hdec04-15-c-0017_MFP_Washington_stores.doc

Section SF 1449 - CONTINUATION SHEET

$0.00

Ft Lewis Commissary

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Ft Lewis Commissary

Base Year: 4/1/2015 (or date of award) - 4/30/2016

FOB: Destination

PSC CD: J073

0001AA

Labor Repairs

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category specified in the contract that are-

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

PURCHASE REQUEST NUMBER: HQCWGQ42832700000

TOT ESTIMATED PRICE

$11,250.00

CEILING PRICE

ACRN AA

CIN: HQCWGQ428327000000001

$11,250.00

0001AB

Parts

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish repair services. (Does not apply to PM Services)

ACRN AA

CIN: HQCWGQ428327000000002

$10,000.00

0001AC

Trip Charge

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

ACRN AA

CIN: HQCWGQ428327000000003

$3,600.00

0001AD

1M20-A/B/HV - Mixer/Grinder PM

Quarterly Preventative Maintenance of CED 1M20

ACRN AA

CIN: HQCWGQ428327000000004

$1,046.04

0001AE

1M18 - Band Type Meat Saw

Quarterly Preventative Maintenance of CED 1M18

ACRN AA

CIN: HQCWGQ428327000000005

$848.16

0001AF

1B12-B - Gas Single Rack Rotary Oven PM

Quarterly Preventative Maintenance of CED 1B12-B

ACRN AA

CIN: HQCWGQ428327000000006

$382.68

$0.00

McChord AFB Commissary

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at McChord AFB Commissary

0002AA

Labor Repairs

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

PURCHASE REQUEST NUMBER: HQCWGR42832700000

$11,250.00

ACRN AB

CIN: HQCWGR428327000000001

$11,250.00

0002AB

Parts

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish repair services. (Does not apply to PM Services)

ACRN AB

CIN: HQCWGR428327000000002

$10,000.00

0002AC

Trip Charge

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

ACRN AB

CIN: HQCWGR428327000000003

$3,600.00

0002AD

1M20-A/B/HV - Mixer/Grinder PM

Quarterly Preventative Maintenance of CED 1M20

ACRN AB

CIN: HQCWGR428327000000004

$697.36

0002AE

1M18 - Band Type Meat Saw PM

Quarterly Preventative Maintenance of CED 1M18

ACRN AB

CIN: HQCWGR428327000000005

$848.16

0002AF

1B12-B - Gas Single Rack Rotary Oven PM

Quarterly Preventative Maintenance of CED 1B12-B

ACRN AB

CIN: HQCWGR428327000000006

$382.68

$0.00

Smokey Point Commissary

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Smokey Point Commissary

0003AA

Labor Repairs

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

PURCHASE REQUEST NUMBER: HQCWJ342832700000

$4,500.00

ACRN AC

CIN: HQCWJ3428327000000001

$4,500.00

0003AB

Parts

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish repair services. (Does not apply to PM Services)

ACRN AC

CIN: HQCWJ3428327000000002

$6,250.00

0003AC

Trip Charge

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

ACRN AC

CIN: HQCWJ3428327000000003

$3,600.00

0003AD

1M20-A/B/HV - Mixer/Grinder PM

Quarterly Preventative Maintenance of CED 1M20

ACRN AC

CIN: HQCWJ3428327000000004

$830.64

0003AE

1M18 - Band Type Meat Saw PM

Quarterly Preventative Maintenance of CED 1M18

ACRN AC

CIN: HQCWJ3428327000000005

$698.64

0003AF

1B12-A - Electric Rotary Oven

Quarterly Preventative Maintenance of CED 1B12-A

ACRN AC

CIN: HQCWJ3428327000000006

$449.32

$0.00

Whidbey Island NAS Commissary

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Whidbey Island Commissary

0004AA

Labor Repairs

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

PURCHASE REQUEST NUMBER: HQCWGU42832700000

$4,500.00

ACRN AD

CIN: HQCWGU428327000000001

$4,500.00

0004AB

Parts

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish repair services. (Does not apply to PM Services)

