HDEC05-15-R-0003_Amendment__0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The point of contact for this action is:

Contract Specialist: Jason Reedy (804) 734-8000, x 49815, jason.reedy@deca.mil

This solicitation is modified to answ er questions submitted in reference to the solicitation.

Summary of changes follow s.

1. CONTRACT ID CODE PAGE OF PAGES

K 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Jul-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC05-15-R-0003

X 9B. DATED (SEE ITEM 11)

25-Jun-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jul-2015

CODE

DEFENSE COMMISSARY AGENCY

ENTERPRISE ACQUISITION DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC05 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC05-15-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS #0002

The following questions were submitted in reference to HDEC05-15-R-0003:

1. Would it be possible to rearrange the clusters to line up with [company’s name] distribution centers?

No. The clusters were arranged based on understood transportation lanes, and not to support any one company’s distribution centers.

2. Beginning at the bottom of page 120 of the solicitation there is information about releasing the total contract award amount, as well as any awarded individual contract line item pricing within the Agency's electronic reading room and on the Government Point of Entry site. Is it possible for [company’s name] to access such FOIA information regarding the contract that is currently in place with the incumbent contractor?

Any company may request current contract pricing through a FOIA request.

3. What does DB Only Item stand for as shown in the header of column J on the Solicitation Pricing Sheet?

DB Only means “Deli-Bakery Only.”

4. Can DeCA provide the current manufacturer’s name for each item on the Solicitation Pricing Sheet?

No. It is up to the contractor to source items and assure that all items meet the requirements of the contract.

5. Can DeCA provide the current manufacturer’s item number for each item on the Solicitation Pricing Sheet?

No. It is up to the contractor to source items and assure that all items meet the requirements of the contract.

6. We believe that some of the descriptions and specifications of the items in the solicitation are outdated or the items have been discontinued by manufacturers and replaced with items that are similar but have a different case pack, size, gauge, etc. Would it be possible to visit a commissary and inspect a group of items delivered by the incumbent to ensure we are sourcing and bidding on the exact and correct items? We are willing to pay for the product we inspect.

All items are current according to current contract holders. Alternate case packs can be suggested on the Solicitation Pricing Sheet and many items have size variances. Onsite visits for inspections would not be possible, and would not give any potential contractor a full picture as not all stores order all items.

7. Can commissary grocery items and commissary operating supply items be delivered on the same truck?

Yes.

8. Can we see a copy of a sample order for a small store? For a medium size store? For a large store?

No. DeCA does not keep track of individual orders for stores. Also, orders may be very different due to the needs of the individual location.

9. If we are unable to accept credit cards electronically via a website can we accept them for payment via a different method? We are currently paid via a government credit card today without using a website.

Government Purchase Card is to be the only authorized payment method. Web ordering is not mandatory.

10. Would it be possible for a delivery to be accepted using a pallet count (rather than line item checking at time of delivery) and then allow the store 24 hours to check in the product by line item and call in any discrepancies?

Stores must be given the ability to conduct a full inventory before signing for the order.

11. The contract states that rejected items need to be replaced within 10 days. How do you foresee this working for OCONUS locations?

It is up to the contractor to determine how shipments are completed. IN the case of Alaska and Hawaii, delivery is considered complete once it arrives at the store/CDC.

For Pacific Theater and Fort Buchanan, delivery is considered complete at the Point of Embarkation.

12. Is it possible for the delivery windows to be negotiated between the contractor and the store and if agreeable to both parties can deliveries be made outside the stated 7 AM to 3 PM requirement?

As stated in the solicitation, “Delivery to the commissaries shall be made between the hours of 7:00 am and 3:00 pm local time, Monday through Friday (unless a certain commissary is closed on Mondays – see http://www.commissaries.com/ for a store schedules), excluding official Government holidays. Deliveries outside these times must be pre-arranged on a case by case basis by the Commissary Store Director or representative.”

13. Are the required lead times to AK and HI stores truly 14 days? If that is the current requirement is there a possibility for the requirement to be amended?

The required delivery schedule for all items ordered for Alaska and Hawaii is 21 days after placement of order.

14. If items are discontinued or replaced during the performance period of the contract what is the process for adding and deleting items in DeCA's system?

Changes in item availability or specifications may be dealt with through a bilateral modification during the performance period of the contract. It is up to the contractor to prove to the government that a change is necessary.

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(End of Summary of Changes)