Attachment_B_Statement_of_Work_HDEC05-19-Q-0013.pdf

STATEMENT OF WORK

FATS, BONES, OIL AND GREASE

REMOVAL AND DISPOSAL FOR THE

DEFENSE COMMISSARY AGENCY

(DeCA)

1.0 Contractor’s Responsibility General: The Contractor shall provide all personnel, supervision, equipment, transportation and services necessary to perform the removal/pickup/disposal of supermarket animal and fish by – products including fats and bones which could include, chicken, pork, beef, lunch meat, fish and sausages, along with the removal of used chicken and fryer oil from DeCA Commissary location(s) identified in the solicitation and resulting contract. “To prevent contamination of recycled products, DeCA employees will remove all meat packaging prior to disposal (container) and place only (chicken or fryer) oil into the tanks”.

1.1 The contractor will be required to remove/pickup/dispose of the following at each location:

Commissary Services Required

State Commissary Services Required

State

Columbus AFB Fats/Bones and Oil MS Fort Worth NAS Oil Only TX

Albany MCLB Fat and Bones Only GA Maxwell AFB Fats/Bones and Oil AL

Ft Knox Fats/Bones and Oil KY Whiteman AFB Fats/Bones and Oil MO

Ft Stewart Fats/Bones and Oil GA Offutt AFB Fats/Bones and Oil NE

Kings Bay NSB Fats/Bones and Oil GA Barksdale AFB Oil Only LA

MacDill AFB Fats/Bones and Oil FL Ft Polk Fats/Bones and Oil LA

Mayport NS Fats/Bones and Oil FL Buckley AFB Fat and Bones Only CO

Robins AFB Fats/Bones and Oil GA Peterson AFB Fats/Bones and Oil CO

Picatinny Arsenal Fat and Bones Only NJ Ft Riley Fats/Bones and Oil KS

Ord Community Fats/Bones and Oil CA Ft Lewis Oil Only WA

Ft Myer Fats/Bones and Oil VA Norfolk NS Fats/Bones and Oil VA

Quantico MCB Fats/Bones and Oil VA Oceana NAS Fats/Bones and Oil VA

Little Creek Fats/Bones and Oil VA Portsmouth NNSY Fats/Bones and Oil VA

Kirtland AFB Fats/Bones and Oil NM Shaw AFB Fats/Bones and Oil SC

Altus AFB Fat and Bones Only OK Beale AFB Fats/Bones and Oil CA

Wright-Patterson AFB Fats/Bones and Oil OH Gunter AFB Fat and Bones Only AL

Tyndall AFB Fats/Bones and Oil FL Whiting Fat and Bones Only FL

Pensacola NAS Fats/Bones and Oil FL Fort Carson Fats/Bones and Oil CO

2.0 Personnel: At all times during the performance of work under this contract, Contractor’s employees or subcontractors shall identify themselves through personal introductions and by displaying distinguishing badges or other visible identification when interacting with Government personnel.

Contractor’s personnel shall also appropriately identify themselves in telephone conversations and in formal and informal written correspondence including electronic mail correspondence.

3.0 Compliance with federal, state and local regulations: Contractor is required to comply with all local, state and federal law, regulations, ordinances and published best practices applicable to the removal, transportation, and disposal of all animal and fish by-product and oil. The contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state and federal regulations. All charges, fees or permits pertaining to providing, maintaining, emptying, transporting and dumping such containers shall be included in the Contractor’s price for the service. Contractor shall be responsible for all fines, penalties, or other costs resulting from, and shall reimburse the Government for any costs it incurs resulting from, the Contractor’s negligent, illegal, improper, or unauthorized handling, transportation, or disposal of materials covered under this contract.

4.0 Sanitation and Maintenance: All equipment, vehicles, will be kept in a clean and well-maintained condition. The contractor shall be responsible for removal or remediation of any spillage that occurs during the transport of all materials covered under this contract, in and around all facility(s), roads and highways while in route to the final destination for the materials.

4.1 Oil containers damaged by the contractor shall be repaired at no cost to the Government.

In addition, the contractor shall furnish temporary replacement oil containers for each one that is removed for replacement. All permanent and temporary replacement oil containers shall meet the minimum specification identified below and must be approved by the Program

Manager.

