09_R_0004.doc

Section SF 1449 - CONTINUATION SHEET

GROUP 1 - BASE PERIOD

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier of fresh dairy products for Group 1.

The base period of performance will commence approximately 30 calendar days after notification of contract award (or a date as specified by the Contracting Officer) for 24 consecutive months. An offeror may submit a proposal on one or more than one group.

See Attachment D (Schedule of Supplies/Pricing Spreadsheet) "Group 1" Tab for Sub-clins. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 1 includes five locations: Anchorage Area, Kodiak, Eielson AFB, Fort Greely, and Fort Wainwright

FUNDING: TO BE IDENTIFIED ON EACH DELIVERY ORDER

FOB: Destination

ESTIMATED

NET AMT

GROUP 2 - BASE PERIOD

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier of fresh dairy products for Group 2.

The base period of performance will commence approximately 30 calendar days after notification of contract award (or a date as specified by the Contracting Officer) for 24 consecutive months. An offeror may submit a proposal on one or more than one group.

See Attachment D (Schedule of Supplies/Pricing Spreadsheet) "Group 2" Tab for Sub-clins. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 2 includes six locations: Bangor NSB, Bremerton NS, Fort Lewis, McChord AFB, Smokey Point NS, Whidbey Island NAS

ESTIMATED

GROUP 3 - BASE PERIOD

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier of fresh dairy products for Group 3.

The base period of performance will commence approximately 30 calendar days after notification of contract award (or a date as specified by the Contracting Officer) for 24 consecutive months. An offeror may submit a proposal on one or more than one group.

See Attachment D (Schedule of Supplies/Pricing Spreadsheet) "Group 3" Tab for Sub-clins. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 3 includes one location: Fairchild AFB

ESTIMATED

GROUP 4 - BASE PERIOD

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier of fresh dairy products for Group 4.

The base period of performance will commence approximately 30 calendar days after notification of contract award (or a date as specified by the Contracting Officer) for 24 consecutive months. An offeror may submit a proposal on one or more than one group.

See Attachment D (Schedule of Supplies/Pricing Spreadsheet) "Group 4" Tab for Sub-clins. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 4 includes one location: Malmstrom AFB

ESTIMATED

GROUP 5 - BASE PERIOD

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier of fresh dairy products for Group 5.

The base period of performance will commence approximately 30 calendar days after notification of contract award (or a date as specified by the Contracting Officer) for 24 consecutive months. An offeror may submit a proposal on one or more than one group.

See Attachment D (Schedule of Supplies/Pricing Spreadsheet) "Group 5" Tab for Sub-clins. Pricing shall be submitted on the spreadsheet provided and must be in accordance with Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items, paragraph 5A, Business Proposal (Volume 1), Section 5.

Group 5 includes one location: Mountain Home AFB

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 1.

Option Year One may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 1 includes five locations: Anchorage Area, Kodiak, Eielson AFB, Fort Greely, and Fort Wainwright

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 2.

Option Year One may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 2 includes six locations: Bangor NSB, Bremerton NS, Fort Lewis, McChord AFB, Smokey Point NS, Whidbey Island NAS

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 3.

Option Year One may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 3 includes one location: Fairchild AFB

ESTIMATED

FFP

The prospective contractor will be the primary supplier for fresh dairy products for Group 4.

Option Year One may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 4 includes one location: Malmstrom AFB

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 5.

Option Year One may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 5 includes one location: Mountain Home AFB

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 1.

Option Year Two may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 1 includes five locations: Anchorage Area, Kodiak, Eielson AFB, Fort Greely, and Fort Wainwright

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 2.

Option Year Two may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 2 includes six locations: Bangor NSB, Bremerton NS, Fort Lewis, McChord AFB, Smokey Point NS, Whidbey Island NAS

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 3.

Option Year Two may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 3 includes one location: Fairchild AFB

FUNDING: TO BE IDENTIFIIED ON EACH DELIVERY ORDER

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 4.

Option Year Two may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 4 includes one location: Malmstrom AFB

ESTIMATED

FFP

PRORAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 5.

Option Year Two may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 5 includes one location: Mountain Home AFB

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 1.

Option Year Three may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 1 includes five locations: Anchorage Area, Kodiak, Eielson AFB, Fort Greely, and Fort Wainwright

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 2.

Option Year Three may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 2 includes six locations: Bangor NSB, Bremerton NS, Fort Lewis, McChord AFB, Smokey Point NS, Whidbey Island NAS

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 3.

