Amendment_2.pdf

STEPPR16R0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1) Correct formatting errors found in Attachment 4 - Sample Technical Directives. Revised Attachment 4 - Sample Technical Directives, dated April

1, 2016 is attached; and

2) Revise paragraph L.4.2.

No other changes have been made.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Apr-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA1-16-R-0001

X 9B. DATED (SEE ITEM 11)

03-Mar-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Apr-2016

CODE

DEFENSE THREAT REDUCTION AGENCY/J4C

8725 JOHN J. KINGMAN ROAD, MSC 6201

FORT BELVOIR VA 22060-6201

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA1-16-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLs 19 11-MAR-2016

Attachment 1 Statement of Work 4 14-JAN-2016

Attachment 2 Work Breakdown

Structure

5 11-MAR-2016

Attachment 3 Cost Summary Template 4 11-MAR-2016

Attachment 4 Sample Technical

Directives

12 11-MAR-2016

Attachment 5 Socio-Economic

Commitment Template S-

1 11-MAR-2016

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CDRLs 19 11-MAR-2016

Attachment 1 Statement of Work 4 14-JAN-2016

Attachment 2 Work Breakdown

Structure

5 11-MAR-2016

Attachment 3 Cost Summary Template 4 11-MAR-2016

Attachment 4 Sample Technical

Directives

12 01-APR-2016

Attachment 5 Socio-Economic

Commitment Template S-

1 11-MAR-2016

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFEROR

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

This is a commercial procurement utilizing FAR parts 12 Acquisition of Commercial Items and 15 Contracting by

Negotiation.

FAR 52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

FAR 52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2004

FAR 52.215-16 Facilities Capital Cost of Money JUN 2003

FAR 52.222-24 Pre-award On-Site Equal Opportunity Compliance FEB 1999

Evaluation

FAR 52.237-10 Identification of Uncompensated Overtime OCT 1997

FAR 52.216-1 Type of Contract APR 1984

The Government contemplates award of a single award Time & Materials ‘C’ type contract.

FAR 52.233-2 Service of Protest SEP 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

DTRA Clause 252.204-9000 Notice to Potential Offerors – Official DTRA DEC 2007

Addresses in the National Capital Region (NCR)

1. Offerors are responsible for submitting proposals and any proposal modifications/revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the “designated office” is the office appearing in the attention line of the mailing addresses in paragraph 2 below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in Federal Acquisitions Regulation

(FAR)52.215-1(c)(3).

2. DTRA has two official mailing addresses in the NCR. Due to heightened security measures, hand-carried proposals cannot be accepted; therefore, Offerors are to select one address below based on the method of mailing.

a. The official United States Postal Service (USPS) mailing address for DTRA:

Defense Threat Reduction Agency

Attn: DTRA Contracts/Leslie Simpson

8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

b. DTRA cannot accept packages delivered via commercial express and ground carrier to any address other than the one listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Defense Threat Reduction Agency

Attn: DTRA Contracts/Leslie Simpson

6200 Meade Road

Fort Belvoir, VA 22060-5264

Note: This address shall also be used in all contracts for delivery of supplies/materials.

3. If mailing via USPS, Offerors are cautioned to allow 2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so Offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

The Contract Specialist (CS) is the primary point of contact for this acquisition.

The CS for this acquisition is:

Chad Roney

Defense Threat Reduction Agency

J4/J8C - ACQUISITION/FINANCE/LOGISTICS DIR

Phone: (703) 767-7969

Email address: chad.m.roney.civ@mail.mil

The Contracting Officer (CO) for this acquisition is:

Leslie Simpson

Defense Threat Reduction Agency

J4/J8C - ACQUISITION/FINANCE/LOGISTICS DIR

Phone #: (703) 767-3503

Email: leslie.f.simpson.civ@mail.mil

Offerors are instructed to submit questions or concerns regarding this solicitation via email to dtra.belvoir.J3-

7.room.step@mail.mil with the subject line “Questions Concerning HDTRA1-16-R-0001.” Questions are due by

8:00AM EST on March 8, 2016. DTRA reserves the right to not provide written responses to any or all questions/concerns, however, major issues that are brought to DTRA’s attention will be addressed; likely via an

Amendment to the solicitation. While DTRA appreciates any feedback, we are looking for major questions or concerns.

