HE1254-13-R-0002_Amendment_0001.pdf

HA603113RCPA002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment to Solicitation HE1254-13-R-0002 is to provide answ ers to questions submitted and to make revisions to the solicitation content.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jun-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HE1254-13-R-0002

X 9B. DATED (SEE ITEM 11)

22-May-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jun-2013

CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4040 NORTH FAIRFAX DRIVE

ARLINGTON VA 22203-1635

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-13-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Attachment 4 "Listing of vehicles available to meet this contract requirement"

List seventeen 66-passenger buses for daily transportation available no later than August 1, VIN number Yes or No: Meet FMVSS and FMCSA standards, Georgia state requirements/Georgia School Bus Specifications and Standards, GA Department of Education Division of Pupil Transportation

Standards

List seven 20-passenger lift buses for special education daily transportation available no later than

August 1, 2013

VIN number Yes or No: Meet FMVSS and FMCSA standards, Georgia state requirements/Georgia School Bus Specifications and Standards, GA Department of Education Division of Pupil Transportation Standards

Yes or No:

Equipped/designed to transport no less than three wheelchairs at a time, have a seat belt for each passenger, and have a functional climate control

Answers provided for questions submitted in reference to solicitation HE1254-13-R-0002:

1. As per Georgia School Bus Specifications, the School District can exercise a Purchaser's Option to allow their contractor to use Hydraulic Disc Brakes in place of Air Brakes. Will the district exercise this option, for the contractor? (PWS 3.0)

Answer: Yes, if properly requested to the Government Official.

2. As per Georgia School Bus Specifications, the School District can exercise a Purchaser's Option to allow their contractor to install 100 gallon fuel tank in place of 60 gallon tank. Will the district exercise this option, for the contractor? (PWS 3.0)

Answer: Yes, if properly requested to the Government Official.

3. Who pays for installation passes? ( 52.212-4, (vi) )

Answer: Installation passes are no longer required.

4. Do you pick up and drop off pre-k at mid-day? (PWS 2.1)

Answer: Yes

5. Do all buses need to be tagged (Georgia license plates)?

6. What is the average count of pre-k picked up at their doors? (PWS)

Answer: Approximately 90 Students

7. Is there a fuel tank on the lot? If so, what is the size?

Answer: Yes, there is an above ground fuel tank on the lot that holds 3,000 gallons.

8. Is a safety attendant needed for kindergarten and/or pre-k when they are riding with older students? ( PWS

2.1.2.4)

9. How many booster seats and harnesses currently being used? (PWS 3.2.4)

Answer: There were 52 car seats, 16 star seats and 5 harness used over the past school year.

!0. Is transportation required for Year Round Schooling? (Exhibit 5)

Answer: No

11. What lettering, if any, is required on the side of the bus?

Answer: The School System Name is required (Fort Benning Schools)

12. Are spare buses required to have cameras installed in them? ( PWS 3.1.4)

Answer: Yes, spare buses are required to have cameras.

13. In your pricing sheet for Special Education Transportation (ie: CLIN 0002), should that price include the

Safety Attendants? Or are all Safety Attendants included in your CLIN 0008's?

Answer: All Safety Attendants are included in CLIN 0008. Special Education Transportation does not include the price for Safety Attendants.

14. What are the addresses or locations of the swimming pool and bowling alley? (Pricing sheet CLIN 0005)

Answer: Smith Fitness Center (Swimming) Family Recreation Center (Bowling)

Bldg. 2874, Eckel Str. & Dixie Rd 2785 Eckel Avenue

Fort Benning G.A 31905 Fort Benning G.A. 31905

15. In years past, if you're interested, there was one day that contracting would give a tour of the base, is that going to be available?

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-2 EVALUATION – COMMERCIAL ITEMS (DEC 2006)

The Government will award a contract resulting from this solicitation to the responsible offeror who submits the lowest-price, technically acceptable offer. In order to be determined “technically acceptable”, an offeror’s proposal shall clearly demonstrate that:

1. With regards to vehicles:

a. No less than seventeen (17) 66-passenger buses for daily transportation and seven (7) 20-passenger lift buses for special education daily transportation will be serviced, inspected, and delivered to Fort

Benning no later than August 1, 2013;

b. All delivered buses will comply with:

i. Federal Motor Vehicle Safety Standards (FMVSS) and Federal Motor Carrier Safety

Administration (FMCSA) standards;

ii. Georgia state requirements/Georgia School Bus Specifications and Standards, including, but not limited to, the requirements that the age for the school bus fleet shall not exceed 10 years and the mileage shall not exceed 150,000 miles on the chassis for each bus; and

iii. GA Department of Education Division of Pupil Transportation Standards, including, but not limited to, the requirement that all buses are equipped with a first aid kit, fire extinguisher, driver’s side stop sign, bumper mounted pedestrian barrier, rear door alarm, and strobe light;

iv. Complete and submit Vehicle Listing Form, Attachment E.

