HE1254-11-T-0009 SOLICITATION.pdf

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4040 NORTH FAIRFAX DRIVE

ARLINGTON VA 22203-1635

703-588-3713

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7.0

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

HE1254-11-T-0009 08-Apr-2011

b. TELEPHONE NUMBER

703-588-3640

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 18 May 2011

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX:

NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

HE1254

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE HE1254 16. ADMINISTERED BY

DOD EDUCATION ACTIVITY

ATTN: EDUCATION DIVISION

4040 N. FAIRFAX DRIVE

ARLINGTON VA 22203-1635

TEL: 703-588-3168 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TRACEY WILDER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

624190

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HE125420110960034

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

HE1254-11-T-0009

Section SF 1449 - CONTINUATION SHEET

BASE YEAR

June 2011 - June 2012

ITEM NO

SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE TOTAL PRICE

0001 Subscription to Autism Program

Subscription shall provide educators who teach children with Autism Spectrum Disorder an online program with an assessment tool, individual education plan (IEP), modeling modules and automatic tracking of student information.

[Vendors may submit a quote based on student quantity or module quantity.]

FOB: Destination

ESTIMATED

NET AMOUNT

PURCHASE REQUEST NUMBER: HE125420110960034

0001AA Individual Assessment

500 Each

Provide an initial digital assessment of each student identified with Autism Spectrum

Disorder to determine the student's needs, in accordance with SOW paragraphs 3.1 and 4.1.2

0001AB Individualized Education Plan

Provide a comprehensive individual education plan for each student identified with Autism

Spectrum Disorder, in accordance with SOW paragraph 3.1.

0001AC Modeling Modules

325 Each

Provide 24 hour access to digital training modules for registered DoDEA teachers and paraprofessionals teaching children with Autism Spectrum Disorder, in accordance with

SOW paragraphs 3.1 and 4.1.4.

0001AD Automated Student Data Tracking

Provide digital tracking of each student's progress and reporting of progress, in accordance with SOW paragraphs 3.1 and 4.1.5.

0002 Training

1 Lot

Provide training as required for successful implementation of Autism Spectrum Disorder

Program, in accordance with SOW paragraph 4.1.6.

0003 Technical Support and Upgrades

12 Month s

Provide technical support and upgrades on an ongoing basis, in accordance with SOW paragraph 4.1.7.

OPTION YEAR 1

June 2012 - June 2013

OPTION

SUPPLIES/SERVICES ESTIMATED

QUANTITY

1001 Subscription to Autism Program

SUPPLIES/SERVICES ESTIMATED

QUANTITY

1001AA Individual Assessment

550 Each

Disorder to determine the student's needs, in accordance with SOW paragraphs 3.1 and

4.1.2.