Option Year Three may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 3 includes one location: Fairchild AFB

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 4.

Option Year Three may be exercised to extend the period of performance for 12 consecutive months

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 4 includes one location: Malmstrom AFB

ESTIMATED

FFP

PROGRAM BUY FOR FRESH DAIRY PRODUCTS

The prospective contractor will be the primary supplier for fresh dairy products for Group 5.

Option Year Three may be exercised to extend the period of performance for 12 consecutive months.

FLUID MILK NOT SEPARATELY PRICED FOR OPTION YEARS

Group 5 includes one location: Mountain Home AFB

ESTIMATED

ADDENDUMS

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. ACCEPTANCE OF OFFERS: The period of acceptance of offers shown in paragraph (c) of the FAR Clause 52.212-1, is changed as follows: The offeror agrees to hold the offer firm for 120 calendar days from the solicitation closing date.

2. QUESTIONS RELATING TO THIS SOLICITATION: All questions of a technical and/or contractual nature, concerning this solicitation, shall be submitted in writing no later than 15 calendar days after the solicitation has been issued. A consolidated list of questions and answers, if applicable, may be provided to all prospective offerors as appropriate. Answers to questions will not alter the solicitation unless, and until, an amendment is made to the solicitation. Address questions to the Contracting Officer, Defense Commissary Agency (DeCA), Resale Contracting Division, Resale Commodities Branch, ATTN: PSCC (Mrs. Sheila Norfus), 1300 E Avenue, Fort Lee, VA 23801-1800. The contract specialist, Kimberly Cooper, will accept written questions from prospective offerors by facsimile at (804) 734-8009 pp 78920 (pp = enter pause key/symbol twice), Attention Kimberly Cooper or by E-mail to Kimberly.Cooper@deca.mil.

3. BUSINESS REFERENCES: Offerors shall submit the following information in advance of the submission of their proposal. It is imperative to have the information by the designated deadline to ensure no delays in the technical evaluation.

(a) Provide a list of at least three (3) business references (commercial businesses and/or government agencies other than DeCA) that your firm has done business with during the last three years, or currently in progress, that are similar to the requirements of this solicitation and demonstrates your firm’s ability to perform the proposed effort. The references must be able to provide information on their business experiences with your company relating to the following: (1) product delivery, (2) quality history, and (3) customer satisfaction/business relations. This information should be related to the supply of fresh dairy products. If your company is submitting a proposal based on a teaming arrangement, also provide references from at least three (3) of your teaming partner’s customers. Billing departments, sales offices, or customer service departments are not suitable references. THIS INFORMATION IS REQUESTED BY 4:00 P.M. EDT/EST/LOCAL TIME (FORT LEE, VA), June 03, 2009. Faxes will be accepted at (804) 734-8009 pp 78088(pp = enter pause key/symbol twice), (Attn: Hallie Barbour) or E-mail to pscc.commodities@deca.mil. Include the following information for each reference:

i. Name and Address of the Business Reference Company.

ii. Name and title of the Point of Contract.

iii. Telephone number, Facsimile number, and Email address of contact person.

iv. Reference Company’s Type of Business (retail, wholesale, or foodservice).

v. Estimated annual dollar value and type or agreement/contract.

vi. Indicate whether your firm is a producer/supplier, distributor or broker to the business reference and type of products/service provided.

(b) Offerors must send a signed transmittal letter and past performance survey to the three customers submitted as past performance business references in response to paragraph (a) above. A sample cover letter and the required survey are provided in Attachment A (Business Reference Sample Cover Letter and Past Performance Survey). Each commercial business reference, including business references of your teaming partner(s) must complete the survey and return it directly to this office. THE COMPLETED SURVEY IS REQUESTED BY 4:00 p.m., LOCAL TIME (FORT LEE, VA) June 10, 2009.

Faxes will be accepted at (804) 734-8009 pp 78088 (pp = enter pause key/symbol twice), (Attention: Hallie Barbour), or E-mail to pscc.commodities@deca.mil. Surveys provided directly from the offeror will not be considered.

(c) If your firm has provided fresh dairy products to DeCA commissaries in the past or currently in progress under a formal or informal contract/agreement such as a Requirements Type contract (RTC), Blanket Purchase Agreement (BPA), or Resale Ordering Agreement (ROA), provide the contract/agreement number and list of commissary stores with your business reference list as described in paragraph (a) above. DeCA will obtain past performance information directly from the commissary stores.

