HDESD Manzanita Entry Canopy_100CD-Permit_Specifications_26-1030.pdf

PROJECT MANUAL FOR:

HIGH DESERT EDUCATION SERVICE

DISTRICT

MANZANITA ENTRY CANOPY

Redmond, Oregon 100% CD/Permit Set

October 30, 2026

HDESD

Manzanita Entry Canopy

PROJECT

OWNER

High Desert Education Service District 2804 SW 6th Street Redmond, OR 97756

Phone: (541) 948-3853 Contact: Nick Viggiano Email: nick.viggiano@hdesd.org

ARCHITECT

BBT Architects, Inc.

1140 SW Simpson Ave., Suite 200 Bend, OR 97702

Phone: (541) 382-5535 Principal in Charge: Kourtney Strong Email: kstrong@bbtarchitects.com Project Architect: Nathan Leigh Email: nleigh@bbtarchitects.com

STRUCTURAL ENGINEER

Walker Structural Engineering 40 NW Greenwood Ave., Suite 200 Bend, OR 97703

Phone: (541) 330-6869 Contact: Jon Walker Email: jwalker@walkerse.com

ELECTRICAL/TECHNOLOGY ENGINEER

ColeBreit Engineering 721 SW Industrial Way, Suite 110 Bend, OR 97702

Phone: (541) 262-4326 Contact: Nick Evano Email: nick.evano@colebreit.com

High Desert Education Service District Manzanita Entry Canopy 1212 NE 5th Street Redmond, OR 97756

HDESD Manzanita Canopy 000110 TABLE OF CONTENTS

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DOCUMENT 000110

TABLE OF CONTENTS

Number Title

Division 00 - Procurement and Contracting Requirements

000012 Title Page

000110 Table of Contents

001113 Advertisement for Bids

002113 Instructions to Bidders

004100 Bid Form

005200 Form of Agreement

006113 Performance and Payment Bond Form

006240 Out of State Items

007000 General Conditions of the Contract

007300 Supplementary General Conditions of the Contract

008100 Wage Rates

Division 01 - General Requirements

011000 Summary

012300 Alternates

012500 Substitution Procedures

012613 Requests for Information

012663 Change Orders

013000 Administrative Requirements

013100 Project Management and Coordination

013126 Electronic Communication Protocols

013216 Construction Progress Schedule

013553 Security Procedures

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014000 Quality Requirements

014200 References

015000 Temporary Facilities and Controls

015213 Field Offices and Sheds

015500 Vehicular Access and Parking

016600 Product Storage and Handling Requirements

017000 Execution and Closeout Requirements

017413 Progress Cleaning

017419 Construction Waste Management and Disposal

017600 Protecting Installed Construction

017800 Closeout Submittals

Division 03 - Concrete

033000 Cast-in-Place Concrete

Division 05 - Metals

051200 Structural Steel Framing

053100 Steel Decking

054000 Cold-Formed Metal Framing

055000 Metal Fabrications

055213 Pipe and Tube Railings

Division 06 - Wood, Plastics, and Composites

061713 Laminated Veneer Lumber

Division 07 - Thermal and Moisture Protection

074113 Metal Roof Panels

076200 Sheet Metal Flashing and Trim

079200 Joint Sealants

Division 09 - Finishes

099000 Painting and Coating

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Division 26 - Electrical

260000 Electrical

260505 Selective Demolition for Electrical

260519 Low-Voltage Electrical Power Conductors and Cables

260529 Hangers and Supports for Electrical Systems

260533.13 Conduit for Electrical Systems

260533.16 Boxes for Electrical Systems

260553 Identification for Electrical Systems

260583 Wiring Connections

265600 Exterior Lighting

END OF SECTION

SECTION 00 1113 00 1113-1

ADVERTISEMENT FOR BIDS

HIGH DESERT EDUCATION SERVICE DISTRICT 00 1113-1

HIGH DESERT EDUCATION SERVICE DISTRICT

INVITATION TO BID

PROJECT LOCATION

HDESD Manzanita Building

1212 NE 5th Street, Redmond, OR 97756

Bids Due: December 14, 2026

10:00 AM Current Local Time

Manzanita Building

Sealed bids will be received by Nick Viggiano, Director of Facilities, High Desert Education Service District, at the Manzanita Building Front Desk, 1212 NE 5th Street, Redmond, OR, 97756, on December 14, 2026, by 10:00 AM current local time. The bids will then be publicly opened and read aloud. Bids received after the required time and date time will not be considered.

The scope of work for this bid includes, but is not limited to the following:

1. A new exterior canopy outside of an existing building, demolition of existing sidewalk and ramp, new concrete sidewalks, ramps and railings, and new parking striping.

A MANDATORY pre-bid meeting will be held on November 16, 2026, 9:00 AM current local time at the project location.

Bidding documents are those prepared by BBT Architects, 1140 SW Simpson Ave, #200, Bend, OR 97702. Bidding documents may be obtained online at OregonBuys https://oregonbuys.gov/.

This project is a PREVAILING WAGE project therefore no bid will be received or considered unless the Bid contains a statement by the bidder, as part of the bid, that “Contractor agrees to be bound by and will comply with the applicable provisions of 279C.838, 279C.840 or 40 U.S.C. 3141 to 3148.”

