item has been deleted from CLIN 1008:

POP 01-MAY-2020 TO

The following Delivery Schedule Item has been deleted from CLIN 1009:

POP 01-MAY-2020 TO

The following Delivery Schedule Item has been deleted from CLIN 1010:

POP 01-MAY-2020 TO

The following Delivery Schedule for CLIN 1011 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 1012 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 1013 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 1014 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 2004:

POP 01-MAY-2021 TO

30-APR-2022

The following Delivery Schedule Item has been deleted from CLIN 2005:

POP 01-MAY-2021 TO

The following Delivery Schedule Item has been deleted from CLIN 2006:

POP 01-MAY-2021 TO

The following Delivery Schedule Item has been deleted from CLIN 2007:

POP 01-MAY-2021 TO

The following Delivery Schedule Item has been deleted from CLIN 2008:

POP 01-MAY-2021 TO

The following Delivery Schedule Item has been deleted from CLIN 2009:

POP 01-MAY-2021 TO

The following Delivery Schedule Item has been deleted from CLIN 2010:

POP 01-MAY-2021 TO

The following Delivery Schedule for CLIN 2011 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 2012 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 2013 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 2014 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 3004:

POP 01-MAY-2022 TO

30-APR-2023

The following Delivery Schedule Item has been deleted from CLIN 3005:

POP 01-MAY-2022 TO

The following Delivery Schedule Item has been deleted from CLIN 3006:

POP 01-MAY-2022 TO

The following Delivery Schedule Item has been deleted from CLIN 3007:

POP 01-MAY-2022 TO

The following Delivery Schedule Item has been deleted from CLIN 3008:

POP 01-MAY-2022 TO

The following Delivery Schedule Item has been deleted from CLIN 3009:

POP 01-MAY-2022 TO

The following Delivery Schedule for CLIN 3011 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 3012 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 3013 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 3014 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule Item has been deleted from CLIN 4004:

POP 01-MAY-2023 TO

30-APR-2024

The following Delivery Schedule Item has been deleted from CLIN 4005:

POP 01-MAY-2023 TO

The following Delivery Schedule Item has been deleted from CLIN 4006:

POP 01-MAY-2023 TO

The following Delivery Schedule Item has been deleted from CLIN 4007:

POP 01-MAY-2023 TO

The following Delivery Schedule Item has been deleted from CLIN 4008:

POP 01-MAY-2023 TO

The following Delivery Schedule Item has been deleted from CLIN 4009:

POP 01-MAY-2023 TO

The following Delivery Schedule Item has been deleted from CLIN 4010:

POP 01-MAY-2023 TO

The following Delivery Schedule Item has been deleted from CLIN 4011:

POP 01-MAY-2023 TO

The following Delivery Schedule item has been added to CLIN 4011:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 4012 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 4013 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 4014 has been added:

POP 01-MAY-2019 TO

The following Delivery Schedule for CLIN 4015 has been added:

POP 01-MAY-2023 TO

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0011:

The following Acceptance/Inspection Schedule was added for CLIN 0012:

The following Acceptance/Inspection Schedule was added for CLIN 0013:

The following Acceptance/Inspection Schedule was added for CLIN 0014:

The following Acceptance/Inspection Schedule was added for CLIN 1011:

The following Acceptance/Inspection Schedule was added for CLIN 1012:

The following Acceptance/Inspection Schedule was added for CLIN 1013:

The following Acceptance/Inspection Schedule was added for CLIN 1014:

The following Acceptance/Inspection Schedule was added for CLIN 2011:

The following Acceptance/Inspection Schedule was added for CLIN 2012:

The following Acceptance/Inspection Schedule was added for CLIN 2013:

The following Acceptance/Inspection Schedule was added for CLIN 2014:

The following Acceptance/Inspection Schedule was added for CLIN 3011:

The following Acceptance/Inspection Schedule was added for CLIN 3012:

The following Acceptance/Inspection Schedule was added for CLIN 3013:

The following Acceptance/Inspection Schedule was added for CLIN 3014:

The following Acceptance/Inspection Schedule was added for CLIN 4011:

The following Acceptance/Inspection Schedule was added for CLIN 4012:

The following Acceptance/Inspection Schedule was added for CLIN 4013:

The following Acceptance/Inspection Schedule was added for CLIN 4014:

The following have been modified:

52.212-1 (ADDENDUM)

FAR 52.212-1 – INSTRUCTIONS TO OFFERORS -- COMMERICIAL ITEMS

1. Addendum to Paragraph (b) Submission of proposals: In addition to those requirements stated in paragraph (b), the following are added and shall apply to the submission requirements for responses to this solicitation:

1. Proposal Structure and Content – Vendors shall submit proposal packages consisting of the following separate/distinct volumes for evaluation purposes and include the content identified herein:

1. Volume 1 - Administrative. This proposal volume shall include the following:

a. A cover letter with the vendor’s Tax Identification Number, Dun and Bradstreet Number, Cage Code, and point of contact information;

b. Completed Standard Form (SF) 1449.

c. Completed FAR Clause 52.209-7, Information Regarding Responsibility Matters; and DFARS Clause 252.209-7991, Representation By Corporations Regarding An Unpaid Delinquent Tax Liability Or A Felony Conviction Under Any Federal Law Fiscal Year 2016 Appropriations;

d. Offerors shall also complete, sign, and include a copy of all SF30 Amendments with the proposal submission.

e. If the vendor is registered in System for Award Management (SAM), a copy of the completed paragraph (b) of FAR provision 52.212-3, Offeror Representations and Certifications; or, if the vendor is NOT registered in SAM, a copy of completed paragraphs (c) through (o) of FAR provision 52.212-3, Offeror Representations and Certifications.

2. Volume 2 – Technical Capability. This proposal volume shall:

a. Not exceed 50 pages in length printed in not less than 10 point font.

b. Provide a written plan that demonstrates the contractor’s ability to perform the various objective requirements listed in Section 2 of the PWS within the constraints of Section 3 of the PWS. Offerors are encouraged to address the various Technical Capability Subfactors as follows:

i. Subfactor 1. Technical Approach – Describe your firm’s ability and plan to perform the objective requirements listed in Sections 2.2 through 2.4 of the PWS within the constraints listed in Section 3.

ii. Subfactor 2. Management and Staffing Plan - Describe your firm’s ability and plan to perform the objective requirements listed in Section 2.1.1 through 2.1.3, within the constraints listed in Section 3, paying particular attention to Sections 3.2.4, 3.2.5, 3.3, and 3.5.1 through 3.5.5.

iii. Subfactor 3. Transition-In Plan - Describe your firm’s ability and plan to perform the objective requirements listed in Section 2.5.1 of the PWS within the constraints listed in Section 3.

iv. Subfactor 4. Corporate Experience - Describe your firm’s prior corporate experience as a prime contractor performing services similar in size and complexity to those services outlined in the PWS.

c. NOT include any references to proposed pricing.

3. Volume 3 – Past Performance Information. This proposal volume shall:

a. Provide information on at least three (but no more than five) recent contracts for services relevant to those required in the PWS. “Relevant” is defined as work similar in scope, complexity, and magnitude to the work described in the PWS. “Recent” is defined as contracts that have been completed within the past three years or are currently being performed.

b. Use the following forms to provide the necessary information for each “recent” and “relevant” contract submitted:

i. Attachment A, “Past Performance Part I” must be completed and submitted for all recent contracts; and

ii. Attachment B, “Past Performance Part II” is a questionnaire that must be forwarded by vendors to the references being used for past performance. References must complete and submit the questionnaires directly to Arlene.Richardson@hq.dodea.edu and Linda.Coleman@hq.dodea.edu. Questionnaires must be received no later than the closing date and time of the solicitation in order to be considered.

4. Volume 4 – Price. This proposal volume shall be formatted in Microsoft Excel. All CLINs must have a price or be marked “NSP” for “Not Separately Priced.” Each item will state the description, quantity, unit, unit price, and total amount. A final total of the Base and each Option Period is required in the spreadsheet. A pricing excel spreadsheet has been provided for this purpose.