(d) If your firm has submitted business references in response to a solicitation to DeCA in the last 12 months, the performance surveys received by DeCA under the previous submission may be used in the past performance evaluation.

(e) Generally, offerors submit commercial references of their best customers and anticipate a favorable rating of their past performance. However, if an offeror believes negative information may be obtained from a reference or other source that has since been corrected, you may submit a brief narrative with your submission of references or in your technical proposal under Technical Proposal, Volume II, Section 8. If negative information is obtained, the Contracting Officer will provide the offeror with an opportunity to respond to general comments about adverse past performance. The Government reserves the right to consider other past performance data obtained from other sources as stated above.

(f) Offerors may submit additional information relating to the firms’ relevant past performance that may demonstrate its likelihood of successfully performing the solicitation requirements. For submission information, see Technical Proposal, Volume II, Section 8.

4. GENERAL INSTRUCTIONS:

(a) Compliance with Instructions: The Government may assess the extent the offeror complies with the instructions in this RFP and completeness. The Government will consider any failure to comply with these instructions to be indicative of the kind of behavior that it can expect during contract performance and a lack of capability to perform satisfactorily. It is recommended that your firm provide its best effort with the initial proposal.

(b) Format of Proposal: Submit your proposal package in two volumes (Volume I- Business Proposal and Volume II- Technical Proposal). Provide an original of each volume; in addition, provide three (3) copies of Volume II (Technical Proposal). Each volume should contain a table of contents and should be indexed in a systematic format. Offerors must submit copies of their oral presentation (see section (h)). Proposals are subject to an initial screening by the contracting officer for completeness and compliance with proposal preparation requirements. Only those proposals meeting these requirements may be evaluated further.

(c) Submission of Proposal: Mail or hand-carry the completed package to the address in Block 9 of the Standard Form 1449. The lower left corner of the envelope must clearly identify the solicitation number, HDEC02-09-R-0004, date and time for receipt of offers, office designated to receive offers. The proposal package must be received no later than the date and time shown in Block 8 of the SF 1449, unless changed by amendment. No facsimile or email proposals will be accepted. Delays caused by commercial means such as airlines, express carriers such as FedEx, UPS, etc. or municipal difficulties such as blackouts are not excusable. Ensure enough time is allowed for the proposal to arrive on time.

(d) Contract Award: IN ACCORDANCE WITH FAR 52.212-1(g), OFFERORS ARE HEREBY ADVISED THE GOVERNMENT INTENDS TO EVALUATE OFFERS AND AWARD A CONTRACT WITHOUT DISCUSSIONS WITH OFFERORS. Therefore, offerors should propose their best offer initially containing the best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions. In accordance with FAR 15.306(d)(2), the objective of discussions is to “maximize” the Government’s ability to obtain best value, based on the requirements and the evaluation factors set forth in the solicitation. Should discussions be deemed necessary by the Contracting Officer due to proposal weaknesses, deficiencies, or other issues that must be addressed before award, they will be conducted either orally and/or in writing, with only those offerors determined to be within the competitive range. The contracting officer may limit the number of proposals in the competitive range that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public’s best interest; and may waive informalities and minor irregularities in offers received.

(e) Determination of Business Size: The North American Industry Classification System (NAICS) code for this acquisition is 311511(Fluid Milk Manufacturing) and the size standard is 500 employees or less. Determine the size of your business by reviewing the definitions in FAR Clause 52.212-3, Offeror Representations and Certifications – Commercial Items. If your company employs 500 or less employees (including all of its affiliates), your company is considered a small business.

(f) Subcontracting Plan: A Small Business Subcontracting Plan is required according to FAR 19.702 from large business concerns and must be submitted with the initial proposal. Questions regarding your business size may be directed to your local Small Business Administration Office, contact information may be found at http://www.sba.gov/localresources/index.html . Failure to submit an acceptable plan with the initial proposal may deem the proposal non-responsive and may make the offeror ineligible for award of a contract. See Paragraph 5, Submission of Proposal Package, Business Proposal, Volume I, Section 3, below for submission requirements. For terms and conditions of Small Business Subcontracting Plan during contract performance, see Addendum to FAR 52.212-4 paragraph 19.