Publish Date: November 2, 2026

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INSTRUCTIONS TO BIDDERS

HDESD - Manzanita INSTRUCTIONS TO BIDDERS 00 2113-1 Entry Canopy

1.1 SUBMISSION OF BIDS AND BID OPENING:

A. In accordance with ORS 279C.365, bids will be received by Nick Viggiano, Director of Facilities, High Desert Education Service District, for the Manzanita Entry Canopy, and will be opened and read aloud at the times and places set forth in the Advertisement for Bids. Bidders, or their representatives, and other interested persons may be present at the opening of proposals.

B. The envelope containing the Bid form and required attachments must be sealed and addressed to High Desert Education Service District, Deschutes County, Oregon, 1212 NE 5th Street, Redmond, OR 97756, and marked on the outside: “Manzanita Entry Canopy”, with name of the Bidder and its Oregon State Construction Contractor's Board Registration Number. A similar, separate envelope shall be used to submit the First-Tier Subcontractor Disclosure Statement at the time and location identified in the Advertisement for Bids.

C. The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

1.2 BIDDING DOCUMENTS:

A. Bidding Documents include the Advertisement for Bids, Instructions to Bidders, Bid Form, First Tier Subcontractor Disclosure Statement, the Bid Bond, Affidavit of Non-Collusion, the Statement of Qualifications, and the proposed Contract Documents, including any Addenda issued prior to receipt of bids. All requirements and obligations of the Bidding Documents are hereby incorporated by reference into the Contract Documents and are binding on the Successful Bidder upon award of the Contract.

B. Bidders may obtain complete sets of the Bidding Documents as designated in the Advertisement for Bids. Bidders are responsible for all costs of reproduction.

C. Bidders shall use complete sets of Bidding Documents in preparing Bids; neither the District or the Architect shall assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

D. The District, in making copies of the Bidding Documents available on the above terms, does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant authority for any other use.

1.3 DEFINITIONS:

A. THE BID:

A Bid is a complete and properly signed offer to do the work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

B. BASE BID:

The Base Bid is the sum stated in the Bid for which the Bidder offers to perform all the Work shown and described in the Bidding Documents as a lump sum bid, to which Work may be added or deducted for the sums stated in Alternate Bids, if any.

C. ALTERNATES:

An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted by the District. Any or all Alternates may be accepted or rejected in any order.

D. ALLOWANCES:

An Allowance is a specified sum of money included in the contract sum as a placeholder for materials, equipment, or items of work that are not completely defined or selected at the time of contracting.

1.4 QUALIFICATIONS OF BIDDERS:

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HDESD - Manzanita INSTRUCTIONS TO BIDDERS 00 2113-2

A. Before the Bid is considered for award, the District shall review the bidder qualification form submitted with Bidder’s Bid. Bidder qualifications to be listed upon the qualification form will include as a minimum, a listing of Bidder's previous contracts of a nature similar with technical complexity, operations and size to that being bid upon; a listing of Bidder's staff to include managerial, technical, and laboring positions; summary of Bidder's plan for completion of the Work and equipment available for use in the execution of the Contract; and the listing of the projects to which Bidder is currently obligated or anticipates being obligated during this Work. The District reserves the right to request the Bidder submit the following additional information within seventy-two (72) hours after Bid opening: (1) references, to include a listing of previous and current projects, (2) financial statements indicating current financial status, prepared in accordance with generally accepted accounting principles, by a Certified Public Accountant licensed to do business in the State of Oregon, and (3) Contractor’s Drug Testing policy in accordance with ORS 279C.505(2). The District reserves the right to reject the Bid of any Bidder who fails to furnish promptly and properly all the information called for as aforesaid when notified to do so.

B. Pursuant to ORS 279C.440, a Bidder may be disqualified from consideration for award of District contracts if any of the following conditions appear:

1. Bidder has been convicted of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract.

2. Bidder has been convicted under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property or any other offense indicating a lack of business integrity or business honesty that currently, seriously and directly affects the Bidder’s responsibility as a contractor.

3. Bidder has been convicted under state or federal antitrust statutes.

4. Bidder has committed a violation of a contract provision that is regarded by the District or the

Construction Contractors Board to be so serious as to justify disqualification. A violation may include but is not limited to a failure to perform the terms of a contract or an unsatisfactory performance in accordance with the terms of the contract. However, a failure to perform or an unsatisfactory performance caused by acts beyond the control of the Bidder may not be considered to be a basis for disqualification.

5. Bidder does not carry workers’ compensation or unemployment insurance as required by statute.

C. Bidder's representations concerning its qualifications will be construed as a covenant under the Contract. Should it appear that Bidder has made a material misrepresentation, District shall have the right to terminate the Contract for Contractor's breach, and District may then pursue such remedies as exist elsewhere under this Contract, or as otherwise are provided at law or equity.

D. The District shall issue a written decision to disqualify a Bidder under ORS 279C.440. Such decision will identify the reasons why the Bidder is disqualified. The Bidder may appeal its disqualification pursuant to ORS 279C.445.

1.5 BIDDER'S REPRESENTATIONS: Each Bidder by submitting its Bid represents that:

A. Bidder has read and understands the Bidding Documents and its Bid is made in accordance therewith; and Bidder agrees to be bound by the terms and requirements set forth in the Bidding and Contract Documents.

B. Bidder has visited the site, has familiarized itself with the local conditions under which the Work is to be performed in accordance with Paragraph 12 herein, and has correlated its observations with the requirements of the proposed Contract Documents.