Proposals in response to the RFP shall be delivered in accordance with the mailing instructions in DTRA

252.204-9000 no later than 12:00PM Eastern on April 14, 2016. All proposals received after the exact time specified for receipt shall be treated as a late submission and will not be considered. The Government will not return any proposals to the Offeror and will destroy extra copies of proposal once they are no longer needed.

L.1.1.2 Debriefings

L.1.1.2.1 Preaward Debriefings

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings

Offerors may request a debriefing by providing a written request to the CO. The CO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the CO notification. To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the

Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

mailto:chad.m.roney.civ@mail.mil mailto:leslie.f.simpson.civ@mail.mil mailto:dtra.belvoir.J3-7.room.step@mail.mil mailto:dtra.belvoir.J3-7.room.step@mail.mil

Table 1-2 – Proposal Organization

VOLUME VOLUME TITLE PAGE LIMIT

I

3 copies

PROPOSAL DOCUMENTATION Unlimited

II

7 copies

MISSION CAPABILITY

Management Approach 15

Resumes for Key Personnel 6

Technical Approach 24

Resumes for Technical Solutions 10 per Sample TD

III

4 copies

PAST PERFORMANCE

Description of Team 10

Present and Past Performance References 5 pages per reference

Organizational Change History Unlimited

IV

4 copies

COST Unlimited

a. The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover, and shall be clearly marked “ORIGINAL.” The “original” paper copy shall have no staples and no holes punched in it. The “ORIGINAL” copy is included in the copy count above.

b. As shown in Table 1-2, additional paper copies of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

c. All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR),” DEC 2007 (the clause is at the beginning of Section L). Present and

Past Performance Questionnaires L-2 shall be e-mailed in PDF format to the contract specialist and contracting officer’s e-mail addresses shown in Paragraph L.1.1.

PLEASE NOTE THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS ARE CONTAINED IN FAR

52.215-1.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

Be complete and respond directly to the requirements of the solicitation.

Address the factors, sub-factors, and their related elements as listed in Section M of the solicitation.

Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The Offeror is requested to complete the proposal validity date in block 12, Section A of the solicitation, with not less than 180 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. This statement shall be included in Volume I. In accordance with FAR Subpart 4.8

(Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4 Physical Appearance of Submissions

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

Proposals will be submitted in paper and electronic copies.

Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

No models, mockups, or videotapes will be accepted.

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size

Pages shall be 8.5 x 11 inches, not including foldouts. Format the pages in Offeror preferred format (either one column or two columns). Except for the lettering that is within a graphic, the font size shall be no less than 10 point.

Lettering within tables, charts, graphs, and figures shall be no smaller than 8 point. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Printed material shall be on one side of the sheet only (single-sided). In the event discussions are held, page limitations may be placed on responses to ENs. Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Counted

Each page shall be counted except the following:

Past performance questionnaires

Past performance questionnaire point of contact list

Cover pages

RFP cross-reference matrix

Teaming arrangements

Past performance consent letters

Client authorization letters

Tables of contents

Revision matrix

Small business subcontracting plan

Scenario task SOW

Glossaries

Lists of figures, tables, or drawings

Tabs

Dividers

Blank pages

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 8 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Copies

a. Electronic copies of each volume shall be submitted on individual CD-ROMs in a protective sleeve or case. Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. The CD-ROM(s) will be included with the “original” paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

b. Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Pentium Class PCs

- Adobe Acrobat Reader 8.0

- Microsoft Office Excel 2003*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the

Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format and shall be an exact duplicate of the “original” paper proposal. If there are discrepancies between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

c. Electronic files shall be clearly identified for each volume, section, item, etc. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

d. Electronic Media additional information:

All text must be searchable

Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

Keep embedded graphics as simple as possible; large graphic files are discouraged

Minimize the use of scanned images (except for Adobe Acrobat requirements)

Use of self-extracting archive files (e.g., ZIP files) is allowed

L.1.3.9 Cost Information

All cost information shall be addressed ONLY in the Contract Cost Volumes, Volumes I and IV respectively. All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

L.1.3.10 Volume Designation

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, socio-economic commitment information and Organizational Conflicts of

Interest assertions which must be submitted in Volume I but may be cross-referenced in other volumes.

