HCSS RFP 02032023

A NEW MULTI-PURPOSE FACILITY

REQUEST FOR PROPOSALS 002000-1

SECTION 002000

REQUEST FOR PROPOSALS

The Heard County School System is requesting sealed proposals from interested and qualified Construction Firms (General Contractor) for the construction of the following project:

Project No. 1 - A NEW MULTI-PURPOSE FACILITY at Heard County High School Campus 545 Main Street Franklin, Georgia 30217 Project No. 22.19

The Heard County School System plans to select the most qualified Construction Firm to enter into a contract for the construction of the above referenced project.

The contractor agrees to perform all work in compliance with O.C.G.A.13-10-91, Georgia Security and Immigration Compliance Act. The contractor shall state affirmatively that the individual, contractor, or corporation which is contracting the Heard County School System, has registered with and is participating in a federal work authorization program using any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), PL. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. See Attachment 3 that must be completed with proposal.

The contractor further agrees that, should it employ or contract with any subcontractor (s) in connection with the physical performance of services pursuant to this contract with Heard County School System, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 1310-10-91 on the Subcontractor Affidavit provided in rule 300-10-01-08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Heard County School System at the time the subcontractor(s) is retained to perform such service.

There will be a mandatory pre-proposal meeting held on Wednesday, February 22, 2023 at 9:00 am held at the Heard County School System Board Office located at 131 East Court Square, Franklin, Georgia. Accommodations for a site visit to the project site for interested proposers will be discussed at the pre-proposal meeting.

Responses to the RFP must be received at the Heard County School System Board Office at 131 East Court Square, Franklin , Georgia on or before 2:00 pm Eastern Standard time on Tuesday, March 7, 2023.

After which time and date they will no longer be accepted. Late responses will be returned unopened and will not be considered. To be accepted, all responses must be submitted in a sealed package marked “Sealed Competitive Proposal for A NEW MULTI-PURPOSE FACILITY”. Six (6) copies of each proposal and one (1) sealed Proposal must be forwarded or delivered to:

REQUEST FOR PROPOSALS 002000-2

Dr. Brent Tisdale, Director of Student Services

HEARD COUNTY SCHOOL SYSTEM

131 East Court Square Franklin, Georgia 30217

Oral or telegraphic (including FAX) responses are not acceptable.

Project Timeline:

Public Advertisement…………………………… February 6, 2023 Mandatory Pre-Proposal Meeting……………… February 22, 2023 Proposals Due……………………………………. March 7, 2023

Proposals are subject to the Georgia Open Records Act. The Heard County School System cannot protect proprietary data submitted in proposals.

Submission of proposals indicates Respondent’s acceptance of the evaluation technique and Respondent’s recognition that some subjective judgements must be made by the Heard County School System during the determination of ranking order and award.

The Heard County School System reserves the right to waive any formalities and to select or reject any and all responses as a result of the Request for Proposal. The Heard County School System is not liable for any costs incurred by any person or firm responding to this Request For Proposal.

The Heard County School System also reserves the right to negotiate with proposers prior to the award for the purpose of obtaining best and final offers. All proposers will be given an opportunity to participate in negotiations and submission of a best and final offer. The Heard County School System shall not disclose the contents of proposals to competing proposers during the negotiations.

Reference O.C.G.A. 36-91-21 for regulations for best and final offers.

Please direct all questions regarding this Request For Proposals to:

Dr. Brent Tisdale Harold Deloach, Architect Director Student Services DeLoach Architects, PC Heard County School System OR P.O. Box 6926 131 East Court Square 721 Walnut Street P.O. Box 1330 Macon, Georgia 31208 Franklin, Georgia 30217 (478)742-4999

(706) 675-3320 (office) Email: arch.group@deloacharchitects.com

(404) 304-6340 (cell) Email: brent.tisdale@heard.k12.ga.us

Site visits to inspect the site can be arranged by appointment with Dr. Brent Tisdale, Director of Student Services. It is the responsibility of the respondent to arrange and conduct any site visits necessary to familiarize themselves with existing conditions.

mailto:arch.group@deloacharchitects.com mailto:brent.tisdale@heard.k12.ga.us

REQUEST FOR PROPOSALS 002000-3

The Heard County School System reserves the right to amend this Request For Proposals prior to the proposal due date. All amendments and additional information will be emailed to proposers of record and posted to the Heard County School System website, https://www.heard.k12.ga.us.

