0415R0009_MFP_Sol_WA.doc

Section SF 1449 - CONTINUATION SHEET

Ft Lewis Commissary

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Ft Lewis Commissary

Base Year: 4/1/2015 (or date of award) - 3/31/2016

FOB: Destination

NET AMT

0001AA

Labor Repairs

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category specified in the contract that are-

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

PURCHASE REQUEST NUMBER: HQCWGQ42832700000

TOT ESTIMATED PRICE

CEILING PRICE

0001AB

Parts

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish preventative maintenance and repair services.

NET AMT

0001AC

Trip Charge

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

NET AMT

0001AD

1M20-A/B/HV - Mixer/Grinder PM

Quarterly Preventative Maintenance of CED 1M20

NET AMT

0001AE

1M18 - Band Type Meat Saw

Quarterly Preventative Maintenance of CED 1M18

NET AMT

0001AF

1B12-B - Gas Single Rack Rotary Oven PM

Quarterly Preventative Maintenance of CED 1B12-B

NET AMT

McChord AFB Commissary

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at McChord AFB Commissary

NET AMT

0002AA

Labor Repairs

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

PURCHASE REQUEST NUMBER: HQCWGR42832700000

0002AB

Parts

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish preventative maintenance and repair services.

NET AMT

0002AC

Trip Charge

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

NET AMT

0002AD

1M20-A/B/HV - Mixer/Grinder PM

Quarterly Preventative Maintenance of CED 1M20

NET AMT

0002AE

1M18 - Band Type Meat Saw PM

Quarterly Preventative Maintenance of CED 1M18

NET AMT

0002AF

1B12-B - Gas Single Rack Rotary Oven PM

Quarterly Preventative Maintenance of CED 1B12-B

NET AMT

Smokey Point Commissary

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Smokey Point Commissary

NET AMT

0003AA

Labor Repairs

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

PURCHASE REQUEST NUMBER: HQCWJ342832700000

0003AB

Parts

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish preventative maintenance and repair services.

NET AMT

0003AC

Trip Charge

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

NET AMT

0003AD

1M20-A/B/HV - Mixer/Grinder PM

Quarterly Preventative Maintenance of CED 1M20

NET AMT

0003AE

1M18 - Band Type Meat Saw PM

Quarterly Preventative Maintenance of CED 1M18

NET AMT

0003AF

1B12-A - Electric Rotary Oven

Quarterly Preventative Maintenance of CED 1B12-A

NET AMT

Whidbey Island NAS Commissary

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Whidbey Island Commissary

NET AMT

0004AA

Labor Repairs

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

PURCHASE REQUEST NUMBER: HQCWGU42832700000

0004AB

Parts

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish preventative maintenance and repair services.

NET AMT

0004AC

Trip Charge

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

NET AMT

0004AD

1M20-A/B/HV - Mixer/Grinder PM

Quarterly Preventative Maintenance of CED 1M20

NET AMT

0004AE

1M18 - Band Type Meat Saw PM

Quarterly Preventative Maintenance of CED 1M18

NET AMT

0004AF

1B12-A - Electric Rotary Oven

Quarterly Preventative Maintenance of CED 1B12-A

NET AMT

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Ft Lewis Commissary

Base Year: 4/1/2016 - 3/31/2017

NET AMT

1001AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

1001AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish preventative maintenance and repair services.

NET AMT

1001AC

FFP

Trip Charge for Repairs Only (Do Not Apply to PM Services) IAW PWS 1.2 C.

