Amendment_0002_for_Fort_Meade_MD_Commissary.pdf

HQCNEN01530001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

SEE SECTION SF 30 BLOCK 14 CONTINUATION PAGE

Commissary: Fort Meade, MD Point of contact: Timothy (Tim) Corrigan,Contract Specialist; timothy.corrigan@deca.mil Phone: 804-734-8000, x86422 (off ice) E-mail: kathy.haw thorne@deca.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Dec-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC08-16-R-0009

X 9B. DATED (SEE ITEM 11)

30-Sep-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Dec-2016

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC08-16-R-0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

Solicitation HDEC08-16-R-0009 to furnish all supervision, personnel, equipment, and supplies necessary to perform shelf stocking, receiving/storage/holding area (RSHA), and custodial operations for the Fort Meade Commissary, located at Fort Meade, Maryland, is hereby amended as follows:

1. Questions of a technical and/or contractual nature are provided at Enclosure 1.

2. Attendees at the October 18, 2016 site visit are provided at Enclosure 2.

3. Incorporate a revised Attachment 4, Volume I, Cost Breakout, to correct errors in the formula for custodial operations.

4. The date for receipt of initial proposals (sealed) is re-established as January 12, 2017, at 3:00 p.m. (EST).

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to solicitation HDEC08-16-R-0009 for shelf stocking and custodial operations for the Fort Meade Commissary, located at Fort Meade, Maryland.

The following additional questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned that these answers do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

ENCLOSURE 1

ATTENTION PROSPECTIVE OFFERORS:

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned that these answers do not alter the solicitation.

Question 1: Who is the current incumbent contractor and how much was the award amount?

Answer 1: The current incumbent contractor is W. Harris, Government Services Contractor, Inc. To obtain historical pricing, please be advised that the DeCA has made public the total prior contract award amount, as well as individual contract line item pricing (CLIN and Sub-CLIN), within the Agency’s electronic reading room located at www.commissaries.com. To access this link:

1) Click on the Link: http://www.commissaries.com/

2) Drop Down Tab Select: About Us

3) Drop Down Tab Select: Contracting

4) Click on the link: Price History & Recently Awarded Contracts

5) Listed under “Recent Contract Awards and Historical Pricing”, click on “electronic reading room”

6) Scroll down under “FOIA Electronic Reading Room”, and listed under

“Recently Awarded Contracts/Commercial Services”,

7) Click on “HDEC08-12-C-0014 Fort Meade Commissary”

Question 2: What is the contract number and value of the previous contract?

Answer 2: To obtain historical pricing, please be advised that the DeCA has made public the total prior contract award amount, as well as individual contract line item pricing (CLIN and Sub-CLIN), within the Agency’s electronic reading room located at www.commissaries.com. To access this link:

1) Click on the Link: http://www.commissaries.com/

2) Drop Down Tab Select: About Us

3) Drop Down Tab Select: Contracting

4) Click on the link: Price History & Recently Awarded Contracts

5) Listed under “Recent Contract Awards and Historical Pricing”, click on “electronic reading room”

6) Scroll down under “FOIA Electronic Reading Room”, and listed under

“Recently Awarded Contracts/Commercial Services”,

7) Click on “HDEC08-12-C-0014 Fort Meade Commissary”

Question 3: Can you provide a seniority list and the occupational classifications of current staff that are part of the

CBA?

Answer 3: No.

Question 4: Will the government be supplying paper products, hand soap and trash liners? If not do you have the current monthly usage of each?

Answer 4: No. The Government does not maintain the current monthly usage data.

Question 5: Is there a specific floor wax and cleaners required?

Answer 5: Please refer to Attachment 2, PWS, Exhibit 4-5, Paragraph (hereinafter referred to as para.) 2, Floor Maintenance.

Question 6: Do you have the current production standards that were negotiated with the union.

Answer 6: No.

Question 7: Per Section L, Proposal Submission, Paragraph 5 Page Limitations and Numbering, Can the government clarify the minimum and maximum font size for the proposal. Also, please advise if offerors can use a smaller font for graphics, tables and charts.

Answer 7: The Government does not have a minimum or maximum font size requirement for the proposal. The font size needs to be readable for evaluation of offerors’ proposals.

Question 8: Per Section C Performance Work Statement, Paragraph 1.3.2.1, where the government references the PM and Alternate PM in the same paragraph the government states the PM and Alternate can be working supervisors. Can the government clarify if the offeror shall propose both a PM and alternate or supervisors?

Answer 8: Please refer to Section L, FAR 52.215-4509 PROPOSAL SUBMISSION (FORMAT AND CONTENT).

Question 9: Per Attachment 1, Can the government clarify if the proposal can be hand delivered? If so to what location / address?

Answer 9: Please review Attachment 1, DD Form 1707.

