PD2-Fort Drum

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation Number HDEC08-09-R-0001 for Shelf Stocking, Receiving/Storage/Holding Area and Custodial Operations at the Fort Drum Commissary, Fort Drum, New York is amended as follows:

1. ATTACHMENT 2 – PERFORMANCE WORK STATEMENT (PWS) (dated 08 Dec 2008): Changes incorporated to the Performance Work Statement are clarified as follows:

a. The requirement for removal of the bottom shelf for underneath cleaning of the gondolas with kickplates is removed. Accordingly, paragraph 3.1.1. Underneath Gondolas with Kickplates on page C4-19 of the PWS is revised to state “The Contractor shall remove kickplates; sweep and mop the underneath areas; and clean and replace kickplates.”

b. Exhibit 4-6-2, Night Custodial Surveillance Frequencies and Quality Standards PRS (7) on page C4-24 of the PWS is changed to state “Gondolas with Kickplates: do not require removal of bottom shelf for underneath cleaning (3.1. -3.1.1.)”. The surveillance frequency is changed from “quarterly” to “monthly”.

c. The description for the estimate of number of square feet of area requiring snow and ice removal under Exhibit 4-6-4 is revised to add “emergency exits” for the left and right hand sides of the building.

2. The electronic version of the Performance Work Statement (PWS) dated 25 Sep 2008, is replaced in its entirety with revised electronic PWS dated 08 Dec 2008.

3. ATTACHMENT 6 – TYPICAL DAILY WORK SCHEDULE & DIRECT LABOR SUMMARY (dated 27 Oct 2008): Remove Direct Labor Summary and replace in its entirety with revised electronic version of Direct Labor Summary dated 08 Dec 2008. The Direct Labor Summary is clarified to revise the total workload for the Administrative/Store/Patron Area associated with the changes under paragraph 3.1.1. on page C4-19 and Exhibit 4-6-2 on page C4-24 of the PWS from 11,175,518 and 11,217,454 square feet per annum.

4. Questions of a technical and/or contractual nature are provided at Enclosure (1).

5. Attendees at the site visit/pre-proposal conference conducted on November 20, 2008 at the Fort Drum Commissary are provided at Enclosure (2).

6. The proposal receipt date is extended from December 18, 2008, at 4:00 p.m. (EST) to January 7, 2009, at 4:00 p.m. (EST).

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to Solicitation Number HDEC08-09-R-0001 dated 31 Oct 2008 for Shelf Stocking, Receiving/Storage/Holding Area and Custodial Operations at the Fort Drum Commissary, Fort Drum, NY.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned the answers below do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

Question #1:

During the walk-through of the Ft. Drum commissary, there was some confusion as to save the whole bid packet on disk or not. Do we just save the cost breakdown and complete it on disk and send it in or do we complete the whole bid on disk and send the disk in as our bid? Volume 3 was also brought up but we are confused regarding this.

Response to #1:

In accordance with FAR 52.215-4509 under Section L - Proposal Submission (Format and Content) of the solicitation, the Cost Breakout under Volume I and Direct Labor Summary under Volume II must be submitted in hard copy as well as on a computer disk in Microsoft Excel 2003. The remaining submission requirements, to include Volume III, are needed in hard copy only.

Question #2:

Are kick-plates going to be installed on shelves or no?

Response to #2:

The Fort Drum Commissary is currently undergoing renovation and kickplates will be included on the gondolas upon installation of the replacement shelving. The attached electronic version of the Performance Work Statement dated 08 Dec 2008 has been revised to remove the requirement for removal of the bottom shelf for underneath cleaning of the gondolas with kickplates.

Question #3:

Regarding past performance data sheet - Can we consider real estate experience dealing with contractors and running payroll? Can we include 17 years experience for the President as night supervisor at the Ft. Drum Commissary and 24 years experience for the vice president at the Ft. Drum Commissary? (As their duties we pertaining to 90% of this bid)

Response to #3:

In accordance with FAR 52.215-4509, paragraph (d) under Section L – Proposal Submission (Format and Content) of the solicitation, provide a reference for each contract completed during the past three (3) years and each contract currently in process using the form provided at Attachment 7. References may include contracts entered into with the Federal Government, agencies of state and local governments, and commercial customers. Offerors that are newly formed entities without prior contracts should list contracts as required above for all key personnel. Companies that have changed names are not considered "newly formed entities" and shall submit past performance information under any prior company names.

Question #4:

Item No. 0001AA - shelf stocking - As half the troops stationed at Ft. Drum are deployed at this time, will they increase the shelf stocking number quantity as soldiers return?

ENCLOSURE (1)

(continued) Response to #4:

In the event of a general or limited mobilization of reserve forces which impacts upon contract performance, this requirement may be modified by supplemental agreement under the changes clause.

Question #5:

Also, I'd like to confirm that this project is not strictly an (8a) project and that any small business can bid on it.

Response to #5:

This procurement is a total 100% set-aside for small business.

Question #6:

I can't find the square footage of the grass cutting on the project, can you please give me that number?

Response to #6:

The square footage requirements of 33,753 SF of grass are included at Exhibit 4-6-4 on page C4-28 of the Performance Work Statement (PWS).

Question #7:

Can you please tell me where to find a copy of the previously awarded contract price for this project, including the Cost Breakdowns and Daily Work Schedule, etc.?

Response to #7:

Information pertaining to prior contract price, including the Cost Breakdown and Daily Work Schedule shall be requested through the Freedom of Information Act (FOIA). The following contact information for the DeCA FOIA Requester Service Center can be found at www.commissaries.com under News and Information:

FOIA Requester Service Center Phone: (804) 734-8000, extension 4-8116 Fax: (804) 734-8259 Address: 1300 E Avenue, Fort Lee, VA 23801-1800 Email: foia@deca.mil Page 2 of 2 ENCLOSURE (1)

The attendees at the site visit/pre-proposal conference conducted at the Fort Drum Commissary, located at Fort Drum, New York on November 20, 2008 at 9:00 a.m. are as follows:

Name

Organization/Title

Phone Number

Marianna Mehutcs Contract Specialist, DeCA CBU

804-734-8000, ext 48091

Robert Smith

Store Director, Fort Drum Commissary 315-772-6559

Hui S. Mooney

KMGR S Corporation

315-779-0731

Gary Rambone

KMGR S Corporation

315-782-5062

Ken Wiles

Commissary Services Corporation

305-394-0429

Julia Wiles

Commissary Services Corporation

305-394-0429

Pam Farnsworth PureService Corporation

405-239-2282

ENCLOSURE (2)