Synopsis___HealthEduHE125419R0005.docx

07 January 2019

TO ALL POTENTIAL VENDORS

FROM: DoDEA Headquarters Procurement Division

SUBJECT: Synopsis / Notice of Proposed DoDEA Middle School and High School Health Education Curriculum Resources, Solicitation No. HE1254-19-R-0005

This pre-solicitation notice serves as a synopsis and is posted in accordance with FAR subpart 5.2, Synopsis of Proposed Contract Actions. This is not a solicitation. Vendors should not submit offers until the solicitation is posted to FedBizOpps.

DoDEA expects to make a total of 1-2 awards for middle school and high school health education curriculum resources. The award(s) are expected to be for a 5-year base period plus one option year.

Middle and High School Programs

· For both programs, DoDEA requires instructional resources for students and teachers. Visual design of print and digital instructional resources shall be engaging and easy for students and teachers to navigate.

· Digital offerings shall not require each student to possess his/her own digital device during school (“one-to-one program”) and shall allow for teachers to deliver instruction offline as well (by downloading lessons, printing student work, etc.).

· Note: DoDEA has 85 schools with at least one of the seven grades (6-12). DoDEA has a wide variety of school sizes and configurations, including nine schools with only a grade 6 and 2018-19 school enrollments ranging from seven students (in the sixth grade of one school) to 1,012 (Ramstein High School).

Middle School Program

· Systemwide the enrollment for grades 6-8 is approximately 5,400, 4,850, and 4,400, respectively. There are 64 brick-and-mortar schools serving middle school students, of which eight schools serve only grade 6 and four schools only serve grades 7-8. The schools range in size from 16-803 students.

· In the first base year DoDEA requires classroom sets of resources for about 87, 82, and 79, grade 6-8 classrooms, respectively. In the other four base years and option years, DoDEA requires replace/replenish student print materials, estimated at eight percent of the first base year’s total per year and a modest number of teacher print materials.

High School Program

· Systemwide the enrollment for grades 9-12 is approximately 13,000 students. In any given year, approximately 3,400 students will take the 0.5 credit health education course. There are 41 brick-and-mortar highs schools and one virtual high school. DoDEA high school sizes vary greatly, ranging from 80-1,000 students.

· In the first base year DoDEA requires classroom sets of resources for about 72 high school teachers. In the other four base and option years, DoDEA requires replace/replenish student print materials, estimated at about eight percent of the first base year’s total per year and a modest number of teacher print materials.

The applicable North American Industry Classification System (NAICS) code is 511130, Book Publishers and the applicable Federal Supply Code (FSC) is 7610 Books and Pamphlets. Interested parties must be registered under the NAICS code in the System for Award Management (SAM) prior to submitting offers.

DoDEA intends to issue solicitation No. HE1254-19-R-0005 in support of this requirement. This will be a commercial procurement in accordance with FAR Parts 12 and 15. This requirement will be competed under full and open competition and may result in a single or multiple Indefinite Delivery/Indefinite Quantity (IDIQ) award(s). The contract type will be firm-fixed price. The anticipated posting date of the solicitation is on or about 12 February 2019 and award date on or about 24 April 2019.

All questions regarding this notice must be submitted via email to the Points of Contact (POCs) listed below by 2:00 PM EST on 25 January 2019:

Ms. Jamie Formosa at jamie.formosa@hq.dodea.edu Mr. Alim Koroma at Alim.Koroma@hq.dodea.edu

Attachment(s):

1. Draft Performance Work Statement (PWS) for Middle School and High School Health Education Curriculum Resources.

HealthEd-PWS-20Nov.docx Performance Work Statement

Middle School and High School Health Education Curriculum Resources

1.0 Introduction, Background, and Scope

1.1 Agency: The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to about 71,000 students in 163 brick-and-mortar schools. Student enrollment varies based primarily on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. In North America DoDEA runs 51 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 65 schools located in Germany, England, Netherlands, Belgium, Italy, Spain, Turkey and Bahrain. In the Pacific, DoDEA has 47 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited Virtual High School with teaching hubs in the US, Europe, and the Pacific.

