HE1254-11-T-0009-0001.pdf

HE125420110960034

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

a. Provide responses to questions submitted to DoDEA by prospective vendors.

b. Correct errors and omissions in solicitation.

c. As a result of this amendment IT requirements have been extended to May 11, 2011 at 1300 Hours (EST).

d. The w ritten proposal due date of May 18, 2011 at 1300 Hours (EST) remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-May-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X

HE1254-11-T-0009

X

9B. DATED (SEE ITEM 11)

08-Apr-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-May-2011

CODE

DOD EDUCATION ACTIVITY PROCUREMENT DIV

ATTN: TRACEY WILDER

TRACEY.WILDER@HQ.DODEA.EDU

4040 N FAIRFAX DRIVE

ARLINGTON VA 22203-1635

HE1254 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HE1254-11-T-0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

May 4, 2011

TO: All Prospective Responders

FROM: Hector Vega, PMP, CM

Contracting Officer HQs, DoDEA, Procurement Division 4040 N. Fairfax Drive Arlington, VA 22203

SUBJECT: The following questions were received in DoDEA Procurement Division within the time period specified in the solicitation document Request for Quote #HE1254-11-T-0009 for an Autism Program.

Q1: Is the Government assuming this "comprehensive program" has already been designed?

Answer: The Government assumes that it is likely that such a program does already exist or a specific program is on the market that can be revised or updated to meet the specified requirements.

Q2: Two major components in considering this solicitation is the required time to develop an online assessment that can meet the needs of students PK - 12 and how do we connect those results to the IEP in a way that mastery of criteria can be tracked all through one system?

Answer: The Government is seeking a training module for staff. Staff will need to a starting point to use the training modules. The training module will include an assessment component to determine a starting point for the staff working with this particular student. Once at a starting point, the training module will include a tracking component for staff to monitor student progress. The module will also include possible goals/objectives that can be used to develop an IEP for the specific student.

Q3: What portion(s) of the IEP is the government looking to generate?

Answer: The portions of the IEP that the Government is looking to generate would be information to add to the “present level of performance” and information to assist in developing goals and/or objectives for the student.

Q4: Is the Government assuming that all students who respond a certain way to a particular set of questions will benefit equally from a recommended set of instructional strategies?

Answer: The Government does not assume that all students who respond a certain way to a particular set of questions will benefit equally from a recommended set of instructional strategies. It is assumed that research based teaching strategies to address specific behaviors may likely be successful with most students exhibiting such behaviors.

Q5: Is the Government's intent to create a system that pre-populates from existing school records and from the needs assessment in order to generate a template for an IEP with this data already in it?

Answer: It is not the Government's intent to create a system that pre-populates from existing school records and from the needs assessment in order to generate a template for an IEP with this data already in it. The government would like to use information generated on a student from the training modules to assist in developing an IEP.

Q6: Is the Government's intent to provide IEP options or possibilities for the Educator or Paraprofessional from which to choose?

Answer: It is not the Government's intent to provide IEP options or possibilities for the Educator or Paraprofessional from which to choose.

Q7: Is it the Government’s intent to also include in digital training modules the training necessary to effectively utilize the needs assessment module and training in writing IEP goals and objectives that are both measurable and reasonably attainable for each individual student?

Answer: It is the Government's intent to provide training modules that relate to the needs assessment module not to provide training in writing IEP goals and objectives that are both measurable and reasonably attainable for each individual student.

Q8: Does the mastery criteria in this case refer directly to the IEP objectives written in such a way that outcomes are quantifiably measurable with a reasonable expectation the student will be able to achieve the objectives with the appropriate implementation of instructional strategies that meet the needs of the individual student?

Answer: No, the mastery criteria do not refer directly to the IEP objectives. Mastery criteria would refer to the student’s mastery of the material presented in the specific training module.

Q9: Is it the Government’s intent to procure IT support as well as having available trained educational professionals available to assist teachers with the implementation of the strategies covered in the training modules?