ACRN AD

CIN: HQCWGU428327000000002

$7,500.00

0004AC

Trip Charge

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

ACRN AD

CIN: HQCWGU428327000000003

$3,600.00

0004AD

1M20-A/B/HV - Mixer/Grinder PM

Quarterly Preventative Maintenance of CED 1M20

ACRN AD

CIN: HQCWGU428327000000004

$830.64

0004AE

1M18 - Band Type Meat Saw PM

Quarterly Preventative Maintenance of CED 1M18

ACRN AD

CIN: HQCWGU428327000000005

$1,047.96

0004AF

1B12-A - Electric Rotary Oven

Quarterly Preventative Maintenance of CED 1B12-A

ACRN AD

CIN: HQCWGU428327000000006

$449.32

$0.00

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Ft Lewis Commissary

Base Year: 5/1/6 - 4/30/2017

1001AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

$11,250.00

1001AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish repair services. (Does not apply to PM Services)

1001AC

FFP

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

1001AD

FFP

Quarterly Preventative Maintenance of CED 1M20

1001AE

FFP

Quarterly Preventative Maintenance of CED 1M18

1001AF

FFP

Quarterly Preventative Maintenance of CED 1B12-B

$0.00

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at McChord AFB Commissary

Base Year: 5/1/2016 - 4/30/2017

1002AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

$11,250.00

1002AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

1002AC

FFP

1002AD

FFP

1002AE

FFP

1002AF

FFP

$0.00

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Smokey Point Commissary

1003AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

$4,500.00

1003AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

1003AC

FFP

1003AD

FFP

1003AE

FFP

1003AF

FFP

Quarterly Preventative Maintenance of CED 1B12-A

$0.00

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Whidbey Island Commissary

1004AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

$4,500.00

1004AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

1004AC

FFP

1004AD

FFP

1004AE

FFP

1004AF

FFP

$0.00

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Ft Lewis Commissary

Base Year: 5/1/2017 - 4/30/2018

2001AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

$11,250.00

2001AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

2001AC

FFP

2001AD

FFP

2001AE

FFP

2001AF

FFP

$0.00

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at McChord AFB Commissary

2002AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

$11,250.00

2002AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

2002AC

FFP

2002AD

FFP

2002AE

FFP

2002AF

FFP

$0.00

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Smokey Point Commissary

2003AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

$4,500.00

2003AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

2003AC

FFP

2003AD

FFP

2003AE

FFP

2003AF

FFP

$0.00

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Whidbey Island Commissary

2004AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

$4,500.00

2004AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

2004AC

FFP

2004AD

FFP

2004AE

FFP

2004AF

FFP

TERMS & CONDITIONS

ADDENDUM TO FAR 52.212-4

TERMS AND CONDITIONS - COMMERCIAL ITEMS

The following paragraphs have been changed/added to FAR 52.212-4 Terms and Conditions – Commercial Items.

1. Administrative Modifications:

The government may issue unilateral written modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data. Contract modifications will be issued and accessed through the Electronic Document Access System (EDA) http://eda.ogden.disa.mil. Contractors must complete the on-line registration available at the website in order to retrieve documents displayed there.

2. Payment Procedures:

Contract payments will be processed electronically via EFT through the Defense Finance and Accounting Service (DFAS). Prior to DFAS releasing any contract payment, the contractor must submit a proper invoice using Wide Area Work Flow (WAWF) electronic commerce to include the items described in the PWS. After a proper invoice is received, a Government representative will acknowledge acceptance and receipt. After all items are properly submitted, the contract payment will be processed via DFAS electronically.

The contractor must access the WAWF Vendor Tools on the DFAS website and complete the requirements to obtain an active WAWF account. This will allow the contractors to submit invoices via WAWF so that payments can be processed electronically through EFT.

All invoices shall be submitted electronically to DFAS Columbus via https://wawf.eb.mil/ in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008). The contract will require the type of invoice to be used as “Invoice and Receiving Report (COMBO)”. Separate invoices shall be created for each location and service call.

Pay DoDAAC: Block 18a of the contract.