1.2 Background: DoDEA does not currently have an active contract for middle or high school health education curriculum resources. DoDEA has adopted the national standards for secondary level health education, which may be found at the following URLs:

· https://www.shapeamerica.org/standards/health/?hkey=6e00dd03-1a27-4f65-9066-157ce6013356

· https://www.shapeamerica.org//publications/products/upload/Appropriate-Practices-in-School-Based-Health-Education.pdf.

1.3 Scope: DoDEA expects to make a total of 1-2 awards for middle school and high school health education curriculum resources. The award(s) are expected to be for a 5-year base period plus one option year.

· Middle and High School Programs

· For both programs, DoDEA requires instructional resources for students and teachers. Visual design of print and digital instructional resources shall be engaging and easy for students and teachers to navigate.

· Digital offerings shall not require each student to possess his/her own digital device during school (“one-to-one program”) and shall allow for teachers to deliver instruction offline as well (by downloading lessons, printing student work, etc.).

· Note: DoDEA has 85 schools with at least one of the seven grades (6-12). DoDEA has a wide variety of school sizes and configurations, including nine schools with only a grade 6 and 2018-19 school enrollments ranging from seven students (in the sixth grade of one school) to 1,012 (Ramstein High School).

· Middle School Program

· Systemwide the enrollment for grades 6-8 is approximately 5,400, 4,850, and 4,400, respectively. There are 64 brick-and-mortar schools serving middle school students, of which eight schools serve only grade 6 and four schools only serve grades 7-8. The schools range in size from 16-803 students.

· In the first base year DoDEA requires classroom sets of resources for about 87, 82, and 79, grade 6-8 classrooms, respectively. In the other four base years and option years, DoDEA requires replace/replenish student print materials, estimated at eight percent of the first base year’s total per year and a modest number of teacher print materials.

· High School Program

· Systemwide the enrollment for grades 9-12 is approximately 13,000 students. In any given year, approximately 3,400 students will take the 0.5 credit health education course. There are 41 brick-and-mortar highs schools and one virtual high school. DoDEA high school sizes vary greatly, ranging from 80-1,000 students.

· In the first base year DoDEA requires classroom sets of resources for about 72 high school teachers. In the other four base and option years, DoDEA requires replace/replenish student print materials, estimated at about eight percent of the first base year’s total per year and a modest number of teacher print materials.

2.0 Requirements

2.1 Standards

2.1.1 The Contractor shall ensure that all curriculum resources shall be aligned to the national standards cited in Background. PWS 1.2.

2.1.2 For each middle school grade and for the 0.5 credit high school course, the Contractor shall provide a digital content standards alignment correlation.

2.2 Middle and High School Curriculum Resources

2.2.1 Student Curriculum Resources—The Contractor shall provide:

2.2.1.1 Print resources, if required, to accommodate up to 30 students per teacher for middle school and high school. For five middle schools with very low student enrollments, the Contractor shall provide partial sets of books—10-20 copies—specified post-award.

2.2.1.2 Provide a 6-year subscription for access to digital resources for all middle school students and for all high school students enrolled in the 0.5 credit health education course.

2.2.1.3 Instructional resources—print and/or digital—that are engaging and easy for students and teachers to navigate. Note: Solely digital offerings shall not require each student to possess his/her own digital device during school (“one-to-one program”) and shall allow for teachers to deliver instruction offline as well (by downloading lessons, printing student work, etc.).

2.2.1.5 Middle school curriculum resources, which build on each other as students move through grade 6-8 and high school curriculum resources equivalent to a 0.5 high school credit course.

2.2.2 Teacher Curriculum Resources—The Contractor shall provide:

2.2.2.1 Print resources, if required, to accommodate up to 30 students per teacher for middle school and high school.

2.2.2.2 Digital access to student and teacher digital resources for all teachers for the duration of the contract.

2.2.2.3 Resources for teachers that include such features as (1) strategies to promote rigorous instruction, (2) strategies to deal with potential challenges, and (3) tailoring/differentiating instruction to meet the needs of all learners.

2.2.2.4 Instructional sequence for each level of instruction—grades 6-8 and high school.

2.3 Assessments—The Contractor shall:

2.3.1 Provide downloadable formative assessments that will enable students and teachers to monitor progress in meeting the standards.