NET AMT

1001AD

FFP

Quarterly Preventative Maintenance of CED 1M20

NET AMT

1001AE

FFP

Quarterly Preventative Maintenance of CED 1M18

NET AMT

1001AF

FFP

Quarterly Preventative Maintenance of CED 1B12-B

NET AMT

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at McChord AFB Commissary

NET AMT

1002AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

1002AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

NET AMT

1002AC

FFP

NET AMT

1002AD

FFP

NET AMT

1002AE

FFP

NET AMT

1002AF

FFP

NET AMT

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Smokey Point Commissary

NET AMT

1003AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

1003AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

NET AMT

1003AC

FFP

NET AMT

1003AD

FFP

NET AMT

1003AE

FFP

NET AMT

1003AF

FFP

Quarterly Preventative Maintenance of CED 1B12-A

NET AMT

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Whidbey Island Commissary

NET AMT

1004AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

1004AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

NET AMT

1004AC

FFP

NET AMT

1004AD

FFP

NET AMT

1004AE

FFP

NET AMT

1004AF

FFP

NET AMT

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Ft Lewis Commissary

Base Year: 4/1/2017 - 3/31/2018

NET AMT

2001AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

2001AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

NET AMT

2001AC

FFP

NET AMT

2001AD

FFP

NET AMT

2001AE

FFP

NET AMT

2001AF

FFP

NET AMT

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at McChord AFB Commissary

NET AMT

2002AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

2002AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

NET AMT

2002AC

FFP

NET AMT

2002AD

FFP

NET AMT

2002AE

FFP

NET AMT

2002AF

FFP

NET AMT

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Smokey Point Commissary

NET AMT

2003AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

2003AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

NET AMT

2003AC

FFP

NET AMT

2003AD

FFP

NET AMT

2003AE

FFP

NET AMT

2003AF

FFP

NET AMT

FFP

Preventative Maintenance & Repair of Miscellaneous Food Processing (MFP)

Equipment at Whidbey Island Commissary

NET AMT

2004AA

T&M

IAW FAR 16.601(a)

"Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualification of a labor category

2004AB

FFP

This is not a priced CLIN. DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to

NET AMT

2004AC

FFP

NET AMT

2004AD

FFP

NET AMT

2004AE

FFP

NET AMT

2004AF

FFP

NET AMT

INSTRUCTIONS TO OFFERORS

ADDENDUM TO FAR 52.212-1

INSTRUCTION TO OFFERORS- COMMERCIAL ITEMS

SUBMISSION OF OFFERS:

a. Proposals are to be submitted to the Defense Commissary Agency (DeCA), Supply/Equipment Acquisition Division DeCA/LEAE, ATTN: Natasha Johnson, 1300 E Avenue, Fort Lee, Virginia 23801-1800. Faxed, scanned or email copies will be accepted. You may send to fax number: 804-734-8009 pause pause 72734 or emailed to natasha.johnson@deca.mil. The complete proposal with authorized representative’s signature must be received by the closing date and time annotated within this solicitation.

b. Failure by the offeror to submit all of the requirements may cause for the offer to be rejected with no further consideration given.

c. Technical specifications for the equipment covered by this requirement can be found on the Automated Commercial Equipment Description (ACED) website. Please reference the complete Commercial Equipment Description (CED) of the requested items at www.commissaries.com. Use the following instructions to navigate the website:

(1) Go to: www.commissaries.com

(2) To “About Us”

(3) To “Business with DECA”

(4) To “Equipment”

(5) To “Automated Commissary Equipment Descriptions”

(6) To “Search CED’s”

(7) In “Search” enter the CED number and search

(8) The CED will open for viewing/printing

CED numbers, for MFP covered by this requirement, can be found in the Performance Work Statement (PWS), Paragraph 1.2, Definitions.

d. TECHNICAL ACCEPTABILITY

Offerors shall submit a technical proposal. It is imperative that the written technical proposal explicitly addresses HOW the offeror proposes to perform the requirements. The narrative must be written in a clear, concise fashion. It should address your company background, the experience and knowledge of your service technicians, the ability to service multiple service locations, ability to meet timelines set forth in the Performance Work Statement (PWS), ability to meet standards for preventative maintenance and repairs of miscellaneous food processing equipment as outlined in the PWS, ability to obtain parts for repairs, ability of the administrative staff to promptly take service calls, dispatch service technician and invoicing to Wide Area Workflow (WAWF) in accordance with the PWS. If you plan on subcontracting, provide information of your subcontractor(s) in the narrative. Please keep in mind the Limitations on Subcontracting as stated in FAR 52.219-14.