1. Proposal Submission Requirements –

1. Copies, Format and Quantities: One original electronic copy of Volumes 1-4.

2. Closing Dates and Delivery Methods/Addresses:

a. Complete Proposal Package (Volumes 1 through 4): The closing date for complete proposal packages to be submitted is March 13, 2019 at 09:00 A.M. ET. Proposals shall be submitted in writing via email to both Arlene.Richardson@hq.dodea.edu and Linda.Coleman@hq.dodea.edu with the subject line, “Proposal DoDEA Europe South – Custodial Grounds Pest”. DoDEA has a maximum email limit of 10MB. Vendors shall confirm receipt of their electronic copy by Receipt Acknowledged email from the Government.

b. RFP Questions – Questions regarding this RFQ shall be submitted in writing via email to both Arlene.Richardson@hq.dodea.edu and Linda.Coleman@hq.dodea.edu with the subject line, “Questions DoDEA RFP Europe South Custodial Grounds Pest,” no later than 09:00 AM ET on March 1, 2019. A consolidated list of all questions and answers will be provided to all interested parties via an amendment to the solicitation.

1. Addendum to Paragraph (c) Period for acceptance of proposals: Paragraph (c) is changed to read as follows: The vendor agrees to hold the prices in its proposal firm for 90 calendar days from the date specified for receipt of proposals, unless another time period is specified in an amendment to the solicitation.

1. Addendum to Paragraph (e) Multiple Proposals. Paragraph (e) is changed to read as follows: Multiple proposals presenting alternative terms and conditions will NOT be accepted.

1. Addendum to Paragraph (h) Multiple awards. Paragraph (h) is changed to read as follows: The Government may accept any item or group of items of a proposal. DoDEA intends to award a single contract for the stated services; however multiple awards may be made as a result of this solicitation.

(End of addendum to FAR 52.212-1)

52.212-2 (ADDENDUM)

FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) This procurement is being conducted as an acquisition of commercial items in accordance with the format in Federal Acquisition Regulation FAR Part 15, Contracting By Negotiation. A Lowest Price Technically Acceptable (LPTA) source selection process will be used for this solicitation since best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. Accordingly, award will be made to the single, responsible Offeror whose proposal is determined to be the lowest-priced, technically acceptable offer. The Government will evaluate the following factors for technical acceptability: Technical Capability and Past Performance. Price will be evaluated for price reasonableness. A rating of “unacceptable” for any non-price factor or subfactor will result in a proposal being rated “unacceptable” and that proposal will not be eligible for contract award.

(b) To be eligible for award, the Offeror’s proposal must be rated as technically acceptable, conform to all required terms and conditions of this solicitation, have fair and reasonable pricing, and include all information required by the solicitation. Additionally, Offerors must have an affirmative determination of responsibility and be registered in the System for Award Management (SAM) database to be eligible for award.

(c) Factors and Subfactors to be evaluated:

Factor 1 – Technical Capability

The Government will evaluate each proposal in the area of Technical Capability to verify ability to meet the requirements listed in the Performance Work Statement (PWS). This factor will be evaluated to determine the Offeror’s capability to perform the tasks outlined in the PWS by reviewing how the Offeror addresses the following subfactors:

Subfactor 1 – Technical Approach

The Government will evaluate each Offeror’s technical approach to determine the Offeror’s ability to perform the objective requirements listed in Sections 2.2 through 2.4 of the PWS within the constraints listed in Section 3.

Subfactor 2 – Management and Staffing Plan

The Government will evaluate each Offeror’s Management and Staffing Plan to determine the Offeror’s ability to perform the objective requirements listed in Section 2.1.1 through 2.1.3, within the constraints listed in Section 3, paying particular attention to Sections 3.2.4, 3.2.5, 3.3, and 3.5.1 through 3.5.5.

Subfactor 3 – Transition-In Plan

The Government will evaluate each Offeror’s Transition-In Plan to determine the Offeror’s ability to perform the objective requirements listed in Section 2.5.1 of the PWS within the constraints listed in Section 3.