L.1.3.11 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the

Government to prepare the contract document and supporting file.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.13

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 and acknowledgement of all Amendments to the solicitation, in addition to a completed Section B, CLIN structure is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number; Taxpayer

Identification Number (TIN), size of business (large or small); and labor surplus area designation.

Note: This information is required for the prime contractor only.

L.2.5 TEAMING ARRANGEMENTS AND/OR LETTERS OF INTENT

Provide all Teaming Arrangements and/or Letters of Intent.

L.2.6 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017 IDENTIFICATION AND

ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995)

If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed.

L.2.7 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, including the sample Technical Directives, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

This information shall be provided in the format and content of Table 2.9. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 2.9 – Solicitation Exceptions

Solicitation Document Paragraph/Page Requirement/Portion Rationale

Statement of Objectives

(SOW), Solicitation

Section, Attachment, Sample Tasks, etc.

Applicable Page and

Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain the basis for exception and impact on contract

L.2.8 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR(S)

(SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the System for Award Management (SAM) at https://www.sam.gov/.

The Offeror is additionally required to: 1) acknowledge compliance with DFARS Provision 252.203-7005 and 2) complete the DFARS Provision 252.209-7999. Both provisions are cited in Section K and each shall be signed and dated by an official authorized to contractually obligate the Offeror.

L.2.9 SMALL BUSINESS SUBCONTRACTING PLAN

IAW FAR 19.704 and DFARS 219.704 Other than small business Offerors shall submit a small business subcontracting plan in accordance with FAR 52.219-9 and DFARS 252.219-7003.

L.2.10 SOCIO-ECONOMIC COMMITMENT

DTRA is committed to maximizing small businesses opportunities at both the prime and subcontractor level. All

Offerors (large and small business) shall prepare a summary list of proposed subcontractors, which includes the following information: Company Name, CAGE Code, Size Status, Socio-Economic Status, Subcontract Dollars, and Percentage of Total Contract Value proposed. For Socio-Economic Commitment evaluation purposes, the

Total Contract Value proposed is considered to be the numerical sum of the total dollar value for all work as contemplated under this solicitation. DTRA will use the SAM website data to verify proposed small business entities meet the assigned RFP NAICS (541690) small business size standard ($15 million annual revenue).

Offeror’s proposals will be assessed on their commitment to meeting the subcontracting goal of at least 25% of the total contract value proposed to Small Business. Alaska Native Corporation (ANC) and Indian tribe subcontractors may be counted as part of the Small Business subcontracting percentage in accordance with FAR 19.703(c).

Small business prime contractors may include the cost of work self-performed toward meeting the 25% Small

Business requirement.

Figure L.2.1 illustrates the minimum Socio-Economic Commitment percentage requirement based on total contract value proposed for Small Business concerns.

https://www.sam.gov/

Figure L.2.1

L.2.11 SMALL BUSINESS COMMITMENT TEMPLATE

To ensure consistency in the calculation of Small Business Commitment, a calculation template is provided as Form

S-1 (Attachment 5) of the RFP. This attachment will be used by all Offerors to document the proposed Small

Business participation as required in paragraph L.2.11. Attachment 5 will be compared to the Offeror’s cost proposal for consistency. In the case of minor errors or omissions that do not affect the other areas of the proposal, and may be corrected with minor clarification, the Offeror may be contacted by the Contracting Officer for immediate clarification.