SUPPLIES/SERVICES ESTIMATED

QUANTITY

1001AB Individualized Education Plan

SUPPLIES/SERVICES ESTIMATED

QUANTITY

1001AC Modeling Modules

341 Each

1001AD Automated Student Data Tracking

SUPPLIES/SERVICES ESTIMATED

QUANTITY

1002 Training

SUPPLIES/SERVICES ESTIMATED

QUANTITY

1003 Technical Support and Upgrades

OPTION YEAR 2

June 2013 - June 2014

SUPPLIES/SERVICES ESTIMATED

QUANTITY

2001 Subscription to Autism Program

SUPPLIES/SERVICES ESTIMATED

QUANTITY

2001AA Individual Assessment

577 Each

SUPPLIES/SERVICES ESTIMATED

QUANTITY

2001AB Individualized Education Plan

SUPPLIES/SERVICES ESTIMATED

QUANTITY

2001AC Modeling Modules

358 Each

SUPPLIES/SERVICES ESTIMATED

QUANTITY

2001AD Automated Student Data Tracking

SUPPLIES/SERVICES ESTIMATED

QUANTITY

2002 Training

SUPPLIES/SERVICES ESTIMATED

QUANTITY

2003 Technical Support and Upgrades

OPTION YEAR 3

June 2014 - June 2015

SUPPLIES/SERVICES ESTIMATED

QUANTITY

3001 Subscription to Autism Program

SUPPLIES/SERVICES ESTIMATED

QUANTITY

3001AA Individual Assessment

605 Each

SUPPLIES/SERVICES ESTIMATED

QUANTITY

3001AB Individualized Education Plan

SUPPLIES/SERVICES ESTIMATED

QUANTITY

3001AC Modeling Modules

375 Each

SUPPLIES/SERVICES ESTIMATED

QUANTITY

3001AD Automated Student Data Tracking

SUPPLIES/SERVICES ESTIMATED

QUANTITY

3002 Training

SUPPLIES/SERVICES ESTIMATED

QUANTITY

3003 Technical Support and Upgrades

OPTION YEAR 4

June 2015 - June 2016

SUPPLIES/SERVICES ESTIMATED

QUANTITY

4001 Subscription to Autism Program

Each

SUPPLIES/SERVICES ESTIMATED

QUANTITY

4001AA Individual Assessment

635 Each

SUPPLIES/SERVICES ESTIMATED

QUANTITY

4001AB Individualized Education Plan

SUPPLIES/SERVICES ESTIMATED

QUANTITY

4001AC Modeling Modules

393 Each

SUPPLIES/SERVICES ESTIMATED

QUANTITY

4001AD Automated Student Data Tracking

SUPPLIES/SERVICES ESTIMATED

QUANTITY

4002 Training

SUPPLIES/SERVICES ESTIMATED

QUANTITY

4003 Technical Support and Upgrades

TOTALS

Base Year Total $________________________

Option Year One Total $________________________

Option Year Two Total $________________________

Option Year Three Total $________________________

Option Year Four Total $________________________

Base Plus All Options Total $________________________

CLAUSES INCORPORATED BY FULL TEXT

Administrative Information

1. Points of Contact

Contracting Officer: TBD at contract award

4040 N. Fairfax Drive

Arlington, VA

Telephone: 703-588-XXXX

Fax: 703-588-3684

Contract Specialist: Tracey Wilder

Arlington, VA

Telephone: 703-588-3640

Tracey.Wilder@hq.dodea.edu

Contracting Officer’s Representative (COR): TBD at contract award

Arlington, VA

Telephone: 703-588-XXXX

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other terms and conditions of the contract. Reference FAR clause 252.201-700 (Contracting Officer’s

Representative).

mailto:Tracey.Wilder@hq.dodea.edu

B. ADMINISTRATION, ACCOUNTING AND APPROPRIATION DATA

The Administration Office and Accounting & Appropriation Data will be specified on each individual delivery/task order issued against the contract. Payment will be made by Electronic Funds Transfer (EFT) to the account registered in the Central Contractor Registration (CCR) database.

C. INVOICE SUBMISSION

Payment shall be based on receipt of a proper invoice and satisfactory contract performance (as indicated on the respective Receiving Report completed by the COR). The Contractor shall comply with the content of invoice requirements specified at FAR 32.905. ―Payment Documentation and Process,‖ and at FAR Clause 52.212-4, paragraph (g) ―Invoices.‖ Failure to provide a proper invoice can result in return of invoice for correction and delay of payment.

D. TAX EXEMPTION STATUS

DoDEA is an activity of the Federal Government. As such, state agencies are precluded from taxing them by reason of the Supreme Court decision in McCullough v. Maryland, 17 US 316 (1817). In addition, the various states have codified this immunity by appropriate statues. DoDEA Federal Tax Identification Number:26-

2331642.

E. CONTRACT TYPE

Contract award type shall be a Firm, Fixed Unit Price, Requirements Contract. The period of performance shall be a 12 month base year from date of award with four 12 month options.

F. COMMERCIAL PROVISION – SECTION 508- IT REQUIRMENT

All electronic hardware and software procured under this contract/purchase order must comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural and Transportation

Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part

1194). Further information is available via the Internet at http://www.section508.gov.

http://www.section508.gov/

WIDE AREA WORKFLOW – RECEIPT AND ACCEPTANCE (WAWF-RA)

ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS

IN ACCORDANCE WITH DFARS 252.232-7003, USE OF ELECTRONIC PAYMENT REQUESTS, IS

MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND

ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR

FEES TO USE WAWF. Any payment request that is not submitted in electronic form through WAWF WILL

BE REJECTED by the Defense Finance Accounting Service (DFAS).

Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow –

Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. The WAWF Vendor Instructions for

Installation and Registration Guide is available online at: http://www.wawftraining.com

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR RECEIVING REPORTS, INVOICES

AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF. NOTE: DODEA SHALL ONLY PROCESS

2 IN 1 SUBMISSIONS.

CONTRACT NO. ISSUED BY/ADMIN

DODAAC:

CAGE CODE: TYPE OF DOCUMENT:

TBD UPON AWARD HE1254 FIRM-FIXED UNIT

PRICE

REQUIREMENTS

DELIVERY ORDER NO. PAY OFFICE DODAAC: INSPECTED BY

DODAAC:

SERVICE

ACCEPTOR/SHIP TO:

HQ0347 HE1254 HE1254

PLEASE SEND ADDITIONAL E-MAIL NOTIFICATIONS TO:

CONTRACT ADMINISTRATOR: E-MAIL:

Tracey Wilder Tracey.wilder@hq.dodea.edu

CONTRACTING OFFICER: E-MAIL:

Hector G. Vega Hector.Vega@hq.dodea.edu

CONTRACTING OFFICER’S REPRESENTATIVE /

ACCEPTOR

E-MAIL:

TBD

* NOTE TO CONTRACTOR: The codes in these blocks identify the customer responsible for inspection and acceptance of goods or services provided under this contract. In the event problems are encountered when using these codes to process invoices for payment, use the code cited in block 9 of the SF 1449 or block 6 of the SF30 instead.

Contract Number - Found in Block 2 of SF1449 Form or Block 1 of DD1155. GSA # goes in this block if a GSA order.

Delivery Order - Found in Block 4 (Order Number) of SF1449 Form or Block 2 of DD1155 (e.g. HE1254-04-F-

0001).

Issue Date - Found in Block 6 (Solicitation Issue Date) of SF1449 Form and Block 3 of DD1155.

Pay DODAAC - Found in block 16a (Payment will be made by) of SF1449 Form. Pay office code is used to route documents to the Defense Finance Accounting office responsible for payment to offered. HQ DoDEA is usually

HQ0347, DFAS Indianapolis.

https://wawf.eb.mil/ http://www.wawftraining.com/

Issue DODAAC - Found in Block 9 (Issued by) of SF1449 Form or Block 6 of DD1155. Contracting office that issued your contract - WAWF uses the Code to route the document to the base. HQ DoDEA will typically be

HE1254.

Admin DODAAC – Not required, same contract office that issued your contract.

Ship To Code/Ext. – There may be a 6 digit code found in Block 15 ―deliver to‖ with an associated address cited.

There may also be a ―see schedule‖ remark in Block 15.

Ship From / Ext Code - Not Required.

LPO DoDAAC / Ext Code - Not Used - Leave Blank

STATEMENT OF WORK

Autism Professional Development and Support Helping Staff to Work More Effectively With Students Identified as Autistic

1.0 INTRODUCTION

1.1 The Department of Defense Education Activity (DoDEA) serves the educational needs of the dependents of military and civilian employees by providing PK-12 instruction to approximately 87,000 students in seven states, twelve foreign countries, Guam, and Puerto Rico. The number of students varies based on the deployment of military troops worldwide. DoDEA’s curriculum, resources, and student achievement scores on standardized assessments compare favorably to high-performing US public schools.

1.2 DoDEA is divided into three administrative areas. DDESS (Domestic Dependent Elementary and

Secondary Schools) covers the schools in seven states and Puerto Rico, and for administrative purposes, Cuba.

DoDDS (Department of Defense Dependent Schools) is divided into DoDDS-Europe and DoDDS-Pacific.

The former administers the schools in England, Germany, Italy, Belgium, Netherlands, Spain, Portugal, Turkey, and Bahrain. The latter covers the schools in Korea, Japan, and for administrative purposes, Guam.

DoDEA also operates a fully accredited Virtual High School with its main office in Virginia and teaching hubs in Germany and Korea.

2.0 BACKGROUND

2.1 DoDEA special education teachers and paraprofessionals provide instruction to PK-12 students (early childhood through adolescence) identified with Autism Spectrum Disorder.

3.0 SCOPE

3.1 DoDEA requires a program that links curriculum, instruction, and assessment to assist educators in working more effectively with students identified with Autism Spectrum Disorder. The required program will have four components:

Individualized Assessment: Digital initial assessment of student need.

Comprehensive Curriculum: Research-based teaching strategies that enable educators to provide an individualized education plan that is proven effective to increase student learning and achievement.

Training Modules: Digital video modeling modules.

Automated Data Tracking: Digital tracking of student progress.

3.2 DoDEA has approximately 500 students identified with Autism Spectrum Disorder, who are served by approximately 125 teachers and 200 paraprofessionals.