Admin DoDAAC: Block 9 of the contract

Ship To DoDAAC:

Ft Lewis – HQCWGQ

McChord - HQCWGR

Smokey Point – HQCWJ3

Whidbey Island – HQCWGU

Payment status can be obtained by checking the Misc Info Tab on your invoice in WAWF and on the MyInvoice link or at https://myinvoice.csd.disa.mil/index.html.

Payment Inquiries: Payment questions can be addressed by calling DFAS – Columbus, OH Customer Service at 800-756-4571, Opt 2, Opt 2.

If you need technical assistance on WAWF, contact: Ogden Help Desk, 866-618-5988, Opt 2, Opt 3

For additional WAWF information, see clause 252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008).

3. Period of Performance:

Base Year:

April 1, 2015 (or date of award) through April 30, 2016

Option Year 1:

May 1, 2016 through April 30, 2017

Option Year 2:

May 1, 2017 through April 30, 2018

4. Be advised that this contract(s) will be posted on http://www.commissaries.com/business/contracting.cfm at two distinct points during the procurement cycle:

(1) RECENT CONTRACT AWARDS - The first posting will take place immediately after the contract is awarded and will contain only the base year pricing.

(2) HISTORICAL PRICING – The second posting will take place when it is time for re-solicitation of an existing contract and will contain all CLINs and Sub-CLINs prices of the base period and all exercised options of the contract which is about to expire and is being re-solicited.

5. Labor Poster Information

Clause at 52.222-41, Service Contract Act of 1965, as amended, is applicable to the services performed under this contract. The contractor is responsible for obtaining and posting the following publications available at http://www.dol.gov/compliance/topics/posters.htm

1. Employee Rights on Government Contracts (WHD Publication 1313)

2. Employee Rights under Fair Labor Standards Act (WHD Publication 1088)

3. Equal Employment Opportunity is the Law (OFCCP 1420)

If you are unable to obtain a copy of the applicable posters at the above web site, please contact the Contract Administrator identified on page one of this award document.

6. Ceiling Price

This contract includes ceiling prices for each Material sub-CLIN and each Time sub-CLIN. Each Time and Material Sub-CLIN is to be monitored by both the Defense Commissary Agency location and the Contractor. If the Contractor exceeds the ceiling price they do so at their own risk of not being paid for services. The below is the ceiling price per sub-CLIN.

Ft Lewis

Sub-CLIN 0001AA Time - $11,250.00

Sub-CLIN 0001AB Materials - $3,600.00

McChord

Sub-CLIN 0002AA Time - $11,250.00

Sub-CLIN 0002AB Materials - $3,600.00

Smokey Point

Sub-CLIN 0003AA Time - $4,500.00

Sub-CLIN 0003AB Materials - $3,600.00

Whidbey Island

Sub-CLIN 0004AA Time - $4,500.00

Sub-CLIN 0004AB Materials - $3,600.00

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Maintenance and Repair of Miscellaneous Food Processing (MFP) Equipment

1 Introduction

Maintenance and repair of MFP equipment at various Defense Commissary Agency (DeCA) locations.

1.1 Scope

Provide Preventive Maintenance (PM) and unscheduled repair of MFP equipment, as identified, located at DeCA commissaries.

1.2 Definitions

A. Contractor: The party to a contract who is responsible for providing the contracted services.

B. Material(s)/Part(s): Includes all items which enable the equipment listed to operate IAW manufacturer's recommendations. Such items may include but are not limited to: Central Processing Units (CPU), chains, belts, hoses, horizontal slicer blades and various fluids part(s) or material(s). Replacement material(s) shall be OEM compliant, new out of the box, which will allow warranty to stay intact.

C. Trip charge shall be defined as the round trip travel needed to complete a service call from the home office or service center whichever is closest to the commissary and return to the home office or service center. Contractor may bill for a trip charge for calls made by the stores for estimates that do not ultimately result in a repair. Trip charges shall be firm fixed price and do not apply to PM services.

D. Preventive Maintenance: Scheduled preventive maintenance (PM) procedures consist of a complete operational check and service of designated equipment to ensure it is maintained in its intended operating condition according to the attached PM checklist. Labor and supply (lubricants, consumables, bench stock) costs incurred by the contractor in performing PM shall be included in the scheduled PM cost and shall not be charged or reimbursed separately.

