Eglin_AFB_-_HDEC08-17-R-0022__-_Amendment_0001.pdf

HQCSK301950001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE SECTION SF 30 BLOCK 14 CONTINUATION PAGE

Commissary: Eglin AFB Point-Of-Contact: Raelynn Richardson, Contract Specialist Phone: 804-734-8000 ext 48826 Email: raelynn.richardson@deca.mil

Amendment 0001

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-May-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC08-17-R-0022

X 9B. DATED (SEE ITEM 11)

23-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-May-2018

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC08-17-R-0022

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Solicitation HDEC08-17-R-0022 to furnish all supervision, personnel, equipment, and supplies necessary to perform shelf stocking, receiving/storage/holding area (RSHA), and custodial operations for the Eglin AFB Commissary, located in Eglin AFB, Florida, is hereby amended as follows:

1. Questions of a technical and/or contractual nature are provided at Enclosure 1.

2. Attendees at the March 24, 2015 site visit are provided at Enclosure 2.

3. Minutes of the site visit are provided at Enclosure 3.

4. Incorporate a revised Attachment 1, Performance Work Statement (PWS) dated May 7, 2018, to include the DeCA Private Label brands (changes are highligted in yellow).

5. Incorporate a revised Attachment 3, Cost Breakout to add the Material Handler in the RSHA Tab and to include the loaded wage rate tab for Material Handler. Also, to remove the Fringe Calculation rates under the shelf stocking tab.

6. Incorporate a revised Attachment 5, TDWS and Direct Labor Summary (DLS) to include the workload for the DeCA Private Label (changes highlighted in yellow).

7. Incorporate a revised Section L, Format and Content to correct the attachment numbers.

SUMMARY OF CHANGES

ENCLOSURE 1

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to solicitation HDEC08-17-R-0022 for shelf stocking, RSHA, and custodial operations at the Eglin AFB Commissary located at Eglin AFB, Florida.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned that these answers do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

1. Is a table of contents allowable for the Technical and Past Performance volumes? If so, is it excluded from the page limit?

Response: The table of contents is not necessary, but if you do include it, it is part of the page limit.

2. Is it acceptable to answer the questions from Attachment 4 in its own format, i.e. our company template, as long as we include all of the information in Attachment 4? Or do you require us to submit Attachment 4 without any alterations?

Response: The format is up to you as long as you answer the questions with in Attachment 4.

3. Is a certain font face and font size required for the Technical volume?

Response: The font face and font size is up to you, but keep in mind the page limit.

4. Can the government provide the Union Seniority Listing? If not available can the government provide a percentage of employees by number of years and job category?

Response: We do not hire the employees. The list of the current contractor’s employees is not provided until the contract is awarded.

5. Is the contractor responsible for the purchase of any equipment? If so can the government provide a list?

Response: See Exhibit 2-2, Government Furnished Equipment (GFE) on page C2-4 of the Performance Work Statement (PWS).

6. Will the government consider increasing the page count for the technical to allow a more comprehensive response?

Response: No, the page limit is 24 single sided or 12 double sided. This does not include the Technical Daily Work Schedule and the Direct Labor Summary.

7. The Clins include pricing for Bereavement Leave for billing to the government: Is this a pricing for the completion of paperwork to give to the government or is that actual labor cost associated with the persons taking Bereavement?

Response: There is a subclin for Bereavement leave for each area of operation. See Attachment 2, CBA, page 17 for more information on the Bereavement Leave.

8. Is the contractor responsible for all janitorial equipment?

Response: Yes, the contractor is responsible for all janitor equipment.

9. Is the contractor responsible for all cleaning chemicals?

Response: Yes, the contractor is responsible for all cleaning chemicals.

10. Is the contractor responsible for all paper products, plastic bags, restroom soap, toilet paper, toilet seat covers, urinal screens etc.?