Subfactor 4 – Corporate Experience

The Government will evaluate each Offeror’s proposal to determine that the Offeror has prior corporate experience as a prime contractor performing services similar in size and complexity to those services outlined in the PWS. “Similar in size and complexity” means: similar in dollar amount, type of work, managing work in multiple geographical locations, and number of Offeror employees working on the contract. Corporate experience is defined as the prior experience of the Offeror’s organization as an entity and not the prior experience of individuals working for the Offeror. If the Offeror is proposing subcontractors, their experience as a prime contractor on other contracts will also be considered in the overall evaluation of demonstrated corporate experience, but will not be used as the sole basis to judge an Offeror’s corporate experience.

The Government will rate each proposal in the area of Technical Capability, including factors and subfactors, as follows:

Technical Capability Rating

Factor 2 – Past Performance

The Government will evaluate the Offeror’s recent and relevant past performance to determine the vendor’s likelihood of success in meeting the requirements outlined in the PWS. Recent is defined as contracts that have been completed within the past three years or are currently being performed. Relevant is defined as work similar in scope, complexity, and magnitude to the work described in the PWS. In the event past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance. Instead, a neutral rating will be assigned to the Offeror.

The Government may consider past performance information in the Offeror’s proposal, information obtained from questionnaires, or any other means available.

The Government will rate each proposal in the area of Past Performance as follows:

Past Performance Rating

Acceptable Based on the Offeror’s recent and relevant performance record as a prime contractor, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the Offeror’s performance record is unknown (as indicated above).

Unacceptable Based on the Offeror’s recent and relevant performance record as a prime contractor, the Government does not have a reasonable expectation that the Offeror will successfully perform the required effort.

Factor 3 – Price

Offeror price responses shall be evaluated in accordance with the price analysis techniques outlined in FAR subpart 15.404-1 – (Proposal Analysis Techniques) to determine the reasonableness of total evaluated price.

(d) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This evaluation will include an evaluation of a potential option to extend services for 6 months (as allowed by FAR 52.217-8) to run after the completion of the last annual option period. The Government will extrapolate the vendor’s pricing of the last annual option period to arrive at a price for the potential six-month option to extend services. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(e) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

PWS

PERFORMANCE WORK STATEMENT (PWS)

FOR

DODEA-E CUSTODIAL, GROUNDS AND PEST CONTROL

SERVICES

1. GENERAL INFORMATION AND SCOPE OF WORK

1.1. Agency: The Department of Defense Education Activity (DoDEA), as one of only two Federally-operated school systems, is responsible for planning, directing, coordinating, and managing prekindergarten through 12th grade educational programs on behalf of the Department of Defense (DoD). DoDEA is globally positioned, operating 165 brick-and-mortar schools in eight districts located in seven states, 11 foreign countries, Guam, and Puerto Rico. DoDEA employs over 8,000 educators who serve more than 72,000 children. DoDEA also has a fully accredited virtual high school located in Virginia with teaching hubs in Europe and the Pacific.

1.2. Background: The objective of this PWS is to obtain contract services for custodial services, grounds maintenance and pest control that will ensure all Department of Defense (DoD) Italy and Spain schools under DoDEA-E are fully and constantly operational, neat, healthy, sanitary and safe. The overriding objective is to provide the services stated herein with the utmost reliability to minimize any negative impacts on schools which could adversely affect the DoDEA-E mission. This contract shall provide a clean, orderly, safe, cost-effective, and instructionally supportive school environment that contributes to the school district’s mission of providing an exemplary education that inspires and prepares all DoDEA-E students for success in a dynamic, global environment.

1.3. Scope of Work: The contractor shall provide custodial, lunchroom, grounds maintenance, and pest control services at DoDEA-E locations at Aviano, Livorno, Sigonella and Vicenza (to include DSO Office – Bldg. 307) in Italy and Seville (Moron), Spain. These services are required in order to ensure that all DoDEA-E facilities remain functional, offer an acceptable level of cleanliness, and provide a safe and healthy environment that supports and enhances the educational mission of the agency. Specifications for each school can be found in Attachments 2, 3, 4, 4a, 5, 5a, 6, 6a, 7, 7a, 8, 8a, 9, 9a, 10 and 10a.