Proposers should check this web page frequently for new information.

Submission of a proposal authorizes the Heard County School system to make inquiries concerning the proposer and its offices, agents, and representatives to any persons or firms deemed appropriate by the Heard County School System.

https://www.heard.k12.ga.us/

REQUEST FOR PROPOSALS 002000-4

GENERAL INFORMATION

1. Proposal Format:

Proposers must be submitted in the format outlined in this document. Prior to actual evaluation, each Proposal will be reviewed to determine whether or not it is complete. Proposals that do not contain the information requested will not be considered.

Respondents shall use the prescribed format to clearly indicate their experience and qualifications.

2. Responsibility

The selected firm will be required to assume total responsibility for all services offered in his/her proposal. The selected firm will be considered the prime contractor and the sole point of contact with regard to all contractual matters.

3. Required Bonds and Insurance

The firm shall provide the Heard County School System with the required bonds listed in the Bid Document Specification Section 00100 – Instructions to Proposers.

Bid Security: A Bid Bond shall be included in the construction bid envelope. The Bid Bond shall be payable to Heard County School System in the amount of Five Percent (5%) of the Bid Amount. Contractor shall honor its proposal for 60 days following the opening of the proposals.

Performance and Labor & Material Payment Bonds: The accepted bidder (contractor) shall furnish a proper Performance Bond and Labor & Material Payment Bond covering the full amount of the Contract Price as security for the faithful performance of all work under the Contract and payment of all charges in connection therewith. The cost of these bonds shall be included in the contractor’s bid.

To adequately protect the interests of the Heard County School system the successful respondent shall procure, and maintain in effect during the life of the agreement, the following insurance coverages:

Below is listed the insurance coverage which must be procured by the contractor at his own expense. The contractor agrees to follow instructions indicated in each case:

1. Comprehensive Liability Insurance:

Combined single limits including Bodily Injury and Property Damage with limits of $1,000,000 for each occurrence, personal and advertising injury within a limit of $1,000,000 per occurrence, and $2,000,000 general and products/completed operations aggregates. General Liability should include premises/operations coverage and products and completed operations coverage. Policy should include X, C, U (Explosion, Collapse, and Underground Coverage).

REQUEST FOR PROPOSALS 002000-5

2. Auto Liability:

Including Owner, hired, and non-owned vehicles with Combined Single limits including Bodily injury and Property damage of $1,000,000 for each occurrence.

3. Umbrella Excess Liability Insurance:

Contractor shall carry umbrella excess liability including Auto, General Liability and Workers’ Compensation in the amount of $1,000,000 over existing primary insurance and over self-insured hazards.

4. Environment Impairment Liability and/or Pollution Liability:

$1,000,000 per occurrence.

5. Worker’s Compensation:

As required by law.

All of the above policies must be occurrence based. The Heard County School System shall be named as an additional insured on all policies. The policies shall contain provisions that the coverage provided by said policies shall be primary to any insurance maintained by the Heard County School System. Said insurance shall in fact be primary to any insurance maintained by the school system.

4. Taxes, Fees, Code Compliance and Licensing:

The firm shall be responsible for the payment of any required taxes or fees associated with the contract. The firm shall also be responsible for compliance with all applicable codes and statutes.

All installation and construction work shall be done by sub-contractors licensed in the State of Georgia.

5. Payment:

Contractor shall submit monthly payment applications using AIA G702 and AIA G703 Continuation Sheets in addition to Georgia State of Education DE Form 0263.

6. References and proprietary Information:

Submission of a response authorizes the Heard County School System to make inquiries concerning the respondent and its officers to any persons or forms deemed appropriate by the Heard County School System.

