Attachment 3 TO 2 PWS May 22 09.doc

Defense Threat Reduction Agency Budget and Finance Support Performance Work Statement – Task Order 2 May 22, 2009 1.0

BACKGROUND.

The Comptroller’s Office, Business Enterprise, Defense Threat Reduction Agency (DTRA), has overall responsibility for the preparation, execution and management of the Agency’s resource portfolio. Additionally, it has the responsibility as funds manager for the Defense-Wide Chemical and Biological Defense Program (CBDP) accounts, a responsibility which is executed through the Comptroller’s Office Program and Budget Division.

2.0 Program Objectives.

The objective of this task order is for the contractor to provide support to the Comptroller’s Office Program and Budget Division to support the accomplishment of Chemical and Biological Defense Program (CBDP) funds manager responsibilities. The contractor shall operate in a manner to leverage efficiencies, data, and knowledge across the entire Comptroller Office.

3.0

SCOPE OF WORK.

Contract support services are required to support the Program and Budget Division in accomplishment of CBDP funds manager responsibilities. All tasks shall be undertaken by the contractor in a team environment with employees from the Program and Budget Division to ensure continuity and to accommodate changes in emphasis between tasks that may occur during the term of the contract. Work on-site with Program and Budget Division personnel is necessary to achieve Division and Enterprise goals under constrained timelines. Support to be provided by the contractor includes, but is not limited to items 4.1 through 4.11 below.

4.0 TASKS/REQUIREMENTS.

The contractor shall provide the following support:

4.1 Provide support in distributing CBDP funds received from OSD by appropriation. Accomplish CBDP funds distribution through the DoD Program and Budget Allocation System (PBAS) to designated executing agencies. Maintain documentation to support all Funding Authorization Document transactions. Monitor actions to assure fund control limitations are maintained.

4.2 Provide support in planning for and managing the execution of CBDP budgetary resources.

4.3 Provide support in managing and maintaining the Joint Service Chemical Biological Information System (JSCBIS) data base. Process CBDP funds distribution, reprogramming and realignment actions in JSCBIS.

4.4 Process CBDP Military Interdepartmental Purchase Request, Interagency Cost Reimbursement Order, contract, and travel order funding actions in the Comprehensive Cost and Requirements System (CCaRS) and the Centralized Accounting and Financial Resource Management System (CAFRMS). Monitor execution status on a monthly basis.

4.5 Conduct monthly reconciliation of CBDP data between the PBAS and JSCBIS systems. Identify discrepancies, conduct research and analysis to identify the cause and necessary corrective action, and provide support in implementing corrective actions.

4.6 Provide support to and participate in CBDP execution reviews as required.

4.7 Participate in periodic JSCBIS system reviews focused on addressing data issues, user needs, and process improvements.

4.8 Provide JSCBIS data base administration support to establish user privileges for data access.

4.9 Provide CBDP funding information for briefings, reviews, and other information requests, ensuring that data provided is accurate, consistent, and reflects the appropriate budgetary position.

4.10 Prepare monthly execution reports for CBDP OSD management. Separate reports are prepared to address 1) the status of CBDP funds executed by DTRA and recorded in CAFRMS; and 2) comprehensive CBDP execution status as reported in JSCBIS. Additional reporting requirements may be required to support management needs.

4.11 Provide support in conducting CBDP unliquidated obligation reviews. Conduct comprehensive review and analysis of execution status, and identify recommended actions concerning unliquidated balances. Provide support in implementing approved government decisions concerning resource withdrawal and/or reallocation.

5.0

EXPERIENCE AND SKILLS.

Contractor personnel shall possess demonstrated experience in requisite functional disciplines necessary to perform tasks designated in Section 4. In addition, contractor personnel shall have Microsoft Office 2003 (Word, Excel, Access, Project, and PowerPoint), and Visio experience in order to prepare all documents, listings, tables, briefings, and worksheets.