2.3.2 Provide downloadable summative assessments for each level—grades 6-8 and high school.

2.3.3 Ensure all assessments are unbiased and accessible to all students and provide teachers with a range of data/data-driven strategies to inform instruction.

2.4 Middle School/High School Virtual Professional Learning—The Contractor shall:

2.4.1 Provide six hours of virtual professional learning for grades 6-8 and six hours of virtual professional learning for high school to help teachers (1) learn how to use the curriculum resources and (2) understand how to teach and assess content, including the way program materials are aligned to the national standards.

2.4.2 Provide virtual learning in the first two base years, employing the webinar option, module option, or a combination of the two. Note: If a combination is used, it must be clearly described in the proposal.

2.4.2.1 Webinar Option: Provide live webinars during normal school hours based on the time zone of the DoDEA schools—US, Europe, and Pacific that consist of three sets of presentations, each having 90 minutes of instruction followed by 30 minutes of questions and answers. If they are delivered consecutively, break times will be included after each session. Record each webinar and provide to DoDEA for placement on our learning management system (LMS, currently Schoology). Note: Delivery dates and times will be determined post-award by DoDEA in consultation with the Contractor.

2.4.2.2 Module Option: Provide digital modules, which include videoclips of actual instruction. Ensure each year’s modules are equivalent to six hours of instruction. Package and deliver all online content for publishing and reusability in Sharable Content Object Reference Model® (SCORM®) packages for placement on our LMS. Note: Department of Defense Instruction (DoDI) 1322.26 mandates that electronic courseware shall be developed in compliance with the latest possible version of the SCORM packages (www.dtic.mil/whs/directives/corres/pdf/132226p.pdf).

2.5 General

2.5.1 Participate in a post-award conference with DoDEA. The Contractor shall take minutes of the meeting and provide them to DoDEA’s Contracting Officer’s Representative (COR).

2.5.2 Make all resources available throughout the duration of the period of performance and assure that the copyright dates of these resources remain current.

2.5.3 Provide resources with the most recent copyright date, but not earlier than 2013. The copyright preference applies only to student and teacher resources (e.g., student textbook, teacher’s editions, etc.). The copyright preference does not apply to material included as part of the Contractor’s collection (that is, articles, assessments, pictures, problems included in a textbook or supplemental to the teacher or student text) but which was created by others prior to 2013.

2.5.3 Provide resources free of racial, color, national origin, age, disabling conditions, sexual, religious, and ethnic bias, and shall present a balanced coverage of multi-cultural contributions and representation, where appropriate.

2.5.4 Provide any technology integration through one roster sign-on and/or the DoDEA learning management system (LMS, currently Schoology) to support teacher and student access of current resources by providing a plan on how the teachers and students will access digital resources from year to year to ensure access to learning resources for the entire school year.

2.5.5 Section 508 Compliance—Contractor resources, wherever applicable, shall meet the following requirements:

· IT Requirement: All electronic hardware and software procured under this contract/ purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

· Section 508 Deliverable Requirements: The activity to be performed relates to or requires the use of EIT. Section 508 must be considered a requirement under this acquisition for the outputs/deliverables including functional performance, information, documentation, and support requirements to ensure that it considers specific Section 508 accessibility requirements. Further, the outputs/deliverables should not adversely affect accessibility features of existing EIT technologies. Standards from 36 CFR part 1194 Subpart B, C, and D have been determined to apply to this acquisition. Solicitation respondents must describe how their background and experience will enable them to at least meet those technical provisions that are identified as applicable in the Government Product/Service Accessibility Template (GPAT), per (Attachment 1).

2.5.6 OCR Requirement: Provide, upon request, two digital Optical Character Resolution (OCR) copies of all print resources. A digital copy of these resources shall be provided in one or more of the following formats:

· Digital Accessible Information System (DAISY)/ National Instructional Resources.

· Accessibility Standard (NIMAS) with cascading style sheet.

· Hypertext Markup Language (HTML).

· Portable Document Format (PDF), (unlocked, embedded fonts, single page).

· Rich Text Format (RTF)/Word document

2.5.7 Privacy

· Ensure that individual user accounts require have unique usernames and passwords, and that user accounts do not require personally identifiable information (PII)—first and last name and any other unique personal information—to access online content.