C. Its Bid is based upon the materials, systems and equipment required by the Bidding Documents without exception.

D. Bidder has the capability, in all respects, and the moral and business integrity, reliability, technical ability, financial resources, physical plant, management, superintendence, equipment and materials

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HDESD - Manzanita INSTRUCTIONS TO BIDDERS 00 2113-3 which will assure effective and efficient good-faith performance in full compliance with the Contract Documents and with any and all schedules and completion dates required by the District.

E. The Bidder acknowledges and represents that it has made allowances for normal inclement weather indigenous to the Project Site, in its estimating, planning and scheduling of the Work.

F. The Bidder further acknowledges that the Contract Documents are, in its opinion, appropriate and adequate for completing this project and for the construction of sound and suitable work.

G. The Bidder hereby certifies that the Work shall be completed, in place, in full accordance with the Contract Documents, within the time limits specified.

1.6 PREPARATION AND SUBMITTAL OF BID FORM:

A. Bids shall be submitted utilizing the Bid Form provided with the Bidding Documents, and shall be complete in every respect. The total Bid amount shall be entered in words and figures in the space provided. Where applicable, the unit price of lump sum items, and their extensions, shall be entered in figures in the respective columns provided for each bid item. All entries shall be typewritten or printed in ink. The signatures of all persons shall be in longhand. Any entry of an amount that appears on the face of the bid to have involved an erasure, deletion, whiteout, substitution and/or other such change or alteration shall be initialed by the person signing the bid and show the date of the change or alteration. A failure to comply with this requirement may be cause for disqualification of the Bid.

B. For lump sum Bids, in the event of a discrepancy between the Bid amount in writing and that in figures, the written value shall govern.

C. Bids shall not contain any restatement or qualifications of work to be done, and alternate bids will not be considered unless called for. No oral, email, facsimile or telephonic bids or modifications will be considered.

D. Bids shall be delivered to the District on or before the day and hour set for the receipt of bids, enclosed in a sealed, opaque envelope and bearing the title of the work, name of the Bidder and Bidder's CCB Registration Number.

1.7 BID SECURITY:

A. Each Bid must be accompanied by bid security in the form of: (1) an irrevocable letter of credit; or (2) a cashier's check or a Certified Check of the Bidder, made payable to the District; or (3) a surety bond on the Bid Bond Form provided herein or on a similar form which in every respect materially complies with said Bid Bond. Bid security shall be in the amount of ten percent (10%) of the Base Bid plus any positive alternate amounts. Any Bid Bond shall be issued by a Surety company licensed to conduct business in the State of Oregon and be acceptable to the District. The Surety signing the Bid Bond shall be registered with the Oregon State Insurance Commissioner, and the Surety's name shall appear in the current Authorized Insurance Company list in the State of Oregon published by the office of the Insurance Commissioner. Each Surety's name must also appear on the United States Treasury Department's list of authorized sureties, circular 570, as amended.

B. The Bid security is given as a guarantee that the Bidder will enter into a Contract if awarded the Work and, in the case of refusal or failure to so enter into said Contract, the security shall be declared forfeited to the District, in accordance with ORS 279C.385. Such security shall be returned to all but the three (3) lowest Bidders within seven (7) days after the opening of the Bids and the remaining securities will be returned within forty-eight (48) hours after the District and the successful Bidder have executed the Contract. If no Contract has been awarded or the Bidder has not been notified of the acceptance of its Bid, within thirty (30) days of the Bid opening, the Bidder may withdraw its Bid and request the return of its Bid security. If, at the District's request, the Bidder agrees to extend and maintain its’ Bid beyond the specified thirty (30) days, its Bid security will not be returned until after the District and the Successful Bidder have executed the Contract.

1.8 INSURANCE BINDER:

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HDESD - Manzanita INSTRUCTIONS TO BIDDERS 00 2113-4

A. Each Bid shall be accompanied by a letter or form from the Bidder's insurance company stating that upon award of the Contract the types and amount of insurance required elsewhere in these specifications will immediately become effective.

1.9 UNIT PRICES:

A. The Bidder shall include in the spaces provided on the Bid Form a Bid for each unit price.

B. The District may accept or reject any or all of these unit prices and include them in the Contract. The District is not obligated to use these unit prices and may require the Contractor to provide a complete breakdown of costs listed therein.

1.10 STATEMENT OF QUALIFICATIONS:

Each bid shall be accompanied by a Statement of Qualification completed on the form included herein or on a similar form, which materially includes the information requested.

1.11 LIQUIDATED DAMAGES (Forfeiture of Security Deposit):

The successful Bidder, upon its failure or refusal to execute the Contract within ten (10) days after it has received a Notice of Intent to Award, shall forfeit to the District the security deposited with its Bid, as liquidated damages for such failure or refusal.

1.12 SITE CONDITIONS AND CONDITIONS OF THE WORK:

A. Each Bidder must acquaint itself thoroughly as to the character and nature of the Work to be done and the conditions under which the work will be performed. Each Bidder furthermore must make a careful examination of the site of the Work and inform itself fully as to the difficulties to be encountered in the performance of the Work, the facilities for delivering, storing and placing materials and equipment, existing and available services and utilities, environmental and access constraints, permit requirements and other conditions relating to construction and labor.