3.2 DoDEA anticipates having a firm, fixed unit price requirements contract with one vendor for the base and five option years.

4.0 REQUIREMENTS

4.1 Base Year Program—The Contractor will:

4.1.1 General: Provide a license for a comprehensive program to train and assist DoDEA educators in assessing student needs, delivering instruction, managing student behavior, and tracking student progress. The adopted program will:

o Be appropriate for special education teachers, paraprofessionals and general education teachers.

o Incorporate an intuitive, user-friendly design.

o Be vendor-hosted.

4.1.2 Individualized Assessment: The adopted program will include an initial digital assessment to be completed for each student participating. Based on the results of the digital assessment, the program will establish an approximate developmental starting point (baseline and teaching levels) in each curricular area.

4.1.3 Comprehensive Curriculum: The adopted program for PK-12 students identified with Autism

Spectrum Disorder will consist of video based exercises or lessons that span various skill levels. The skill levels will cover pre-academic skills, academic skills, social/emotional skills, daily living skills, motor skills, expressive language skills, receptive language skills.

o The videos will provide researched-based teaching strategies that are accompanied by a printable lesson plan for implementation and documentation purposes.

o The printable lesson plan will include mastery criteria.

4.1.4 Training Modules: The adopted program will include training modules which will consist of an introduction to behaviorally-based teaching strategies and video modeling to depict the sequence of specific concepts and strategies (discrete trial teaching, prompting, reinforcers, incidental teaching, maintenance, generalization, data collection, problem behavior, expanding language, and teaching complex skills). Each training video is not to exceed thirty minutes in length. Training modules will include but not be limited to:

o Reducing problem behaviors o Increasing learner progress academically and behaviorally o Teaching verbal behavior o Using communication methods that may be verbal or augmentative o Managing learners in groups or individually.

4.1.5 Automated Data Tracking: The training modules will include a digital data collection/ tracking feature. Teachers will be able to input student data from teaching sessions based on mastery criteria.

This feature will visually display the data and produce progress reports across a selected date range. Any member of the student’s team should be able to review progress and add notes by logging into the system.

4.1.6 Provide training as required for successful implementation. Training must consist of digital modules or live webinars or any other form of training that is not face-to-face or onsite.

4.1.7 Provide technical support as required for successful implementation.

5.0 TECHNICAL REQUIREMENTS

5.1 All digital resources and instructional software shall meet DoDEA information security requirements, such as not containing vulnerabilities posing risk to the network. All software and websites shall undergo preliminary testing to ensure that it poses no security risk to the DoDEA infrastructure. If any IT component of the

Contractor’s proposal fails to meet DoDEA’s information security and technology requirements, such component shall be excluded from further evaluation.

5.2 All software/Plugins/Add-ons shall meet DoDEA’s following requirements:

5.2.1 DoD Information Assurance Certification and Accreditation Process (DIACAP) [Accreditation

Process (DIACAP), 28 November 2007, which may be found at the following URL:

http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf].

5.2.2 Security Technical Information Guidance (STIG), which may be found at the following URL:

http://iase.disa.mil/stigs/stig/index.html.

5.2.3 The Contractor shall provide security patches and upgrades, to include third-party applications, in response to public released vulnerabilities associated with their software solution. Any deviations from this requirement (paragraph 5.2) shall be approved in writing by the DoDEA CIO/Designated

Approving Authority (DAA).

5.3 Contractor software solutions shall not interfere with other installed software and shall not modify DoDEA’s underlying system security configuration. The Contractor shall develop and provide software upgrades http://www.dtic.mil/whs/directives/corres/pdf/851001p.pdf http://iase.disa.mil/stigs/stig/index.html within 30 days of notification should any of the software/plug-ins be found vulnerable and non-compliant with DISA standards. Software upgrades and patches shall be included in the licensing cost and performed at the least disruptive times. Any additional software requirements may be subject to the DIACAP process prior to contract award.

5.4 In accordance with its testing criteria, DoDEA requires the use of software which may be installed and/or accessed in a stand-alone environment, a network environment or web-based environment that is compatible with standards cited herein. All software shall be completely functional on a standard DoDEA desktop without the need for Administrative-level user rights or a requirement to insert media (CD/DVD) to execute the software. Software shall not require modifications to folder permissions while executing.