E. The PM process may result in the identification of components which require repair or replacement due to wear and tear, safety, or imminent failure. All labor and repair parts for additional repairs, as identified during the PM process shall be reported to the store and handled in the same manner as repair parts procedures in Section 3 of this PWS.

F. MFP Equipment: For coverage purposes this PWS will cover the following types of equipment:

Repair and PM:

· Saw, meat, band type, DeCA Commissary Equipment Description (CED) 1M18.

· Mixer / Grinder Systems, Single, DeCA CED 1M20-A.

· Mixer / Grinder Systems, Tandem DeCA CED 1M20-B.

· Mixer / Grinder, Industrial, DeCA CED 1M20-HV.

· Oven, rotary, roll-in, single rack, electric, DeCA CED 1B12-A.

· Oven, rotary, roll-in, single rack, gas, DeCA CED 1B12-B.

· Oven, mini-rotary, with proofer, DeCA CED 1B15.

Repair Only:

· Rotisserie oven, DeCA CED 1D09.

· Conveyor, meat, portable, inclined, DeCA CED 1M10.

· Chopper, meat, table model, DeCA CED 1M14.

· Molder / bulker, meat, attachment, DeCA CED 1M16.

· Tenderizer, meat, table model, DeCA CED 1M34.

· Horizontal slicer, meat cleaver, DeCA CED 1M37.

· Slicer, meat, automatic, DeCA CED 4SMA.

· Proofer, roll-in, one door, DeCA CED 1B20-A.

· Proofer, roll-in, two door, DeCA CED 1B20-B.

Not all equipment types listed will be at each location.

Quantities are provided for items that require PM. This is done since PMs are provided on a regular basis at a Firm Fixed Price. A contract modification is required to change the equipment quantity for each store. Contractor will assume full financial responsibility for PMs performed on equipment above totals listed on the equipment inventory attachment provided (see Attachment A).

Estimated quantities for equipment requiring repair only are also provided. Repairs are provided on a Time and Material basis; therefore, repairs on any of the types of items listed above are covered by the contract.

1.3 Key Government Positions

A. Contracting Officer (KO): An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

The KO for this contract is: Diana Gross-Bendall.

Phone: 804-734-8000 x48185

Email: diana.gross-bendall@deca.mil

B. Contracting Officer's Representative (COR): An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions. When the term COR is used elsewhere in this contract, it means the COR as designated by the Contracting Officer.

C. Store Director (SD): An individual responsible for overall commissary operations. When the term SD is used elsewhere in this contract, it means the SD personally or the Acting SD.

D. Supply Management Specialist (SMS): An individual responsible for administrative work primarily concerned with analyzing, developing, evaluating, or promoting improvements in the policies, plans, methods, procedures, systems, or techniques of an equipment/maintenance program.

The Headquarter (HQ) SMS for this contract are:

DeCA HQ Equipment Maintenance Team, EquipmentMaintenanceTeamMembers@deca.mil 2 General Requirements

Contractor shall provide labor, supervision, equipment, tools, materials, parts, transportation of employees, permits and other items to perform the various services as identified in this PWS. The contractor shall have access to current technical manuals required to perform the services as stated in this PWS.

At time of award and throughout the duration of this contract, the contractor shall ensure that contractor personnel completely understand the requirements of this PWS. Contractor service technicians shall have certification(s) to service all equipment covered in this PWS and must provide evidence of such certification(s) if requested by the Contracting Officer or COR. Service technicians shall have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosing, and repairing of the equipment included in this PWS.

2.1 Non-Personal Services

The government shall neither supervise contractor employees, nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the KO immediately.

2.2 Business Relations

The contractor shall work to integrate and coordinate activities needed to execute the requirements of this PWS with the COR and with the HQ SMS as dictated in section 3. The contractor shall manage the timeliness, completeness and problem identification of equipment issues. The contractor shall provide corrective action plans, submit quotes, monitor timely identification of issues, and the management of subcontractors if required. The contractor shall seek to ensure customer satisfaction and present a professional and ethical business behavior.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at corresponding DeCA locations, the headquarter level and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate personnel resources to effectively administer the requirements of this contract. The contractor shall respond to government requests for contractual actions within the time constraints as dictated in section 3. The contractor shall have a single Point of Contact (POC) identified between the government and contractor assigned to support this contract. The contractor shall assign/direct the work effort and maintain proper and accurate time keeping records of personnel assigned to work on this requirement. The contractor shall ensure DeCA email addresses are readily available to prevent any loss or delay in communications.

