HDQMWR21I0001FE Payroll Outsourcing Services.pdf

HDQMWR-21-I-0001

HDQMWR-21-I-0001 - Request for Information (RFI)

Payroll, Tax, Garnishment Outsourcing Services

1.0 DESCRIPTION

1.1 Commander, Navy Installations Command (CNIC) in support of the Support Services Project Management Office (N942) is seeking three vendors to provide cloud engineering overview for an audience of technical professionals including network owners, information assurance and enterprise applications leaders. The intent of the overview to is inform this team of cloud platform, migration, application and security capabilities, management and administration services offerings.

1.2 This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue a RFP in the future. This request for information does not commit the Non-Appropriated Fund Instrumentality (NAFI) to contract for any supply or service whatsoever. Further, the NAFI is not at this time seeking proposals and will not accept unsolicited proposals. Respondees are advised that the NAFI will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be synopsized on the beta.sam.gov website. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.

2.0 SCOPE/REQUIREMENTS: Provide payroll, tax processing, and garnishments services that meet the following requirements:

1. Bi-weekly payroll processing for between 16,000 – 21,000 employees

2. Pay is based on hours worked provided by file/interface from Kronos Workforce Central

(WFC) timekeeping system version 8.1.6

3. General Ledger postings are provided as a file/interface to System Applications and

Products in Data Processing (SAP) Financial Accounting and Controlling Module (FICO) ERP Central Component (ECC) version 6.

4. Employees may access pay stubs, W-2s, and 1095-B forms from a secure website or mobile application.

5. Platform hosting the payroll system is either FedRamp IL4 certified or meets National Institute of Standards and Technology (NIST) requirements.

6. Payroll processor also processes taxes and provides all tax compliance reporting.

7. Payroll processor also processes garnishments and provides all garnishment reporting.

8. Benefits deductions are based on benefits elections provided by file from SAP Human

Resources (HR).

Limitations: Only vendors with currently at least 1000 distinct clients shall respond.

http://www.fedbizopps.gov/

REQUESTED INFORMATION

Contractor shall provide documentation or website link supporting their ability to provide:

• Payroll processing services in a FedRamp or NIST cybersecurity compliant environment.

• Correctly calculate employee pay derived from bi-weekly Kronos WFC time entries.

• Employee pay checks on a bi-weekly basis for over 20,000 employees.

• Secure website and mobile app access to employee pay documentation listed above.

• General Ledger postings to SAP FICO system.

• Tax Compliance and Garnishment Services

INDUSTRY DISCUSSIONS

CNIC representatives do not anticipate meeting with potential offerors before award. However, the NAFI may request clarification to determine potential offerors ability to supply the NAFI’s requirements.

QUESTIONS

Questions regarding this announcement shall be submitted in writing by e-mail to the below Contract Specialist. Verbal questions will NOT be accepted. Questions will be answered in a consolidated Word document to all interested parties.

3.0 PLACE OF PERFORMANCE:

CNIC Headquarters 5720 Integrity Drive, Building 457 Millington, TN 38055

4.0 CONTRACTING OFFICE ADDRESS:

Commander Navy Installations Command 5720 Integrity Drive, Building 457 Millington, TN 38055 ATTN: Contract Specialist Hubert.l.stewart@navy.mil 901-874-6554

5.0 RESPONSES

Submit questions and/or requests for clarifications regarding this announcement by noon November 20, 2020. The Request for Information (RFI) closes November 30, 2020 @ 3:30 p.m.

CDT. Please respond by submitting your information to the requirements as listed above to Hubert.l.stewart@navy.mil. No telephone requests or written requests for market surveys will be accepted.

mailto:Hubert.l.stewart@navy.mil

SUMMARY

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify resources that can provide payroll processing and tax compliance services. The information provided in the RFI is subject to change and is not binding on the Government. The Navy has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.