HDEC05-19-Q-0018_Combo_Synopsis-Solicitation_-amendment.pdf

Combined Synopsis/Solicitation UPC-Based Inventory Services for September 2019

Solicitation Number: HDEC05-19-Q-0018 Response Date: Tuesday, September 3, 2019, 3:00 PM EDST POC: Daniel Lindsey, Contract Specialist Phone: 804-734-8000, x48774 Email: daniel.lindsey@deca.mil Place of Performance: Various Defense Commissary Agency Locations-Hawaii Set Aside: 100% Small Business FSC Code: W023 – Lease or Rental of Equipment-Ground Effect Vehicle NAICS Code: 532120 Size Standard: $41,500,000.00 Description: Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing

i. This is a combined synopsis and solicitation for commercial services prepared in accordance with the format Subpart FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a separate written solicitation will not be issued.

ii. The solicitation number for this procurement is HDEC05-19-Q-0018 and is issued as a

Request for Quote (RFQ).

iii. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-100 (08/22/2018), DFARS Change Notice 2018-O0015, and Defense Commissary Agency Acquisition Regulations (DeCAARS) 2005 Edition.

iv. This solicitation is set-aside 100% for small business. For information purposes, the

Federal Supply Classification is W023, and the North American Industry Classification systems (NAICS) code is 531120, which has a small business size standard of $41,500,000.00 per annum.

v. Contract Line Item Numbers (CLINS):

CLIN 0001 Hickam AFB Container Rental

One (1) ea. - 40 Ft. Electric Freeze Container w/chassis and with Rollup door, 250 Volts, 30 Amp, 3 Phase

Period of Performance: October 8, 2019 thru January 6, 2020

Hickam AFB Commissary 20 HICKAM CT. Bldg. 2093 HICKAM AFB, HI 96853-5255 United States

Ship To DoDACC: HQCWHU

POC: Yong Apana (808) 449-1363 x3302; Yong, Apana@deca.mil or Scott Daly

(808) 449-1363 x3301; Scott.Daly@deca.mil

PAYMENT: Payment to be made by the Hickam AFB Commissary Store level GPC.

Please email a copy of the invoice to both: daniel.lindsey@deca.mil; and maria.petros@deca.mil

CLIN 0002 Kaneohe Bay Container Rental

One (1) ea. - 40 Ft. Electric Freeze Container w/chassis and with Rollup door, 208 Volts, 40 Amp, 3 Phase

Period of Performance: October 8, 2019 thru January 6, 2020

Kaneohe Bay MCBH Commissary Bldg. 6088 Mokapu Rd.

MCBH Kaneohe Bay, HI 96863-3080 United States

Ship To DoDACC: HQCWHV POC: Kwan McComas (808) 257-1465; Kwan.McComas@deca.mil

PAYMENT: Payment to be made by the Hickam AFB Commissary Store level GPC. Please email a copy of the invoice to both: daniel.lindsey@deca.mil; and jody.poole@deca.mil

CLIN 0003 Schofield Barracks Container Rental

One (1) each - 40 Foot, Electric Freeze Container w/chassis and Roll-Up Doors, 240 Volts, 60 Amp, 3 Phase

Period of Performance: November 4, 2019 thru January 6, 2020

Schofield Barracks Commissary

698 Trimble Rd.,Bldg. 698

WAHIAWA, HI 96786-3699 United States

Ship To DoDAAC: HQCWHX

POC: Kathleen Abille (808) 655-5066; Kathleen.Abille@deca.mil or Charles McMinn (808) 655-5066 x 3202; charles.mcminn@deca.mil

PAYMENT: Payment to be made by the Hickam AFB Commissary store level

Freda.Tuaau@deca.mil

CLIN 0004 Pearl Harbor Container Rental

One (1) each - 40 Foot Electric Freezer Container with Swing doors, 208 Volts, 30 Amp, 3 Phase

Period of Performance: October 21, 2019 through January 6, 2020

Pearl Harbor Commissary 4725 Bouganville Drive, Bldg 617 Pearl Harbor, HI 96860-6000 United States

Ship To DODAAC: HQCWHW

POC: Fe Ligaya (808) 471-8402 x 3160; fe.ligaya@deca.mil or Umemoto (808) 471-8402 x 3101; Eyvinne.umemoto@deca.mil

PAYMENT: Payment to be made by the Hickam AFB Commissary Store level fe.ligaya@deca.mil