Additionally, all software shall be compatible with the following hardware baseline:

Specifications Minimum

Memory 256 Mb

Hard Drive 40 GB

Processor P4 – 2.4 GHz

Operating System Windows XP

5.5 All windows, fly-out menus, etc. shall work from within an environment that blocks popup windows.

Additionally, all web-based software shall not require the use of streaming videos or downloads, such as

Java Applets.

5.6 All software packages shall support unattended installation methods used by enterprise software packaging and deployment systems, i.e., Microsoft Systems Management Server, Computer Associates Unicenter software delivery, and Symantec Altiris deployment solution. Older 16-bit software shall be closely analyzed against this requirement.

5.7 The Contractor shall deliver any digital materials on a web-based platform and provide course or video files in QuickTime v.6.0+ and Windows Media v.9+ formats, and /or Flash 6+ format that are compatible with the hardware and operating system requirements listed in Section 5.4. The software shall run successfully in the existing DoDEA environment.

5.8 The Contractor’s solution shall be robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths. The Contractor’s solution shall be scalable and able to expand to meet future growth, both in terms of the volume of instruction and the size of the student body.

5.8.1 Any portion of the Contractor’s solution that collects student personally identifiable information shall be compliant with the Children's Digital Privacy Protection Act (COPPA) and the Children's

Internet Protection Act (CIPA) and the Privacy Act.

5.8.2 Any opportunity for data integration of student or teacher accounts shall adhere to the DoD guidance for security of personally identifiable information (appended). All Contractor staff that has access to DoDEA student and/or teacher personally identifiable information shall take the DoD

Privacy Act/Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. DoDEA contractors who have a DoDEA username and password may access the training on DoDEA's intranet. All other any contractors shall access the PA and

PPI/PII slides, a link to which is found on DoDEA's homepage (www.dodea.edu). Contractors shall send written confirmation to the Contracting Officer's Representative listing the staff members that have taken the mandatory PA and PPI/PII training.

5.9 Maintenance and support shall be available for the duration of the contract. Maintenance is defined as automatic distribution of upgrades and revisions that can be accomplished using a combination of Internet and or email.

Any upgrades to digital digital materials shall include compatibility with DoDEA school-level technology and Department of Defense’s (DoD) information technology requirements. The Contractor shall not contact schools directly but shall coordinate the dissemination of upgrades or revisions through the COR and shall provide electronic access of the update and/or revision to the COR for testing.

http://www.dodea.edu/

5.10 The Contractor may be required to sign Non-Disclosure Agreements (NDA), which prohibits the disclosure, publishing, divulgence, or release of any information obtained during the performance of the contract.

6.0 DELIVERABLES—The Contractor will:

6.1 Participate in a post-award tele- or videoconference within seven business days of contract award.

6.2 Provide license subscription based on written delivery orders.

6.3 Provide technical support and upgrades.

7.0 PERFORMANCE AND DELIVERY SCHEDULE

The Contractor will furnish all services to be performed and all items to be delivered in accordance with the following delivery schedule:

Year Item Ref. Timeline

Base

Post-award tele- or videoconference 6.1 Seven days after award

Subscription 6.2

Approximately August 1, 2011

Within three business days of receiving a written delivery order

Technical support, upgrades 6.3 Ongoing

Option

Years

1-5

Subscription 6.2 Within three business days of receiving a written delivery order

Technical support, upgrades 6.3 Ongoing

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006

52.212-1 Instructions to Offerors--Commercial Items JUN 2008

52.212-3 Offeror Representations and Certification--Commercial Items MAR 2011

52.212-4 Contract Terms and Conditions--Commercial Items JUN 2010

52.222-50 Combating Trafficking in Persons FEB 2009

52.222-54 Employment Eligibility Verification JAN 2009

52.232-33 Payment by Electronic Funds Transfer--Central Contractor

Registration

OCT 2003

52.233-3 Protest After Award AUG 1996

252.201-7000 Contracting Officer's Representative DEC 1991

252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A SEP 2007

252.212-7001 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders Applicable to Defense

Acquisitions of Commercial Items (Deviation)

DEC 2010

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

MAR 2008

ADDENDUM TO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

Components of Technical Proposals: Offeror’s technical proposal shall consist of three components:

a written proposal, review of training module for content review and IT review, and review of training module for technical review and IT review.

IT Requirement: The Offeror shall provide all components of the informational technology (IT) requirement in accordance with SOW 5.0 through 6.3.

