Attch_3__Directives_Instructions_Acronyms_Definitions.pdf

ATTACHMENT 3

FFSP DIRECTIVES, INSTRUCTIONS, ACRONYMS, AND DEFINITIONS

The following instructions and definitions provide guidance for Fleet and Family Support program delivery. Most of the instructions can be accessed by visiting the following web addresses: http://www.dtic.mil/whs/directives/ and http://doni.daps.dla.mil/default.aspx

• DoD Instruction 1342.22, 03 Jul 12, “Military Family Readiness”

• SECNAVINST 1754.1B, 27 Sep 05, “Department of Navy Family Support Programs”

• OPNAVINST 1754. 1B, 05 Nov 07, “Fleet and Family Support Center Program”

• OPNAVINST 1740.5B, 06 Aug 10, “U.S. Navy Personal Financial Management Education, Training and Counseling Program”

• SECNAVINST 1752.4B, 08 Aug 13, “Sexual Assault Prevention and Response”

• OPNAVINST 1752.1B, 29 Dec 06, “Sexual Assault Victim Intervention (SAVI) Program”

• SECNAVINST 1754.6A, 08 Nov 05, “Relocation Assistance Program for DON Personnel”

• DoD Directive 1332.35, 09 Dec 93, “Transition Assistance for Military Personnel”

• DoD Instruction 1332.36, 14 Feb 94, “Preseparation Counseling for Military Personnel”

• OPNAVINST 1900.2B, 09 Mar 07 “Transition Assistance Management Program”

• SECNAVINST 1754.5B, 14 Dec 05, “Exceptional Family Member Program”

• OPNAVINST 1754.2D, 03 Nov 10, “Exceptional Family Member Program”

• DoD Instruction 6400.01, 13 Feb 15, “Family Advocacy Program”

• SECNAVINST 1752.3B, 10 Nov 05, “Family Advocacy Program”

• OPNAVINST 1752.2B, 25 Apr 08, “Family Advocacy Program”

• BUMED Instruction 6320.70, 01 Jun 99, “Family Advocacy Program”

• OPNAVINST 1750.1G, 21 Sep 11, “Navy Family Ombudsman Program”

• SECNAVINST 1754.7A, 07 Nov 05, “Credentials Review and Clinical Privileging of

Clinical Practitioners/Providers in Department of Navy Fleet and Family Support Program and Marine Corps Community Services”

• OPNAVINST 1740.3C, 29 Apr 09, “Command Sponsor and Indoctrination Program”

• OPNAVINST 3060.7B, 25 Apr 06, “Navy Manpower Mobilization Guide”

• DoD Instruction 1030.2, 04 Jun 04, “Victim and Witness Assistance Procedures”

• DoD Instruction 1342.24, 23 May 95, “Transitional Compensation for Abused Dependents”

• OPNAVINST 1750.3, 20 Dec 05, “Transitional Compensation for Abused Dependents

Policy”

• DoD Instruction 1402.5, 19 Jan 93, “Criminal History Background Checks on Individuals in

Child Care Services” http://www.dtic.mil/whs/directives/ http://doni.daps.dla.mil/default.aspx

ACRONYM MEANING

AAPI-2 Adult Adolescent Parenting Inventory ABC Activity Based Costing AJST American Job Search Trainers APF Appropriated Funds ARC Alcohol Rehabilitation Center

BMS Building Maintenance Supervisor BRAC Base Realignment and Closure BSC Balanced Scorecard BUMED Bureau of Medicine

CA Counseling and Advocacy CAAC Counseling Alcohol Assistance Center CAC Counseling and Advocacy Coordinator CAP Counseling and Advocacy Program CAP Child Advocacy Program CARIT Career Information Team CAS Counseling and Advocacy Services CASS Counseling and Advocacy Services Supervisor CBB Core Business Budget CCE Center for Credentialing and Education, Inc.