B. The Successful Bidder, subject to Paragraph 12.6 of the General Conditions, Section 00 7000, entitled "Differing Site Conditions", assumes all risk as to the nature and behavior of the soil or subsurface conditions which underlie the Work or is adjacent thereto, or difficulties that may be due to any unfavorable conditions that may be encountered in the Work, whether apparent on surface inspection or disclosed after construction begins.

C. No plea of ignorance of conditions that exist or may hereafter exist on the site of the Work, or difficulties that may be encountered in the execution of the Work, as a result of failures to make necessary investigations and examinations, will be accepted as an excuse for any failure or omission on the part of the Successful Bidder to fulfill in every detail all the requirements of the Contract Documents and to complete the Work for the consideration set forth therein, or as a basis for any claim whatsoever.

D. Insofar as possible, the Successful Bidder, in carrying out its work, must employ such methods or means as will not cause interruption of or interference with the Work of the District or any separate Contractor.

E. The Contract includes excavation on an unclassified basis. The cost of all excavation and backfill required under this Contract is a part of the Base Bid. No distinction will be made insofar as payment is concerned between earth and rock.

F. If box is checked, either Bidder or a subcontractor must be licensed under ORS 468A.720 regarding asbestos abatement.

1.13 BIDDER'S QUESTIONS, ADDENDA AND INTERPRETATIONS:

A. Bidders and Sub-Bidders shall promptly notify the District of any ambiguity, inconsistency or error which they may discover upon examination of the Bidding and Contract Documents or of the site and local conditions. No interpretation of the meaning of the drawings, specifications or other Contract Documents will be made to any Bidder orally.

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B. Every request for such technical and design interpretation shall be emailed in writing to Nathan Leigh, Project Architect, nleigh@bbtarchitects.com with BBT Architects, 1140 SW Simpson Avenue, Suite 200, Bend, OR 97702. To be given consideration the request must be received by the Architect at least twelve (12) calendar days prior to the date fixed for the opening of the Bids.

C. Any and all such interpretations and any supplemental instruction will be in the form of written addenda to the Bidding Documents which, if issued, will be transmitted via email to all prospective Bidders (to the respective email addresses furnished for such purposes) not later than seventy-two

(72) hours prior to the date and time fixed for the opening of the Bids. (Each Bidder wishing to receive notice of addenda shall register as a bid holder with OregonBuys https://oregonbuys.gov/.

The District will be responsible for any other explanations or interpretations of the proposed documents. Failure of any Bidder to receive any such addendum or interpretation shall not relieve any Bidder from any obligation under its Bid as submitted. All addenda so issued shall become a part of the Contract Documents.

D. If the Bidder (or any person bidding to Bidder and/or subsequently in contract with the Bidder, relating to the subject project) knows, or should have known, that an ambiguity, discrepancy, error, omission or conflicting statement exists in the Bidding or Contract Documents, said Bidder (or sub-bidder) has an obligation to seek a clarification thereof from the District prior to the Bid. The District will welcome such a clarification request, and, if deemed necessary by the District, the District will issue a written addendum clarifying the matter in question. Change orders presented at the initial meeting between the District and the Contractor will be presumed to have been the proper subject of a clarification and will be disallowed.

E. Each Bidder shall ascertain prior to submitting its Bid that it has received all Addenda issued and shall acknowledge receipt and inclusion in its Proposal of all Addenda.

1.14 PROTEST PROCESS:

A. A Bidder may protest the Specifications or Contract terms and conditions by delivering a written protest on those matters to the District not less than ten (10) days prior to the date fixed for the opening of the Bids. All protests of Specifications or Contract terms and conditions must be in writing, and must comply with OAR 137-049-0260(3).

B. A Bidder may submit to the District a written protest of the District’s intent to award the Contract within seven (7) days after the District’s issuance of the notice of intent to award the Contract. A Bidder may submit a protest of the award only as allowed by, and only in compliance with, OAR 137- 049-0450(4).

1.15 SECURITY FOR FAITHFUL PERFORMANCE:

The Successful Bidder shall furnish a Performance Bond and Payment Bond, each in an amount equal to one hundred percent (100%) of the Contract sum, as security for the faithful performance of this Contract and also as security for the payment of all persons performing labor and furnishing materials under this Contract.

The Performance and Payment Bonds shall be acceptable to the District, in accordance with State law and shall be delivered to the District not later than the date of execution of the Contract. The Surety signing the Bidder's Bond shall be registered with the Oregon State Insurance Commissioner, and the Surety's name shall appear in the current Authorized Insurance Company list in the State of Oregon published by the office of the Insurance Commissioner. Each Surety's name must also appear on the United States Treasury Department's list of authorized sureties, circular 570, as amended. No Work shall commence at the project site until approved Bonds are received by the District. Both bonds shall be in compliance with ORS Sections 279C.375, 279C.625 and 701.430.

1.16 TIME FOR COMPLETION:

The time for completion of this Contract shall be as listed in the Bid Form, Specification Section 00 4100 noted as “Milestone Dates List” for Substantial Completion, and as fixed in the Owner-Contractor Agreement.

1.17 LOCATION OF THE WORK:

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The site of the proposed work is on District owned property, public streets, easements and/or other right-of-ways, as shown on the drawings.

1.18 LIABILITY INSURANCE AND WORKER'S COMPENSATION:

The Successful Bidder will be required to carry public liability and worker's compensation and other insurance in the amounts and under the terms stipulated under the General Conditions. No Work shall commence at the project site until approved Certificates are received by the District.