CLIN 0005 UPC- Based Inventory Services at Bremerton NBK

One (1) each - 40 Foot Electric Chill Container with Swing doors, 208 Volts, 30 Amp, 3 Phase -OR- 480 Volts, 50 Amp, 3 Phase

Period of Performance: November 4, 2019 through January 6, 2020

Pearl Harbor Commissary 4725 Bougainville Drive, Bldg 617 Pearl Harbor, HI 96860-6000 United States

Ship To DODAAC: HQCWHW

POC: Fe Ligaya (808) 471-8402 x 3160; fe.ligaya@deca.mil or Eyvinne Umemoto (808) 471-8402 x 3101; Eyvinne.umemoto@deca.mil

PAYMENT: Payment to be made by the Hickam AFB Commissary Store level fe.ligaya@deca.mil

vi. Description of Requirements: The Defense Commissary Agency requests offerors to provide rental refrigerated trailer/containers in accordance with the Statement of Work.

vii. The overall period of performance is October 8, 2019 through January 6, 2020, with specific dates/times for each Commissary location.

viii. Provision at FAR 52.212-1, Instruction to Offerors - Commercial Items applies to this acquisition along with the following Addendum:

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items

The following paragraphs are altered as follows:

a. North American Industry Classification System (NAICS) Code: 532120; Small Business Standard is $41.5M per year.

b. Submission of Offers: Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation.

c. Per 13 CFR 121.104 - If the size determination is based on average annual gross revenue, the method for determining business size status is based on the company’s average annual gross revenues for the last three fiscal years. Organizations whose average annual gross revenues exceed the size standard of this solicitation are considered large businesses. [Additional definition is available by searching 13CFR121 at http://www.gpoaccess.gov/cfr/index.html]

As a minimum, offers must show:

(1) The solicitation number: HDEC05-19-Q-0018;

(2) The time specified in the solicitation for receipt of offers: Tuesday, September 3, 2019 at 03:00 p.m. EDST

(3) The name, address, point of contact, and telephone number of the offeror;

(4) Schedule of Supplies/Services to include prices and other statements of Quoter, or prices and any discount terms.

(5) Prospective contractors shall complete electronic annual representations and certifications at System for Award Management (SAM) website available at https://www.acquisition.gov and must indicate their business size for the applicable NAICS code.

(6) Trailer Specification Worksheets, Attachment 1. There is a separate worksheet TAB for each commissary location. Quoters may submit a quote for one, some or all commissary locations by filling in the following information (indicated in red boxes on the quote sheet) for each location you are quoting on:

- Nearest “Trailer Hub” location- (City and State)

- Number of miles from Hub to Commissary

- Monthly Price per Trailer

- Weekly Price per Trailer

- Daily Price per Trailer

- Cost per Operating Hour (if applicable)

- Cost per mile or “0” if using flat rate delivery fee or

- Flat Delivery and Pickup Fee

- Enter Legal company Name

- POC and Phone #

- 24-hour emergency phone#

(7) “Remit to” address;

(8) Acknowledgment of Solicitation Amendments;

Quotes shall be submitted in electronic format by an authorized representative of the quoter. Submit quotes to the following email addresses:

daniel.lindsey@deca.mil and Margaret.prince@deca.mil

After submission, please call Daniel Lindsey at 804-734-8000 X48774 to inform that your quote was submitted. Please include the total number of attachments and pages submitted, to ensure that receipt can be verified.

(End of provision)

ix) Provision at FAR 52.212-2, EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price and Availability.

Award will be made to the lowest-priced, technically acceptable Offeror (based on price and availability)

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

x) FAR Clause 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition along with the following Addendum:

ADDENDUM TO FAR 52.212-4 CONTRACT TERM S AND CONDITIONS –

COMMERCIAL ITEMS

CHANGES: Reference 52.212-4 Paragraph (c)

a. Unilateral Modifications: The Government may issue unilateral written administrative modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address, changes to the accounting and appropriation data, or addition of funds.

a. Bilateral Modifications: Services may be added to or deleted from this contract at the option of the Government. Any change in service must be added to this contract prior to service being performed and will be accomplished by bilateral modification. Services performed outside the dates or scope of this contract will not be reimbursed by the Government.

INVOICES: Reference 52.212-4 Paragraph (g)

If, at any time during the performance of this contract, the company name changes or assets involving this service are sold to another company, the contract administration office must be notified prior to change of name or closing of sale to ensure actions required by the Federal Acquisition Regulation Part 42.12 are completed. Failure to notify this office, in advance of the change, may result in delay of payment.