Question 10: Per Section L, Proposal Submission, Paragraph (a) General, (3), can the government clarify if the cover pages count towards the page limit?

Answer 10: Please review Section L, FAR 52.215-4509 PROPOSAL SUBMISSION (FORMAT AND CONTENT), Proposal Submission, para. (a) General, Subparagraph (3).

Question 11: Per Section C, PWS, Paragraph 1.1 General, Can the government provide an estimate or approximation of the number of customers shopping within the commissary annually?

Answer 11: No.

Question 12: Per Section C, PWS, Paragraph 1.1 General, Can the government provide the square footage of the Fort Meade Commissary

Answer 12: Please review Exhibits 4-6-1 through 4-6-5.

Question 13: Per Section L, Paragraph (4) Cost Breakout, Can the government provide the Seniority list of the employees currently participating in the Collective Bargaining Agreement?

Answer 13: No. Please refer to Answer 3 above.

Question 14: Per Section L, Volume III, Past Performance, Can the government provide the offerors with the total number of Past Performance References allowed for this opportunity?

Answer 14: Please review Section L, FAR 52.215-4509 PROPOSAL SUBMISSION (FORMAT AND CONTENT), Proposal Submission, para. (d), subparagraph (1).

Question 15: Exhibit 2-2 (Government furnished equipment) indicates a quantity of 2 forklifts provided by the government. During the site visit we observed at least 5 forklifts on site. Exactly how many forklifts will be provided by the government for this project?

Answer 15: Please review Exhibit 2-2.

Question 16: Does the government provide the current contractor with any other equipment and / or quantities of equipment other than what is listed in exhibit 2-2 (Government furnished equipment)?

Answer 16: No

Question 17: Will a dumpster be provided by the government for the contractor to dispose of waste materials other than cardboard and plastic? Section 2.2.1.4 indicates that the government will provide "bulk refuse disposal". Does this include cardboard, plastic and other waste materials (trash)?

Answer 17: Yes.

Question 18: Is there a wage determination associated with this solicitation? If so, can you provide a copy of the current wage determination or wage determination number?

Answer 18: Please see FAR 52.222-4500 WAGE DETERMINATION – COLLECTIVE BARGAINING

AGREEMENT (JAN 2001)

Question 19: The Union agreement between the current contractor and the Local Union no. 780 was provided in the bid documents. Will the successive contractor be required and / or mandated to utilize the union and its workers to fulfill any or all of the contract requirements?

Answer 19: Please see Attachment 3, Collective Bargaining Agreement (CBA) Between W. Harris, G.S.C., Inc. at Fort Meade, MD and Local Union No. 780 Motion Picture and Video Tape Laboratory Technicians, Allied Crafts and Government Employees.

Question 20: Can you provide a list of all approved cleaning agents in use by the current contractor.

Answer 20: Please see Answer 5.

Question 21: Can you provide a copy of the current contractors work schedule including current manpower in use?

Answer 21: No.

Question 22: Who is responsible for the cost of transporting and disposing of cardboard and plastic after it has been bundled and placed in the transporter trailer?

Answer 22: Please see para. 2.2.1.4. Bulk Refuse Pickup/Disposal.

Question 23: Section 4.6.2.2 Indicates that some night custodial tasks may be accomplished during daytime operations. Can you provide a list of night custodial tasks that are currently being performed during daytime operations by the current contractor?

Answer 23: No. Please refer to Attachment 2, PWS.

Question 24: Exhibit 4-3 (FDS Distributor Delivery Schedule) indicates the day of the week, delivery times, and number of deliveries for each day. Is this a complete list of all deliveries the contractor will be responsible for?

What is the current procedure for handling deliveries that arrive either earlier or later than the times indicated in exhibit 4-3?

Answer 24: Yes. The contractor is required to perform Receiving/Storage/Holding Area (RSHA) tasks in accordance with PWS para. 1.2.1. If trucks arrive earlier or later than the Contractor’s tour of duty, the contractor will be required to submit a Request for Equitable Adjustment (REA) and will be compensated for the early and late trucks, via contract modification, subject to approval by the Contracting Officer that the additional contractor support is necessary and required.

Question 25: Exhibit 4-6-4 indicates the square footage and surface type (concrete) for snow and ice removal. Will the contractor be responsible for any snow and ice removal from parking lots, driveways, roadways, or other paved surfaces?

Answer 25: No. However, please see para. 13.1, Snow and Ice Removal

Question 26: Can you describe the means and methods of snow and ice removal of the current contractor and identify areas where snow is currently be stockpiled?

Answer 26: No. Please be advised that the resultant contract is performance-based, thus, it is the contractor’s responsibility to determine the methodologies and techniques to perform requisite services in accordance with Attachment 2, PWS.