Answer: No, it is not the Government’s intent to procure on-going IT support but rather initial IT support to assure program use. The training modules should be user friendly and specific enough that on-going trained educational professionals are not required.

Q10: Is it possible for some of the requested supplies/services listed on page 3-5 to be delivered after August 1, 2011?

Answer: Yes, this is a possibility.

Q11: Is it possible for some of the features listed in Section 5.4 on page 24 to be delivered after August 1, 2011?

Answer: Yes, this is a possibility.

Q12: In the Section 5.5 of the Request for Quote, it states that “all windows, fly-out menus, etc. shall work from within an environment that blocks popup windows. Additionally, all web-based software shall not require the use of streaming videos or downloads, such as Java Applets.” Specifically, the general requirements call for a vendor-hosted system that includes digital video-based exercises and training modules. Our web-based program meets these requirements by providing proprietary content delivered in a secure format to users through streaming video (i.e., Flash). Within this secure format, there are also aspects that include popup windows related to our content. Given the nature of the general requirements, it does not appear that the technical requirements are aligned with this specification regarding video-based content. How do you advise we proceed regarding this specific Technical Requirement (5.5)?

Answer: All windows, fly-out menus, etc. shall work from within an environment that blocks popup windows. Additionally, all web-based software that requires the use of streaming videos will include formats for varying bandwidth capabilities.

Q13: At this point, to your knowledge, will there be another solicitation issued for Autism TRAINING (not only program)?

Answer: No.

Q14: Also, would it be possible to obtain copies of previously submitted proposals for solicitations of similar nature (continuous education, teacher training etc.)?

Answer: No.

Q15: In section 4.1.3 of the description of this project. Is the comprehensive curriculum targeted towards students? Is the anticipation PK-12 students will watch video based exercises or lessons that span various skill levels, and teachers will be provided with printable lesson plans and mastery criteria to guide the students with autism through these video based exercises or lessons? We were unsure if the video based lessons discussed in 4.1.3 were intended for students with ASD or for teachers of those students.

Answer: The video based lessons are intended for professional staff. The lessons assist teachers and instructional assistants in working with students to change undesirable behaviors and to gain functional life skills and/or academic skills.

Q16: Which forms need to be submitted for the IT Requirements that is due on May 2nd? We are unclear and I am not able to find that information on the website provided, or within the paperwork. Is the entire budget required with that IT Requirements submission, or is that to be submitted with the written proposal due May 18, 2011?

Answer: There are no forms required for the IT requirement. The information requested is stated in section 5.0 of the solicitation. The budget requirement is due on May 18, 2011.

Q17: In section 5.5, our proposed solution would involve streaming media. Is streaming media an acceptable delivery option?

Answer: Yes. Refer to answer in question 12.

Q18: In section 5.8, what is the lowest bandwidth to expect for content delivery?

Answer: <28.8k

ERRORS AND OMISSIONS

The purpose of this amendment is to correct errors and omissions as follows:

In statement of work, Section 3.2, remove “five option years” and replace with “four option years,” to read as follows: “DoDEA anticipates having a firm, fixed unit price requirements contract with one vendor for the base and four option years."

In statement of work, Section 4.1.7, add “an upgrade” to read as follows “Provide technical support and upgrades as required for successful implementation.”

In statement of work, Section 7.0, remove “1-5” and replace with “1.4” to read as follows:

Option

Years

1-4

Licenses 6.2 Within three business days of receiving a written delivery order

Technical support, upgrades 6.3 Ongoing

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.212-3 Alt I Offeror Representations and Certifications--Commercial

Items (Apr 2011) Alternate I

APR 2011

52.219-9 Small Business Subcontracting Plan JAN 2011

252.212-7000 Offeror Representations and Certifications- Commercial

Items

JUN 2005

The following have been modified:

ADDENDUM TO FAR 52.212-1 -- PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

Components of Technical Proposals: Offeror’s technical proposal shall consist of three components: a written proposal, review of training module for content review and IT review, and review of the sample database for technical review and IT review.