2. OBJECTIVES

2.1. General Contractor Objectives:

The objective is for a contractor to provide management and staffing that will ensure continuity of services and establishes communication and partnering approaches between contractor and government representatives.

The tasks listed below are provided to help the contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive as the contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance based approach. The government reserves the right to incorporate the winning offeror’s quoted technical response into the contract.

2.1.1. Contract Management Plan: The objective is to have a contractor established management and staffing plan that covers the performance of this contract with respect to partnering, management, staffing, recruitment and subcontractor support services. The plan, at a minimum needs to address the following criteria:

The Contractor’s approach for addressing Communication and Relationship Management.

· DoDEA utilizes a commercial of the shelf (COTS) program – SchoolDude (Dude Solutions) to track work orders, manage customer requests, and improve workflow. Offerors will be required to utilize this work order system to respond and manage work order requests. Access will be provided through DoDEA Contracting Officer Representatives (CORs).

· A process for managing SchoolDude - Maintenance Direct Custodial, Grounds, Pest Control modules. Contractor will ensure they have capabilities for reliable Internet connectivity between contractor employees and Government representatives to ensure maximum use of SchoolDude. Access to SchoolDude and SchoolDude on-line training (approximately 2 hours) shall be provided at no cost to the Contractor.

· A process for managing the recruitment hiring, retention, substitution and replacement of qualified personnel, and how proposed staffing levels will be maintained throughout the life of the contract.

· Identification of key personnel and provide a detailed approach to coordination and interface with the Government, internal company hierarchy and supervision, and operational control and oversight of personnel including subcontractors, if applicable.

· How an initiative of this magnitude and complexity will be managed and administered from the top down, what processes will be in place to ensure effective and unabated communications between all stakeholders, and what procedural standardization is in effect to ensure timely resolution of problematic areas.

· Procedures for obtaining clearances for installation access; an approach for a viable reach-back capability for surge contingency; limitation of manpower turnover rate; work scheduling and status reporting procedures; and processes or control measures to ensure effective status reporting and overall continuity of services.

· A management approach to transitions as turnover occurs to ensure there is a timely and transparent transfer of knowledge between Contractor and Government personnel; resolving issues and conflict at the lowest possible levels in a timely manner without impact to school operations; what internal and external communication processes are in place with respect to all aspects of contract performance; what oversight will be in place to ensure contract personnel comply with standard operating procedures while simultaneously maintaining a high degree of professionalism; what the procedures are for placing, overseeing, and maintaining quality subcontractor personnel; and the methods of mitigating and monitoring risk of performance to meet or exceed all requirements in the PWS.

· A system detailing how the Contractor will respond to service calls in a timely manner.

· A plan detailing how the Contractor will use technology to communicate with DoDEA-E to receive and respond to service calls, emergencies, etc.

· Contingency Plan for separation of employees and employee absences.

2.1.2. Materials, Equipment, and Critical Spares: The objective requires the Contractor to maintain sufficient materials, tools and equipment to support all work and schedule requirements identified in the PWS.

2.1.3. Hazardous Material and Waste Management: [As required to maintain compliance with all applicable installation/host nation laws and regulations.] The objective is for the contractor to comply with installation/host nation requirements, applicable laws and regulations with the inventory, storage, and handling of hazardous materials. Contractor will need to coordinate with installation Engineering and Environmental offices no less than annually to get requirements. In order to meet this objective the Contractor is required to identify and maintain records for all material requiring a Material Safety Data Sheet (MSDS) and establish employee training and certification standards IAW the installation’s Hazardous Material and Waste Management Plan and all applicable laws, regulations and host nation requirements.

2.1.4. Custodial, Grounds, and Pest Control Inspection Program: The objective is to have a comprehensive Custodial, Grounds and Pest Control Maintenance Program developed and submitted for each facility which provides the Government with the contractor’s plan for accomplishing the objectives and requirements of this PWS without interfering with school operations.