2.4 Subcontract Management

The contractor shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors shall notify the KO prior to adding subcontractors to their team.

2.5 Contractor Personnel

The following subsections specify requirements for contractor personnel.

2.5.1 Personnel Training

The contractor shall accomplish the assigned work with qualified personnel with appropriate combinations of education, training, and experience.

2.5.2 Consumption or Use of Government Property

The contractor shall not permit contractor personnel to consume or use government-owned resale items or any government-owned equipment or supplies that are not specifically provided for contractor use under this contract.

2.5.3 Use of Alcoholic Beverages/Drugs

The contractor shall not permit contractor employees to work under the influence of alcoholic beverages, cannabis, illegal drugs, or controlled substances. Contractor personnel are prohibited from using alcoholic beverages, cannabis, illegal drugs or controlled substances while on-duty.

2.5.4 Removal of Employees for Cause

The contractor shall immediately bar a contractor employee(s) for the following actions: deliberate destruction or mishandling of government, patron or vendor property; theft; use of alcoholic beverages; cannabis, illegal drugs or use of controlled substances; performance of work in other than a skillful manner; displaying disruptive/unacceptable behavior (e.g., abusive, demeaning, foul or threatening language and/or fighting) and willful violations of safety standards by contractor personnel. Removal of any employees for such cause shall not constitute a valid basis for non-performance of contract services or a claim for additional compensation. The contractor shall provide written notification to the KO regarding this action.

2.5.5 Installation Access

The contractor shall be responsible for obtaining installation access as required for all contractor employees authorized to work at the site specifically for this contract. Any government furnished identification shall be returned to the government when the contractor employee no longer works for the contractor at this installation or at the end of the contract, whichever comes first. Military, retired or dependent identification cards are not authorized for use as a means to access the base for performance on this contract. Additionally, see Federal Acquisition Regulation (FAR) Clause 52.204-9.

2.5.6. Denial of Installation Access

Contractor employees may be denied access to the military installation by the installation law enforcement officials if it is determined that such entry may be contrary to good order, discipline or the security of the installation. The installation may bar contractor employees from entering the military installation under the provisions of Title 18, United States Code Section 1382.

2.5.7. Motor Vehicle Registration

Prior to commencing work, contractor employees shall register their vehicles in accordance with (IAW) the installation motor vehicle registration regulations.

2.5.8. Parking

The contractor’s employees shall park only in areas designated by the SD or COR.

2.5.9. Shopping Privileges

Contractor employees who are authorized to make purchases in commissaries shall show appropriate identification before purchasing commissary items and shall immediately remove the item(s) purchased from the commissary through the main exit door. Contractor employees with commissary privileges shall shop in the commissary only when they are off-duty. Contractor personnel with commissary privileges shall not purchase merchandise for consumption by other personnel or organizations not authorized to shop in the commissary.

2.5.10 Identification of Contractor Personnel

Contractor personnel shall be easily recognizable by wearing distinctive clothing bearing the name of the company and/or company identification. Contractor personnel shall wear required government furnished badge at all times during performance of this contract. Contractor personnel must use Personal Protective Equipment (PPE) as required IAW OSHA 29 Code of Federal Regulations (CFR) 1910.132 to include changes thereafter.

2.6 Location and Hours of Performance

The following subsections specify requirements for location and hours of work.

2.6.1. Location of Work

The COR will provide a safe work area for the contractor to perform PM or repair services. Though on-site work is required, in the event that it is not feasible, authorization will be obtained by the COR, from the HQ SMS, who will coordinate the transfer of the equipment with DeCA Property Accountability Division (LELP). The COR will have the vendor complete a DeCA Form 40-108 for equipment removed from the installation. The DeCA Form 40-108 will be forwarded by HQ SMS to the appropriate POC in the property accountability branch for record keeping purposes. The contractor will notify the COR when equipment will be off-site for a duration exceeding seven (7) calendar days. The COR will coordinate with HQ SMS if backup equipment is not readily available at the store and determine a plan of action.

