HDEC03-12-R-0007 Ft Lee Amend 01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

The purpose of this amendment is to incorporate questions and answ ers, the pre-proposal conference minutes and sign-in sheet and to extend the proposal due date to 2:30pm CST, September 4, 2012.

POC: Stephen Peterson Phone: (210) 671-5299 Email: stephen.peterson@deca.mil

1. CONTRACT ID CODE PAGE OF PAGES

J

FAR (48 CFR) 53.243

1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Aug-2012

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC03-12-R-0007

X 9B. DATED (SEE ITEM 11)

26-Jul-2012

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Aug-2012

CODE

DEFENSE COMMISSARY AGENCY

CONSTRUCTION - DESIGN BRANCH

2250 FOULOIS STREET, SUITE 3

LACKLAND AFB TX 78236

HDEC03 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC03-12-R-0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Aug-2012 02:30 PM to 04-Sep-2012 12:00 AM.

SECTION I - CONTRACT CLAUSES

The following have been added by full text:

52.232-99

52.232-99 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS

(DEVIATION 2012-00014) (August 2012)

This clause implements the temporary policy provided by OMB Policy Memorandum M-12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11,2012.

(a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor.

(b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns.

(c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

ATTACHMENTS - AMENDMENT 1

NO. DOCUMENT PAGES DATE

1 Pre-Bid Sign-in Sheet.pdf 4 08/08/12

2 Fort Lee Preproposal Conf Minutes.pdf 6 08/08/12 (This document is hereby incorporated into this solicitation)

3 Fort Lee Solicitation Q&A #1 2 08/24/2012 (This document is hereby incorporated into this solicitation)

All other terms and conditions remain the same

(End of Summary of Changes)

Attachment 1 - Fort Lee Pre-Bid Sign in Sheet

HDEC03-12-R-0007 Fort Lee - Amendment 01

Atch 2 - Fort Lee Pre-proposal Conf Minutes

PRE-PROPOSAL CONFERENCE AGENDA

HDEC03-12-R-0007

Architectural and Refrigeration Upgrade, Fort Lee, VA

08 AUG, 2012

9:00 am

INTRODUCTION

A. Mr. Stephen Peterson, HQ DeCA Contract Administrator B. Mr. Noel Harris, HQ DeCA, Program Manager C. Mr. Rick Baes, HQ DeCA, Program Manager (Mr. Harris’s representative) D. A/E - Cromwell

WELCOME - We would like to welcome all of you to the pre-proposal conference for the Architectural and Refrigeration Upgrade project for the commissary store at Fort Lee, VA.

GENERAL

Attendance Register – Being circulated. Please ensure you sign in on the attendance roster. If you can please leave a Business Card

We ask that all questions raised during these proceedings be written down and passed forward. The written questions will aid us in being able to evaluate and provide a written response to the question.

The questions and answers will be included in an amendment. However, if a conflict occurs between a verbal answer received today and a written answer provided by amendment, the written answer will prevail.

I will provide information you needed for the submission of your proposal. At the conclusion of my presentation Mr. Baes will address technical aspects of this project. When Mr. Baes is finished, we will allow the A/E, Cromwell to speak and then we will entertain questions, and finally we will adjourn to the project site.

THE SOLICITATION

1. The magnitude of construction for this project is between $5,000,000 and $10,000,000.00.

2. Section B. There is one bid schedule for this project (AKA Schedule B). This bid schedule consists of eight CLIN’s & Sub-CLIN’s Construction, Equipment, Décor, Maintenance & Repair, Reimbursable Parts and Wall Paneling (see Pages 3 - 8 of the solicitation document) all of which will be awarded as a single contract.

We ask that you be very careful to assign the proper work in the proper line item. This is very important - Please ensure that each line item adds up to the total amount and that the money is apportioned correctly. If there is doubt as to whether a cost should be included in construction or equipment, please reflect that cost in equipment

Any taxes, permits etc are the contractor’s responsibility. It is your responsibility to identify the tax laws and permitting requirements in this state. If you are required to pay any sort of permits or taxes i.e. state, local, county, city or federal these should be included in your total proposal price. Your price must include all costs associated to perform this project.

We will not entertain these costs as separate charges later.