1.19 BIDDERS REFERRED TO LAWS:

A. The attention of the Bidders is called to the provisions of all Local, State and Federal laws, regulations, ordinances and resolutions applicable to the work, as well as laws, regulations, ordinances, resolutions and permits relating to obstructing streets, maintaining signals, storing and handling of explosives, preserving safety or affecting the Bidder, or its employees or its work hereunder in its relation to the District or any other person. The Bidder shall obey all such laws, regulations, ordinances, permits or resolutions applicable to the Work or controlling or limiting Contractors while engaged in the execution of the Work under this Contract.

B. The provisions of this Contract shall be interpreted in accordance with the laws of the State of Oregon and in accordance with the laws, ordinances, regulations, permits and resolutions of the City of Redmond and Deschutes County.

C. The District will not receive or consider a Bid for a Public Improvement Contract unless the Bidder is registered with the Construction Contractors Board, or is licensed by the State Landscape Contractors Board, as specified in OAR 137-049-0230, as applicable.

1.20 TAXES:

Contractor shall include in its Bid and pay for all applicable taxes. Refer to General Conditions regarding further discussion.

1.21 RIGHT TO REJECT BIDS:

The District may reject any Bid not in compliance with all prescribed public contracting procedures and requirements, including the requirement to demonstrate the Bidder’s responsibility under ORS 279C.375(3)(b), and may reject for good cause all Bids after finding that doing so is in the public interest.

The District reserves the right to cancel the solicitation at any time in its sole discretion and to waive minor informalities and irregularities, in accordance with applicable law, when it deems necessary or advisable, in its sole discretion.

1.22 MODIFICATION OR WITHDRAWAL OF BID:

A. Prior to the time and date designated for receipt of Bids, any Bid submitted may be modified or withdrawn by notice to the party receiving Bids at the place designated for receipt of Bids. Such notice shall be in writing over the signature of the Bidder, and must be received by the District on or before the date and time set for receipt of Bids, and it shall be so worded as not to reveal the amount of the original Bid.

B. Withdrawn Bids may be resubmitted up to the time designated for the receipt of the Bids provided that they are then fully in conformance with the Instructions to Bidders.

C. After Bid opening, the District may permit a Bidder to withdraw its Bid, based on one or more clerical errors in the Bid, only if the Bid shows with objective proof and by clear and convincing evidence:

1. The nature of the error;

2. That the error is not a minor informality under this subsection or an error in judgment;

3. That the error cannot be corrected or waived under DJ-AR 49-0350;

4. That the Bidder acted in good faith in submitting a Bid that contained the claimed error and in claiming that the alleged error in the Bid exists;

5. That the Bidder acted without gross negligence in submitting a Bid that contained a claimed error;

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HDESD - Manzanita INSTRUCTIONS TO BIDDERS 00 2113-7

6. That the Bidder will suffer substantial detriment if the Contracting Agency does not grant the Bidder permission to withdraw the Bid;

7. That the Contracting Agency's or the public's status has not changed so significantly that relief from the forfeiture will work a substantial hardship on the Contracting Agency or the public it represents; and

8. That the Bidder promptly gave notice of the claimed error to the Contracting Agency.

D. Bid security, if any is required, shall be in an amount sufficient for the Bid as modified or resubmitted.

E. A decision denying withdrawal of Bid pursuant to Article 21.A herein shall be final and conclusive unless the Bidder appeals the decision within ten (10) days after receipt of the decision.

F. If, upon appeal, it is determined that the decision refusing withdrawal of the Bid was arbitrary or capricious, the sole relief shall be withdrawal of the Bid and return of the Bid security.

1.23 DISCLOSURE AND SUBSTITUTION OF FIRST-TIER SUBCONTRACTORS

A. Within two (2) working hours after the date and time of the deadline when the bids are due to the public contracting agency, for any Public Improvement project exceeding $100,000, all Bidders shall submit to the Agency a disclosure form, included in the Bid Form (Section 00 4100), identifying any first-tier subcontractors (those Entities that would be contracting directly with the prime contractor) that will be furnishing labor and/or materials on the contract, if awarded, whose subcontract value would be equal to or greater than:

1. Five percent (5%) of the total Contract Price, but at least $15,000; or

2. $350,000, regardless of the percentage of the total Contract Price.

B. Bidders are required to disclose the following information about each required first-tier subcontractor:

1. The subcontractor’s name and address,

2. The category of Work that the subcontractor would be performing,

3. The subcontractor’s Construction Contractor Board (CCB) registration number, if one is required, and

4. The subcontract dollar value.

C. The District must reject a bid if the Bidder fails to submit the disclosure form with this information by the stated deadline. (DJ-AR 49-0360) If there are no subcontractors or suppliers required to be disclosed, Bidder must provide the required disclosure form, noting on the completed form “None”.

Compliance with the disclosure and submittal requirements of ORS 279C.370 and this rule is a matter of Responsiveness. Bids which are submitted by Bid Closing, but for which the separate disclosure submittal has not been made by the specified deadline, are not Responsive and shall not be considered for Contract Award. A First Tier Subcontractor Disclosure Form which has no subcontractors or suppliers and is completed with the word “None” must be submitted separately and be properly marked in the same manner as any other first-tier subcontractor disclosure form.