Response: Yes, the contractor is responsible for all paper products, plastic bags, restroom soap, toilet paper, toilet seat covers, etc in accordance with the PWS paragraphs 3.3.1.1.;

4.6.2.1.1. Restroom Cleaning, Maintenance, and Resupply; and 4.3.1. Restroom Supply Replenishment.

11. Who is responsible for the lights that are to be replaced?

Response: Contractor is only responsible for replacing the light bulbs, see paragraph

4.6.2.1.1. Restroom Cleaning, Maintenance, and Resupply of the PWS.

12. Upon reviewing the cost breakout for Eglin AFB Commissary I noticed there are no Material Handler positions located in the file, but they are included in the CBA, should we be entering the position and formulas/calculations ourselves or would a new CBO need to be amended?

Response: There will be an amended Attachment 3 – Cost Breakout in Amendment 0001 that adds the Material Handler to the RSHA and adds the tab for Material Handler loaded wage rate.

13. Does RSHA Square Footage in custodial include the meat and produce hallway/storage area?

Response: The hallway that you are referring to is part of the RSHA. The custodial for storage area is not included in the contract and is not the responsibility of the contractor.

14. There are hard coded insurance rates in the Shelf Stocking Bereavement tab of the Cost

Breakout, will they be removed or should the contractor replace them on their own?

Response: The rates will be removed from the Shelf Stocking Bereavement tab of the Cost Breakout.

15. If the Private Labels are not yet incorporated into the PWS, but are on site, please provide a current estimated amount of line items being delivered and cases being stocked.

Response: The private label has been incorporated in the PWS and the changes are highlighted in yellow and is incorporated in the amendment.

16. The store hours on the sign outside the Commissary show they open at 7am everyday, but the PWS shows opening at 9am. Does this affect the Contractor Day stock or custodial schedule?

Response: The store opening at 7am is the early bird shopping. Normal store hours open at 9am. This does not affect the Contractor Day stock or custodial schedule.

17. Please confirm that the Multi-Day Stock delivered on Tuesday by Supervalu is delivered with Stock SEPARATED BY STOCKING DAY. The site visit was held on a Tuesday and there was no visible indication on the pallets of which freight was for what day.

Response: The store approved the PWS, therefore, the Multi-Day stocked on Tuesday by Supervalu is delivered with stock separated by stocking day.

18. Is the Bagger breakroom included in the square footage for custodial?

Response: There is a baggers room that has lockers in it and it is also their breakroom;

that the contractor is responsible for cleaning and is included in the square footage for custodial.

19. Does the Government have Store Workers stocking merchandise to the store shelves, and or fronting the items during the sales day? When this happens, and the item is on a random sample, how does the QAE determine if the Contractor is responsible should the item fail the random for any reason?

Response: The government store workers do not stock contractor responsible items.

There is a new section in the PWS that is included in this amendment, paragraph

4.3.3.2.2. Placement of Merchandise Within Item Allocation and Exhibit 4-2 Methods of Stocking that shows that all items are fronted on the shelves. Therefore, there should be no problems with the random sample.

20. Is the Contractor responsible for looking at every item everyday for expired merchandise?

Response: Yes, Contractor is responsible for checking for expired merchandise for all contractor responsible line items.

21. When an item is on a random sample and the QAE finds that the items are rotated properly however there is an expired item at the front of the shelf, according to the PWS the item will be marked Unsat. However, how does the Government determine whether or not to charge the Contractor on the Damage/Expired sheet for the expired items due to a lack of rotation, as opposed to the item dying on the shelf due to lack of sales?

Response: If the Government finds the product on the shelf or in the warehouse and it has expired, the contractor will be charged for the expired merchandise. If during the random sample, the QAE is checking for rotation and finds the product was expired, it will be marked as unsat and charged to the contractor on the Damaged/Expired Merchandise worksheet. See paragraphs 4.3.3.3.1. Expired Code Dates and 6.1.

Contractor Damage to Commissary Merchandise.

22. What are the current volume of sales at this Commissary?

Response: The sales per month is approximately $3,900,000.

23. How should the Custodial (Main) page of the Costdata worksheet be utilized to break out and provide the Custodial -Store Line Item 0001AH and Custodial -Outside/RSH Line Item 0001AJ. Please provide the calculation or methodology for taking the total Cost and determining the individual line item pricing.