3. Offerors are reminded to submit their best and complete proposal the first time around as we anticipate award without discussions.

The date and time set for receipt of offers is 2:30 P.M., 28 Aug, 2012 at 2250 Foulois Street, Suite 3, Bldg 8400, Lackland AFB TX 78236-1007 (Page 1). At this time we do not anticipate any extensions for the closing date of proposals and again, we expect to award without discussions.

4. Proposals received after the time and date specified on the solicitation will be considered late and unacceptable. Proposals should be submitted to ensure they will arrive prior to the closing time and date at Block 13.A. (Page 1) of the SF1442. This also includes any and all proposals sent via express mail services.

5. Minutes of this meeting will be posted in an amendment and will be available via FedBizOpps. Today’s Attendance Register will be included in the amendment. Its contents will include the Minutes of this meeting and Questions and Answers

6. All offerors should read the RFP carefully and thoroughly and submit any questions in writing to the Contracting Officer (CO) immediately.

7. The acceptance period for this solicitation is 120 days.

8. Section K: Section K (Reps & Certs, Page 40) should be submitted with your price proposal. Check and double check that each block is appropriately marked. Have someone else in your company review and double-check each block.

9. Offerors are reminded that they must be registered in the Central Contractor Registry to be awarded a contract with the government. Lack of registration will make you ineligible for award.

10. Large Business Offerors are required to submit a Subcontracting Plan in accordance with FAR Part 19. Failure to submit a subcontracting plan for approval shall make the offeror ineligible for award of a contract.

11. Offerors must submit their Bid Bonds with their proposals to be eligible for award. The bid bond shall be submitted based on the total amount of your proposal; however, after award Performance and Payment Bonds will be required. Performance and payments bonds must be received and approved prior to issuance of the Notice-To-Proceed.

12. Amendments can be acknowledged by filling in Block 19 of SF 1442, or by signing and returning each amendment with your proposal.

13. Required clauses in this contract include:

Davis Bacon Act Buy American Act, NAFTA, Free Trade Agreements

Miller Act – Bid, Performance and Payment Bonds Value Engineering (55/45 split)

Liquidated Damages in the sum of $1623.00 will be assessed for each day of delay. (Section I page 17 of 45)

Payments Under Fixed Price Construction Contracts – For the DeCA contract - Payments are made through Wide

Area Workflow based on percentage of work completed as defined by the government’s technical inspector. It is not our policy to pay for stored material or material not yet installed/completed.

Also – the Prompt Payment for Construction Contracts – Monthly progress payments payment should be made within 14 days after receipt of a proper invoice; 30 days for final invoice.

15. Section L, entitled Instructions to Offerors - Proposal

Preparation Addendum to FAR 52.215-1. (Page 51) This section tells you what you need to know regarding preparation and submission of your proposal. Please follow the instructions very closely and very carefully.

To be considered, a complete proposal package must be received not later than the date and time specified. Fax or e-mail proposal packages will not be considered.

This Section provides instructions for submission of the Preliminary Summary Project Schedule, Project Organizational Chart, Personnel Qualification Narratives, Resumes, Past Experience and Management Plan and this Section requires submission of the following documents:

SF 1442 – Original and 1 copy Bid Bond – Original and 1 copy Schedule B (Price Proposal) – Original and 1 copy Technical Proposal – Original and 3 copies Past Performance - Original and 3 copies

This list may not be inclusive of all required documents, please comply, in full, with Section L of the solicitation to ensure your proposal package is complete.

Section M, entitled Evaluation Factors For Award (Page 56)

This section addresses and defines the acceptable and unacceptable ratings for your technical proposals and past performance. This Section includes 3 pages consisting of Technical Evaluation and Past Performance evaluation factors. These factors reflect the minimum standards required to receive acceptable ratings. You must receive an acceptable rating for every factor to be considered for award.

A select number of the lowest priced proposals will be provided to the Technical and Past Performance evaluation panels for them to determine acceptability. The number of proposals selected will be dependent on the total number and quality of proposals received. If an acceptable proposal is not found in the first group submitted, then more proposals will be forwarded. Based on this process, some of the proposals may not be evaluated beyond the price ranking stage. Note: The technical and past performance evaluation panels may be the same personnel

Award decision will be made on an all or none basis to the Lowest Price Technically Acceptable offer. This will represent an integrated assessment of the evaluated offerors considering price, technical, and past performance.