e. PAST PERFORMANCE Submit at least five (5) references from companes that you have conducted business with for services that are similar to those listed in this solicitation within the last three (3) years. You should notify the references that we will be contacting them to complete past performance surveys and that they should respond promply. Include the following information for each reference:

(1) Name of Company

(2) Address of Company

(3) Name and Title of Point of Contact

(4) Phone Number/Email Address

(5) Type of Contract Agreement

(6) Period of Performance of Contract/Agreement

(7) Annual Dollar Value of Contract/Agreement

(8) Description of Services Provided in Contract/Agreement The references will be asked to provide information on your company’s past performance with regard to timeliness of service, quality of service and customer service/business relations. Any other past performance information available will also be considered. Please do not submit past performance references from DeCA Commissaries or DeCA HQ. DeCA will obtain past performance information from the commissaires and HQ.

f. PRICE

Offeror must submit a firm fixed price for each equipment category which will have preventative maintenance services as well as a labor rate for repairs. The vendor will be paid for actual material charges supported by a copy of the materials invoice. DO NOT price materials CLINs. We will use a predetermined amount as a placeholder for system purposes.

g. PERIOD FOR ACCEPTANCE OF OFFERS: 90 days.

h. Offerors must have updated the System for Award Management (SAM) at https://www.acquisition.gov/. SAM certifications must include the respective NAICS code found within the solicitation. The offeror only needs to complete paragraph (b) of FAR 52.212-3 and submit with their proposal if in SAM, if not in SAM then the offeror must complete FAR 52.212-3 in its entirety .

i. By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. (refer to clause 52.204-7 CENTRAL CONTRACTOR REGISTRATION (APR 2008))

j. By submission of an offer, the offeror acknowledges the requirement to register in Wide Area Workflow (WAWF) prior to award. The successful awardee will be required to submit “combo invoices” in WAWF to facilitate the payment process. For more information on WAWF, please log in to https://wawf.eb.mil/. Offerors are encouraged to take the Web Based Training on the WAWF site if this is the first time providing a proposal to the government.

k. By submission of an offer, the offeror acknowledges the requirement to register in Electronic Document Access (EDA) prior to award. The successful awardee will use this site to receive and/or obtain the basic contract and any future modifications. For more information on EDA, please log in to http://eda.ogden.disa.mil/. Offerors are encouraged to review the Training Material on the EDA site if this is the first time providing a proposal to the government.

l. By submission of an offer, the offeror acknowledges the requirement to register in myInvoice prior to award. The successful awardee can use this site to review payment status for invoices. For more information on myInvoice, please log in to https://myinvoice.csd.disa.mil/. Offerors are encouraged to review the Instructions on the myInvoice site if this is the first time providing a proposal to the government.

m. Offeror’s are encouraged to arrange site visits to obtain detailed information regarding the equipment shown in the equipment list in the PWS. Arrangements should be made with the store director at each location. Store addresses and contact information can be found at http://www.commissaries.com/store_locator.cfm .

TERMS & CONDITIONS

ADDENDUM TO FAR 52.212-4

TERMS AND CONDITIONS - COMMERCIAL ITEMS

The following paragraphs have been changed/added to FAR 52.212-4 Terms and Conditions – Commercial Items.

1. Administrative Modifications:

The government may issue unilateral written modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data. Contract modifications will be issued and accessed through the Electronic Document Access System (EDA) http://eda.ogden.disa.mil. Contractors must complete the on-line registration available at the website in order to retrieve documents displayed there.

2. Payment Procedures:

Contract payments will be processed electronically via EFT through the Defense Finance and Accounting Service (DFAS). Prior to DFAS releasing any contract payment, the contractor must submit a proper invoice using Wide Area Work Flow (WAWF) electronic commerce to include the items described in the PWS. After a proper invoice is received, a Government representative will acknowledge acceptance and receipt. After all items are properly submitted, the contract payment will be processed via DFAS electronically.

The contractor must access the WAWF Vendor Tools on the DFAS website and complete the requirements to obtain an active WAWF account. This will allow the contractors to submit invoices via WAWF so that payments can be processed electronically through EFT.