· Complete DoD's Privacy Impact Assessment (DD2930a), a requirement of the Privacy Office for any cloud resource that will store information. The form focuses primarily on the kind of required information in the system and the protections in place for data, especially privacy data. This form shall not be signed by the Contractor. Note: Prior to award, it will be completed and signed by DoDEA officials.

2.5.8 Technical Support: Provide industry-standard technical support for its digital resources throughout the life of the contract to include, but not limited to providing assistance with service problems, product setup, upgrades, and troubleshooting via telephone or email within one business day from the initial contact.

3.0 TECHNICAL REQUIREMENTS APPLICABLE TO DIGITAL (INFORMATION TECHNOLOGY) INSTRUCTIONAL RESOURCES

3.1 Software and Cloud Security Requirements

3.1.1 All online resources, cloud-based services and instructional software shall meet Department of Defense (DoD) and DoDEA Information Assurance requirements as defined below. Software, cloud services and associated websites shall undergo comprehensive testing to ensure that they pose no security risk to the DoDEA infrastructure.

3.1.2 All on-premises software resources shall support post-installation integration of Department of Defense Application, System and Database Security Technical Implementation Guides (STIGs) for applicable systems and applications, including Microsoft Windows Server 2016, Microsoft Windows 10, Microsoft SQL Server 2014 Database, Microsoft SQL Server 2014 Instance, and Microsoft IIS 8.5 Server, and Microsoft IIS 8.5 Site. SQL Server 2015 and IIS 8.5 guides are used for SQL 2016 and IIS 10, respectively, as outlined in section 1.1.1. These STIGs can be downloaded from http://iase.disa.mil/stigs/Pages/a-z.aspx and viewed using the STIG Viewer at http://iasecontent.disa.mil/stigs/zip/U_STIGViewer-2.6.1.zip.

3.1.3 All on-premises software will be subject to static and dynamic analysis testing to ensure it poses no risk to DoDEA systems and users. This testing may include reverse engineering analysis. Additionally, software products will be assessed for compatibility with existing system configurations and software.

3.1.4 In accordance with DoD policy, cloud-based services shall undergo a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes and include interviews and deep system architecture inspections with the Contractor. The Contractor shall submit a completed copy of the required Cloud Services Questionnaire, which will include details of the proposed cloud service environment addressing the following seven areas:

1. Vendor Data Collection and Distribution Controls

2. Vendor System Management and Security Controls

3. Vendor Data Storage and Data Access Controls

4. Vendor Data and Metadata Retention Controls

5. Vendor Development and Change Management Processes

6. Vendor Test and Development Environment Security Controls

7. Vendor Data Breach, Incident Investigation and Response Mechanisms

3.2 System Requirements

3.2.1 Per Section 3.1 (above), DoDEA requires that any software installed and/or accessed in a DoDEA system, whether network, stand-alone or web-based environment, be compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop without the need/requirement for administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing. Also all software shall be compatible with the following hardware baseline:

Specifications

Minimum

Memory

4 GB

Hard Drive

100 GB

Processor

Intel-based 2.4 GHz

Operating System

Windows 7 Enterprise; Windows 10

Browser Environment

Chrome; Edge; IE 10 or higher

3.2.2 The Contractor shall provide the minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

3.3 Data Management Requirements

3.3.1 The Contractor shall provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs) including the provisioning and ongoing management of data objects within the Contractor’s system, including but not limited to: organizational structures; student accounts; staff accounts; courses; and class rosters.

3.3.2 The Contractor shall provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to: roster template files (i.e. comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational Student Information System (SIS) data to the Contractor’s required input formats.

3.3.3 The Contractor shall provide a single point of contact to support DoDEA in performing required data integration activities within the Contractor’s system.

3.3.4 The Contractor shall configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., state, district, school) upon a request in writing from the Contracting Officer’s Representative (COR). DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 164 schools, which includes the Virtual High School.

3.3.5 The Contractor shall set up a technical meeting with DoDEA within ten business days after award for the purposes of preparing for the onboarding of new services and the initial configuration of administrator level accounts.

3.4 DoDEA Software License Keys: The Contractor shall provide license keys and electronic downloads for software required under this Contract to the DoDEA Contractor Officer’s Representative (COR). Software shall not be provided directly to DoDEA school, district, and/or region offices unless explicitly identified in the Requirements section of the contract or in writing by the COR.