2.2. Custodial Service Objectives:

The objective is for the contractor to provide custodial services for school and office facilities, including all preschool, sure start and kindergarten rooms at elementary, middle and high schools, which result in a clean, healthy, neat and professional environment at those facilities.

The tasks listed below are provided to help the contractor in gaining a better understanding of the requirements in order to successfully meet the objective. The tasks are not all inclusive as the contractor is expected to develop the total solution for meeting all the requirements of the objective in accordance with a performance based approach. The government reserves the right to incorporate the winning offeror’s quoted technical response into the contract.

2.2.1. Limited Cleaning: The objective is to have limited cleaning for five consecutive weekdays one week prior to the start of school at the end of summer break. This objective requires that such cleaning be provided only for restrooms and the removal of trash from all hallways and classrooms.

2.2.2. Unscheduled Clean-up: [As needed] The objective is to have accidental, incidental, and unforeseen occurrences, such as, but not limited to, vomit, feces (on floor, toilets, walls, etc.), blood, urine, and special clean-up requirements addressed and cleaned up as soon as possible (usually within 15 to 30 mins) after discovery. The objective is met when such instances are dealt with and the soiled area is restored to a clean/safe state within a reasonable amount of time after detection.

2.2.3. After Hour/Weekend Cleaning Events: [As Required] From time to time events will be held in the school buildings or at the athletic facilities which will require custodial services after normal school hours or on weekends. These are variable and the Government is not able to enumerate the full number or the specific timing of these events far in advance of their occurrence. The contract will include a line item (CLIN) for a number of these events that is based on the historical average of such events. Each non-athletic event will require cleaning services for no more than 6 classrooms, 4 restrooms, and an adjacent hallway, or, in the case of athletic events, the main gymnasium and 2 locker rooms (to include showers/restrooms). Historically there have been approximately 60 such events per year. The government will provide the contractor notification through SchoolDude of these events at least one week in advance of the event. The contractor will provide a per-event price for each event in their response to this solicitation and will invoice for the event against the relevant CLIN after providing the service.

2.2.4. District Superintendent Facility and/or Community Superintendent Facility: [M/W/F] Daily level of services that are described throughout this PWS as being provided on a daily basis are required throughout the calendar year (with no Summer or Winter recesses) and will be performed on M/W/F only instead of daily. Weekly and annual cleaning services apply to these facilities the same as to the schools.

2.2.5. Vacuuming: [Every Weekday] The objective is to have vacuuming of all carpets, upholstery, walk-off mats, area and throw rugs accomplished using industrial-type vacuum cleaners with high air flow and equipped with a HEPA filters with 3-micron porosity (this is required in order to qualify as HEPA) or less and with a minimum of 200 millibars of suction as measured at the end of the hose. Chairs, wastebaskets and other easily moveable items shall be moved to maintain floors beneath these items and returned to their original and proper position after cleaning. The objective is met if, after vacuuming is completed, carpets, upholstery, area and throw rugs are free of soil, dirt, debris, litter and other foreign matter.

2.2.6. Waste Disposal: [Every Weekday] The objective is to have all wastebaskets emptied to include any items placed near wastebaskets that are marked trash. The contractor is expected to provide and replace plastic wastebasket liners and return wastebaskets to their original position. Wastebaskets are to be clean, free of foreign matter, and free of odors. The objective also requires that wastebaskets be fitted with plastic liners and returned to their original position. In addition, wastebaskets are to be cleaned at least weekly.

2.2.7. Mud Scrapers and Door Mats: [Weekly, Every Weekday during inclement weather] The objective is to have doormats and mud scrapers located inside and outside of entrances and other locations, such as steps and landings, removed and cleaned of all mud, dirt and debris and then properly reinstalled or replaced. Collection basins will be clean of all trash, debris, dirt and sand.

2.2.8. Countertops in Classrooms and Offices: [Every Weekday] The objective is to have all countertops cleaned using a disinfectant agent. The objective is met when surfaces are free of dirt, spots, or other foreign matter.

2.2.9. Classroom and Office Sinks: [Every Weekday] The objective is to have all sinks washed with a disinfectant agent and free of spots, scale, scum, and mineral deposits. Soap and paper towels are to be resupplied as needed to prevent depletion.