All invoices shall be submitted electronically to DFAS Columbus via https://wawf.eb.mil/ in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008). The contract will require the type of invoice to be used as “Invoice and Receiving Report (COMBO)”. Separate invoices shall be created for each location and service call.

Pay DoDAAC: Block 18a of the contract.

Admin DoDAAC: Block 9 of the contract

Ship To DoDAAC:

Ft Lewis – HQCWGQ

McChord - HQCWGR

Smokey Point – HQCWJ3

Whidbey Island – HQCWGU

Payment status can be obtained by checking the Misc Info Tab on your invoice in WAWF and on the MyInvoice link or at https://myinvoice.csd.disa.mil/index.html.

Payment Inquiries: Payment questions can be addressed by calling DFAS – Columbus, OH Customer Service at 800-756-4571, Opt 2, Opt 2.

If you need technical assistance on WAWF, contact: Ogden Help Desk, 866-618-5988, Opt 2, Opt 3

For additional WAWF information, see clause 252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008).

3. Period of Performance:

Base Year:

April 1, 2015 (or date of award) through March 31, 2016

Option Year 1:

April 1, 2016 through March 31, 2017

Option Year 2:

April 1, 2017 through March 31, 2018

4. Be advised that this contract(s) will be posted on http://www.commissaries.com/business/contracting.cfm at two distinct points during the procurement cycle:

(1) RECENT CONTRACT AWARDS - The first posting will take place immediately after the contract is awarded and will contain only the base year pricing.

(2) HISTORICAL PRICING – The second posting will take place when it is time for re-solicitation of an existing contract and will contain all CLINs and Sub-CLINs prices of the base period and all exercised options of the contract which is about to expire and is being re-solicited.

5. Labor Poster Information

Clause at 52.222-41, Service Contract Act of 1965, as amended, is applicable to the services performed under this contract. The contractor is responsible for obtaining and posting the following publications available at http://www.dol.gov/compliance/topics/posters.htm

1. Employee Rights on Government Contracts (WHD Publication 1313)

2. Employee Rights under Fair Labor Standards Act (WHD Publication 1088)

3. Equal Employment Opportunity is the Law (OFCCP 1420)

If you are unable to obtain a copy of the applicable posters at the above web site, please contact the Contract Administrator identified on page one of this award document.

6. Ceiling Price

This contract includes ceiling prices for each Material sub-CLIN and each Time sub-CLIN. Each Time and Material Sub-CLIN is to be monitored by both the Defense Commissary Agency location and the Contractor. If the Contractor exceeds the ceiling price they do so at their own risk of not being paid for services. The below is the ceiling price per sub-CLIN (AMOUNTS WILL BE ADDED AT TIME OF AWARD).

Ft Lewis

Sub-CLIN 0001AA Time

Sub-CLIN 0001AB Materials

McChord

Sub-CLIN 0002AA Time

Sub-CLIN 0002AB Materials

Smokey Point

Sub-CLIN 0003AA Time

Sub-CLIN 0003AB Materials

Whidbey Island

Sub-CLIN 0004AA Time

Sub-CLIN 0004AB Materials

EVAULATION

ADDENDUM TO FAR 52.212-2

EVALUATION – COMMERICAL ITEMS

This requirement shall be evaluated using the Lowest Price Technically Acceptable (LPTA) evaluation criteria. The LPTA process is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. The LPTA process does not permit tradeoffs between price and non-price factors (FAR 15.101-2).

· Evaluation factors and sub-factors shall be the primary determinant of the detailed information requested in the solicitation’s instructions to offerors.

· If sub-factors are used, they are to be evaluated separately.

· Factors and sub-factors shall be evaluated on an acceptable or unacceptable basis.

· All LPTA shall evaluate cost/price and acceptability of the product/service.

Acceptability of Product or Service: Address through consideration of one or more non-price factors/sub-factors (technical and past performance).

1. Technical: Technical factors and sub-factors that match the specific evaluation criteria for the RFP and assess whether the offeror’s proposal will satisfy the Government’s minimum requirements. Note: Small business participation is exempted from evaluation IAW DFARS 215.304(c)(i); however, in the event it is an appropriate evaluation factor, it should be considered one of the technical factors/sub-factors.