(g) Formal Teaming Arrangement: A formal teaming arrangement is when the offeror submitting a proposal will depend on the products, capital contributions, or expertise [in whole, or in part] of another company (or companies) to successfully complete the terms of any contract resulting from this solicitation. The Government will recognize the integrity and validity of contractor team arrangements; provided, the arrangements are identified and company relationships are fully disclosed in an offer. It is entirely at the discretion of the offeror whether to proposae a teaming arrangement. The Government has no preference. The prime contractor (the offeror) maintains full responsibility for contract performance, regardless of any changes to the teaming arrangement between the prime contractor and its teaming partners. Offerors who submit an offer based on such an arrangement must submit a written legal teaming arrangement with their proposal. The specific responsibilities assigned to a company must be clearly stated in the teaming arrangement. See Technical Proposal, Volume II, below for submission requirements. For the terms and conditions of formal teaming arrangements during contract performance, see Addendum to FAR 52.212-4, paragraph 20.

(h) The Oral Presentation:

· The purpose of the oral presentation is to allow the offeror to present their technical capabilities, emphasizing strong points using the evaluation criteria as set forth in the solicitation. If there is a conflict in the oral presentation and the written proposal, the written proposal will prevail as the offeror’s final response.

· After the closing date for offers, each offeror must make an oral presentation of not longer than 60 minutes to the Government’s technical evaluation board. Oral Presentations may be conducted onsite by the offerors at the Headquarters of the Defense Commissary Agency, 1300 E Avenue, Fort Lee, Virginia 23801 or by teleconference call.

· Plan your presentation not to exceed the time allowed. The offeror will not be allowed to finish the oral presentation if it takes longer than 60 minutes.

· After your oral presentation, you must answer questions, if any, from the technical evaluation board for no longer than 30 minutes.

· The Government will videotape and/or record the oral presentation solely for its use and records. Participation in the oral presentation provides consent to the government to use the presentation recording for internal government purposes after contract award.

· The contracting officer will schedule the oral presentation and will notify each offeror of the date, time, and presentation method (onsite or teleconference) of its oral presentation after the Government receives the offers in response to this RFP. The contracting officer will schedule the first oral presentation to take place approximately one week after the closing date for offers. The contracting officer will provide additional instructions for the oral presentation with the notification. The Government reserves the right to reschedule an offeror’s oral presentation at the discretion of the contracting officer.

· During the oral presentation the offeror must address the technical capabilities of their company by addressing the evaluation technical capability sub-factors listed in the solicitation. The topics should be discussed in the order in which they are listed below. The presentation should also include how the company’s teaming arrangements will be used to fulfill the requirements of the solicitation. See Technical Proposal (Volume II), Sections 1-4 for details on the information that should be presented.

(a) Experience

(b) Distribution Plan/ Production Capability

(c) Quality Program

(d) Additional Support/Promotion Plan

· An offeror’s oral presentation must be made by one or more persons who will be primarily responsible for the performance of any resultant contract. This person must be able to legally bind the company contractually. However, the number of persons allowed in the oral presentation is limited to five (5).

· Each offeror may use any electronic media or slide presentation in their onsite oral presentation. The offeror is required to provide four (4) paper copies of their intended presentations in a separate envelope marked “Oral Presentation Slides” with the submission of their proposal. Minor changes or corrections are allowed to the slides prior to the scheduled oral presentation if corrected copies are submitted. However, complete re-writes or substantial changes will not be allowed.

· Neither the oral presentation nor the question and answer session will constitute discussions. They will also not obligate the Government to conduct discussions or to solicit or consider any revisions to the offer or to request a best and final offer.

(i) Site Visit Assessment: The Government reserves the right to conduct a site visit of the offeror’s facility at any time during the sources selection process, if deemed necessary by the Government. The contractor(s) can contact any stores for a site visit, if deemed necessary.

5. SUBMISSION OF PROPOSAL PACKAGE:

A. BUSINESS PROPOSAL – VOLUME I (Sections 1 – 7) Section 1- General Information: This section of your firm’s proposal shall include the following:

(a) A completed Standard Form (SF) 1449. Provide your company’s Name, Address, Telephone Number, DUNS, and CAGE code numbers in Block 17a, complete block 17b accordingly. Ensure that Blocks 30a, 30b, and 30c on the SF 1449 are complete and that an authorized official with authority to bind the company contractually signs the document.

(b) All amendments issued against this solicitation before the closing date shall be acknowledged by completing and signing Blocks 8, 15A, 15B, and 15C of the Standard Form 30, Amendment of Solicitation and included in this section.

(c) The following fill-in clauses must be completed and submitted in this section: FAR Clause 52.209-5, Certification Regarding Responsibility Matters; DeCA Local Clause 52.232-4500, Delivery Ticket Invoice (DTI) Procedures; and DFARS 252.212-7000, Offeror Representations and Certifications – Commercial Items.