D. Substitution of affected first-tier subcontractors shall be made only in accordance with ORS 279C.585.

1.24 DETAILED BID BREAKDOWN:

A. Upon notification from the District to the Bidder that it has submitted the apparent lowest responsive Bid, the Bidder shall, within twenty-four (24) hours, provide a detailed breakdown of its Bid in a form acceptable to the District.

B. The breakdown may be used by the District to verify accounting requirements, and to determine whether the Bidder has grossly misjudged the requirements of any area.

C. The Bidder's failure to provide the requested detailed breakdown in the specified time may result in rejection of the Bid Proposal in the sole discretion of the District.

1.25 AWARD OF CONTRACT:

If the District determines that a contract is to be awarded, it will award the contract to the lowest responsive and responsible Bidder. The "lowest responsible bidder" will be the lowest bidder who has substantially

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HDESD - Manzanita INSTRUCTIONS TO BIDDERS 00 2113-8 complied with all bidding requirements and procedures and who has not been disqualified by the District under ORS 279C.440. In determining the lowest responsible bidder, the District shall add a percentage increase of the bid of nonresident bidder as required by ORS 279A.120. In the event that all Bids exceed the District's cost estimate, the District may negotiate with the lowest responsive and responsible Bidder in accordance with ORS 279C.340 to solicit value engineering and other options to attempt to bring the contract within the contracting agency’s cost estimate.

A. The Lowest Bidder is determined by the aggregate amount of the Base Bid, plus any Alternates selected by the District.

B. A Responsive Bidder shall mean a Bidder who has submitted a Bid which conforms, in all material respects, to the Bidding Documents.

C. A Responsible Bidder shall mean a Bidder who has the capability, in all respects, to perform fully the Contract requirements and the moral and business integrity and reliability which will assure good faith performance. In determining responsibility, the District must determine that the Bidder:

1. Has available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to meet all contractual responsibilities;

2. Has completed previous contracts of a similar nature with a satisfactory record of performance. A satisfactory record of performance means that, to the extent the costs associated with and time available to perform a previous contract were within the Bidder’s control, the Bidder stayed within the time and budget allotted for the procurement and otherwise performed the contract in a satisfactory manner. A Contracting Agency should carefully scrutinize a Bidder’s record of contract performance if the Bidder is or recently has been materially deficient in contract performance. In reviewing the Bidder’s performance, the Contracting Agency should determine whether the Bidder’s deficient performance was expressly excused under the terms of contract, or whether the Bidder took appropriate corrective action. The Contracting Agency may review the Bidder’s performance on both private and Public Contracts in determining the Bidder’s record of contract performance. The Contracting Agency shall make its basis for determining that a Bidder is not responsible under this paragraph part of the Solicitation file;

3. Has a satisfactory record of integrity. A Bidder may lack integrity if a Contracting Agency determines the Bidder demonstrates a lack of business ethics such as violation of state environmental laws or false certifications made to a Contracting Agency. A Contracting Agency may find a Bidder not Responsible based on the lack of integrity of any Person having influence or control over the Bidder (such as a key employee of the Bidder that has the authority to significantly influence the Bidder's performance of the Contract or a parent company, predecessor or successor Person). The standards for Conduct Disqualification under DJ-AR 49-0370 may be used to determine a Bidder's integrity. A Contracting Agency may find a Bidder non-responsible based on previous convictions of offenses related to obtaining or attempting to obtain a contract or subcontract or in connection with the Bidder’s performance of a contract or subcontract. The Contracting Agency shall make its basis for determining that a Bidder is not responsible under this paragraph part of the Solicitation file;

4. Is legally qualified to contract with the Contracting Agency; and

5. Has supplied all necessary information in connection with the inquiry concerning responsibility. If the Bidder fails to promptly supply information requested by the Contracting Agency concerning responsibility, the Contracting Agency shall base the determination of responsibility upon any available information, or may find the Bidder not responsible.

D. The ability of the low Bidder to provide the required bonds will not of itself demonstrate responsibility of the Bidder.

E. The District reserves the right to defer award of this Contract for a period of thirty (30) days after the due date of the Bids. During this period of time, the Bidder shall guarantee the prices quoted in its Bid.

1.26 SUBCONTRACTORS:

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HDESD - Manzanita INSTRUCTIONS TO BIDDERS 00 2113-9

A. All Subcontractors proposed for the Work must be acceptable to the District.

B. The District reserves the right to request the proposed Subcontractors to complete qualification forms and/or current financial statements prepared by a Certified Public Accountant. These forms will be similar to those required of a Bidder under the Instructions to Bidders.

1.27 MINIMUM WAGE RATES:

Labor required for the construction of this project is subject to the minimum wage rates as provided in the Supplementary General Conditions. No Bid will be received or considered by the District unless the Bid contains a statement by the Bidder as a part of its Bid that "Contractor agrees to be bound by and will comply with the provisions of 279C.838, 279C.840 or 40 U.S.C. 3141 to 3148.”

1.28 PRE-BID CONFERENCE (MANDATORY):

A Mandatory Pre-Bid Conference will be conducted by the District at the time indicated in the Advertisement for Bids to afford Bidders the opportunity to question the District and the Architect. The meeting will be held at the location identified in the Advertisement for Bids. (If no time is given in the Advertisement for Bids, no Pre- Bid Conference will be held.) Any statements made by the District’s representatives at the conference are not binding upon the District unless confirmed by written addendum.