4.2 Prior to departing the commissary, the contractor will return the work area to the condition it was in prior to start of work, removing any material or debris which resulted from performing the work.

5.0 Use of Materials: Use of any materials must be in a manner that is in accordance with all applicable federal, state, and local laws, regulations, and ordinances at all locations in which the material is handled, including final disposal location. The objective of this program is to reduce the amount of material going to the commercial landfill. The contractor is expected to make all reasonable efforts to dispose of these products in an environmentally sound manner.

6.0 Equipment: The commissaries will provide the containers to store the food waste (all animal by- products and oils covered under this contract) and will clean the containers. The contractor will empty the containers onsite and return them to the commissary. The commissaries will provide a double wall container for the used rotisserie chicken oil or fryer oil. The container minimum capacity is 168 gallon, includes a heat tube, secondary spill containment capabilities and meets industry standards. See table below for minimum tank specifications.

Feature Minimum Tank Specifications

Container Double wall

Poly lid

Steel screen

Size Medium: 36”L x 66”W x 33”D

Material 12 gauge steel

Capacity 168 gallons

Serial number Yes; non-removable

Heat Tube Standard; 11 gauge steel

Pumping Capability Pump and/or dump

Compliant Within industry standard

7.0 Vehicles: The contractor shall provide all vehicles required to fulfill the requirement. All vehicles shall be in operable condition and meet all local, state, and federal safety requirements. The contractor shall obtain all necessary permits for base access in accordance with the Installation

Access Requirements found at 52.204- 4500 of this contract. Containers shall be secured to the truck to prevent them from overturning or falling off the truck. Trucks shall be conspicuously marked indicating the contractor’s name.

8.0 Pickup Requirements: The contractor shall pickup from the facilities on a per pickup basis on an overall frequency schedule identified for each location not to exceed the frequency of pickups identified in the contract and elsewhere in the contract, with the exception of any Federal holidays or other day when the commissary is closed. In such cases, pickup must be done on the next business day. During the periods when the installation is impacted by acts of God, natural disaster, or power failure (if the commissary is functioning) the contractor is to make every reasonable effort to pick up material from the commissaries at the frequency stated in the schedule. If services are disrupted, a normal pickup schedule should be resumed when normal operations resume for that installation.

8.1 At the time of pick-up at the store, the Contractor will leave a pickup receipt showing the date of each pick-up type of commodity and estimated weight. The service described on the ticket shall be validated by a DeCA employee, who will initial the pickup receipt and maintain a copy at the commissary.

8.2 Recognized Federal Holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

9.0 Missed or Additional Pickups: The contractor shall be required to collect the covered material within

48 hours after a missed pickup. A missed pickup may occur if the installation is closed for inclement weather or security lock down. Additional pickups may be required at the discretion of the Store Director, but the number of pickups during any given work week that exceed one.

10.0 Contaminated Material: If the contractor determines that material that is picked up from one of the commissaries is contaminated, the contractor shall immediately provide notification to the Commissary

Director that includes specific identification of the contaminating material. The contractor is required to dispose of the contaminated material in accordance with all applicable laws, regulations, ordinances, and best practices. If there are more than three such incidents within a 30-day period, Contractor shall immediately notify the Contracting Officer. Notification shall include photographs and descriptions necessary to fully describe the type of contamination and a recommendation to prevent recurrence.

11.0 Reporting Requirements: The contractor shall provide a “monthly pickup report” for the prior month service. This report shall be emailed to SWAT@deca.mil by the 15th of each month. The monthly report includes:

a) Location of service (commissary) and pickup date.

b) Total pounds for fats and bones along with the number of containers picked up.

c) Total gallons or pounds of used oil.

d) The amount of material that was not diverted (unable to be recycled or reused) and was sent to a landfill.

e) Any material picked up that was considered to be contaminated and why.

12.0 Enterprise-wide Contractor Manpower Reporting (ECMRA):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency (DeCA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

12.1 Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later October 31 of each calendar year.

Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

mailto:SWAT@deca.mil http://www.ecmra.mil/ http://www.ecmra.mil/