(d) The prospective offeror must register and submit Annual Representations and Certifications via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. The contractor is responsible to ensure information is updated and complete. Also in this section, provide your, DUNS number, Taxpayer Identification Number (TIN), and the date you completed or updated the Online Representations and Certifications. Electronic Document Access (EDA) is a requirement for any offeror that receives a contract award resulting from this solicitation. Awardee(s) will be required to register as vendors on the EDA database at http://eda.ogden.disa.mil. Offerors are also required to register in the Central Contractors Registration (CCR) database at http://www.ccr.gov. The information in the CCR database must match the information in the IRS database and remain active throughout the source selection process and subsequently throughout the life of the resultant contract(s). If you are registered in CCR, verify your record is active. Registration in EDA, CCR and participation in Electronic Funds Transfer (EFT) are mandatory for award eligibility.

(e) The offeror shall also include in this section a signed letter on company letterhead that provides the names, titles, phone numbers and E-mail addresses of all persons who are authorized to negotiate and bind the firm contractually. These will be the only persons authorized to request changes to the Contracting Officer under any contract resulting from this solicitation. Any restrictions to this authorization are to be noted. Provide the following information for each authorized person: full name of the individual(s), title/affiliation, phone number, facsimile number, and E-mail address. If changes occur, the Contracting Officer must be notified in writing.

(f) An offeror may submit a proposal on one or more than one group.

Section 2-Delivery Schedule: This section of your firm’s proposal shall include the following:

Review the Delivery Schedule in Attachment B. This is the government’s preferred delivery schedule. At a minimum, compliance with this schedule is mandatory for consideration for contract award. Complete and sign the Delivery Schedule Compliance Certification at Attachment C and return with your proposal in this section of the Business Proposal, Volume I. In addition, an offeror may also propose an alternate delivery schedule for consideration. The alternate delivery schedule must include an explanation of the differences between the schedule at Attachment B and the proposed schedule, and its benefits must be clearly stated. The alternate delivery schedule must be submitted with your proposal in this section of the Business Proposal, Volume I. The Government is not obligated to accept an alternate delivery schedule. If the proposed alternate delivery schedule is not accepted by the Government, the contractor is expected to comply without exception to the Government’s preferred delivery schedule as stated in the solcitation. Failure to sign the Delivery Schedule Compliance Certification at Attachment C may result in elimination from any further consideration for contract award. If the alternate delivery schedule is accepted by the Government, the offeror will be required to sign a Delivery Schedule Compliance Certification. The Contracting Officer will provide notification if a proposed alternate delivery schedule is determined to be acceptable.

Section 3-Small Business and Subcontracting Plan: In this section, include your firm’s small business subcontracting plan, if the firm employs more than 500 employees (as described in paragraphs 4(e) and (f) above). See FAR Clause 52.219-9 for the required information that must be included in the plan.

Approved Small Business Subcontracting Plan – If you previously submitted a subcontracting plan for your firm’s current fiscal year for approval and have received a return copy bearing the signature of the contracting officer (DeCA or another Government Agency), your plan was approved. Commercial subcontracting plans are required annually. Submission of a new subcontracting plan for the company’s next fiscal year is required 30 days in advance of the expiration of the current plan. The approved plan will satisfy the requirements of this solicitation and a copy must be submitted with your proposal.

Acceptable Small Business Subcontracting Plan – If you previously submitted a subcontracting plan for your firm’s current fiscal year for approval and it was reviewed and you have received communication from DeCA’s Contracting Office that indicated the necessary changes prior to approval of the plan, your plan is acceptable pending the implementation of changes required by the Contracting Officer. The changes should be minor in nature. The acceptable plan will satisfy the requirements of this solicitation. Implementation of the required changes is required prior to the submission of your proposal and a copy must be submitted with your proposal.

Unapproved Small Business Subcontracting Plan – If you previously submitted a subcontracting plan for approval but did not receive a returned signed copy by a Contracting Officer, or your recommended changes failed to be implemented, or there has been no communication and/or correspondence regarding your subcontracting plan, your plan has not been approved nor accepted. It is the contractor’s responsibility to follow-up with the assigned DeCA contract specialist to determine the status of your subcontracting plan. To state that your subcontracting plan was previously submitted is not sufficient and does not satisfy the requirements of the solicitation. The offeror must either submit a new subcontracting plan or update the necessary information to bring the plan current.