1.29 MILESTONE DATES AND SCHEDULE:

A. A list of Milestone Dates is included in the Bidding Documents. Each Bidder shall submit the list of Milestone Dates, in its original form, with its bid and, in so doing, will attest that the Bidder intends to complete the Work and other aspects of the Project within the Milestone Dates. The Bidder may not condition its Bid on the acceptance District of delayed Milestone Dates.

B. Within seven (7) calendar days after issuance of Notice to Proceed, the Contractor shall deliver to the District a detailed construction schedule for review and acceptance by the District and shall thereafter be referred to as the Schedule. The Schedule shall be, in form and content, acceptable to the District.

C. The Bidder's attention is drawn to Division 1, Section 01 3216 of the General Requirements entitled "Construction Progress Schedule" for additional requirements.

1.30 SUBSTITUTIONS:

The attention of potential bidders and other interested parties is called to the conditions set forth in Division 1, Section 01 2500 of General Requirements, “Substitution Procedures”, regarding approval and product options for substitutions.

1.31 CONTRACTOR’S DRUG TESTING PROGRAM

Per ORS 279C.505(2), prior to Contract Award, Contractor shall certify to the District that it has a drug testing program in place for its employees that includes, at a minimum, the following:

A. A written employee drug-testing policy.

B. Required drug testing for all new Subject Employees or alternatively, required testing of all Subject Employees every 12 months on a random selection basis, and

C. Required testing of a Subject Employee when the Contractor has reasonable cause to believe the Subject Employee is under the influence of drugs.

1.32 BACKGROUND CHECKS

A. No Unsupervised Contact with Students. Unsupervised contact with students means contact with students that provide the person opportunity and probability for personal communication or touch when not under direct supervision. Contractor will ensure that Contractor, any subcontractors, and their officers, agents and employees will have no direct unsupervised contact with students while on District property. Contractor will work with the District to ensure compliance with this requirement. If Contractor is unable to ensure through a security plan that none of its officers, agents or employees will have direct, unsupervised contact with students in a particular circumstance or circumstances, 00 2113-10

HDESD - Manzanita INSTRUCTIONS TO BIDDERS 00 2113-10

Contractor shall so notify the District prior to beginning any Work that could result in such contact.

Contractor authorizes District to obtain information about Contractor and Contractor’s history and to conduct a criminal background check, including fingerprinting, of any officer, agent or employee of Contractor that will have unsupervised contact with students. Contractor also agrees to cause Contractor’s employees and/or subcontractors, if any, to authorize District to conduct such background checks. Contractor shall pay all fees assessed by Oregon Department of Education and by the District’s background check vendor for processing the background check. District may deduct the cost of such fees from a progress of final payment to the Contractor under this contract, unless the Contractor elects to pay such fees directly.

1.33 PERMITS & FEES

The Owner shall coordinate and obtain all permits necessary to obtain the general building permit for the Project. The Owner will pay for the general building permits (including right of way permits, grading and drainage, foundation, mechanical, plumbing and electrical as necessary to initially begin construction), utility connection fees, system development charges and related inspections. The Contractor will be responsible to obtain and pay for all other permits, assessments, penalties, charges, licensing and re-inspection fees required for the proper execution of the Work which are legally required at the time the bids are received or thereafter as a consequence of the Contractor’s acts or omissions. The Contractor is responsible for coordinating and obtaining all required inspections and approval signatures. The Contractor is required to submit all inspection records to the District at the completion of the project and as a prerequisite for final payment. Contractor shall not be entitled to any additional time for performance because of its failure to secure or coordinate with the Owner for procurement of any required permits on a timely basis. The contractor will be required to maintain the permit documents at the site as required by the governing authority.

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BID FORM

HDESD – Manzanita BID FORM 00 4100-1

Bids Due (Date): December 14, 2026 Time: 10:00 AM

TO:

HIGH DESERT EDUCATION SERVICE DISTRICT OWNER

1212 NE 5TH STREET ADDRESS

REDMOND, OREGON 97756 CITY/STATE

FROM: BIDDER

ADDRESS

CITY/STATE

TELEPHONE

EMAIL ADDRESS

Operating as (strike out conditions that do not apply) an individual, a Limited Liability Company, a Corporation, organized and existing under the law of the State of , or a Proprietorship, a Partnership, or Joint Venture consisting of

BASE BID:

1. Having become completely familiar with the local conditions and legal requirements affecting the cost of

Work at the place where Work is to be executed, and having carefully examined the site conditions as they currently exist, and having carefully examined Bidding Documents prepared by BBT Architects titled, HDESD MANZANITA

ENTRY CANOPY

together with any addenda to such Bidding Documents as listed hereinafter, the undersigned hereby proposes and agrees to provide all labor, materials, physical plant, equipment, transportation and other facilities and services as necessary and/or required to execute all of the Work described by the aforesaid Bidding Documents for the lump sum consideration:

BASE BID: Dollars ($ ).

said amount being hereinafter referred to as the Base Bid.

2. If notified of acceptance of this Bid and contract award within thirty (30) calendar days after receipt of bids, the undersigned agrees to deliver all bonds and proof of insurance coverage required by the Specifications and to execute a contract for the above-named project work and the above-stated consideration on the form required, within ten (10) calendar days of such notification.