c. All buses will be equipped with digital surveillance systems;

d. Buses to transport special education students will be equipped/designed to transport no less than three

(3) wheelchairs at a time, have a seat belt for each passenger, and have a functional climate control (i.e.

air conditioning and heaters);

e. Replacement vehicles will be available in the event of an unplanned service interruption

f. Additional vehicles will be made available in the event of an increase in scheduled and unscheduled transportation service requirements;

g. The offeror will have the minimum amounts of insurance as described in the Addendum to FAR

Clause 52.212-4, “Contract Terms and Conditions – Commercial Items” (Dec 2006) and commercial liability insurance coverage required under Georgia State laws and regulations; and,

h. Vehicle safety requirements, standards, and inspections will be met consistently over the life of the contract.

2. With regards to management and staffing:

a. The appointed Contract Manager and Alternate have a minimum of two (2) years of experience managing contracts/projects of a similar size, scope, and complexity; and

b. Bus drivers will possess current, valid professional certifications and Commercial Driver’s licenses in accordance with Federal and state laws for the vehicle(s) driven;

c. Bus drivers and safety attendants will be CPR, AED, EPI-Pen and First Aid certified for the age group of the students they are transporting;

d. Bus drivers and safety attendants will be trained on emergency procedures, evacuation procedures, working with special needs students, ensuring the safety of students, and student behavior management prior to starting any services under the contract;

e. Safety attendants will have requisite training and knowledge to properly secure wheelchairs, use torso harnesses, and anchorage points to transport special education students;

f. All training, licensure, and certification requirements for contractor personnel will be met consistently over the life of the contract;

g. The requisite security/criminal background check requirements and procedures at paragraph (q)(2) at the Addendum to FAR clause 52.212-4 for all contract personnel shall be met over the life of the contract; and,

h. Staffing of drivers and safety attendants for all scheduled and unscheduled services shall be met throughout the life of the contract.

3. With regards to subcontracting, the offeror’s subcontracting plan is realistic and that its commitment to utilizing small business is reasonable in accordance with the “Small Business Strategy (SBS)

Checklist/Worksheet” at Attachment C.

4. With regards to past performance:

a. The offeror has successfully performed work of a similar size, scope, and complexity within the past three years; and

b. The offeror has experience developing, maintaining and adjusting school bus routes based on a changing student ridership.

Note: This assessment will reflect consideration of all relevant information that is readily available to the

Government, including both the information received from the Contractor's references and information obtained from other sources.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that meaningful past performance cannot be reasonably assessed, the offeror will not be evaluated favorably or unfavorably for the requirements at Paragraph 5 (a-b) above.

Therefore, the offeror shall be determined to have unknown past performance for these requirements. In the context of technical acceptability, “unknown” shall be considered “acceptable;” however, an offeror must be found to be responsible in accordance with FAR 9.1 to be eligible for award.

2. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

3. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-4 ADDENDUM – CONTRACTS TERMS AND CONDITIONS - - COMMERCIAL ITEMS (DEC 2006)

c) Changes. The Government may make administrative changes to this contract unilaterally.

Administrative changes include but are not limited to changes in the paying office or changes in accounting and appropriation data.

(g) Invoices. Wide Area Workflow (WAWF) – Electronic invoicing instructions

In accordance with DFARS 252.232-7003 and 252.232-7006, contractors shall submit payment requests electronically through WAWF at https://wawf.eb.mil. Payment requests not submitted through WAWF will be rejected. The contractor is limited to a maximum of one invoice per calendar month unless otherwise approved in writing by the Contracting Officer.

q) Other compliances, include the following:

(1) Insurance – Work on a Government Installation.

The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required below:

Workmen's Compensation and Employer's Liability Insurance $100,000.00

General Liability Insurance for Bodily Injury Liability:

Minimum Per Occurrence $500,000.00

Automobile Liability Insurance:

https://wawf.eb.mil/

Minimum Per Person $200,000.00

Minimum Per Occurrence for Bodily Injury $500,000.00

Minimum Per Occurrence for Property Damage $ 20,000.00

(2) Security Requirements.

(i) Contractor Employee Security Requirements. The Contractor shall not employ persons under this performance work statement that the Contractor identifies or who are identified to the Contractor by the Contracting Officer as potential threats to the health, safety, security, general well being of the students, staff or others at the school or district or to the operational mission of the installation. Personnel with current, up-to-date security/criminal background checks, do not need to be re-checked prior to performing work under this contract.

(ii) General.

(A) At least one week prior to initiating work on this contract, the contractor shall provide the

COR a complete list of the full name and social security number of any and all employees the contractor intends to use to perform work under this contract at the school/district site. The contractor shall provide the COR an update to this list at least one week prior to any change in employees.