CDF Career Development Facilitator CFS Command Financial Specialists CM Case Manager CM Contract Manager CL Capability Level CNI Commander, Navy Installation Command CNO Chief of Naval Operations CO Commanding Officer CONSEP Career Options and Navy Skills Evaluation Program COS Chief Of Services CRC Case Review Committee CRP Certified Relocation Professional

DCPDS Defense Civilian Personnel Data System

DMDC

DoD Department of Defense DoN Department of the Navy DOT Dictionary of Occupational Titles DoT Department of Transportation

ERC EMPLOYMENT RESOURCE CENTER

ESC Education Services Coordinator ESF Education Services Facilitation

ESS Education Services Supervisor

FA Functionality Assessment FAC Family Advocacy Committee FAO Family Advocacy Officer

FAP FAMILY ADVOCACY PROGRAM

FAR Family Advocacy Representative FERP Family Employment Readiness Program FFSMIS Fleet and Family Support Management Information System FFSP Fleet and Family Support Program FSG Family Support Group

GFE Government Furnished Equipment GMS Global Mobility Specialist

IC Installation Commander ICR Intercultural Relations IMAP Installation Management Accounting Project IPT Integrated Process Team IPT Interdisciplinary Process Team I&R Information and Referral

KSA Knowledge, skills, and abilities KSAT Knowledge, skills, abilities, and tools

LCPO Leading Chief Petty Officer

MBTI Myers-Briggs Type Indicator MEO Most Efficient Organization MOU Memorandum of Understanding MTT Mobile Training Team

NAF Nonappropriated Funds NCDA National Career Development Association NLSO Navy Legal Services Office NMCI Navy Marine Corp Intranet NMCRS Navy Marine Corps Relief Society NPS New Parent Support NPSP New Parent Support Program NPST New Parent Support Team NSA Navy Support Activities NVTI National Veterans Training Institute

OBT Ombudsman Basic Training OOH Occupational Outlook Handbook

PD Program Directors PFM Personal Financial Management Program PFMP Personal Financial Management Program

PM Program Managers POM Planned Operations Maintenance POM Program Objectives Memorandum PPM Policies Procedures Manual

QA Quality Assurance QAC Quality Assurance Coordinator QOL Quality of Life

RACC Relocation Assistance Coordinating Committee RAP Relocation Assistance Program RCSART Regional Child Sexual Abuse Response Team ROC Required operational capability ROI Return on Investment

SARC Sexual Assault Response Coordinator SAVI Sexual Assault Victim Intervention SEAP Spouse Employment Assistance SIM Shore Installation Management SITES Standard Installation Topic Exchange Service SM Program Site Managers SME Subject Matter Expert SOP Standard Operating Procedure SWOT Strengths, Weaknesses, Opportunities, Threats

TAMP Transition Assistance Management Program TRACC Transition Relocation Assistance Coordinating Committee

VTC Video Tele Conferencing

WFL Work and Family Life WFLC Work and Family Life Consultants WFLC Word and Family Life Coordinator WFLSC Work and Family Life Services Consultants WFLSC/S Work and Family Life Services Consultants/ Specialty WFLSS Work and Family Life Services Supervisor

DEFINITIONS

Ability Enduring attributes of the individual that influence performance and enables the performance of tasks.

Accreditation The process of assuring quality by meeting a set of standards.

Accreditation Standards Measures of how well an organization performs against best practices set by an “outside” authority.

Basic Allowance for Housing (BAH) An allowance to offset actual housing cost in the civilian community. If living in base housing this allowance is not received.

Balanced Scorecard (BSC) A measurement-based strategic management system, originated by Robert Kaplan and David Norton, which provides a method of aligning business activities to the strategy, and monitoring performance of strategic goals over time.

Behavioral Interviewing Also known as performance based interviewing. Job interviewing based on analysis of required job duties, skills and knowledge needed for the job, and that past behavior is the best predictor of future behavior.

Benchmark Comparative standard for evaluating accomplishments against known standards of excellence. A benchmark can be a targeted goal that is beyond current capabilities, but for which the organization is striving.

Capability Level (CL) A categorization of the quantity and quality of work done and provided to others for the purposes of describing its overall value to a customer, frequently compared to a set of standards.