BID ALTERNATES:

3. Bid Alternates for this project are as follows (reference Specification Section 01 2300 Alternates for a complete description of all alternates):

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HDESD – Manzanita BID FORM 00 4100-2

A. ALTERNATE #1 – Provide additional sidewalk, curb, and metal railings.

Add to the Base Bid Deduct from the Base Bid

Lump Sum Amount $ ( and 00/100 dollars.

UNIT PRICES:

4. UNIT PRICES WILL NOT BE USED FOR THIS CONTRACT

ADDENDA ACKNOWLEDGEMENT:

5. The undersigned acknowledges receipt of the following addenda: (List by number and date appearing on addenda.)

Addendum No. Date Addendum No. Date

TIME OF COMPLETION:

6. The undersigned agrees to substantially complete all Work under this Contract within the dates specified in the milestone date schedule, as set forth in the Owner-Contractor Agreement and this bid form.

CHANGES IN WORK:

7. The undersigned agrees that when changes in Work are ordered which involve extra cost over and above

Contract Sum, and when such work, due to an emergency, is ordered to proceed on basis of cost-plus-fee, such shall be as required by the General Conditions and Supplementary Conditions.

BID SECURITY:

8. Bid security in the amount of ten percent (10%) of the Base Bid plus any additive alternates is attached.

Failure to submit such security shall result in the Bid being considered non-responsive.

9. The undersigned further agrees to execute the formal Contract within ten (10) days from date of Owner’s

Notice of Intent to Award, and in case the undersigned fails or neglects to appear within the specified time to execute the Contract, and the undersigned is considered having abandoned the Contract by the Owner, the bid security accompanying this Bid will be forfeited to the Owner by reason of such failure on the part of the undersigned.

10. The undersigned further agrees that the bid security may be retained by the Owner and that said bid security shall remain with the Owner until the Contract has been signed and Performance Bond in a form acceptable to the Owner has been made and delivered to the Owner.

11. The undersigned has checked all of the above figures, and understands that Owner and the Project

Manager will not be responsible for any errors or omissions on part of undersigned in preparing this Bid.

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HDESD – Manzanita BID FORM 00 4100-3

12. In submitting this Bid, it is understood by the Bidder that the Bid is a “firm offer,” irrevocable, valid and binding, and may not be withdrawn for a period of thirty (30) days from time of opening.

13. The undersigned hereby acknowledges that he has read and understands the Drawings, Specifications, Addenda and all other Contract Documents pertaining to this Project. The undersigned certifies that the Contract Documents are, in his opinion, adequate, feasible and complete for performing the Work and constructing the Work in a sound and suitable manner for the use specified and intended by the Contract Documents. The undersigned further certifies that he has, or has available, the equipment, personnel, materials, facilities and technical and financial ability necessary to complete the Work in accordance with the Contract Documents and within the time specified therein. The Bidder certifies that he has made allowances for normal inclement weather indigenous to the Project site.

14. The following information is provided pursuant to the Contract Documents:

(1) Legal Name of Firm:

a. If Firm is a corporation or limited liability company, state of incorporation or organization:

b. If Firm is a partnership, state names of partners:

c. If Firm is an individual using a trade name, state name of individual:

(2) Construction Contractors Board Registration Number:

(3) Signature of person or persons legally authorized to bind Bidder to a Contract. A Bid submitted by an agent shall have a current Power of Attorney attached certifying the agent's authority to bind the Bidder.

a. Signature:

b. Name (type):

c. Title: (Corporate Seal)

d. Address:

15. The names and addresses of other persons interested as principals in this Bid are as follows:

16. The undersigned declares that the person or persons signing this Bid is/are fully authorized to sign on behalf of the firm listed and to fully bind the firm listed to all the Bid's conditions and provisions thereof.

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HDESD – Manzanita BID FORM 00 4100-4

17. It is agreed that no person or persons or company other than the firm listed below or as otherwise indicated has any interest whatsoever in this Bid or the Contract that may be entered into as a result of the Bid and that in all respects the Bid is legal and firm, submitted in good faith without collusion or fraud.

18. It is agreed that the undersigned has complied or will comply with all requirements of local, state, and national laws, and that no legal requirement has been or will be violated in making or accepting this Bid, in awarding the Contract to him and/or in the prosecution of the work required.

19. Pursuant to ORS 279A.120, bidder (check one) is /is not a resident bidder. If not, indicate State of residency .

20. Contractor agrees to be bound by and will comply with the provisions of 279C.838, 279C.840 or 40 U.S.C.

3141 to 3148.

21. Contractor certifies that it has not discriminated and will not discriminate against minority, women or emerging small business enterprises in obtaining any required subcontracts.

22. The following bank reference is given:

Name of Bank:

Address:

Bank Officer:

Respectfully submitted this day of , 2026

Firm Name:

Signature:

Name (type):

Title:

ENCLOSURES:

Bid Form Bid Bond Affidavit of Non-Collusion Acknowledgement of Principal Bidder Milestone Dates List Insurance Binder Statement of Qualifications First Tier Subcontractor Disclosure Form

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HDESD – Manzanita BID FORM 00 4100-5

FORM OF BID BOND

KNOW ALL MEN BY THESE PRESENTS: That we, as Principal and a Corporation duly organized and existing under the laws of the State of and legally doing business in the State of Oregon, a surety, are held and firmly bound and obligated unto the…