Technical Acceptable / Unacceptable Ratings

All factors and sub-factors must receive an “acceptable” rating in order to be considered for award

2. Past Performance: The past performance assessment is based on two aspects:

· The offeror’s record of relevant and recent past performance information in relation to the specific requirement being procured.

· How well the contractor performed on past contracts.

Past Performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements. Past Performance will be based on a scale of unacceptable, marginal, acceptable, good and outstanding.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.30 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

Past Performance Acceptable / Unacceptable Ratings

3. Price: Each offeror must submit:

· Time – a fixed hourly labor rate for repairs

· Materials – This is not a priced CLIN, it is a predetermined amount where DeCA will pay actual costs for materials as evidenced by supplier invoice for direct materials and supplies used to accomplish preventive maintenance and repair services.

· Trip Charge – a firm-fixed price for trips associated with repair services only

· PM – a firm-fixed price for preventative maintenance services for each equipment category

Evaluation criteria

Materials

= placeholder provided by DeCA

Price will be ranked first based on price high to low. The above process will determine the total evaluated price per year for one location. The sum of the total evaluated price for the base and all option years for all locations will determine the total value for each proposal.

The estimated repair hours and estimated number of trips are for evaluation purposes only.

Award will be made to the responsible offeror whose offer, conforming to the solicitation, provides the Lowest Price Technically Acceptable (LPTA) offer.

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Maintenance and Repair of Miscellaneous Food Processing (MFP) Equipment

1 Introduction

Maintenance and repair of MFP equipment at various Defense Commissary Agency (DeCA) locations.

1.1 Scope

Provide Preventive Maintenance (PM) and unscheduled repair of MFP equipment, as identified, located at DeCA commissaries.

1.2 Definitions

A. Contractor: The party to a contract who is responsible for providing the contracted services.

B. Material(s)/Part(s): Includes all items which enable the equipment listed to operate IAW manufacturer's recommendations. Such items may include but are not limited to: Central Processing Units (CPU), chains, belts, hoses, horizontal slicer blades and various fluids part(s) or material(s). Replacement material(s) shall be OEM compliant, new out of the box, which will allow warranty to stay intact.

C. Trip charge shall be defined as the round trip travel needed to complete a service call from the home office or service center whichever is closest to the commissary and return to the home office or service center. Contractor may bill for a trip charge for calls made by the stores for estimates that do not ultimately result in a repair. Trip charges shall be firm fixed price and do not apply to PM services.

D. Preventive Maintenance: Scheduled preventive maintenance (PM) procedures consist of a complete operational check and service of designated equipment to ensure it is maintained in its intended operating condition according to the attached PM checklist. Labor and supply (lubricants, consumables, bench stock) costs incurred by the contractor in performing PM shall be included in the scheduled PM cost and shall not be charged or reimbursed separately.

E. The PM process may result in the identification of components which require repair or replacement due to wear and tear, safety, or imminent failure. All labor and repair parts for additional repairs, as identified during the PM process shall be reported to the store and handled in the same manner as repair parts procedures in Section 3 of this PWS.

F. MFP Equipment: For coverage purposes this PWS will cover the following types of equipment:

Repair and PM:

· Saw, meat, band type, DeCA Commissary Equipment Description (CED) 1M18.

· Mixer / Grinder Systems, Single, DeCA CED 1M20-A.

· Mixer / Grinder Systems, Tandem DeCA CED 1M20-B.

· Mixer / Grinder, Industrial, DeCA CED 1M20-HV.

· Oven, rotary, roll-in, single rack, electric, DeCA CED 1B12-A.

· Oven, rotary, roll-in, single rack, gas, DeCA CED 1B12-B.

· Oven, mini-rotary, with proofer, DeCA CED 1B15.

Repair Only:

· Rotisserie oven, DeCA CED 1D09.

· Conveyor, meat, portable, inclined, DeCA CED 1M10.

· Chopper, meat, table model, DeCA CED 1M14.

· Molder / bulker, meat, attachment, DeCA CED 1M16.