Written Proposals: The Offeror shall provide a written description which includes the following: A technical description in sufficient detail to evaluate compliance with the requirement in the solicitation.

This may include product literature or other documents if necessary that addresses, at a minimum, the following criteria:

Sample of digital initial student assessment and digital student individualized plan.

Provide a comprehensive listing of available video modeling modules and average length of videos.

Provide evidence of modules bases of research and principles of applied behavior analysis

(ABA).

Provide proven effectiveness of modules in increasing student learning.

Provide a detailed description of online or webinar training plan.

Provide a detailed description of technical support plan, to include method of support, response time and hours of operation.

Access to Sample Training Modules: The Offeror shall provide DoDEA access to a sample training module for review. Review of module should demonstrate, at a minimum, the following criteria:

Introduction to behavior-based teaching strategy

Video modeling specific concepts

DoDEA IT compatibility

Access to Sample Database: The Offeror shall provide DoDEA access to a sample database for review.

Review of module should demonstrate, at a minimum, the following criteria:

Digital data collection and tracking

Progress reports across a selected data range

DoDEA IT compatibility and security of student data information

Past Performance Information - Vendors shall provide information concerning performance in providing supplies and services relevant to those required in the SOW, for the last three contracts similar in nature to this requirement, either completed or currently being performed during the last three years. Vendors shall describe the relevance of each listed contract to the current RFQ’s requirements. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial customers.

Attachment A, Past Performance Information (Part I), shall be completed and submitted by all vendors.

Attachment B, The Respondent Information (Part II) shall be completed and submitted directly by vendor’s references to the DoDEA Procurement Division by email with the subject line ―HE1254-11-T-0009 Reference‖ to Tracey Wilder at Tracey.wilder@hq.dodea.edu before or by the solicitation closing date and time.

The Government may also consider past performance information obtained through other sources.

(End of addendum to FAR 52.212-1)

SUBMISSION OF INFORMATION

1. Submission. Quotations and IT requirements shall be submitted electronically to the following email address:

Tracey.Wilder@hq.dodea.edu

2. IT Requirement are due NO LATER THAN 2 MAY 2011 AT 1300 HOURS (EST). (Any portion of a vendor’s

IT components that fail the technology safety and compliance requirements check may not be further evaluated.)

3. Written Proposals are due NO LATER THAN 18 MAY 2011 AT 1300 HOURS (EST)

4. Vendor must complete the following and submit with their quotations:

a. Price schedule for ALL years.

b. FAR Subpart 52.212-3, Representations and Certifications

NOTE: In lieu of submitting filled-in FAR 52.212-3, OFFEROR REPRESENTATIONS AND

CERTIFICATIONS-COMMERCIAL ITEMS (AUG 2007), the vendor may fill-in the annual certifications at https://orca.bpn.gov/ and state in the quotation this was done for the government to verify c Sign page 1 of the solicitation. Include on this page your complete address, your CCR and DUNS numbers.

5. Please review FAR Subpart 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUNE

2008).

6. Please review the evaluation criteria at FAR Subpart 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN

1999).

7. Past Performance Information (See Attachments A & B)

8. SubContrating Plan (See Attachment C)

9. Questions should be directed to Tracey Wilder to the email address above. Questions will not be accepted after

3 May 2011. All responses to questions will be posted to the solicitation on FEDBIZOPPS. Vendors are responsible to monitor FEDBIZOPPS for any amendments to the solicitation.

mailto:Tracey.wilder@hq.dodea.edu https://orca.bpn.gov/

52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate the offers: Technical, Past Performance, and Price. The order of importance of these factors is: Technical, Past Performance and Price. When combined Technical and Past

Performance are significantly more important than price. The government is using Simplified Acquisition

Procedures for this procurement.

Evaluation Factors:

Factor 1: Technical Capability/Quality of Products and Services. Offerors will be evaluated on how well their product and service meets the requirement as set forth in the Statement of Work as well as on the general quality of the proposed products and services.

Factor 2: Past Performance: Offeror’s Past Performance will be evaluated to determine the offeror’s likelihood of success on the present requirement.

Factor 3: Price: Price will be evaluated to ensure price reasonableness. Price will be considered by the

Government when determining the best value offer.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. .