PAYMENT INFORMATION: Reference 52.212-4 Paragraph (i)

a. If your company can accept credit card payments, please provide the following:

Contractor Point of Contact for credit card payments:

Phone Number: _______________________________

Email Address: ________________________________

Fax Number: _________________________________

b. The contractor will not be paid in excess of the amount set forth in the Schedule of Supplies/Services for the corresponding CLIN (Contract Line Item Number). For example, if CLIN 0001 has a set monthly amount of $500, the total amount paid to the contractor will not be in excess of $500 without prior authorization from the Contracting Officer.

b. The contractor must submit invoices to the paying office shown in Block 18a of the SF 1449. If credit card is the method , upon receipt of the monthly invoice from the contractor, and signed receiving report from the commissary, an authorized government credit card user will provide a Credit Card Payment Authorization Form (by FAX) to the point of contact named above. The contractor is permitted to charge ONLY the amount authorized on the Credit Card Payment Authorization. The contractor is not permitted, under any circumstances, to charge any amount other than the amount authorized on the Credit Card Payment Authorization. No advance or automatic payments are authorized.

(End of Clause)

(xi) Contract Provisions and Clauses:

The following provision and clauses apply to this acquisition and are incorporated by reference:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.212-1 Instructions to Offerors--Commercial Items 52.212-4 Contract Terms and Conditions--Commercial Items 52.219-6 Notice Of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor

52.222-21 Prohibition Of Segregated Facilities 52.222-26 Equal Opportunity 52.222-41 Service Contract Labor Standards 52.222-44 Fair Labor Standards And Service Contract Labor Standards- Price Adjustment 52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-5 Pollution Prevention and Right-to-Know Information 52.223-5 Alt I Pollution Prevention and Right-to-Know Information (May 2011) Alternate I 52.223-10 Waste Reduction Program 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons.

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.232-18 Availability Of Funds 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-36 Payment by Third Party 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.216-7009 Allowability of Legal Costs Incurred in Connection With a Whistleblower Proceeding 252.225-7048 Export-Controlled Items 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing Of Contract Modifications 252.244-7000 Subcontracts for Commercial Items

The following provisions and clauses apply to this acquisition and are shown in full text:

52.204-4500 INSTALLATION ACCESS REQUIREMENTS (JAN 31 2012)

The contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired.

(End of clause)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract.

If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) ___ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O.

13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xviii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to the end of the contract period.

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUL 2014)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of $15,000 unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor shall act as specified by the Director, Office of

Federal Contract Compliance Programs of the U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

Employee Class Monetary Wage-Fringe Benefits

52.228-4500 LIABILITY TO THIRD PERSONS (APR 1997)

The contractor shall be responsible for and hold the Government harmless from all claims on the part of persons not a party to this contract for personal injury, death, and property loss or damage caused in whole or in part by the fault or negligence of the contractor, his officers, agents, or employees in the performance of work under this contract.

52.228-4501 VEHICLE OPERATION AND INSURANCE (DEC 2001)

a. All private-owned and Contractor-owned vehicles shall be properly licensed, insured and safety inspected in accordance with applicable federal, state and local regulations. The following automotive liability coverage is required:

(1) For Contractor-owned vehicles: Bodily injury $200,000 per person, $500,000 per occurrence; property damage $20,000 per occurrence.

(2) For privately-owned vehicles: Bodily injury and property damage insurance meeting requirements of state in which vehicle is registered.

b. Vehicles licensed or registered in a state which requires a mechanical safety inspection must display a valid inspection sticker.

c. All vehicles operating at the installation are subject to the installation traffic code, copies of which are available in the office of the installation Provost Marshal.

52.228-4502 OTHER INSURANCE REQUIREMENTS (OCT 1995)

The contractor shall procure and maintain during the entire period of performance under this contract the following minimum insurance and shall furnish a certificate upon request by the Contracting Officer:

(1) Workmen's Compensation: As required by law of the State of Hawaii.

(2) Employer's Liability: $100,000

(3) Comprehensive General Liability: $500,000 each occurrence.

52.233-4500 INDEPENDENT REVIEW OF AGENCY PROTESTS (NOV 2011)

Offerors/bidders may submit their agency protest directly to the contracting officer or request an independent review at a level above the contracting officer. The independent review is available as an alternative to consideration of the agency protest by the contracting officer. The independent review is not an appeal of the contracting officer's decision on an agency protest.