· Tenderizer, meat, table model, DeCA CED 1M34.

· Horizontal slicer, meat cleaver, DeCA CED 1M37.

· Slicer, meat, automatic, DeCA CED 4SMA.

· Proofer, roll-in, one door, DeCA CED 1B20-A.

· Proofer, roll-in, two door, DeCA CED 1B20-B.

Not all equipment types listed will be at each location.

Quantities are provided for items that require PM. This is done since PMs are provided on a regular basis at a Firm Fixed Price. A contract modification is required to change the equipment quantity for each store. Contractor will assume full financial responsibility for PMs performed on equipment above totals listed on the equipment inventory attachment provided (see Attachment A).

Estimated quantities for equipment requiring repair only are also provided. Repairs are provided on a Time and Material basis; therefore, repairs on any of the types of items listed above are covered by the contract.

1.3 Key Government Positions

A. Contracting Officer (KO): An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer.

The KO for this contract is: Diana Gross-Bendall.

Phone: 804-734-8000 x48185

Email: diana.gross-bendall@deca.mil

B. Contracting Officer's Representative (COR): An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions. When the term COR is used elsewhere in this contract, it means the COR as designated by the Contracting Officer.

C. Store Director (SD): An individual responsible for overall commissary operations. When the term SD is used elsewhere in this contract, it means the SD personally or the Acting SD.

D. Supply Management Specialist (SMS): An individual responsible for administrative work primarily concerned with analyzing, developing, evaluating, or promoting improvements in the policies, plans, methods, procedures, systems, or techniques of an equipment/maintenance program.

The Headquarter (HQ) SMS for this contract are:

DeCA HQ Equipment Maintenance Team, EquipmentMaintenanceTeamMembers@deca.mil 2 General Requirements

Contractor shall provide labor, supervision, equipment, tools, materials, parts, transportation of employees, permits and other items to perform the various services as identified in this PWS. The contractor shall have access to current technical manuals required to perform the services as stated in this PWS.

At time of award and throughout the duration of this contract, the contractor shall ensure that contractor personnel completely understand the requirements of this PWS. Contractor service technicians shall have certification(s) to service all equipment covered in this PWS and must provide evidence of such certification(s) if requested by the Contracting Officer or COR. Service technicians shall have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosing, and repairing of the equipment included in this PWS.

2.1 Non-Personal Services

The government shall neither supervise contractor employees, nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the KO immediately.

2.2 Business Relations

The contractor shall work to integrate and coordinate activities needed to execute the requirements of this PWS with the COR and with the HQ SMS as dictated in section 3. The contractor shall manage the timeliness, completeness and problem identification of equipment issues. The contractor shall provide corrective action plans, submit quotes, monitor timely identification of issues, and the management of subcontractors if required. The contractor shall seek to ensure customer satisfaction and present a professional and ethical business behavior.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at corresponding DeCA locations, the headquarter level and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate personnel resources to effectively administer the requirements of this contract. The contractor shall respond to government requests for contractual actions within the time constraints as dictated in section 3. The contractor shall have a single Point of Contact (POC) identified between the government and contractor assigned to support this contract. The contractor shall assign/direct the work effort and maintain proper and accurate time keeping records of personnel assigned to work on this requirement. The contractor shall ensure DeCA email addresses are readily available to prevent any loss or delay in communications.

2.4 Subcontract Management

The contractor shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors shall notify the KO prior to adding subcontractors to their team.

2.5 Contractor Personnel

The following subsections specify requirements for contractor personnel.

2.5.1 Personnel Training

The contractor shall accomplish the assigned work with qualified personnel with appropriate combinations of education, training, and experience.

2.5.2 Consumption or Use of Government Property

The contractor shall not permit contractor personnel to consume or use government-owned resale items or any government-owned equipment or supplies that are not specifically provided for contractor use under this contract.

2.5.3 Use of Alcoholic Beverages/Drugs

The contractor shall not permit contractor employees to work under the influence of alcoholic beverages, cannabis, illegal drugs, or controlled substances. Contractor personnel are prohibited from using alcoholic beverages, cannabis, illegal drugs or controlled substances while on-duty.