Career Development Resource Center (CDRC) Self-help service center for clients located in a Fleet & Family Support Center for clients to access individual career counseling, information and referral services, and workshops regarding job search and career development.

Career Information Team (CARIT) Trained active duty service members who provide significant transition information to officer and enlisted personnel separating from active duty and ensure they are fully informed of the advantages and benefits of continuing their career through active participation in the Naval Reserve.

Career Options and Navy Skills Evaluation Program (CONSEP) A 32-hour workshop offered in partnership with Command Career Counselors and Navy College providing enlisted sailors with comprehensive military and civilian career information enabling students to make informed decisions concerning their career path.

Career Resource Center (CRC) Self-help service center located in a Fleet & Family Support Center for clients to access individual career counseling, information and referral services, and workshops regarding job search and career development. Also known as an Employment Resource Center (ERC).

Careline A recorded message on an answering machine. Sometimes the Careline is physically located in the Ombudsman’s home; other times it is located on the base at a squadron or group office building. Many commands provide an additional telephone line dedicated to the Ombudsman Program. At some commands family members can also get recorded information from the Commanding Officer, Chaplain, and Family Support Group in addition to Ombudsman information. The most common types of information include information on resources, upcoming meetings, and of course, ship and squadron homecoming times, dates and locations as allowed.

Case Review Subcommittee (CRC) A multi-disciplinary team comprised of five permanent members including a physician, line officer, Family Advocacy Representative, mental health provider and a judge advocate.

Additional members may be appointed to serve as permanent members or invited as consultants.

The CRC convenes on a regular basis to identify cases of child or domestic abuse and to make plans to assist the family.

Child Protective Services (CPS) Civilian agency that deals with child abuse and neglect in the civilian community. It is the only organization, other than law enforcement, that can go into a home and removed a child in imminent danger. Other titles for similar programs are Health and Human Services, Protective Services, etc.

Coaching Helping one increases their job-related skills by using feedback to reinforce positive behavior.

Colors Flags raised at 0800 and lowered at sunset. On many bases the Commanding Officer requires both vehicular and pedestrian traffic to stop until ceremony is completed.

Command Career Counselor (CCC) A military member appointed at commands that is responsible for providing career information to military members.

Commander, Navy Installations Command (CNIC) The Commander, Navy Installations (CNI) is an Echelon II Command under the Chief of Naval Operations (CNO) and is responsible for Navy wide shore installation management (SIM).

CONUS

The abbreviation for Continental United States.

Core Competencies Elements of a position that customers expect the employee/organization to do well.

Counseling Used by supervisor to correct or prevent behavioral problems by helping employee examine attitudes, behaviors and conditions, which may be causing difficulties on the job.

Criminal History Background Check (CHBC) Background check required for all staff that work with children.

Deck Military term for the floor.

Defense Civilian Personnel Data System (DCPDS) The system of record for all civilian personnel (also known as Modern).

Department of Labor (DoL) A partner agency working with the Transition Assistance Program (TAP) providing workshops, information and referral to separating & retiring military and family members.

Department of Veteran Affairs (VA) The agency that provides a variety of services and benefits to separating and retiring military and family members.

Detailer/Monitor A person responsible for filling vacant military jobs. The term “Detailer” is used in the Navy and “Monitor” is used by the Marine Corps.

Disabled American Veterans (DAV) A veteran service organization that provides medical record review services to transitioning military members.

Effectiveness Degree to which an activity or initiative is successful in achieving a specified goal.

Efficiency Degree of capability or productivity of a process, such as the number of cases closed per year;

tasks accomplished per unit cost.

Employment Resource Center (ERC) Self-help service center located in a Fleet & Family Support Center for clients to access individual career counseling, information and referral services, and workshops regarding job search and career development. Also known as a Career Resource Center (CRC)

End of Obligated Service (EAOS)

The date a service member is to separate from service.

Family Employment Readiness Program (FERP) Previously referred to as the Spouse Employment Assistance Program (SEAP). It provides career development services to military family members.