Response: The calculation or methodology is up to the Contractor on how they want to break it out onto the subclins store, outside/RSHA, and meat room. There are tabs on the cost breakout for each area of custodial (main store, RSHA/Outside, and Meat Room).

24. Would the Government allow, at the Contractors expense, the installation of automated hand dryers and/or soap dispensers?

Response: No, the Contractor is not allowed to install automated hand dryers and/or soap dispensers.

ENCLOSURE 2

SITE VISIT ATTENDEES

EGLIN AFB COMMISSARY

SOLICITATOIN NUMBER: HDEC08-17-R-0022

MAY 15, 2018

John Zaher, Assistant Commissary Officer for Eglin AFB Commissary Raelynn Richardson, Contract Specialist Matt Matagi, CAM Services Inc.

Vickie Rice, CAM Services, Inc.

Henry A. Patrick, CAM Services, Inc.

Valerie Smith, R&R Commissary Services Johnetta Beavers, E&S Diversified Services Barry Evans, E&S Diversified Services Bill Jenkins, Lamain Industries

ENCLOSURE 3

SITE VISIT MINUTES

EGLIN AFB COMMISSARY

SOLICITATION NUMBER: HDEC08-17-R-0022

MAY 15, 2018

A pre-proposal conference was conducted telephonically at the Eglin AFB Commissary located in Eglin AFB, Florida on Tuesday, May 15, 2018 at 10:00 a.m. EST. Those in attendance were:

John Zaher, Assistant Commissary Officer for Eglin AFB Commissary Raelynn Richardson, Contract Specialist Matt Matagi, CAM Services Inc.

Vickie Rice, CAM Services, Inc.

Henry A. Patrick, CAM Services, Inc.

Valerie Smith, R&R Commissary Services Johnetta Beavers, E&S Diversified Services Barry Evans, E&S Diversified Services Bill Jenkins, Lamain Industries

The following information was discussed at the meeting:

1. The conference began at 10:00 a.m. (EST).

2. The undersigned welcomed the prospective offerors to the conference and made sure that all in attendance signed the sign-in sheet. The undersigned discussed the following issues with the prospective offerors prior to commencement of the walk-through:

a. The point of contact for this acquisition is Raelynn Richardson and the Contracting

Officer is Mr. Roger J. Bessette, Store Services Support Division.

b. The prospective offerors were advised that there were 7 attachments plus the solicitation. The seven attachments and solicitation can be located at the website www.fbo.gov.

c. The prospective offeror were advised that DeCA is soliciting for the acquisition of shelf stocking, RSHA, and custodial operations.

d. The anticipated period of performance will be January 1, 2019, unless otherwise negotiated, through December 31, 2019, with four one – year option periods.

e. The services that we are soliciting for are currently being performed by a small business concern, and the prior pricing history can be requested via www.commissaries.com website.

f. The acquisition is a negotiated procurement, and is 100% set-aside for Service

Disabled Veteran-Owned small business.

g. The offerors were advised that the pre-proposal conference conducted on May 15, 2018 is the only authorized opportunity to inspect the site.

h. The undersigned indicated that she would not address any questions of a technical and/or contractual nature during the conference. Such questions must be submitted in writing, via email, no later than May 22, 2018. The offerors were advised that it may be necessary to issue an amendment, as a result of the conference, to provide answers to any questions which may be received and/or to revise portions of the solicitation documents. They were advised the proposal receipt or closing date could be extended past June 12, 2018 and that they would be notified via an amendment.

i. The undersigned advised the offerors that they should utilize Section J of the solicitation to assist in organizing their copy of the solicitation package. Offerors must also refer to the information contained within Section L (Format and Content --pages 68 through 70), Proposal Submission, when developing/assembling their proposal. The undersigned advised the offerors that their proposals will be evaluated in accordance with Section M known as the Proposal Evaluation located on page 73- 74.

j. The offerors were advised that proposals must be submitted by the proposal receipt date of June 12, 2018 at 3:00 p.m. (EST), or if extended via solicitation amendment, by the date reflected in the amendment. Failure to comply will result in non-responsiveness, and non-consideration of award.

k. The offerors were advised that Section B must be priced and the Direct Labor

Summary, Cost Breakout Work Sheets, and Schedule B pricing should agree.