2.5.4 Removal of Employees for Cause

The contractor shall immediately bar a contractor employee(s) for the following actions: deliberate destruction or mishandling of government, patron or vendor property; theft; use of alcoholic beverages; cannabis, illegal drugs or use of controlled substances; performance of work in other than a skillful manner; displaying disruptive/unacceptable behavior (e.g., abusive, demeaning, foul or threatening language and/or fighting) and willful violations of safety standards by contractor personnel. Removal of any employees for such cause shall not constitute a valid basis for non-performance of contract services or a claim for additional compensation. The contractor shall provide written notification to the KO regarding this action.

2.5.5 Installation Access

The contractor shall be responsible for obtaining installation access as required for all contractor employees authorized to work at the site specifically for this contract. Any government furnished identification shall be returned to the government when the contractor employee no longer works for the contractor at this installation or at the end of the contract, whichever comes first. Military, retired or dependent identification cards are not authorized for use as a means to access the base for performance on this contract. Additionally, see Federal Acquisition Regulation (FAR) Clause 52.204-9.

2.5.6. Denial of Installation Access

Contractor employees may be denied access to the military installation by the installation law enforcement officials if it is determined that such entry may be contrary to good order, discipline or the security of the installation. The installation may bar contractor employees from entering the military installation under the provisions of Title 18, United States Code Section 1382.

2.5.7. Motor Vehicle Registration

Prior to commencing work, contractor employees shall register their vehicles in accordance with (IAW) the installation motor vehicle registration regulations.

2.5.8. Parking

The contractor’s employees shall park only in areas designated by the SD or COR.

2.5.9. Shopping Privileges

Contractor employees who are authorized to make purchases in commissaries shall show appropriate identification before purchasing commissary items and shall immediately remove the item(s) purchased from the commissary through the main exit door. Contractor employees with commissary privileges shall shop in the commissary only when they are off-duty. Contractor personnel with commissary privileges shall not purchase merchandise for consumption by other personnel or organizations not authorized to shop in the commissary.

2.5.10 Identification of Contractor Personnel

Contractor personnel shall be easily recognizable by wearing distinctive clothing bearing the name of the company and/or company identification. Contractor personnel shall wear required government furnished badge at all times during performance of this contract. Contractor personnel must use Personal Protective Equipment (PPE) as required IAW OSHA 29 Code of Federal Regulations (CFR) 1910.132 to include changes thereafter.

2.6 Location and Hours of Performance

The following subsections specify requirements for location and hours of work.

2.6.1. Location of Work

The COR will provide a safe work area for the contractor to perform PM or repair services. Though on-site work is required, in the event that it is not feasible, authorization will be obtained by the COR, from the HQ SMS, who will coordinate the transfer of the equipment with DeCA Property Accountability Division (LELP). The COR will have the vendor complete a DeCA Form 40-108 for equipment removed from the installation. The DeCA Form 40-108 will be forwarded by HQ SMS to the appropriate POC in the property accountability branch for record keeping purposes. The contractor will notify the COR when equipment will be off-site for a duration exceeding seven (7) calendar days. The COR will coordinate with HQ SMS if backup equipment is not readily available at the store and determine a plan of action.

2.6.2. Contractor Hours of Work

The hours of performance will be Monday through Friday, 8:00 a.m. to 5:00 p.m. local time at the store, excluding federal holidays. Refer to the Office of Personnel Management (OPM) website (http://www.opm.gov/) for a listing of federal holidays. Hours shall be recorded and invoiced in 15 minute increments from the time the contractor enters the Commissary until the contractor exits the Commissary.

2.6.3. Call Center

Prior to start of contract performance, the contractor will provide a phone number to the stores listed on the contract. The contractor shall respond at this phone number for service calls during hours of performance. All calls for service will be made to the call center.

2.6.4 Closing for Inclement Weather or Emergency Conditions

In the event that inclement weather or other emergency conditions force commissary closure, the COR and contractor’s POC will agree upon the method by which the contractor’s POC will receive notification about closures or delayed reporting times. The contractor shall provide service as long as the commissary remains open.