2.6.2. Contractor Hours of Work

The hours of performance will be Monday through Friday, 8:00 a.m. to 5:00 p.m. local time at the store, excluding federal holidays. Refer to the Office of Personnel Management (OPM) website (http://www.opm.gov/) for a listing of federal holidays. Hours shall be recorded and invoiced in 15 minute increments from the time the contractor enters the Commissary until the contractor exits the Commissary.

2.6.3. Call Center

Prior to start of contract performance, the contractor will provide a phone number to the stores listed on the contract. The contractor shall respond at this phone number for service calls during hours of performance. All calls for service will be made to the call center.

2.6.4 Closing for Inclement Weather or Emergency Conditions

In the event that inclement weather or other emergency conditions force commissary closure, the COR and contractor’s POC will agree upon the method by which the contractor’s POC will receive notification about closures or delayed reporting times. The contractor shall provide service as long as the commissary remains open.

3 Performance Requirements

The following section specifies the performance objectives and performance elements for the contract.

3.1 Perform preventive maintenance for miscellaneous food processing equipment.

Performance Standards

3.1.1. Standard: Contractor shall coordinate with COR date/time of all PMs.

3.1.2. Standard: Contractor shall coordinate date/time of initial PM with the COR within 15 calendar days of award. Contractor shall complete initial PM within 30 days of contract award.

3.1.3. Standard: PMs shall be performed quarterly on equipment IAW section 1.2 subsection D. Completed PM shall comply with federal, state and local laws, regulations, OSHA and DeCA standards. PMs shall include: labor, parts, expendables, fluids and trip charges to perform the requirements listed in the PM checklist.

3.1.4. Standard: Repairs discovered during a PM shall be reported to the COR. Repairs costing less than $1,000, excluding trip charge, shall be approved by the COR. Repairs exceeding $1,000, excluding trip charge, shall be made with the approval from DeCA HQ SMS. COR is responsible for obtaining HQ SMS approval for all repairs exceeding $1,000, excluding trip charge and notifying the contractor upon receipt of approval.

3.1.5. Standard: Maintain cleanliness of area to include: disposal of hazardous materials IAW applicable local, state and federal regulations. Nonhazardous materials shall be disposed of only in designated on-site area(s).

3.1.6. Standard: Provide service ticket with a PM checklist to the COR at time of PM services being rendered. Service ticket and PM Checklist shall be signed by contractor and the COR with a copy left at the location and the original to be maintained by the contractor. The signed documents shall be attached to the invoice in Wide Area Work Flow (WAWF).

3.2 Repair miscellaneous food processing equipment.

Performance Standards

3.2.1. Standard: Respond to service call and provide a signed repair quote to the COR within 16 working hours after receiving call from COR. Repairs costing over $1,000, excluding trip charge, shall be made with the approval from DeCA HQ SMS; repairs less than $1,000, excluding trip charge, shall be approved by the COR. COR is responsible for obtaining HQ SMS approval for all repairs exceeding $1,000, excluding trip charge. No more than 3 delinquent responses per store per contract year.

3.2.2. Standard: Contractor shall coordinate with COR date/time of all repairs.

3.2.3. Standard: Perform approved repairs within 7 working days. Completed repairs shall comply with federal, state and local laws, regulations, OSHA and OEM standards. Contractor shall provide parts/warranty documents upon submission of service ticket.

3.2.4. Standard: Justification for a second technician shall be in writing and approved by the DeCA HQ SMS before work is performed. COR is responsible for obtaining HQ SMS approval for a second technician.

3.2.5. Standard: Contractor shall provide a 30 day warranty on replacement part(s) installed on the equipment. The contractor shall repair the equipment at no additional cost to the government if same replacement part(s) fail within 30 days after maintenance has been performed.

3.2.6. Standard: Contractor shall provide a 30 day labor warranty on repairs conducted on equipment. Additional labor, part(s) and trip charges shall not be applied for the same repair on the same piece of equipment within a 30 day period.