In the case that an Offeror meets the criteria as specified in paragraph L.2.11 and through discussions provides a

Final Proposal Revision (FPR), the criteria for paragraph L.2.11must be met and the Offeror must resubmit the SB calculation attachment.

L.2.12 PREAWARD ORGANIZATIONAL CONFLICTS OF INTEREST

a. The Contracting Officer has determined this contract may give rise to potential conflicts of interest due in part to contractors currently providing support to DTRA, who may have access to information that could potentially provide an unfair competitive advantage. Moreover, the nature of the work required by this contract could provide the awardee access to information that could potentially provide an unfair competitive advantage for future contracts. Offerors are directed to FAR Subpart 9.5 for detailed information concerning organizational conflicts of interest.

b. Each Offeror must include in Volume I of its proposal either;

(1) a statement certifying that, to the best of its knowledge, it is not aware of any facts which create any actual or potential organizational conflicts of interest relating to the award of this contract, or

(2) a statement that describes concisely all relevant facts concerning any past, present, or planned interest (financial, contractual, organizational, or otherwise) relating to the work to be performed under the proposed contract and bearing on whether the Offeror has a possible organizational conflict of interest.

c. The Contracting Officer may require further relevant information from an Offeror and may, at his discretion, permit an Offeror to clarify errors or omissions in relevant information or in a statement required by (b) above. Refusal to provide a statement required by (b) above, refusal to provide further relevant information required by the Contracting Officer, or the misrepresentation of any relevant information will result in disqualification of an

Offeror from further consideration for award of a contract under this solicitation.

d. Relevant information regarding possible organizational conflicts of interest will not be treated like a separate evaluation factor; however, it will be addressed during the evaluation of proposals. Relevant information regarding each Offeror will be analyzed by the Contracting Officer in accordance with FAR 9.5 in order to determine whether a potential conflict exists and if so, what actions are necessary to avoid or otherwise resolve the potential conflict.

e. The Contracting Officer will use all relevant information submitted by the Offeror, and any other relevant information known to DTRA, to determine whether a potential conflict exists. If the Contracting Officer determines that a potential conflict exists, the conflict must be avoided or otherwise resolved through the inclusion of a special contract clause or other appropriate means. Although the terms of any special clause are subject to negotiation, it is likely that the contract will include a clause substantially the same as DTRA Clause

252.209-9000 which is included in Section H of the contract.

L.3.0 VOLUME II – MISSION CAPABILITY

L.3.1 GENERAL

The Mission Capability Volume should describe the Offeror’s capability to satisfy the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to satisfactorily perform the contract being sought. Particular proposal strengths or unique approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The

Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Mission Capability subfactors and their related elements defined in

Section M, “Evaluation Factors for Award.” Using the instructions provided below, provide as specifically as possible the actual methodology that would be used by the Offeror for accomplishing and satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

L.3.2 VOLUME ORGANIZATION:

The volume shall be organized according to the following outline:-

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. RFP Cross-Reference Matrix

e. Section 1, Management Approach

f. Section 2, Technical Approach

L.3.3 FORMAT AND SPECIFIC CONTENT

Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each Mission Capability sub-factor and their related elements, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed or clearly delineated.

L.3.3.1 RFP Cross-Reference Matrix (RCRM)

The Offeror shall fill out an RCRM indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent. This matrix only applies to Volume II.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation

Section/Paragraph

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L.3.3.2 SECTION 1: MANAGEMENT APPROACH

The Offeror shall submit its comprehensive Management Plan for managing the contract to be awarded. The

Management Plan should discuss how the Offeror will provide for maximum flexibility to innovatively and cost-effectively manage the program schedule, performance, risks, warranties, subcontracts, and data to support the program objectives.