The subcontracting plan must comply with the requirements of FAR Part 19.704 and DFARS Part 219.704 and contain positive and attainable goals. The subcontracting plan must contain information that clearly demonstrates the progression in the estimated goals from the last plan. Incomplete subcontracting plans will not be acceptable and your proposal may not receive further consideration for contract award.

For assistance in developing or updating a subcontracting plan, contact the Defense Contract Management Agency (DCMA), Ms Diane Reeder at (425) 889-7252, or Email: diane.reeder@dcma.mil . In addition, your local Procurement Technical Assistance Center (PTAC) may be of assistance at www.sellingtothegovernment.net or www.dla.mil/db/procurem.htm. A subcontracting plan template is available on DeCA website at http://www.commissaries.com/business/subcontractplan.cfm. Failure to submit an acceptable subcontracting plan with your initial offer/proposal may deem the proposal non-responsive and may make your offer ineligible for contract award.

Section 4-Dun & Bradstreet Report: The following document is required in this section of the proposal:

Offerors shall submit a current and comprehensive report from Dun and Bradstreet Incorporated, as it relates to the firm submitting the offer and/or performing the contract. The report should provide a business summary, executive summary, credit capacity summary, special events, financial stress summary, financial stress norms, credit score summary, credit score norms, payment trends, summary of payment habits, payment analysis by industry, public filings summary, public filing detail, business background, and financial summary. The phone number for customer services at Dun and Bradstreet is (800) 234-3867 from anywhere within the United States. From outside of U.S., contact your local D&B office.

Section 5 – Schedule of Supplies/Pricing:

The following pricing information shall be included in this section: (1) Completed paper copy of the pricing spreadsheet, showing completed pricing information for the 24-month base period of performance and each of the three option periods for each proposed group. An offeror may submit a proposal for one or more groups; and (2) A rewritable compact disc (CD-RW) containing the completed Excel (Microsoft Office 2003) file of Attachment D (Schedule of Supplies). NOTE: USB Flash Drives or Memory Sticks will not be accepted. Label the disk with your company name and the solicitation number (# HDEC02-09-R-0004). The paper copy of the spreadsheet will prevail if discrepancies arise. An offeror may submit a proposal on one or more than one group.

PRICING LINE ITEMS

· Use Microsoft EXCEL 2003 to open the pricing spreadsheet at Attachment D. The spreadsheet contains descriptions of the products and annual estimated quantities required within each group of the West Region. Pricing must be FOB Destination for all groups.

· Use EXCEL to enter information in all yellow highlighted fields, i.e., Contractor’s Name, Global Trade Identification Number (GTIN), Universal Product Codes (UPC), Unit Price, and Unit Price for firm-fixed price items. An offeror must submit a Unit Price or Unit Price for firm-fixed price, as appropriate on all line items within a Group in order to be considered for a contract award, except Special Buy line items (For further details on special buys, see Addendum to FAR 52.212-4, paragraph 13).

· Provided the offeror has priced and submitted the required information for all items in the Schedule of Supplies at Attachment D, an offeror may also propose an alternate item for consideration. Failure to price all items may result in removal from consideration for contract award. Any proposed alternate must be in accordance with the instructions under Technical Proposal, Volume II, Section 6.

· Related Information: As adequate competition is expected from this solicitation no cost or pricing data is required; however, the Contracting Officer reserves the right to require such data if they are otherwise unable to determine the proposed price to be reasonable or realistic or to resolve any apparent unbalanced pricing.

· Vendor stockers are required for all stores. The cost of providing vendor stockers will not be priced separately and must be included in the unit price offered for each line item. (Additional instructions in Addendum 52.212-4; Contract Terms and Conditions-Commercial Items; Paragraph 15-Vendor Stocker Requirements).

Section 6: Fuel Price Adjustments Price Adjustments for significant, sustained fuel costs increases may be considered for any resulting contract(s). Any post-award, approved increased price adjustments may be revisited at a period of time determined appropriate by the Contracting Officer to review the trend of fuel costs to determine whether any subsequent decreases are warranted. There will be no consideration for fuel price adjustments during the base period of 24 months. Proposals must take that into consideration. Fuel price adjustments may be considered in the three, one-year option periods.

Provide in this section, a single percentage that represents the average distribution costs for fuel in your proposed overall special factors (averaged). This percentage should be submitted on company letterhead and signed by an authorized person to bind your company contractually. If there is a significant change among groups, you may submit a separate single percentage per group.