3 Performance Requirements

The following section specifies the performance objectives and performance elements for the contract.

3.1 Perform preventive maintenance for miscellaneous food processing equipment.

Performance Standards

3.1.1. Standard: Contractor shall coordinate with COR date/time of all PMs.

3.1.2. Standard: Contractor shall coordinate date/time of initial PM with the COR within 15 calendar days of award. Contractor shall complete initial PM within 30 days of contract award.

3.1.3. Standard: PMs shall be performed quarterly on equipment IAW section 1.2 subsection D. Completed PM shall comply with federal, state and local laws, regulations, OSHA and DeCA standards. PMs shall include: labor, parts, expendables, fluids and trip charges to perform the requirements listed in the PM checklist.

3.1.4. Standard: Repairs discovered during a PM shall be reported to the COR. Repairs costing less than $1,000, excluding trip charge, shall be approved by the COR. Repairs exceeding $1,000, excluding trip charge, shall be made with the approval from DeCA HQ SMS. COR is responsible for obtaining HQ SMS approval for all repairs exceeding $1,000, excluding trip charge and notifying the contractor upon receipt of approval.

3.1.5. Standard: Maintain cleanliness of area to include: disposal of hazardous materials IAW applicable local, state and federal regulations. Nonhazardous materials shall be disposed of only in designated on-site area(s).

3.1.6. Standard: Provide service ticket with a PM checklist to the COR at time of PM services being rendered. Service ticket and PM Checklist shall be signed by contractor and the COR with a copy left at the location and the original to be maintained by the contractor. The signed documents shall be attached to the invoice in Wide Area Work Flow (WAWF).

3.2 Repair miscellaneous food processing equipment.

Performance Standards

3.2.1. Standard: Respond to service call and provide a signed repair quote to the COR within 16 working hours after receiving call from COR. Repairs costing over $1,000, excluding trip charge, shall be made with the approval from DeCA HQ SMS; repairs less than $1,000, excluding trip charge, shall be approved by the COR. COR is responsible for obtaining HQ SMS approval for all repairs exceeding $1,000, excluding trip charge. No more than 3 delinquent responses per store per contract year.

3.2.2. Standard: Contractor shall coordinate with COR date/time of all repairs.

3.2.3. Standard: Perform approved repairs within 7 working days. Completed repairs shall comply with federal, state and local laws, regulations, OSHA and OEM standards. Contractor shall provide parts/warranty documents upon submission of service ticket.

3.2.4. Standard: Justification for a second technician shall be in writing and approved by the DeCA HQ SMS before work is performed. COR is responsible for obtaining HQ SMS approval for a second technician.

3.2.5. Standard: Contractor shall provide a 30 day warranty on replacement part(s) installed on the equipment. The contractor shall repair the equipment at no additional cost to the government if same replacement part(s) fail within 30 days after maintenance has been performed.

3.2.6. Standard: Contractor shall provide a 30 day labor warranty on repairs conducted on equipment. Additional labor, part(s) and trip charges shall not be applied for the same repair on the same piece of equipment within a 30 day period.

3.2.7. Standard: Maintain cleanliness of area to include disposal of hazardous materials IAW all applicable local, state and federal regulations. Nonhazardous materials shall be disposed of only in designated on-site area(s).

3.2.8. Standard: At the time of completion for each repair the service ticket shall be signed by both the COR and the contractor representative. A copy of the signed service ticket shall be given to the COR and the original shall be maintained by the contractor. The contractor shall attach the signed service ticket to invoice in WAWF.

3.2.9. Standard: The contractor shall not bill the Government for an additional trip charge for contractor oversights, such as responding to the service call without the tools and commonly used parts as referenced in section 1.2, subsection B.

3.2.10. Standard: No more than 3 calls per month for repairs on one piece of equipment, except when authorized by a HQ SMS. COR is responsible for obtaining HQ SMS approval.

3.3 Provide service ticket, invoice and service history for miscellaneous food processing equipment covered by the contract.

Performance Standards

3.3.1. Standard: Furnish completed service ticket for each repair and PM provided at the…