The Management Plan should provide the processes and techniques that demonstrate the Offeror’s ability to act as a master integrator with the capability to:

Identify and resolve implementation risk

Exhibit workforce recruitment, hiring, and retention

Leverage resident expertise, teaming arrangements and/or other partnerships to provide the knowledge and expertise to accomplish the tasks identified in the Statement of Work

Socio-economic commitment and subcontracting goal achievement in accordance with L.2.10

Effectively and efficiently manage and lead assigned tasks, including all subcontractors

Identify key personnel to include a Program Manager and Deputy Program Manager responsible for providing cohesive technical and administrative leadership and direction for all necessary administrative requirements for the successful and timely implementation of simultaneous tasks

L.3.3.3 SECTION 2: TECHNICAL APPROACH

The Offeror shall prepare and submit responses to four (4) sample Technical Directives at Attachment 4.

The four sample Technical Directives are indicative of the types of requirements that could be implemented throughout the contract. Within each sample Technical Directive, the Offeror shall provide a technical solution that describes how the Offeror will plan to perform the work, to include their ability to:

Demonstrate a realistic and logically sequenced schedule that demonstrates an effective understanding of required program activities.

Demonstrate knowledge and ability to leverage collaborative relationships with foreign government, interagency partners, and stakeholders.

Develop appropriate requirements to accomplish each sample Technical Directive and any associated revisions utilizing skill mix, labor hours, material, and travel, as applicable.

Demonstrate knowledge and ability to develop or integrate curricula and safely implement trainings relevant to human and animal disease surveillance, detection, diagnosis, and reporting in field and laboratory environments.

For each Technical Directive, the Offeror shall:

Instructions: Offeror to complete blocks 2, 7, 9, and 13.

1. Contract Number

2. Contractor – Full Company Name

3. Technical Directive Number

4. Technical Directive Title

5. Total Estimated Technical Directive - Hours and Dollars

6. Contracting Officer Representative – Contact details

7. Contractor Point of Contact – Details

8. Description of the Technical Directive – Government Provided

9. Solution:

a. Proposed Solution: Contractor’s proposed solution (including approach, schedule, and risk analysis) for TD. Not to exceed 2 pages.

b. Budget: Contractor enter proposed quantity(ies) for TD completion by using the embedded Excel workbook.

c. Technical Directive Solution Basis of Estimate – Description: Contractor complete the BOE for proposed solution to TD. Not to exceed 2 pages.

10. Funding Authorized this TD: Identifies information for billing purposes

11. Funds Authorized

a. Funds Authorized for this TD Revision Exclusively

b. Funds Authorized inclusive of all Revisions, Cumulative Total

12. Period of Performance

a. Current

b. TD Rev POP

13. Contractor: Sign & Date

14. Region for Technical Directive

15. Contracting Officer Approval: Sign & Date

16. Contracting Officer Representative Approval: Sign & Date

NOTE 1: SAMPLE TECHNICAL DIRECTIVES ARE FOR EVALUATION PURPOSES ONLY AND

ARE NOT AWARDABLE.

NOTE 2: RESUMES TO SUPPORT TECHNICAL SOLUTIONS: IT IS EXPECTED DURING

CONTRACT EXECUTION THAT THE CONTRACTOR SHALL HAVE DIALOGUE WITH THE

TECHNICAL POINTS OF CONTACT TO ADDRESS CLARIFICATION AND QUESTIONS RE:

TECHNICAL DIRECTIVES. HOWEVER, DUE TO THE NATURE OF THE SOURCE SELECTION

ENVIRONMENT FOR THE SAMPLE TECHNICAL DIRECTIVES, CLARIFICATION DIALOGUE

IS NOT ALLOWED. OFFERORS ARE PERMITTED TO PROVIDE RESUMES FOR SUGGESTED

LABOR SKILLS TO SUPPORT THEIR PROPOSED TECHNICAL SOLUTION. THE PAGE LIMIT

FOR RESUMES TO SUPPORT TECHNICAL SOLUTIONS IS EXCLUSIVE OF THE PAGE LIMIT

SET FOR TECHNICAL APPROACH.

NOTE 3: PROPOSED HOURS AND LABOR RATES PER LABOR CATEGORY FOR EACH

SAMPLE TECHNICAL DIRECTIVE ARE REQUIRED AND WILL BE TECHNICALLY

EVALUATED FOR UNDERSTANDING OF THE REQUIREMENT, HOWEVER LABOR RATES

PROPOSED FOR EACH SAMPLE TECHNICAL DIRECTIVE WILL NOT BE CONSIDERED AS

PART OF THE COST EVALUATION.