Section 7: Web Pricing

In this section, provide the names, phone numbers, and email addresses of primary and backup personnel responsible for Web pricing within your firm.

B. TECHNICAL PROPOSAL – VOLUME II (Section 1-8):

This volume shall contain the offeror’s written technical proposal including narratives/exhibits, alternates, shelf life, teaming arrangements, and additional past performance information. Use standard 8.5 X 11 inch paper in portrait orientation. This volume of the proposal should not exceed 100 pages. Sections should be tabbed for ease of identification with the question stated at the top of the each response.

Technical Capability- Written Narratives (Sections 1-8): Each offeror shall submit written narratives that substantiate the offeror’s technical capability. It is imperative that your written technical proposal explicitly address all of the questions under each of the four (4) sub-factors set forth below for the

Technical Capability evaluation factor. See Addendum to FAR 52.212-2, Evaluation Commercial Items for evaluation criteria and methodology. The narrative question should be stated at the top of the page with your response following. The narrative must be written in a clear and thorough manner, describing precisely HOW the offeror proposes to perform the requirements. The inclusion of filler material such as copies of articles (all media types), reports and/or forms without a direct correlation to a specific sub-factor or from previous proposal or commercial applications should be avoided unless it has a direct application to the objective of this solicitation. If you plan on subcontracting or forming a teaming arrangement, provide information on your primary subcontractor(s) and/or/teaming partner, in addition to your own information in each narrative.

Section 1A: Evaluation Sub-Factor – EXPERIENCE:

· Describe, in detail, your firm’s experience with work of similar nature, scope, complexity, and difficulty that must be performed under the resulting contract of this solicitation. Include how many years in this business and describe whether your firm is a dairy processor, distributor or broker.

· Describe, in detail, your firm’s corporate structure, but do not merely provide an organizational chart. Include departments such as quality assurance, research and development, food safety, customer service, and transportation, and explain how the knowledge and level of expertise in these departments will meet and successfully satisfy DeCA’s requirements.

Section 1B: Evaluation Sub-Factor - DISTRIBUTION PLAN/PRODUCTION CAPABILITY

· Describe, in detail, the key concepts of your distribution plan. Include in your narrative how orders are received, processed, distributed, and how transportation is scheduled. Also include how the proposed distribution plan will meet or exceed the delivery schedule and requirements as stated in the solicitation/TDS.

· Based on the delivery schedule in Attachment B, list the lead order time required for delivery on the days scheduled for each proposed group.

· Describe, in detail, your firm’s contingency plans for interruptions/delays caused by raw material shortages, any mechanical breakdowns (i.e. production and/or distributing), inclement weather, transportation anomalies, work stoppages/slow downs, and plant closures. Provide your back-up plan in the event the carrier is unable to deliver and provide the procedures for notifying the customers of delays.

· Describe, in detail, how your firm handles interruptions in the distribution channel, such as changes to orders placed, out-of-cycle orders, and/or emergency orders.

· Describe, in detail, the method(s) and mode(s) of transportation that will be used to transport dairy products to all the commissary locations within the proposed group(s). List the advantages of the proposed mode(s) of transportation for DeCA. Include in your narrative whether transportation services are contracted out or owned by your company. Provide the names of your back-up source, in the event of problems with your main mode(s) of transportation.

· Describe, in detail, your plan for ensuring that all commissaries that require a vendor stocker will have a vendor stocker. Provide your company’s backup plan if there is no vendor stocker for short or longer periods of time (i.e. vacation, sickness, termination).

· Describe, in detail, your firm’s production capability. Discuss your firm’s capability to handle the product requirements (i.e. estimated tonnage) of all commissary locations within the proposed group(s).

· Describe, in detail, your firm’s production facilities. Include the names, locations, and USDA plant numbers of all production facilities proposed for use during contract performance.

· Describe your firm’s production capability in meeting your current customer demand and DeCA’s requirement. Include in your narrative the impact that DeCA’s requirement will have on your total production capability and the percentage of your firm’s total production that DeCA’s requirement will represent.

Section 3: Evaluation Sub-Factor - QUALITY PROGRAM:

· Describe, in detail, your quality control program and quality assurance procedures. Include in your narrative, your plan as it relates to Hazard Analysis Critical Control Plan (HACCP), food inspection safety, bio-terrorism, sanitation, pest management, and types of safeguard measures taken to assure the integrity and product security of the food supply provided to the patrons of the commissary.

· Describe, in detail, your Quality Control Department. Discuss who is responsible for resolving quality control problems and the methodology used to maintain quality standards.