Fleet and Family Support Management Information System (FFSMIS) A web-based system that provides a full range of data gathering and collation for determination of program service delivery and demographic metrics necessary for the Program Objectives Memorandum (POM), resource allocation decision process, and compliance with legislated reporting requirements for both the Fleet and Family Support Programs and Clinical record keeping.

Functional Areas Alignment of programs and services by common function. For the FFSP the functional areas are deployment support, crisis response, and career support and retention.

Head The restroom.

Hospitality Kits Kits containing dishes, pots, pans, silverware, etc. that are loaned to relocating Service members during permanent change of duty transfers.

Human Capital Employees or personnel.

Individual Development Plan (IDP) Performance improvement tool identifying his or her short-term and long-term Goals.

Individual Transition Plan (ITP) An optional form generated by the Command Career Counselor for military members outlining a civilian career path.

Intercultural Relations (ICR) A program providing cross cultural communication skills and cultural awareness. These are leading determinants of success for an international assignment. To assure the success of personnel OCONUS, the Navy requires the provision of Intercultural Relations Training. ICR training decreases adjustment stress and provides the necessary cross-cultural understanding and communication skills to more effectively interact with local nationals overseas. Host country customs, foods, currency, transportation, language, etc. are addressed.

Job Vacancy Announcement (JVA) An advertisement for a job opening.

Knowledge

Familiarity, awareness, or understanding gained through experience or study.

KSAT Relationships The associated set of knowledge, skills, abilities, and tools required to perform given work tasks or sets of tasks.

Leadership Ability to guide, direct, or influence people, to provide guidance or direction.

Leave Period of authorized or approved time away from work.

Lending Locker Items available free, or for a nominal fee, for use to transferring military personnel to use while their household goods are in transit. Items typically include folding chairs, tables, irons and ironing boards, high chairs, portable cribs, cots or futons.

Memorandum of Understanding (MOU) Any written agreement-in-principle describing how a commitment will be administered.

Mentor A successful and respected professional who works with another professional who seeks to grow and learn.

Mentoring Helping individuals with their development, both personally and professionally.

Metrics Various parameters or ways of looking at a process that is to be measured. Metrics define what is to be measured.

Military Protective Order (MPO) Similar to a civilian restraining order. It can be issued by a Commanding Officer of the service member or an installation. It can be issued “ex parte” (without input from both parties) on a temporary basis to stabilize a situation and provide additional time for an investigation to occur.

National Personnel Records Center, Military Personnel Records

(NPRC-MPR)

The repository of millions of military personnel, health, and medical records of discharged and deceased veterans of all services during the 20th century. NPRC (MPR) also stores medical treatment records of retirees from all services, as well as records for dependent and other persons treated at naval medical facilities. Information from the records is made available upon written request (with signature and date) to the extent allowed by law.

Needs Assessment

Process of collecting and analyzing data from varied sources in order to make effective decisions.

New Parent Support Program (NPS) A standardized FAP prevention program using an intensive, voluntary home visitation model developed specifically for expectant parents, and parents of children from birth to 3 years of age to reduce the risk of child maltreatment and/or domestic abuse.

OCONUS

The abbreviation used for locations outside of the continental United States including Alaska and Hawaii.

Performance Appraisal Evaluating an employee based on standards and expectations related to how they do assigned tasks.

Performance Standards The measurable levels of demonstrated behavior required to complete a work task.

Permanent Change of Station PCS Relocation from one command to another; moving to a new duty station.

Personnel Support Detachment PSD Unit that provides administrative, personnel, pay, and transportation support for active duty personnel and retirees.

Position Positions are the primary duties and responsibilities that make up the work officially assigned by management to an employee. There are as many positions as there are employees. A position is essentially a grouping of tasks/dimensions that constitute the total work assignment of a single employee.

Quality Assurance A method to implement and measure a degree of excellence.

Quarterdeck The main deck reserved for honors and ceremonies and the station of the Officer of the Day.

Applies to both ships and buildings.

Regionalization CNO initiative that is one facet of the overall push to reduce the Navy shore infrastructure cost down to reinvest funds in fleet re-capitalization. Elements include efficient use of resources, streamlined organizations, single service providers in concentration areas, and use of best business practices.