L.4.0 VOLUME III –PAST PERFORMANCE

L.4.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:-

a. Table of Contents

b. Description of Team

c. Present and Past Performance References

d. Organizational Structure Change History

L.4.2 DESCRIPTION OF TEAM

The Offeror shall provide a matrix with no more than the five most critical proposed teaming partners members/intended subcontractors and the specific areas within the SOW for which they will be utilized. Offerors shall also provide an approximate percentage of effort, based on overall cost, that each team member/intended subcontractor will contribute to the overall effort.

In addition, the Offeror shall submit a consent letter, executed by no more than the five most critical each teaming partner/intended subcontractor, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for the five most critical a teaming partner/intended subcontractor, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the teaming partner/intended subcontractor’s performance.

L.4.3 PRESENT AND PAST PERFORMANCE REFERENCES

The Offeror shall identify a minimum of three and a maximum of five references for the prime Offeror as well as a minimum of one and maximum of two references for each of the teaming partners/intended subcontractors expected to perform aspects of the effort that the Offeror considers critical to the overall success of the program. The references shall represent recent contracts (within the past five years) that the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort. For each reference, the Offeror shall provide a narrative describing the effort and the results of the Offeror’s performance. This narrative shall include rationale supporting the assertion of relevance and should be supplemented with a completed Present and Past Performance

Information Form L-1. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, Paragraph M.2.2, and Factor B: Past Performance.

In addition to the information provided in the Past Performance Volume, the Offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ) L-2. This questionnaire shall be submitted directly to the government from the reference; questionnaires received from the Offeror will not be considered.

However, the responsibility to send out and track the completion of the PPPQs rests solely with the Offeror.

Completed PPPQs shall be emailed in PDF format to the Contracting Officer’s e-mail address

(leslie.f.simpson.civ@mail.mil). The delivery date and time for the completed PPPQs shall be the same as the delivery date and time for receipt of proposals as stated in L.1.1.1.

L.4.4 ORGANIZATIONAL STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all team members identified in a

Teaming Arrangement for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation and performance confidence assessment. Since the

Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these “roadmaps” should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources. These

“roadmaps” will not count toward the page limitations of Volume III.

L.5.0 VOLUME IV – COST

L.5.1 GENERAL

The Offeror shall provide a cost proposal for Labor, Program Management Office (PMO), Materials, Travel and

Indirect Costs in accordance with Section L.5.4 below. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the contract being sought.

These instructions are to assist the Offeror in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness, realism, and completeness of the proposed costs. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the Offeror.

Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the cost position. All information relating to the proposed cost and price, including the required supporting documentation must be included in the section of the proposal designated as the Cost Volume

(Volume IV). Under no circumstances shall this information and documentation be included elsewhere in the proposal.

In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, data other than certified cost or pricing data is required.

L.5.2 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. Glossary

c. Cost Narrative

d. Cost or pricing information and supporting data, to include estimating methodology

L.5.3 COST NARRATIVE

L.5.3.1 Assumptions

The Cost Narrative shall identify all assumptions derived by the Offeror relating to estimated cost and shall reference the applicable paragraph and page number in the Mission Capability Volume (Volume II) of the proposal that provides a corresponding discussion of the particular assumption.

mailto:leslie.f.simpson.civ@mail.mil

L.5.3.2 Inconsistencies

A cost proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performances and cost, shall be explained in the cost narrative. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on cost should be explained. Any significant inconsistency, if unexplained, which raises a concern on the fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal or grounds for adjusting the probable cost. The burden of proof as to cost-credibility rests with the Offeror.

