HDEC0821R0004 AMENDMENT 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Responses to questions submitted after the site visit on June 23, 2021.

Point of Contact: Terry Dalton (804) 734-8000, x86304

1. CONTRACT ID CODE PAGE OF PAGES

1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0821R0004

X 9B. DATED (SEE ITEM 11)

01-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Jul-2021

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0821R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Jul-2021 03:00 PM to 05-Aug-2021 03:00 PM.

(End of Summary of Changes)

The following items are applicable to this modification:

Solicitation Number HDEC0821R0004 for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Operations at the Laughlin AFB Commissary, located in/near Del Rio, Texas, is amended as follows:

1. Responses to questions of a technical and/or contractual nature are provided at Enclosure 1.

2. The proposal receipt date has changed from July 27, 2021 to August 5, 2021 by 3:00 p.m. (local time).

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to Solicitation Number HDEC0821R0004 for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Operations at the Laughlin AFB Commissary, located in/near Del Rio, Texas.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned the answers below do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

ENCLOSURE 1:

1. What is Laughlin’s average total monthly sales? Would like to ask if possible for a previously awarded commissary contract for pricing and proposal guidance as well as to see what right looks.

Response: Please see FOIA notice on second page of solicitation.

2. How often are QAE’s conducted and will the Government provide a notice to Contractor prior to the QAE inspection?

Response: PWS Exhibits 4-6-1 through 4-6-5 identify applicable surveillance frequencies when QAEs surveil contractor performance. Commissary and contractor personnel mutually agree on a way for the contractor to provide notification of complete performance within the PWS work schedule.

3. Freezers are not listed as an “exception”, can the Government confirm stocking freezers are the contractor’s responsibility?

Response: Freezers and refrigerated areas are referenced in multiple paragraphs in the PWS as places where the contractor will place or obtain merchandise for stocking in appropriate locations.

4. How many times a year are formal inventories conducted?

HDEC0821R0004

Response: PWS 4.5.1. Inventories are normally scheduled annually.

5. Is Propane (LPG) Fueled Equipment owned by the contractor or Government? Does the Government supply items such as snow shovel and salt for this kind of situation? Are the “wet floor” signs provided by the Government or Contractor?

Response: The Contractor shall furnish all personnel, supervision, supplies, equipment, tools, materials and other items and services as necessary. The Government provides shared equipment listed at EXHIBIT 2-2.

6. Since the baler is GFE, who trains the contractor on operating the baler?

Response: In accordance with PWS 1.3.1.2. the Government will provide orientation training on new equipment furnished by the Government.

7. Can the Government confirm that the MSDS supplied by the contractor is only for those chemicals which the contractor supplies?

Response: Please refer to PWS 3.3.1. Compliance with Standards.

8. With the addition of a new Federal Holiday just within the past weeks to make 11 Federal Holidays; will the Government update the spreadsheet or shall the contractor make necessary adjustments?

Response: Guidance is not available at this time. Therefore, please propose based on the solicitation. Additional information will be provided as it becomes available.

9. Does the Government have a specific font and size for this proposal?

Response: Proposal submission guidelines are provided in Section L of the solicitation.

10. Is there an option for electronic submission or only regular hard copies mailed?

Response: No. Proposal submission guidelines are provided in Section L of the solicitation. Mail proposals in accordance with block 9 on cover page.

11. Does the Government define “key personnel” or can it be defined by the Contractor?

Response: Key personnel are defined by the contractor.

12. What is the range of scope for personnel according to the size of the commissaries?

Response: Basic contractor responsibilities are found in PWS paragraph 1.1.1. The entire PWS provides additional information regarding the scope of work required for this particular store.

13. The custodial and janitor loaded wage rate tab on the spreadsheet has a WDR of $10.95 for the Janitor category;

however, on the DOL Wage Determination document the rate is $10.53. Can the Government please clarify?

Response: Wage rates are determined by the Wage Determination (WD). The Note on page 1 of the WD states that the minimum wage is $10.95.

14. What is the best way to ensure the cost breakout is coming together correctly?

Response: Ensure the information is consistently entered throughout the proposal attachments.