(B) Contractor employees shall adhere to all standards of conduct listed in TE-7. Violation of any standards of conduct may be grounds for the Government to direct the Contractor employee's suspension or removal from work under this contract.

(C) The contractor shall include the following statement in employment advertisements:

"Applicants selected will be subject to a security background investigation and must meet and maintain eligibility and suitability requirements."

(D) Contractor Employee Removal

(1) At the direction of the Contracting Officer, the contractor is required to immediately remove any person from work under this contract should it be determined by Government that such a person has violated or is in violation or being investigated for a violation of the Standards of Conduct described in the statement of work or another performance standard or requirement described in this contract; has been disqualified for either suitability or security reasons; who is found to be unfit for the performance of duties; whose continued work under this contract may jeopardize, compromise, or disrupt the safety and security of DoDEA/DDESS facilities, property, information, and operations; who presents an actual or potential threat of any kind to DoDEA/DDESS students, employees, official visitors, or the visiting public; or, whose continued work under this contract is otherwise contrary to the public interest as determined by the Contracting Officer.

(2) The Contracting Officer will notify the contractor orally and/or in writing of the need to reassign, remove or of the removal for cause of any person from performance of work under this contract. Oral notification will be confirmed in writing by the Contracting Officer. Reassignments or removals may be effective for a temporary period or permanently, as directed by the Contracting Officer.

The Contracting Officer’s determination to permanently remove a person from work under this contract shall be final.

(3) Any costs incurred by the contractor for removal of a contractor employee from work under this contract, and any costs incurred in the replacement of an employee including, but not limited to, costs for recruiting, training, certifying, clearing, and otherwise qualifying replacement personnel, travel, or litigation are not reimbursable to the contractor.

(4) A determination by DoDEA/DDESS that a person is not suitable to perform work under this contract is not a denial, suspension, or revocation of a previously granted security clearance by another agency nor shall it be interpreted as a direction or recommendation to the contractor regarding the suitability of an affected individual for employment outside the scope of DoDEA/DDESS.

(iii) Criminal Background Checks.

(A) This contract requires unsupervised contact with students and/or unescorted access to school facilities. The contractor shall provide to the COR proof of a proper criminal history background check as outlined in 32 CFR part 86 prior to any employee being granted unsupervised contact with students or unescorted access to school facilities. The actual criminal history background check will be performed by the Government. Background check costs will be billed to DoDEA.

(1) The COR shall provide the contractor the procedures for obtaining the checks, including:

- The office where employees report for processing;

- Forms to be completed;

- The Government security point of contact who is authorized recipient of the background check results; and

- Process for challenging the accuracy and completeness of the reported information.

(2) Contractor employees may be permitted to work before completion of background checks, provided the employee is within sight of an individual who has successfully completed a background check.

(3) Contractor employees who have previously received a background check must provide proof of the check or obtain a new one.

(4) The contractor ensures all employees provide the required information and are made aware of their rights under 32 CFR part 310 including the right to challenge the accuracy of records.

(5) Find suitability decisions are made by the DoDEA Director or designee.

(B) If the Contractor receives or discovers information that a Contractor employee has been arrested or charged with a criminal offense that could result in license or certification suspension or revocation, or disqualification/denial of a satisfactory background check review under DoDI 1402.5, the

Contractor shall not allow or permit the employee to work at the school/district until the Contracting

Officer determines that the return of the Contractor employee to the work site is appropriate. Examples of such offenses include, but are not limited to, offenses of moral turpitude; harm to a child; acts of physical or domestic violence; illegal possession or use of a weapon; reckless and negligent driving; driving under the influence of alcohol or drugs; or possession or use of a controlled substance.

(C) School ID Badges. The Contactor will issue an identification badge for each contractor employee. The COR will coordinate with the Contractor to ensure all employees working at school/district facilities have a badge prior to starting work. Contractor employees shall wear this identification badge in such a manner that ensures the badge is visible to others. The Contractor shall ensure all school identification badges are returned to the Contractor upon employee termination.

(v) General

(vi) All Contractor vehicles and all Contractor employee vehicles may be required to be registered on the military installation.

(vii) Contractor employees shall not have access to controlled or classified data and facilities.

(ix) The contractor and its personnel shall hold all information obtained under this contract in the strictest confidence. All information obtained shall be used only for the purpose of performing this contract and shall not be divulged nor made known in any manner to any person except as necessary to perform this contract. The contractor's employee(s) shall not divulge, sell, or distribute any information at any point in time, even after termination or expiration of this contract.

(3) CONTRACTOR MANPOWER REPORTING REQUIREMENTS

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the school bus transportation services, Fort Benning, Georgia via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: hnp://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.”

(End of Clause)

(End of Summary of Changes) http://www.ecmra.mil/