Addendum to Provision:

(d) If the subject solicitation has been issued as a Request for Quotation, all references to offer and offeror are hereby changed to quote and vendor respectively, except for in paragraph (c), which stands as written. If a quote is provided, the Government may make an offer based on all or part of a vendor’s quote, as originally presented or as subsequently modified.

(e) If any component of the contractor’s offer or quote is not acceptable to the Government, then the Government may reject the offer or quote without further evaluation.

(End of provision)

CONSENT TO DE-OBLIGATION OF EXCESS FUNDS AFTER FINAL PAYMENT

(a) This paragraph is an addendum to FAR 52.212-4.

(b) The Contractor agrees that, after final payment has been made, the Government may unilaterally, and without obtaining further approval from the Contractor, adjust the final quantities of goods and/or services delivered and accepted under this contract and adjust the final price of this contract to conform to the total amount paid as of the date final payment was made.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) If this contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), this paragraph shall apply to each order issued under the contract on a case-by-case basis.

(e) This paragraph shall be deemed to be written agreement of the parties as contemplated by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR 52.212-4(c)).

(End of addendum to FAR 52.212-4)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2011) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(i) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (Pub. L. 110-252, Title VI, Chapter 1

(41 U.S.C. 251 note).

(ii) 52.219-8, Utilization of Small Business Concerns (DEC 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) Reserved.

(iv) 52.222-26, Equal Opportunity (MAR 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible

Veterans (SEP 2006) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

(ix) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

___ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--

Requirements (FEB 2009) (41 U.S.C. 351, et seq.).

(xii) 52.222-54, Employment Eligibility Verification (JAN 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (MAR 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx

1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from CONTRACT

START DATE through CONTRACT EXPIRATION DATE [insert dates].

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the

Schedule.

52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of ; (insert dollar figure or quantity); or

(2) Any order for a combination of items in excess of ; (insert dollar figure or quantity); or

(3) A series of orders from the same ordering office within days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal

Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the

Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the

Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and

Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 180 days [insert date].

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within caldenar days before expiration of the effective period, including all modifications thereto. (insert the period of time within which the Contracting Officer may exercise the option).

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed

52.224-1 PRIVACY ACT NOTIFICATION (APR 1984)

The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.

52.224-2 PRIVACY ACT (APR 1984)

(a) The Contractor agrees to--

(1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies--

(i) The systems of records; and

(ii) The design, development, or operation work that the contractor is to perform;

(2) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a system of records on individuals that is subject to the Act; and

(3) Include this clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the

Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency.

(c)(1) "Operation of a system of records," as used in this clause, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records.

(2) "Record," as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the person's name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.

(3) "System of records on individuals," as used in this clause, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any (48 CFR ) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

ATTACHMENT A

http://farsite.hill.af.mil/vffara.htm

Past Performance Part I

RFQ: HE1254-11-T-0009 – Autism Professional Development and Support

INFORMATION TO BE COMPLETED BY OFFEROR

Provide a Minimum of Three References

Name of Agency/Command/Company Contracting Activity:

Contract number:

Contract type:

Total contract value (Include exercised an unexercised options)

At time of award: $

Currently (or at completion): $

Period of performance or delivery schedule (Include exercised an unexercised options)

At time of award:

Currently (or at completion):

Brief description or title of contract requirements. Use space as needed, but do not exceed one typewritten page per contract.

Procuring Contracting Officer (PCO) Use current name as point of contact for on-going contracts or the last individual’s name for completed contracts.

Name:

Telephone number:

Facsimile number:

E-mail address:

Contracting Officer’s Representative (COR) Name:

Telephone number:

Facsimile number:

E-mail address:

Administrative Contracting Officer (ACO):

Name:

Telephone number:

Facsimile number:

E-mail address:

Brief description of any problems encountered and corrective actions taken to resolve those problems. Use space as needed, but do not exceed one typewritten page per contract.

ATTACHMENT B

Past Performance Part II

RFQ: HE1254-11-T-0009 – Autism Professional Development and Support

RESPONDENT INFORMATION

(To be completed by vendor’s identified references)

REFERENCE INQUIRY

Interviewer: Date of Call/FAX

Name of Offeror: _______________________________________________________________

10. Reference Firm Contacted

2. Project Title: ____________________________________________________________

3. Contract Number (if known):

4. Name of Key Person Contact:

5. Key Contact Phone No.:

6. Did the Key Contact work directly on the contract referenced? Yes [ ] No [ ]

7. Contract…