One last thing: Don’t forget

SF 1442,

Bid Bond Representations and Certifications Sub-Contracting Plan (Large Business Only)

Price Proposal Technical Proposal Past Performance

Unless there are any questions for me, that concludes my portion of the presentation but I would like to thank for your interest in this project and wish you all GOOD LUCK!

Again, if there are any questions – please write them down

TECHNICAL TEAM REMARKS

Mr. Rick Baes

QUESTIONS

SITE VISIT

HDEC03-12-R-0007 Fort Lee – Amendment 01 Attachment 3 – Q&A #1

Fort Lee Solicitation Questions #1 August 24, 2012

Q: Is it the intent of the documents to change out all the existing RMCS components with new? The reason this question is being asked is that the existing RMCS equipment allows 22 gage unshielded cable to used. The minimum gage wire that can be used on the new RMCS equipment is 18 gage and should be shielded. This will add a substantial amount of cost to the bid.

A. The answer is yes. The existing RMCS manufacturer is no longer in business, if I remember right. That is why we are replacing it and it's components.

Q: Demo old rack in mech room 31D and add new rack in rm 31D, demo old feeders in room 31D and refeed rack from mech rm 31E (not on material list)

Drawing M401 note 2

PROVIDE ALL NEW TEMPERATURE SENSORS, PANELS AND CONTROLS

TO EXISTING REFRIGERATION EQUIPMENT TO ALLOW FOR SEAMLESS

INTERGRATION WITH THE NEW RMCS.

Does this mean new Dan Foss system? There is existing com-trol as rmcs currently.

Also, do we have to run new conduit and wire to all sensors? Or use existing cables and change sensors? Comtrol uses 22 awg non-shielded cables and Dan Foss requires 18 awg shielded cable. This would also mean changing out rack controls form Comtrol to Dan Foss.

A. As stated on the drawings, the contractor is to provide a new RMCS. Danfoss is an acceptable manufacturer. The contractor will be responsible for providing ALL the necessary sensors, wiring, controls, etc. to make the new RMCS seamlessly integrate with the existing refrigeration equipment, including the compressor racks. The contractor will be responsible for installing the new RMCS according to the manufacturers recommendations.

Q: Prints notes cleaning of receiving area floor, to what extent and which method? Will whole area require cleaning or just specified areas?

A: The areas to be cleaned shall be limited to receiving isles and areas at the dairy and back of meat, not the warehouse/ stockroom area. The cleaner to be used should be an Alkaline type concrete degreaser and cleaner.

HDEC03-12-R-0007 Fort Lee – Amendment 01 Attachment 3 – Q&A #1

Q: Will Entire Sales floor require V.E.T. Replacement?

A: Yes the entire sales area will receive new VET.

Q: Please specify if this project calls for complete main roof and associated roof area replacement.

A: All membrane roof areas will be replaced as indicated.

Q: Will the Meat Case be trenched?

A: No. 1D22 is a self contained case. Omit circuit 1-7 from the refrigeration drawings.

Q: According to sheet M-101 of the architectural drawing the new compressor rack is to be set in room 31E. This location makes the overall equivalent refrigeration piping run over 500 ft. It has been our experience that placing the equipment this far apart increases the likely hood of oil problems which leads to compressor failures. In addition to placing the equipment this far apart, increases the amount of refrigerant required to operate the system.

A: The location as shown on the drawings is correct.

Q: Will DeCA consider an alternate location for the installation of the new compressor rack? Utilizing a portion of room 31D for the placement of the compressor rack will decrease the chances of refrigerant leaks and future maintenance problem.

A: This was discussed in the early phases of design. The decision was made to move the refrigeration rack to 31E. DeCA to advise if changes are to be made.

Q: On the Ft Lee project, we are required to replace all front panels on the existing to remain cases in order to match the new décor. The end panels are also the incorrect color including the edge molding of the end caps. Do the end caps also need to be replaced?

A: The notes indicate to provide new skins. I do not see where the term “fronts” is used? And yes, we are to replace all refrigerated case skins on cases to remain.