HE125419F2002 Questions and Answers.pdf

Item

Question/Confirmation/Comment Answers/Responses

01 What does quantity undefined mean for special needs transportation service?

If there are Subline Item Numbers (example 0001AA, 0001AB, etc.) then the Contract Line Item Number (example 0001) will read as undefined) so then please look at the SLINs (example 0001AA, 0001AB, etc.) for quantity amounts in the solicitation and attachment 2 Pricing sheet.

02 Is it possible to bid only for special needs transportation service, and safety aides attendants sections of solicitation?

In accordance with Solicitation HE1254-20-R-2002:

"The Government anticipates awarding one (1) Firm-Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) contract to the Offeror using the Best Value Continuum source selection approach, in accordance with FAR Part 15.101-1 (Trade-off Process). The resultant IDIQ contract will only be awarded to Offeror who is deemed responsible in accordance with FAR Part 9 and whose proposal conforms to the solicitation, and will be most advantageous to the Government, price and other factors considered.

By submission of its proposal, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a proposal being determined unacceptable for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale."

03 What are the components cost per run, assuming each run constitutes 40 miles. For instance: labor cost, depreciation and administrative costs?

All the technical information concerning particular nature and matter of what constitutes a 'run' is provided in the PWS (Attachment 1) on page 20. Price accordingly for this FFP type contract.

04 Page 56 (52.216-22 Indefinite Quantity) paragraph b states that the government shall order at least the quantity of supplies or services designated in the schedule as the minimum. On page 55 the minimum is listed as 5 runs. Does this mean that, in the occurrence of a shutdown like the one we are currently experiencing, the contractor can bill 5 runs/day for scheduled school days that are cancelled and not made up later? If not, what would that

This clause means the government will order a minimum of 5 Runs on the entire task order to fulfill the minimum requirement for the task order. The task orders are the orders issued, so, it is not a per day minimum ordering scheme. Please refer to PWS 2.1.10 for schedule adjustments.

05 In 2.1.11 of the PWS (and later in 2.2.1 and repeated in other places), scenarios are described where, during a bus run, COR direction needs to be given.

What is the contingency plan for when the COR cannot be reached via telephone or e-mail?

Attempt to call the ACOR, if they cannot be reached, contact the District Transportation Supervisor (DTS) , District Logistics Chief (DLC) and School Officials.

06 In 3.1.6.2 of the PWS it states that communications need to be portable and require no external connection to the vehicle. Are you requiring handheld only radios, or will a combination of cell phones and onboard radios be sufficient?

A cell phone is a two-way, portable communication device. PWS 3.4.9.9 Drivers shall not use mobile devices without hands-free abilities, for the duration of the run.

07 In 3.3.2 of the PWS it states that vehicles must comply with DoDEA requirements. Where can these requirements be found? Are they related to state school bus specifications?

Federal and State standards, DoDEA 4500.01 (https://www.dodea.edu/Offices/PolicyAndLegislation/upload/DoDEA-AI-4500-01-Use-Non- Tactical-Vehicles-Signed.pdf.)

HE125419R2002 TRANSPORTATION SERVICES SOLICITATION QUESTIONS & ANSWERS (Q&A)

08 Government provided facilities are not addressed in the PWS. Can you provide some information about where on post those facilities are, if mechanic work is allowed on post, etc.?

PWS 3.6. No maintenance should be performed on installation, unless at designated areas, if permitted.

09 For quoting purposes, can you clarify what is meant by a run? It is defined in Section 6 of the PWS as school to home, home to school, or school to destination for the curricular, co-curricular, and activity bus runs.

a. For a regular or SPED route that has a mid-day drop off and pickup (like a pre-k route) there is a morning run, a mid-day run, and an afternoon run. Do we bill for three runs?

b. For the curricular and co-curricular field trips, do we bill for one or two runs if we take the passengers to their destination and return them to the school?

PWS p20. Run - A segment of a route, usually one-way, composed of at least one pick-up point and one drop-off point. One bus may normally be utilized for two school runs. Ensuring that school transportation has adequate seating for the number of passengers specified for each run.

A)Yes.

B)*Curricular/Co-Curricular trips are billed per round trip.

10 On enclosure 2 (Officer Reps and Certs), if our SAM profile is up to date, are we only required to fill out the highlighted parts of the document?

Yes, please complete all enclosures.

In technical exhibit 2 the estimated hours per trip is listed. Can you give any estimates for how many miles each trip would be? And what would the reimbursement be (if any) for trips that go over their set times (6 hours for curricular trips, etc.…)?

The average trip is 30 miles. No, there will not be additional reimbursement. Most trips will be less than 6 hours so for the few trips that may exceed the 6 hours, it will average out. The hours reflect a normal school day and curricular trips usually only occur during that window of time.