· Describe, in detail, your firm’s backup plan in the event that a food safety issued arises. Include any plans for alternate sources of supply in the case of food safety issues.

· Describe, in detail, the methodology applied to your quality control plan relating to the stabilization of product temperature during each state of the production process, packing process, distribution process, transportation process and delivery process.

· Describe, in detail, how your company stays abreast of technological advancements in the dairy industry. Describe any uniqueness and innovation that provides your firm with a competitive advantage. Discuss how these technological advances will benefit DeCA.

Section 4: Evaluation Sub-Factor - ADDITIONAL SUPPORT/PROMOTION PLAN:

· Describe, in detail, your plans for providing additional support to the commissaries. Provide examples and a proposed business schedule of additional support that will be provided to each commissary supported under the resulting contract. Additional support includes point of sale material, recipe cards, pamphlets, or merchandising support such as hanging displays that will be provided to attract shoppers to the product. Additional support may also include periodic merchandising support during promotions, resets, etc. These value added services enhance the program and increase customer satisfaction through a well-merchandised department.

· Describe, in detail, what promotion plans your firm intends to implement to increase sales. Provide examples and a proposed business schedule of promotional activities that will be provided to each commissary under the resulting contract. Promotional events can be in the form of demonstrations, samplings, coupons, or other marketing strategies that are used to attract our shoppers to the products. These events create excitement, increase sales, and entice our customers while promoting your products. The offeror will be required to provide any marketing tools associated with the promotions at no additional costs to the Government.

Section 5: (Shelf Life Requirement): This section shall contain the guaranteed shelf life of each proposed item in the Schedule of Supplies at Attachment F and include it in this section of Volume II for evaluation.

Section 6: (Proposed Alternates, if applicable): This section shall contain information about any proposed alternative to the terms and conditions of the solicitation, if such is being proposed. Any proposed alternate must be clearly identified in the offeror’s proposal and required information submitted as specified below. The Government is not obligated to accept any alternate proposed. The Contracting Officer will provide notification if a proposed alternate is determined to be acceptable. If the Government accepts a proposed alternate, the offeror will be required to acknowledge the Government’s acceptance.

· Alternate Delivery Schedule: See Business Proposal, Volume I, Section 2 – Delivery Schedule, items (b) through (d) regarding requirements for submission of a proposed alternate delivery schedule. The proposed alternate delivery schedule must be submitted in this section of your proposal.

· Alternate Item: An offeror may propose an alternate item for consideration only if the offeror has provided pricing and required information for the specified item in the Schedule of Supplies (Attachment D), Section 5 of the Business Proposal, Volume I. Failure to price all the line items may result in removal of the offeror’s proposal from further consideration for contract award. In order for an alternate item to be considered, the following must be provided in this section: (1) the Sub-Contract Line Item Number (Sub CLIN) of the item the alternate is being proposed to replace; (2) description of the alternate item; (3) weight, size and package information; (4) shelf life guarantee from date of pack; (5) UPC number; (6) proposed unit price for the specified; (7) explanation of the differences between the original item and the proposed alternate; and (8) an explanation of the expected benefits to DeCA by accepting the proposed alternate item.

Section 7: (Formal Teaming Arrangement, if applicable): This section shall contain information about the offeror’s Teaming Arrangement, if such arrangement is being utilized.

If an offer is submitted based on a teaming arrangement with another company, as described in paragraph 4 (g) under “General Instructions” in this Addendum, the proposal must include a copy of the legal teaming arrangement (i.e. letter of agreement between parties) in this section of Volume II. The letter must substantiate the stability of the teaming arrangement. The offeror must supply information as it relates to both companies regarding any information required by this solicitation. This includes narratives, business references, certifications, DUNS numbers, etc. At a minimum, the teaming arrangement must include:

i. Company names and addresses of the team members;

ii. Names and titles of the key individuals within those companies;

iii. Nature and scope of the teaming arrangement;

iv. Duration of the agreement;

v. Roles and responsibilities of the prime contractor and the teaming partner, including limitations, if any;

vi. Provisions for the admission and withdrawal of members from the team, and the terms, conditions and notices required for withdrawal;

vii. Provisions for continuing the teaming arrangement upon the withdrawal of a member, death of a member, or other dissolution of the teaming arrangement; and

viii. Any other provision deemed relevant by the team.

Section 8: (Additional Past Performance Information, if applicable):

a. This section is provided as merely an opportunity for offerors to…