Question 27: Fort Meade Commissary posts "early bird" shopping hours starting at 7:00am. Section 1.2.1 of the PWS indicates the contractor work hours. Will the contractor be required to provide workers in any capacity to accommodate the commissary's "early bird" shoppers?

Answer 27: The contractor will be required to perform services in accordance with PWS para. 1.2.1.

Question 28: In the previous contract, line item 0001, Services Nonpersonal, has no Net amount listed. In the current solicitation, will we be required to fill in a net amount for line items: 0001, 0002, 0003, 0004 and 0005?

Answer 28: Yes.

Question 29: Under section 4.3.3.3.1 the PWS requires the contractor to remove from the shelf items encoded by month/day/year, do not use after, or use before dates prior to opening of business the day after the product indicates.

Is there a specific time frame that constitutes prior? Or is that at the contractor’s discretion?

Answer 29: Please review Attachment 2, PWS, para. 4.3.3.3.1, Expired Code Dates.

Question 30: This store is equipped with electronic shelf labels. In the wording throughout the PWS where these are referenced the “covers” are also referenced. This is true in the cleaning part also. If the store is missing covers and/or has removed these covers, what is the contractor’s responsibility as to cleaning in these areas? There were several sections of the store where missing covers were noted.

Answer 30: Please refer to Attachment 2, PWS, paras. 4.2.2.; 4.3.3.1.; and 4.3.3.2.1. In accordance with para.

4.3.3.2.1., The Contractor shall inform the Store Director when the plastic cover for an Electronic Shelf Label is out of place, damaged, or missing, or if the label is inoperable.

Question 31: There is stainless steel on the poles out on the front side walk as well as stainless covering on some of the walls outside. Does any of this fall under contractor responsible to maintain?

Answer 31: Please review paragraph Attachment 2, PWS, para. 13, Outside Areas and Exhibit 4-6-4 NIGHT

CUSTODIAL SURVEILLANCE FREQUENCIES/QUALITY STANDARDS, PRS (7)

Question 32: At the rear of the store there is a roll off Dumpster that is outside the normal contractor responsible area. Is the policing around this dumpster included in the responsibilities associated with outside cleaning?

Answer 32: See Answer 31.

Question 33: Can the Government provide the contact information for the current Union that represents the current work-force?

Answer 33: See Answer 19.

Question 34: During the site visit it was stated that the document that was read, would be provide to all potential contractors, is this still the case?

Answer 34: No, this was not stated at the site visit and it will not be provided. Please review the solicitation for all pertinent information and requirements.

Question 35: Can the Government provide the signed in sheet?

Answer 35: A list of attendees is provided at Enclosure 2 of this Amendment.

Question 36: Is the incumbent contractor a Service Disabled Veteran Contractor?

Answer 36: Pursuant to this inquiry, please submit your request via Freedom of Information Act (FOIA). The Defense Commissary Agency (DeCA) has established its FOIA Requester Service Center to ensure that requesters in need of assistance have a point of contact to receive status updates, as well as to answer questions and assist with any other information about their requests. Contact information for the DeCA FOIA Requester Service Center is as follows:

FOIA Requester Service Center Phone: (804) 734-8000, extension 4-8116 Fax: (804) 734-8259 Address: 1300 E Avenue, Fort Lee, VA 23801-1800 Email: foia@deca.mil

However, prior to submitting a request for Agency records:

Please visit the FOIA Electronic Reading Room to see if the information you are seeking is publicly available. If not, please review the FAQs before submitting a request.

Question 37: Is this contract start date January 1, 2017 or May 1, 2017? If is not May 1, 2017 than the price sheet needs to be amended.

Answer 37: The anticipated contract start date is May 1, 2017

ENCLOSURE 2

A pre-proposal conference was conducted at the Fort Meade Commissary located in Fort Meade, Maryland on Tuesday, October 18, 2016, at 10:00 am EST. Those in attendance were:

John Blythe, Store Director for Fort Meade Commissary Frank Macias, Assistant Store Director for Fort Meade Commissary Tim Corrigan, Contract Specialist, LEASE, DeCA Headquarters Mallory Person, Contract Specialist, LEASE, DeCA Headquarters Hope Woods, Contract Specialist, LEASE, DeCA Headquarters James Priest, JP Logistics and Consulting LLC Bill Jenkins, Crescent Resources, LLC Anjeanette Michaud, Crescent Resources, LLC Claudia Mattei, W. Harris GSC Inc.

Jennifer Yates, Metro Contracting Services John L. Yates, Metro Contracting Services Dennis C. McKithen, Berry Family/Nova King Brad Rees, Patriot Pro Services Reggie Howell, Patriot Pro Services Moe Scoggins, Patriot Pro Services Tera McDonald, Three Sixty Corp.

S. Thurman Three Sixty Corp.

SUMMARY OF CHANGES

(End of Summary of Changes)