Agency protests for consideration by the contracting officer must be submitted to the issuing office indicated on the face of the solicitation. Agency protests for consideration by a level above the contracting officer must be submitted to:

Director, Acquisition Management Defense Commissary Agency

ATTN: LEA

1300 E Avenue Fort Lee, Virginia 23801-1800

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ https://www.acquisition.gov/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ https://www.acquisition.gov/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

STATEMENT OF WORK

STATEMENT OF WORK

FOR

REFRIGERATED TRAILERS

GENERAL: The contractor shall provide all personnel, labor, supervision, equipment, tools, parts, vehicles, and other items necessary to perform/provide/ensure the delivery/transportation/operational use of Refrigerated/Freezer trailers being leased for the main purpose of storing frozen turkeys for the upcoming holiday season at the commissary location specified on the request for quote and resulting BPA call order. The performance start and end dates may vary at each location and are shown on the Trailer Specification Quote Sheets and will be reflected on the award document.

Contractor shall:

1. Coordinate the delivery and pickup of the refrigerated trailer(s) with store’s POC no later than five (5) working days prior to start date, and three (3) working days prior to ending date of rental period. Rental period ends on the store’s requested pickup date regardless of actual pickup date unless a written modification is issued to extend the rental period. Contracting Office will be included on email traffic, regarding drop-off and pick-up arrangements.

2. If Diesel Refrigerated trailers are used- they shall be delivered full of fuel and contractor shall have before and after fuel readings annotated on the delivery/pickup tickets.

3. Refrigerated trailers shall be in good working order, and includes but is not limited to, all fluids, and temperature monitors.

4. Set temperature as required by the store director/representative.

5. Damage reports upon delivery and upon pickup shall be provided and shall be signed off by an authorized commissary representative with a copy left at the commissary.

6. Bill monthly, for all charges incurred from the first to last day of the prior month. The hourly run time charge may be billed one-time at completion of the last month of rental period. The number of days quoted in the monthly rate shall include all the days of that month. (i.e. based on 31 days in the month). October, December and January all have 31 days in the month and are the primary months of the rental period.

7. Contractor is responsible to provide 24-hour emergency on-site repair. Service contact phone number must be provided prior to award. Vendor repair personnel must be on-site within 2 hours of receipt of emergency call from store personnel. Repair must be either completed within 4 hours of initial receipt of emergency phone call or a substitute trailer provided so as not to interrupt the mission.

Note: Repairs caused by commissary negligence will be covered via modification to the contract. Repairs required due to contractor negligence, or as a result of faulty equipment, shall be repaired at the expense of the contractor. Any call for repair must be reported to the contracting office via the contract specialist or contracting officer within 24 hours of service call with an estimated cost of the repair so that funds may be secured and a modification issued to the contract. See Contracting POC information and phone numbers in #7 below.

lindsedj Highlight

DeCA Commissary POC shall:

1. Coordinate to have appropriate Installation personnel available to hook up electric trailers, as necessary.

2. Refrigerated trailers will come with a full fuel tank which the government will keep fueled during operation at the sale and said fuel tank will be returned to the contractor full of fuel. Commissary representative will complete daily fuel checks while conducting the temperature checks to ensure fuel tanks maintain a recommended level to reduce the risk of running low or empty of fuel.

3. Locate source for diesel fuel that accepts the Wright Express card (WEX®). Diesel Fuel is not allowed to be charged against the Government Purchase Card (GPC) or this DeCA contract.

4. Ensure damage report is signed off on by the contractor and store personnel upon delivery and pickup of trailer.

5. Temperatures will be set as required by the store director/representative. Commissary representative will complete daily temperature checks on Reefers to ensure product is stored at the proper temperature.

6. Maintain temperature log in accordance with DeCAM 40-5.1.

7. Notify the DeCA Enterprise Acquisition Division, Store Support Services (Contracting Office) immediately of any repairs necessary or damage to the trailers prior to calling in for repairs.

Note: During business hours, if repair or service call is needed contact Dan Lindsey, contract specialist at 804-

734-8000 x48774 or by email at Daniel.lindsey@deca.mil.

After business hours, if repair or service call is needed contact the Contracting emergency cell phone at 804-536-

6500 to report and obtain authorization.

8. Coordinate the delivery of the refrigerated trailer(s) with contractor no later than five (5) working days prior to start date, and pickup of trailers no less than three (3) working days prior to ending date of rental period to setup the scheduled pickup.

9. All product should be removed from trailer, the trailer should be swept/cleared of all debris and ensure the fuel tanks are full before contractor pickup, Government should not be causing a delay for the driver when they arrive to pick-up the trailer.