3.2.7. Standard: Maintain cleanliness of area to include disposal of hazardous materials IAW all applicable local, state and federal regulations. Nonhazardous materials shall be disposed of only in designated on-site area(s).

3.2.8. Standard: At the time of completion for each repair the service ticket shall be signed by both the COR and the contractor representative. A copy of the signed service ticket shall be given to the COR and the original shall be maintained by the contractor. The contractor shall attach the signed service ticket to invoice in WAWF.

3.2.9. Standard: The contractor shall not bill the Government for an additional trip charge for contractor oversights, such as responding to the service call without the tools and commonly used parts as referenced in section 1.2, subsection B.

3.2.10. Standard: No more than 3 calls per month for repairs on one piece of equipment, except when authorized by a HQ SMS. COR is responsible for obtaining HQ SMS approval.

3.3 Provide service ticket, invoice and service history for miscellaneous food processing equipment covered by the contract.

Performance Standards

3.3.1. Standard: Furnish completed service ticket for each repair and PM provided at the time the service is rendered to the COR. Service ticket shall be signed by both the service technician and the COR upon completion of the service. A copy of the signed service ticket shall be left at the location and the contractor shall maintain the original copy. At a minimum, the ticket shall include:

· DeCA Location

· Service ticket number/job order number

· DeCA bar code

· Serial number

· Manufacturer

· Item Description

· Description of malfunction and work/service performed

· Date if service & time service started and ended

· Signed documents shall be attached to the invoice in Wide Area Work Flow (WAWF)

3.3.2. Standard: Submit combo invoice and attach supporting documents to include the service ticket, PM checklist and parts receipts, in WAWF no later than seven (7) calendar days after service is rendered.

4 Required Documentation

The contractor shall provide the required documentation as specified by the government. Delivery schedule for the following required documentation shall be completed as outlined in PWS section 3.

PM Checklist (3.1.6)

Signed service ticket (3.1.6 and 3.2.8)

Warranty documents (Part(s)/Material(s)) (3.2.5)

WAWF Invoice (3.3.3)

5 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

5.1 Safety

The contractor shall comply with applicable OSHA, DOD, DeCA and installation safety regulations.

OSHA: https://www.osha.gov/

DOD: http://www.dtic.mil/whs/directives/corres/ins1.html DeCA: http://www.commissaries.com/inside_deca/publications/directives/directives_index.cfm

5.2 Security of Property

The contractor shall be responsible for safeguarding property while in the contractor's possession. A government representative will designate entrances and exits for contractor personnel to use in the commissary. At the close of each work period, the contractor shall return government equipment and materials provided for contractor’s use to the proper designated location.

5.3 Accident Reporting

The contractor shall report accidents immediately to the COR or on-duty government manager. Accidents resulting in death, traumatic injury, occupational illness or damage to government property incident to work performed under this contract shall be reported on DeCA Form 30-301 IAW DeCAM 30-17.1, Chapter 6 and Appendix E. A copy of the accident report shall be maintained by the contractor and the COR or on-duty government manager. Such notification shall be as soon as practicable, but in no case later than the next business day following the accident.

The DeCA Form 30-301 and DeCAM 30-17.1 can be found at http://www.commissaries.com/inside_deca/publications/directives/directives_index.cfm 6 Government Furnished Materials

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

6.1 Utilities

The government will provide the utilities necessary to perform operations required by this contract.

6.2 Telephone

The government will provide access to local telephone service (installation and surrounding community). The local service is limited to use for official business only (government business and emergencies).

7 Environmental Requirements

The contractor shall comply with environmental requirements listed below as mandatory and referenced under paragraph 3, Performance Requirements. The contractor shall comply with applicable OSHA, DOD, DeCA and Installation environmental regulations.

7.1 Mandatory Compliance

Lubricating oils shall be food grade and contain at least 42% bio-based content.

8 Enterprise Wide Contractor Manpower Reporting (eCMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency (DeCA) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the eCMRA help desk at http://www.ecmra.mil/.

CHECKLISTS

1M20-B

grease seals using cannery grease

replace if damaged

Service Tech