Schedule B prevails, pay close attention to the possibility of extension errors.

l. The offerors was advised that proposals must be submitted in 3 distinctly severable parts consisting of volumes I, II, and III. Volume I (solicitation sections A, B, K, and the cost breakout). Volume I shall be submitted in an original and one (1) copy with a computer disk/CD and a hard copy of cost break out. The cost breakout must be submitted in hard copy, as well as on a computer disk or CD in Microsoft Excel 2003.

Volume II – consist of the technical capability and personnel proposal, known as the narrative, typical daily work schedule, and direct labor summary. This must be submitted in an original and one (1) copy with computer disk of the direct labor summary. Page limitation of the narrative is 24 single-sided or 12 double-sided pages not including the TDWS (Typical Daily Work Schedule) and DLS (Direct Labor Summary) forms. Pages in this volume shall be numbered sequentially beginning with page one (1). Volume III – consist of past performance data. Submit in an original and one (1) copy. See solicitation for references requirements.

m. The offerors were advised that after the proposal is received, the proposal will be technically evaluated, in accordance with the two performance factors, which are performance capability and price ( of the two, performance capability is approximately equal to price).

n. The offerors were advised that there are elements/sub elements are identified on pages 73 through 74 of the solicitation that each responsive proposal. Based upon the technical score and price, discussions maybe required. You will receive written notification that we are conducting discussions, and clarifications/revisions are necessary to your proposal.

o. The offerors were advised that there would be an amendment to the solicitation to answer all questions received and also, to include a revised Attachment I – Performance Work Statement, Attachment 3 Cost Breakout to include the tab for

Material Handler loaded wage rate, Attachment 5 – DLS and a correction to Section L to correct the attachment numbers.

p. The undersigned inquired if there were any questions that were not of a technical or contractual nature before the tour of the commissary. Since there were none, the undersigned turned the tour of the commissary over to Mr. John Zaher, Assistant Commissary Officer.

q. The undersigned also advised the Assistant Commissary Officer that after the walk-thru, please ensure that the prospective offerors have signed-out and exited the premises promptly and please, no picture taking.

r. The conference call and the site visit ended at 10:30 a.m. (EST)

s. POC for this action is the undersigned at ext. 48826.

Raelynn Richardson Contract Specialist

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

52.215-4509 PROPOSAL SUBMISSION (FORMAT AND CONTENT) (APR 2004)

(a) GENERAL:

(1) Proposals that comply with the requirements in this solicitation will be evaluated in accordance with Section M.

Proposals that fail to comply with content or format requirements may be rejected without further evaluation.

(2) Submit proposals in three (3) distinctly severable parts consisting of the volumes listed in paragraphs (b), (c) and (d) of this provision. To ensure consideration of all required information by the various evaluators, you may have to present the same information, in the same or different format, in more than one volume. Ensure information and statements on similar topics (e.g., number of work hours and productivity rates) are consistent throughout the proposal.

(3) Page limits apply to volumes and sections as indicated below. Beginning with the first page, only the number of pages up to the specified limit will be considered. Tabs and dividers will not be considered in the page count. Pages in excess of the number specified for the volume will not be considered.

(4) Utilization of FedBizOpps and/or compact disk (CD) provides the required forms and formats for submitting proposals in response to this solicitation. Some forms have protected formats and cells, however the necessary inputs are "unprotected" and may be changed as needed to adequately reflect your proposal. Formulas are included where appropriate to automatically generate various computations. The offeror is ultimately responsible for the accuracy of all calculations. The Cost Breakout and Direct Labor Summary must be submitted in hard copy as well as on a CD in Microsoft Excel 2010. If there are mathematical calculation differences between the hard copy and CD, the hard copy shall take precedence. The remaining submission requirements are needed in hard copy only.