L.5.4 COST OR PRICING INFORMATION AND SUPPORTING DOCUMENTATION

In order to submit a detailed cost proposal, the Offeror shall complete Attachment 3. In addition to filling out

Attachment 3, Offerors are also required to submit data other than certified cost or pricing data in order for the

Government to evaluate the reasonableness, realism, and completeness of the proposed costs. If teaming partners and/or subcontractors are part of the Offeror’s proposal, teaming partner and subcontractor other than certified cost and pricing data shall also be included.

For Contract Line Item Numbers (CLINs) 0001, 1001, 2001, 3001, and 4001, Labor Rates for each labor category specified in Attachment 2 shall be blended and shall include all cost elements as specified in FAR 52.232-

7(a)(4). For the purposes of this solicitation, blended means, rates for each category of labor to be performed by the

Offeror, including labor transferred between divisions, subsidiaries, or affiliates of the Offeror under a common control, and all subcontractors. The proposed labor rates shall be fixed for each period of performance. The total proposed labor costs (labor rates multiplied by assumed hours and totaled) will be incorporated into any resultant contract, as a binding, not-to-exceed ceiling for each labor CLIN. These CLINs are Time and Materials (T&M).

For CLINs 0002, 1002, 2002, 3002, and 4002, the Offeror shall propose all costs associated with Program

Management Office (PMO) for the management and administration of the contract. These costs shall include, but not be limited to, a Program Manager and a Deputy Program Manager responsible for providing cohesive technical and administrative leadership and direction for all necessary administrative requirements for the successful and timely implementation of simultaneous tasks for each period of performance. These CLINS are Firm Fixed Price

(FFP).

Note: A Project Manager, as described in Attachment 2, is not considered part of PMO.

For CLINs 0003, 1003, 2003, 3003, and 4003, DTRA has provided Material pricing assumptions, which are located in L.5.5 below. The Material pricing assumptions assume all cost elements as specified in FAR 52.232-7(b) with the exception of Travel. Additionally, the following additional cost elements are also included in the Material pricing assumptions that are not specifically mentioned in FAR 52.232-7(b):

Defense Base Act Insurance

Taxes (not associated with labor), inclusive of Value Added Taxes (VAT), in countries where no Umbrella

Agreement is in place

The Material pricing assumptions will be incorporated into any resultant contract, as a binding, not-to-exceed ceiling for each Material CLIN. These CLINs are T&M.

Note: In accordance with regulations regarding commercial Time and Materials contracts, no fee or profit is allowed on CLINs 0003, 1003, 2003, 3003 and 4003.

For CLINs 0004, 1004, 2004, 3004 and 4004, DTRA has provided Travel pricing assumptions, which are located in L.5.5 below. The Travel pricing assumptions are inclusive of all costs associated with Travel. The Travel pricing assumptions will be incorporated into any resultant contract, as a binding, not-to-exceed ceiling for each Travel

CLIN. These CLINs are T&M.

Note: In accordance with regulations regarding commercial Time and Materials contracts, no fee or profit is allowed on CLINs 0004, 1004, 2004, 3004 and 4004.

For CLINs 0005, 1005, 2005, 3005 and 4005, the Offeror shall propose all indirect costs associated with Material and Travel for each period of performance. These CLINs are FFP.

L.5.5. PRICING ASSUMPTIONS

For purposes of preparing a cost proposal, Offerors shall make the following assumptions:

Labor: See Attachment 2, Work Breakdown Structure for a description of each Labor Category. See Attachment 3 for Labor Hour assumptions for each Labor Category within each Labor CLIN.

Material Assumptions:

Material CLIN Pricing Assumption

0003 – Base Period $4,968,678

1003 – Option Period 1 $3,953,322

2003 – Option Period 2 $4,032,166

3003 – Option Period 3 $4,112,809

4003 – Option Period 4 $3,146,299

Travel Assumptions:

Travel CLIN Pricing Assumption

0004 – Base Period $7,332,967

1004 – Option Period 1 $6,004,882

2004 – Option Period 2 $6,124,979

3004 – Option Period 3 $6,247,479

4004 – Option Period 4 $4,779,321

End of Section L

(End of Summary of Changes)