Tyndall Solicitaton HDEC08-21-R-0005 Amendment 0004 Response to Questions.pdf

HQCSJR00980417

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions that w ere received timely. The new ly amended response date of 30 August 2021/1pm updated in Amendment 0003 remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0821R0005

X 9B. DATED (SEE ITEM 11)

24-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Aug-2021

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0821R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

(End of Summary of Changes)

The following items are applicable to this modification:

SECTION A - SOLICITATION/CONTRACT FORM

RESPONSE TO QUESTIONS

TYNDALL AFB, FL

HDEC08-21-R-0005

Amendment 0004

1. For Contractors going to be stocking vendor items, are we also responsible for cleaning the shelfs and rotating this vendor product properly as we do the contractor required stocking items and does this also include the frozen and chilled products and freezing units as well as chicken?

A – All shelves where FDS merchandise is stocked is contractor responsible items.

2. If we are say stocking, Swanson Frozen dinners, are we as the contractor also supposed to pull all the items out, clean racks, and shelving, ect and then restock the dinners? Would this be for then day and night stocking vendor function? Do we get case count for removing the product and then putting it back for cleaning?

A – In accordance with PWS paragraph 4.3.3.1 Cleaning and Dusting the contractor shall clean and dust merchandise any exposed shelf areas.

3. Who would be responsible for de-icing the build up on racks and shelving in the frozen and chilled surfaces? The government or contractor?

A – The contractor is not responsible. In accordance with PWS paragraph 4.6.1 Exclusions.

4. Would there be special chemicals required for the contractor to be aware of that would be used for cleaning frozen surfaces in the freezers?

A – In accordance with PWS paragraph 4.6.1 Exclusions, freezers are excluded from the custodial part of the PWS.

5. When the government issues the product to the contractor, are these vendor items going to be issued to us in such a way that they will all go up and if not is that product then to be considered overwrite?.

A – In accordance with PWS paragraph 4.3.2.6.1 Should the Government determine that a Direct Store Delivery merchandiser and/or vendor stocker has/have not fulfilled stocking responsibilities identified in Exhibit 4-1, the Government will issue to the Contractor cases that would normally have been vendor-stocked. The Government will issue these cases as early as possible in the Contractor's night or day stocking shift, and may override the Contractor's day stocking priorities described in

4.3.3.15.2. by specifically instructing the Contractor to stock these cases as the Contractor's first priority, if the shelf is empty. The Contractor shall stock any such cases that the Government issues

HDEC0821R0005

in accordance either with stocking priorities stated in the contract, or in accordance with situation specific Government priorities, if the Government chooses to override stocking priorities stated in the contract. The Government will record, and the QAE will count, all such cases as "vendor night or vendor day cases stocked" for the Contractor, and will submit the count of any such cases stocked to the Contracting Officer as a separate sub-total in the QAE's month-end submission of cases stocked.

6. Is this PWS similar to residual grocery stocking? Why not issue this contract then as a residual grocery contract if the contractor is going to be required to clean the frozen, chilled, coolers ect. while stocking?

A – No.

7. What is the breakdown in shelf stocking cases for Perishable in the chill and freezer cases for night and day stocking?

A – Chill and frozen items can be stocked to shelves as needed during day or night operations

8. What is the breakdown in shelf stocking cases for Health and Beauty aids for night and day stocking?

A – Health and Beauty aid items can be stocked to shelves as needed during day or night operations.

9. Who cleans the chill, display cases, egg display, milk display, health and beauty shelves in the commissary?

A – Under PWS paragraph 4.6 Custodial, the contractor is not responsible for frozen/chill food backup storage area and interior of display cases (4.6.1.4). All other areas that are stocked with product from FDS deliveries are contractor responsible areas.

10. If contract cleaned, should these areas be added to the DLS sheet?

A – Areas that are contractor responsible are included in the DLS.

11. Should the DLS sheet have a separate productive rate for Perishable, Health and Beauty, and dry goods for shelf stocking?

A - No

12. Should the frozen and chill storage square footage be added to the custodial DLS sheet?

A – No, the contractor is not responsible for this task under PWS paragraph 4.6 Custodial

13. Is the Storage and Pulling cases correct in the Warehouse DLS sheet since the contractor may have to store and pull cases to stock from these areas daily if the frozen and chill is added to contract?

A – Yes.

14. Should the eggs be a separate DLS item to stock on the DLS?

A – Eggs are not contractor responsible unless issued by government IAW PWS 4.3.2.6.1

15. Should the PWS outline the rotation of frozen and chill to provide a better understanding when to pull these items before the expiration date?

A – Contractor shall rotate all merchandise in accordance with PWS paragraph 4.3.3.3 Merchandise Rotation