6.0 WORK LOCATION AND TRAVEL.

Tasks stated herein shall require the contractor to work onsite at DTRA, Fort Belvoir, Virginia. The contractor shall attend work sessions, conferences and in process reviews (IPRs) in conjunction with support as required by the government. Duty on some tasks will require the contractor to travel and visit alternate work sites. The contractor shall provide a detailed estimate of any desired travel in advance to the Contracting Officer’s Representative (COR) in writing via memorandum or email. All travel shall be in accordance with the Joint Travel Regulation (JTR) and all travel shall be approved by the COR in writing via memorandum or e-mail prior to the contractor incurring any travel expenses and prior to any departure. Privately-owned vehicle mileage may be claimed by the contractor for approved travel, and reimbursed separately by the government based upon requirements for travel from the normal duty location to attend required meetings, conferences, and IPRs in the local area.

7.0

GOVERNMENT FURNISHED EQUIPMENT, MATERIALS AND PROPERTY.

The Government will provide on-site office space, IT equipment, supplies, telephone connectivity, and access to copy machines, printers and fax machines. Space can be provided for up to 2 personnel.

8.0

NON-DISCLOSURE AGREEMENT.

The contractor shall sign a non-disclosure agreement (NDA) and shall ensure that all staff assigned to this contract execute and adhere to the terms of the NDA, to protect sensitive information of the government and DTRA.

9.0

SECURITY.

The contractor shall possess a TOP SECRET facility clearance granted by the Defense Security Service (DSS).

Contractor personnel performing work on this contract shall be U.S. citizens and shall have been granted a minimum of a SECRET security clearance. The Contractor shall comply with all terms of the Security Agreement (DD Form 254), including the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M, and any revisions to that manual.

The Contractor’s employees performing work at DTRA shall require unescorted entry into work areas wherein special entry controls have been established for the protection of classified information. Before any Contractor employee performs work at DTRA, the Contractor shall verify and submit written proof of security clearance information (Visit Authorization Letter (VAL)) to the DTRA Security Office. The VALs for collateral security clearance shall be typewritten, contain the information specified in paragraph 6-103 of the NISPOM, and be submitted to the DTRA Security Support Branch (Visitor Control). The term of the VAL shall be for the term of the contract.

10.0

DELIVERABLES.

Contractor format is acceptable for all reports.

The following contract Data Requirements List (CDRL) items are required:

10.1 The contractor shall provide a monthly Cost and Schedule Status Report not later than 15 calendar days after the end of each month, beginning after the end of the first full calendar month of the Task Order. The Cost and Schedule Status Report shall include total hours expended for the month by labor category and employee and associated costs for each category and employee during the period, and total hours used to date by labor category. The report shall include the status of the program tasks and any significant accomplishments and/or difficulties during the reporting period. (CDRL A001) 10.2 The contractor shall provide a cost report 90 calendar days prior to the end of the current period of performance to identify any funds on the Task Order that will not be used by the end of the current period of performance, and a cost report 90 calendar days before the end of the government fiscal year (FY) to identify any funds on the Task Order that will not be used by the end of the FY. These reports will be used to identify any funds that are available to be deobligated. (CDRL A002)

10.3

The Contractor shall establish, maintain, and comply with a complete Quality Control Plan (QCP) that ensures the requirements of the contract are provided as specified in this Task Order Performance Work Statement. Within fifteen (15) calendar days after contract award, the contractor shall submit three hard copies and an electronic copy in Microsoft Word as an email attachment of a comprehensive written QCP to the COR. The COR will return the QCP with any change requests within 10 business days, and the contractor shall submit the final document within 5 business days. (CDRL A003)

11.0 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN (QASP).

The COR will validate quality of work performed utilizing the government prepared Quality Assurance Surveillance Plan (QASP) and Surveillance Checklist, and the contractor prepared QCP.

12.0 APPLICABLE GUIDANCE.

Key guidance documents include, but are not limited to, the Department of Defense Financial Management Regulation (DoD 7000.14R); relevant OMB Circulars and Bulletins; the Joint Travel Regulation (JTR); the Joint Federal Travel Regulation (JFTR); and other DoD and DTRA issuances.

HDTRA1-09-R-0002 1 of 5 Attachment 3

HDTRA1-09-R-0002 5 of 5 Attachment 3