12 Will the utilities (power and water) be provided for the administrative office?

PWS 3.6. Within government furnished facilities all utilities are included.

13 Will the vehicles used in the performance of this contract be required to have camera surveillance systems in each bus?

Not a requirement.

14 Will the vehicles used in the performance of this contract be required to have a climate-controlled air-condition system in all buses? If so, will there be an consideration for delay due to current pandemic because of school bus factories being shut-down.

3.3.7. Vehicles will be maintained at a temperature 65-85 for the entire passenger compartment.

The contractor during winter operations/cold weather only will use vehicles with functional heaters to operate at 76 degrees Fahrenheit.

15 Will proper DoDEA identification badges be provided for all contracted employees?

Yes.

16 In the Performance Work Statement section 2.2.1, the last paragraph states “The Driver, Safety Attendant, and/or Safety Aide shall release certain younger students identified by the COR (e.g., KDN-2nd Grade) only when a parent or designated person is present.” Fort Bragg Home Alone Policy, Master Policy 87 states there will be direct supervision at all times for children on Fort Bragg from 0 years old to 4th grade. Will this policy supersede any language or examples used?

Post Installation policies will take precedent over DoDEA verbiage in this case.

17 Concerning Special Needs Transportation, will out of district transportation of students be permitted?

Only eligible students are allowed to ride the bus

18 After the pm bus run, in the event students need to be returned to school due to an approved adult not being present at the stop and the inability to reach the COR, what shall we the contractor do? Keep in mind once the bus is back on school grounds the driver cannot

PWS 3.2.8 Contact District Transportation Supervisor (DTS), District Logistics Chief (DLC) and School Officials. Once the bus returns to the school, DoDEA personnel will retrieve the student from the bus. Drivers shall not leave their vehicles when passengers are on board, except in cases of emergency.

19 In the new contract, it states that an FBI background check is required, it is taking 3 to 6 months for them to come back?

PWS 3.4.9.10 The required state and federal background checks and investigations require considerable time once the entire employment package has been submitted. Plus or minus 120 days for completion is an assumption at this point. Currently, there is no grace period or deviation authority authorized in lieu of a completed investigation/background check.

20 Who do we contact if you can’t get in touch with the

COR/KO?

District Transportation Supervisor (DTS), District Logistics Chief (DLC), or Contract Specialist

21 Will the vehicles used in the performance of this contract be required to any age limit restrictions?

PWS 3.3.3 Per Federal standards and industry recommendations, typically based on GSA replacement standards 250,000 miles or 10 years.

22 Will there be an annual or semiannual emergency evacuation drill performed during the duration of the contract?

Yes, Initial drill at the beginning of the School Year and semi-annual Drills.

23 Will we be transporting students to Irwin Intermediate School that has a sibling who attends Hampton Primary School? In this contract, there are no previsions for buses transporting students from the Hammond Hills Housing Area to Irwin Intermediate School.

We will be transporting only authorized students.

24 Only 4 buses are being requested for use at Hampton Primary School, the current contract is using 5. Also, the same for Pre-K Midday. The contract calls for 1 bus but the current contract uses 2.

Refer to Technical Exhibit 1 for requirements.

25 The current solicitation is calling for the use of 11 special needs buses, there are currently 12 in service

Refer to Technical Exhibit 1 for requirements.

26 Will there be guidelines for food and or drink to be prohibited on the school buses?

Technical Exhibit 3: No food or drink, unless for medical reasons or required by a student's Individual Education Program (IEP).

27 Will there be guidelines for the transportation of large objects i.e. musical instruments, large coolers, or science projects on the school bus?

All items on the bus must be able to be properly secured without impeding the aisles or emergency exits.

28 PWS states that all employees must be US Citizens, there are military spouse that are not US Citizens that currently drive. Will those be an exception?

PWS 2.1.2 states contractor employees performing on this contract shall be U.S. citizens. Per the U.S. EEO Commission, a person must verify the ability to work in the United States--i.e. a permanent resident that is eligible to work (Green Card holder).

29 Is there a current contractor performing these services? if so who?

Yes, Bragg Lines Inc.

30 Are the buses owned by the contractor or government?

The contractor will provide vehicles.

31 If contractor owned, are the able to use the same buses under new contract?

PWS 3.3.3 Vehicles shall comply with Federal standards and industry recommendations.

Is there an age limit on buses being used?

PWS 3.3.3 Per Federal standards and industry recommendations, typically based on GSA replacement standards 250,000 miles or 10 years.

33 What's the last contract value? HEVAS6-15-C-0002