Relocation Assistance Coordinating Committee (RACC)

A group of individuals on the base and in the local community who meet on a regular basis to ensure quality relocation services are available to all transferring personnel. This group is often combined with the Resistance. An opposing or retarding force. in anger management programs, often seen as defensiveness.

Return on Investment (ROI) In the public sector, cost reduction or cost avoidance obtained after an improvement in processes or systems, minus the cost of the improvement.

Required Operational Capability (ROC) Level of ability to provide/meet operational requirements.

Regional Child Sexual Abuse Response Teams (RCSARTs) Multidisciplinary teams that include social workers, pediatricians, criminal investigators, and legal representatives at designated installations or regions, which have received, specialized training on the intervention processes for complex and/or multiple victim cases of child sexual abuse. The RCSART can provide immediate consultation and/or assistance to other commands within their region when allegations of abuse are reported. In cases where there are not trained specialists available, or the circumstances warrant, the commands may request the assistance of the DOD Family Advocacy Child Abuse Team.

Screening Assessing whether or not a potential program participant might benefit from a specific program or whether he or she should be refer to another program or service that might better meet their needs.

Skill Developed capabilities that facilitate learning or the more rapid acquisitions of knowledge, or that facilitate performance of activities.

Sponsor A person assigned by the new duty station or command to introduce the service member and his/her family to the command and surrounding community.

Stakeholders Outside individuals, organizations, or groups, with a vested interest in the efficiency of the operations or the success of the organization in delivering effective outputs and maintaining the viability of a program.

Standard Information and Topical Exchange (SITES) The official DOD website to assist military members and their families with all the details connected with a government ordered Permanent Change of Station (PCS). Access SITES at <www.dmdc.osd.mil/sites>.

Status of Forces Agreement (SOFA)

A legal agreement between the United States Military and a host country. A SOFA defines the legal status of U.S. personnel and property in the territory of another nation. The purpose of such an agreement is to set forth rights and responsibilities between the United States and the host government on such matters as criminal and civil jurisdiction, the wearing of the uniform, carrying arms, tax and customs relief, entry and exit of personnel and property, and resolving damage claims.

Strategic plan A document used by an organization to align its organization and budget structure with organizational priorities, missions, and objectives.

Subject Matter Expert (SME) Subject Matter Expert. An individual with expertise in a particular area or field.

SWOT Analysis An analysis of an organization’s or an individual’s strengths, weaknesses, opportunities and threats.

Temporary Assigned Duty (TAD) Temporary duty assignment for travel purposes or form military assignments that are temporary vice permanent orders.

Tools Objects needed to perform critical job functions; complex systems, machines, equipment or software requiring two or more days of training.

Transition Assistance Coordinating Committee (TACC) An aggregate of civilian and military community members who oversee programs and services offered to transitioning military and family members.

Transition Assistance Program (TAP) A class offered in partnership with the Department of Labor and Department of Veteran Affairs offering information and services to transitioning military and family members.

Transition Assistance Coordinating Committee (TRACC) A group, many of the same individuals that participate in RACC, which include: the base commanding officer or his/her designee, representatives from FFSP, PSD, personal property, command sponsor coordinators, Chamber of Commerce Representatives, utility company representatives, etc., addressing transition issues.

Welcome Aboard Packets (WAPS) A compilation of material about a particular military installation and the surrounding community. WAPS may include maps, housing guides, school, TRICARE, vehicle registration and licensing information, etc. Some locations no longer distribute WAPS since much of the information included is available on the web.

OTHER RESOURCE INFORMATION:

The FFSP Accreditation Handbook: Standards and Requirements for Achieving Navy Accreditation defines the evaluation criteria that will be used by the accreditation team to determine compliance with each standard. It is also a valuable self-study tool for FFSP staff.

The Handbook is available at http://www.ffsp.navy.mil/ffsp/accreditation.htm and is updated on a regular basis to reflect policy changes and guidance.

http://www.ffsp.navy.mil/ffsp/accreditation.htm