The following items have been provided in the electronic formats indicated:

(i) Microsoft Excel 2010 Cost Breakout (CostData.xls) Typical Daily Work Schedule (TypSum.xls) (1st Tab) Direct Labor Summary (TypSum.xls) (2nd Tab)

(ii) Microsoft Word 2010

Technical Capability and Personnel Proposal (TechCap.doc) Past Performance Data Form (PPForm.doc) Sample Customer Notification Letter (Client.doc)

(b) VOLUME I (original and 2 copies with CD of cost breakout): SOLICITATION SECTIONS A, B AND K, AND COST BREAKOUT.

(1) SECTION A, Standard Form 33 (Solicitation, Offer and Award) completed and signed by an authorized representative on behalf of the offeror;

(2) SECTION B, (Supplies or Services and Prices/Costs) with pricing for each line item/unit of issue as shown;

(3) SECTION K, (Representations, Certifications, and other statements of offerors) completed by the offeror;

(4) COST BREAKOUT:

Using the cost format at Attachment 3, provide details of your proposed costs. The format provides detail for the base period of work effort. If you have changes in costs for any of the option periods, provide additional submissions of the cost format for each option period in which changes occur. The annual totals generated by using the prescribed format shall be consistent with Schedule B of this solicitation.

The cost breakout format has built in Service Contract Act Wage Determination rates and applicable calculations.

The total cost is automatically generated. The computer-generated spreadsheets shall be submitted on CDs. Files shall be named as follows:

Eglin AFB – Base Period Eglin AFB1 – First Option Period Eglin AFB2 – Second Option Period Eglin AFB3 – Third Option Period Eglin AFB4 – Fourth Option Period

(c) VOLUME II (original and 4 copies with CD of the Direct Labor Summary): TECHNICAL CAPABILITY AND PERSONNEL PROPOSAL, TYPICAL DAILY WORK SCHEDULE and DIRECT LABOR SUMMARY

(1) Using the format at Attachment 4, provide the information requested including the question first, followed by your response. Responses may be narrative, charts, diagrams or other visuals that clearly and accurately represent the response. The length of response to each individual question is not limited, however you must provide responses to all questions. This volume is limited to 24 single-sided or 12 double-sided pages not including the "Typical Daily Work Schedule" and "Direct Labor Summary" forms. Pages in this volume shall be numbered sequentially beginning with page one (1).

(2) TYPICAL DAILY WORK SCHEDULE. Complete the "Typical Daily Work Schedule" form at Attachment 5.

When completing the form, enter all the data requested, ensuring your data entries agree with the information provided in other parts of your proposal and computations are correct.

(3) DIRECT LABOR SUMMARY. Complete the "Direct Labor Summary" form at Attachment 5. When completing the form, enter all of the data requested, ensuring your data entries agree with the information provided in other parts of your proposal and computations are correct. Submit data in both hard copy and disk format with the file name DLS.

(d) VOLUME III (original and 2 copies): PAST PERFORMANCE INFORMATION

(1) REFERENCE REQUIREMENTS: Provide a reference for each contract completed during the past three (3) years and each contract currently in process using the form provided at Attachment 6. References may include contracts entered into with the Federal Government, agencies of state and local governments, and commercial customers.

(2) CUSTOMER NOTIFICATION: Offerors shall send each non-federal government customer a letter (See sample at Attachment 6) authorizing the customer to provide past performance information to the government. A copy of each customer notification letter shall be provided with the past performance information. (Note: If you have more than one contract with the same customer, you only need to send that customer one notification letter.)

(3) NEWLY FORMED ENTITIES/NAME CHANGES: Offerors that are newly formed entities without prior contracts should list contracts as required above for all key personnel. Companies that have changed names are not considered "newly formed entities" and shall submit past performance information under any prior company names.

(4) JOINT VENTURES: Joint ventures shall submit past performance information from all companies forming the joint venture and indicate the estimated percentage of contribution being made by each company.

(5) PAGE LIMITATIONS AND NUMBERING:

(i) Reference information is limited to 1 single-sided page per reference using the required form.

(ii) Copies of customer notification letters are limited to 1 single-sided page per customer.

(iii) The offeror shall sequentially number the pages of this volume beginning with page one (1).

(End of Summary of Changes)