2.2.10. Emergency Shower/Eyewash Station(s): [Weekly] The objective requires that classrooms with emergency shower/eyewash stations which have a water collection pan be cleaned and be free of dirt, debris, and water.

2.2.11. Floor Surface Cleaning:

2.2.11.1. Non-Carpeted Floor Cleaning: [Every Weekday] The objective is to have all non-carpeted floor surfaces and coverings cleaned IAW manufacture standards. Furniture and items are to be moved to allow proper cleaning and returned to their original positions. All floor surfaces and coverings, are to be thoroughly cleaned and free of dust, dirt, stains, streaks, fluids and litter. All floor cleaning solutions are to be removed from furniture and baseboards. Floors are to be free of residues or mop strands. During inclement weather, floors in high traffic areas will need to be cleaned more often to ensure safety, cleanliness and good appearance.

2.2.11.2. Non-Carpeted Floor Maintenance (Hard Floors: Vinyl Tile, Ceramic Tile, Wood, Concrete, Polyurethane, Nylon, etc.): [Bi-Annually, Summer and Winter] The objective is to have all non-carpet floors cleaned, scrubbed, sealed, polished, buffed, waxed, and stripped as required to meet manufacturer specifications. After cleaning, floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water. Baseboards, corners, and wall/floor edges shall also be clean. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

2.2.11.3. Carpet Shampooing: [Bi-Annually, Summer and Winter] The objective is to have all carpeted floors restored to manufacture specifications. Carpets shall be deep cleaned in order to remove embedded soil from carpet fibers. Deep cleaning shall employ an effective technique and/or method to address soil suspension, soil extraction and drying. After deep cleaning, the carpeted area shall show an improvement in visible appearance. All cleaning solutions shall be removed from baseboards, furniture, trash receptacles, chairs, and other similar items. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location after the carpet has dried.

2.2.11.4. Gym, Stage, Multi-Purpose Room (MPR): [Every Weekday] The objective is to have all gym, stage and multi-purpose room floor surfaces maintained IAW specific manufacturer’s recommendations. Floor surfaces and coverings are to be kept free of dust, dirt, stains, fluids and litter for this objective to be met.

2.2.11.5. Gym, Stage, and MPR Floors: [Annual – Summer] The objective requires that all gym, stage, multi-purpose rooms, and other spaces with special flooring be stripped, rejuvenated and sealed IAW specific manufacturer’s recommendations. At the conclusion the objective will be met if floor surfaces are restored to the maximum possible finish.

2.2.12. Dusting:

2.2.12.1. Low Dusting: [Weekly] The objective is to have all low surfaces, up to 180 cm above the floor level, dusted prior to floors being cleaned. All dust, dirt, smudges, and loose soil is to be removed from all exposed surfaces which include, but are not necessarily limited to, furniture, window frames, door surfaces and frames, casings, window sills, Rolladens, baseboards, trim ledges, radiators, piping, heating lines, ventilation ducts, wall projections, surface-mounted electrical conduits, handrails and tops of shelves and bookcases. The objective is met when all exposed surfaces up to 180 cm above the floor level are free of dust and litter.

2.2.12.2. High Dusting: [Annually - Summer] The objective is to have all high surfaces, above 180 cm above the floor level, dusted prior to floors being cleaned. All dust, dirt, smudges, and loose soil is to be removed from all exposed surfaces which include, but not necessarily limited to, piping, heating lines, ventilation ducts (exterior), exhaust vents, wall projections, and surface-mounted electrical conduits. The objective is met when all exposed surfaces 180 cm above the floor level are free of dust and dirt.

2.2.13. Interior Cleaning:

2.2.13.1. Spot Cleaning: [Weekly] The objective requires that all washable surfaces, including, but not necessarily limited to, walls, window frames, door surfaces and door frames (including kick plates), casings, window sills, Rolladens, baseboards, trim ledges, radiators, piping, heating lines, ventilation ducts, wall projections, surface-mounted electrical conduits, and handrails be cleaned.