3.5 DoDEA Information Assurance Supporting Elements / Requirements

3.5.1 DoDEA is subject to Federal law and DoD policy and guidance. These requirements include, but are not limited to, the Information Assurance requirements defined in:

· DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at http://dodcio.defense.gov/Portals/0/Documents/DIEA/850001p.pdf

· DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at http://www.dtic.mil/whs/directives/corres/pdf/851001_2014.pdf

· DoD Security Technical Implementation Guidance (STIG), which may be found at http://iase.disa.mil/stigs/Pages/index.aspx

3.5.2 The Contractor shall provide security patches and upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Software upgrades and patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA. Any deviations from this requirement will be approved in writing by the DoDEA Chief Technology Officer.

3.5.3 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems. DoDEA currently distributes software packages via Microsoft System Center Configuration Manager (SCCM). Note: Older 16-bit software will be automatically denied per this requirement.

3.5.4 Any portion of the Contractor's solution that:

3.5.4.1 Involves Internet access by DoDEA students shall comply with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335.

3.5.4.2 Collects or stores agency-owned or agency-controlled personally identifiable information shall do so in accordance with the relevant requirements of the Privacy Act, 5 U.S.C. See http://www.archives.gov/about/laws/privacy-act-1974.html.

3.5.4.3 Collect information from children under the age of 13 through the Internet shall comply with the relevant requirements of the Children's Online Privacy Protection Act, 15 U.S.C.A. § 6501 et seq.

3.5.5 Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users.

3.5.6 All Contractor staff having access to DoDEA student and/or teacher personally identifiable information shall take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter.

3.6 Section 508 Compliance: EIT Requirement: All electronic hardware and software shall comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and Architectural and Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194). Further information is available at the following URL: http://www.section508.gov.

4.0 Deliverables

The Contractor shall furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Deliverables

Frequency

# of Copies

Medium / Format

Submit To

BASE YEAR - 1

Deliverable #1 - Post-Award Conferences, PWS 2.5.1

Five days after award

Meeting minutes – 1 copy to COR

Word/Excel or PDF

COR

Deliverable #2 - IT Meeting, PWS, 3.3.5

Ten days after award

Meeting minutes – 1 copy to COR

Word/Excel or PDF

COR

Deliverable #3 - Digital Access to Student and Teacher Resources, PWS 2.1.1.2 & 2.1.2.2

Two business days after receipt of a delivery order

1 copy

PDF - MS Word

COR

Deliverable #4 - Web-based Professional Learning Resources, PWS 2.4.1-2.4.3

Two business days after receipt of a delivery order

N/A

N/A

COR notification

Deliverable #5 - Standards Alignment Correlation, PWS 2.5.8

Two weeks after post-award meeting

1 copy

PDF - MS Word

COR

Deliverable #6 - Delivery of Print Materials, if required, and Classroom Kits, PWS 2.1.2

After receipt of delivery order, 30 days for US schools and 45 days for overseas schools

1 copy of tracking information

PDF - MS Word

COR

Deliverable #7 - Technical Support, PWS 2.5.4 & 2.5.8

Ongoing after digital component delivery

N/A

N/A

COR notification

Deliverable #8 – Virtual Professional Learning, PWS 2.4

Ongoing after receipt of first delivery order

N/A

N/A

COR notification

BASE YEARS 2-5 & OPTION YEAR 1

Deliverable #1 - Access to All Digital Resources, PWS 2.1.19

Ongoing

N/A

N/A

N/A

Deliverable #2 - Delivery of Print Materials and Classroom Kits, PWS 2.1.21

After receipt of delivery order 30 days for US schools and 45 days for overseas schools

1 copy of tracking information

PDF - MS Word

COR

Deliverable #3 - Web-based Professional Learning Resources, PWS 2.4.1

Ongoing

N/A

N/A

COR notification

Deliverable #4 - Technical Support, PWS 2.5.7

Ongoing after digital component delivery

N/A

N/A

COR notification

Deliverable #8 – Virtual Professional Learning, PWS 2.4

Ongoing after receipt of first delivery order

N/A

N/A

COR notification

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