IT Requirement: The Offeror shall provide all components of the informational technology (IT) requirement in accordance with SOW 5.0 through 6.3.

Written Proposals: The Offeror shall provide a written description which includes the following: A technical description in sufficient detail to evaluate compliance with the requirement in the solicitation. This may include product literature or other documents if necessary that addresses, at a minimum, the following criteria:

Sample of digital initial student assessment and digital student individualized plan.

Provide a comprehensive listing of available video modeling modules and average length of videos.

Provide evidence of modules bases of research and principles of applied behavior analysis (ABA).

Provide proven effectiveness of modules in increasing student learning.

Provide a detailed description of online or webinar training plan.

Provide a detailed description of technical support plan, to include method of support, response time and hours of operation.

Access to Sample Training Modules: The Offeror shall provide DoDEA access to a sample training module for review. Review of module should demonstrate, at a minimum, the following criteria:

Introduction to behavior-based teaching strategy

Video modeling specific concepts

DoDEA IT compatibility

Access to Sample Database: The Offeror shall provide DoDEA access to a sample database for review. Review of module should demonstrate, at a minimum, the following criteria:

Digital data collection and tracking

Progress reports across a selected data range

DoDEA IT compatibility and security of student data information

Past Performance Information - Vendors shall provide information concerning performance in providing supplies and services relevant to those required in the SOW, for the last three contracts similar in nature to this requirement, either completed or currently being performed during the last three years. Vendors shall describe the relevance of each listed contract to the current RFQ’s requirements. Contracts listed may include those entered into by the

Federal Government, agencies of state and local governments and commercial customers.

Attachment A, Past Performance Information (Part I), shall be completed and submitted by all vendors.

Attachment B, The Respondent Information (Part II) shall be completed and submitted directly by vendor’s references to the DoDEA Procurement Division by email with the subject line “HE1254-

11-T-0009 Reference” to Tracey Wilder at Tracey.wilder@hq.dodea.edu before or by the solicitation closing date and time.

The Government may also consider past performance information obtained through other sources.

(End of addendum to FAR 52.212-1)

SUBMISSION OF INFORMATION

Submission. Quotations and IT requirements shall be submitted electronically to the following email address:

Tracey.Wilder@hq.dodea.edu

1. IT Requirement are due NO LATER THAN 11 MAY 2011 AT 1300 HOURS (EST). (Any portion of a vendor’s IT components that fail the technology safety and compliance requirements check may not be further evaluated.)

2. Written Proposals are due NO LATER THAN 18 MAY 2011 AT 1300 HOURS (EST).

3. Vendor must complete the following and submit with their written proposals no later than 18 May 2011 at 1300 hours (EST).

a. Price schedule for ALL years.

b. FAR Subpart 52.212-3 Alt I, Representations and Certifications

NOTE: In lieu of submitting filled-in FAR 52.212-3 Alt I, OFFEROR REPRESENTATIONS AND

CERTIFICATIONS-COMMERCIAL ITEMS (Oct 2010) Alternate I, the vendor may fill-in the annual certifications at https://orca.bpn.gov/ and state in the quotation this was done for the government to verify c Sign page 1 of the solicitation. Include on this page your complete address, your CCR and DUNS numbers.

mailto:Tracey.wilder@hq.dodea.edu https://orca.bpn.gov/

d. Sign page 1 of all amendments issued if applicable.

4. Please review FAR Subpart 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUNE

2008).

5. Please review the evaluation criteria at FAR Subpart 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN

1999).

6. Past Performance Information (See Attachments A & B)

7. SubContrating Plan (See Attachment C)

8. Questions should be directed to Tracey Wilder to the email address above. Questions will not be accepted after

3 May 2011. All responses to questions will be posted to the solicitation on FEDBIZOPPS. Vendors are responsible to monitor FEDBIZOPPS for any amendments to the solicitation.

The following have been deleted:

52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006

52.212-3 Offeror Representations and Certification--Commercial Items MAR 2011

(End of Summary of Changes)