Statement_of_Work_Fats_and_Bones_HDEC05-19-Q-0010_Final.pdf

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STATEMENT OF WORK

FATS AND BONES, OIL AND GREASE

REMOVAL AND DISPOSAL FOR THE

DEFENSE COMMISSARY AGENCY (DeCA)

Contractor’s Responsibility General: The Contractor shall provide all personnel, supervision, equipment, transportation and services necessary to perform the removal/pickup/disposal of supermarket animal and fish by -products, fats and bones, chicken, pork, beef, lunch meat, fish and sausages from DeCA Commissary location(s) identified in the solicitation and resulting contract. “To prevent contamination of recycled products, DeCA employees will remove all meat packaging prior to disposal (container) and place only (chicken or fryer) oil into the tanks”.

The contractor will be required to remove/pickup/dispose used rotisserie chicken or fryer oil at:

Commissary Oil State Commissary Oil State

Columbus AFB Rotisserie Chicken MS Fort Worth NAS Rotisserie Chicken TX

Albany MCLB No GA Maxwell AFB Rotisserie Chicken AL

Ft Knox Rotisserie Chicken KY Whiteman AFB Rotisserie Chicken MO

Ft Stewart Rotisserie Chicken GA Offutt AFB Rotisserie Chicken NE

Kings Bay NSB Rotisserie Chicken GA Barksdale AFB Rotisserie Chicken LA

MacDill AFB Rotisserie Chicken FL Ft Polk Rotisserie Chicken LA

Mayport NS Rotisserie Chicken FL Buckley AFB No CO

Robins AFB Rotisserie Chicken GA Peterson AFB Rotisserie Chicken CO

Picatinny Arsenal No NJ Ft Riley Rotisserie Chicken KS

Ord Community Rotisserie Chicken CA Ft Lewis Rotisserie Chicken WA

Ft Myer Rotisserie Chicken VA Norfolk NS Rotisserie Chicken VA

Quantico MCB Rotisserie Chicken VA Oceana NAS Rotisserie Chicken VA

Little Creek Rotisserie Chicken VA Portsmouth NNSY Rotisserie Chicken VA

Kirtland AFB Rotisserie Chicken NM Shaw AFB Rotisserie Chicken SC

Altus AFB No OK Beale AFB Rotisserie Chicken CA

Wright-Patterson AFB Rotisserie Chicken OH Gunter AFB No AL

Tyndall AFB Rotisserie Chicken FL Whiting No FL

Pensacola NAS Rotisserie Chicken FL Fort Carson Rotisserie Chicken CO

Personnel: This is a service contract and shall require contractor employees to identify themselves as contractor

Personnel by introducing themselves, or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meeting with Government personnel. The contract requires contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

Compliance with Environmental Protection Agency (EPA), state and local regulations: Contractor is required to comply with all local, state and federal regulations applicable to the removal, transportation, and disposal of the fats and bones and used chicken oil. The contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state and federal regulations. All charges, fees or permits pertaining to providing, maintaining, emptying, transporting and dumping such containers shall be included in the

Contractor’s price for the service.

Sanitation and Maintenance: All equipment, including trucks, will be kept in a clean and well-maintained condition. The contractor shall be responsible for the cleaning of any spillage that occurs during the transport of

Page | 2 fats/bones or oil, in and around all facility(s), roads and highways while in route to the final destination for the materials.

Oil containers damaged by the contractor shall be replaced at no cost to the Government. Replacement oil container to be approved by the Contracting Officer meeting the minimum specifications below. In addition, the contractor shall furnish temporary replacement oil containers for each one that is removed for repair.

Prior to departing the commissary, the contractor will return the work area to the condition it was in prior to start of work, removing any material or debris which resulted from performing the work.

Use of Materials: Use of the materials must be in a manner that is legal within the laws and ordinances of the local, state and federal government of the final destination where the material is to be processed. The objective of this program is to reduce the amount of material going to the commercial landfill. The contractor is expected to make all reasonable efforts to dispose of these products in an environmentally sound manner while being in compliance with the laws and ordinances of the local, state and federal government for disposal of the material.

Equipment: The commissaries will provide the containers to store the food waste (meat products) and will clean the containers. The contractor will empty the containers onsite and return to the commissary. The commissaries will provide a double wall container for the used rotisserie chicken oil or fryer oil. The container minimum capacity is 168 gallon, includes a heat tube, secondary spill containment capabilities and meets industry standards. See table below for minimum tank specifications.

Feature Minimum Tank Specifications

Container

Double wall

Poly lid

Steel screen

Size Medium: 36”L x 66”W x 33”D

Material 12 gauge steel

Capacity 168 gallons

Serial number Yes; non-removable

Heat Tube Standard; 11 gauge steel

Pumping Capability Pump and/or dump

Compliant Within industry standard

Vehicles: The contractor shall provide all vehicles required to fulfill the requirement. All vehicles shall be in operable condition and meet all local, state, and federal safety requirements. The contractor shall obtain all necessary permits for base access in accordance with the Installation Access Requirements found at 52.204-

4500 of this contract. Containers shall be secured to the truck to prevent them from overturning or falling off the truck. Trucks shall be conspicuously marked indicating the contractor’s name.

Pickup Requirements: The contractor shall pickup from the facilities based on a per pickup basis with the overall frequency schedule identified for each location not to exceed the frequency of pickups identified on the Annual

Estimated Volume Requirements Attachment 1, and in the resultant contract, with the exception of any Federal holidays when the commissary is closed. In this case pickup must be done on the next business day. The exception to the established pick up schedule is in the case of acts of God, natural disaster or power failures. During the time of a natural disaster (if the commissary is functioning) the contractor is to make every reasonable effort to pickup material from the commissaries at the frequency stated in the schedule. A normal pickup schedule should be resumed when normal operations resume for that installation.

At the time of pick-up at the store, the Contractor will leave a pickup receipt showing the date of each pick-up type of commodity and estimated weight. The service described on the ticket shall be validated by a DeCA employee, who will initial the pickup receipt and maintain a copy at the commissary.

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Recognized Federal Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Missed or Additional Pickups: The contractor shall be required to collect the fats and bones within 48 hours after a missed pickup. A missed pickup may occur if the installation is closed for inclement weather or security lock down.

Additional pickups may be required at the discretion of the Store Director, in no situation; however shall the number of pickups during any given work week exceed one.

Contaminated Material: If the contractor determines that material that is picked up from one of the commissaries is contaminated, he is to immediately notify the commissary store director of the contamination. He is to identify the material that caused the contamination. The contractor is required to dispose of the contaminated material in accordance with local laws and ordinances. If there are more than three incidents within a 30-day period, then the contracting officer is to be notified. Notification shall include pictures indicating the type of contamination and a recommendation to prevent it from happening in the future.

Reporting Requirements: The contractor shall provide a “monthly pickup report” for the prior month service, email reports to SWAT@deca.mil by the 15th of each month. The monthly report will include:

a) Location of service (commissary) and pickup date.

b) Total pounds for fats and bones along with the number of containers picked up.

c) Total gallons or pounds of used oil.

d) The amount of material that was not diverted and was sent to the landfill.

e) Any material picked up that was considered to be contaminated and why.

Enterprise-wide Contractor Manpower Reporting (ECMRA):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency (DeCA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later October 31 of each calendar year. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/.

mailto:SWAT@deca.mil http://www.ecmra.mil/ http://www.ecmra.mil/