7. Inquiries:

Questions that arise prior to the proposal submittal date shall be submitted in writing to both the Heard County School System and the Architect.

REQUEST FOR PROPOSALS 002000-6

SELECTION PROCESS

PROPOSAL EVALUATION

Interested firms responding to this Request for Proposal must provide the information required to meet the criteria contained in “Response Format and Contents”. The evaluation committee will evaluate submittals and choose the most highly qualified firm. The following criteria will be considered in choosing the most highly qualified contractor:

1. Firm’s History & Information

2. Relevant Experience

3. Project Team

4. Financial Information

5. Project Approach

6. Claims History

7. References

8. Firm’s Prior Experience Working with the Heard County School System

9. Bid

Negotiation and Signing of Contract

Upon completion of evaluations by the committee, and the determination that the project is feasible and acceptable to the Heard County School System a Contract for Construction and Incorporated General Conditions (Section 00400) will be executed between the selected firm and the Heard County School System.

REQUEST FOR PROPOSALS 002000-7

RESPONSE FORMAT AND CONTENTS

General Information

Responses must be submitted in the format outlined in this section each response will be reviewed to determine if it is complete prior to actual evaluation. Failure to provide accurate, up-to-date responses to any and all portions of the RFP may result in disqualification without prejudice. The Heard County School System reserves the right to eliminate from further consideration any responses that are deemed to be substantially or materially unresponsive to the requests for information contained in this section. The intent of the Heard County School System is that all responses follow the same format in order to evaluate each response fairly. The Heard County School System may, during the course of the evaluation process, request additional information to supplement and/or clarify the information provided.

Proposals will be evaluated in light of the material and substantiating evidence presented in the proposal, and not on the basis of what is inferred.

Any exceptions taken to the terms and conditions of this RFP must be clearly identified. If no exceptions are listed, it will be concluded that the proposer will meet, in every detail, the conditions stipulated in this RFP.

Proposals may be modified or withdrawn by written notice received prior to deadline for receipt of proposals. A proposal also may be withdrawn in person by a proposer or his authorized representative, provided his identity is made known and he signs a receipt for the proposal, but only if withdrawal is made prior to the deadline set for receipt of proposals.

The proposal form shall be signed by such an officer, member, or person as is duly authorized to bind the contractor to a contract.

Each respondent shall provide the Heard County School System with six (6) copies of his/her response. Begin each section and subsection as described herein on a separate page. Number the pages in each section consecutively. Each page shall have the name of the respondent indicated clearly across the bottom of each page.

Submission of a response authorized the Heard County School system to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by the Heard County School System.

Questions that arise prior to the proposal submittal date shall be submitted in writing to both the Heard County School System and Architect.

REQUEST FOR PROPOSALS 002000-8

PROPOSAL FORMAT

Firm’s History & Information (5%)

Briefly describe your firm’s organizational structure and history. Include the following:

• Cover letter [limited to two (2) letter-size pages] at the beginning of the proposal. The cover letter shall include a project title, company information (including name, address, e-mail address, and telephone and fax number), names, email addresses and telephone and fax numbers of persons authorized to provide any clarifications required. The letter should express your organizations commitment to the following topics:

• Why you believe your firm is aptly suited to perform Construction services for the Heard County School System.

• What specific qualities/attributes you and your firm posses that would enable you meet the Heard County School System educational specifications and high expectations of service in a superior manner.

• Identify specific instances where other school districts have benefited as a result of your association with their construction program.

• Comment on your firm’s qualifications, including general information and brief history of the firm, including a chronology of the firm’s origin through its current status and any changes in ownership or locale since its inception.

• Furnish an organizational chart for your firm specifically indicating those who will be involved in this program, the length of time that the current management team has been with the firm and the amount of involvement that senior management will devote this project.

Relevant Experience (10%)

Provide a list of all relative and similar projects completed in the past five (5) years within 100 miles of Heard County and specifically identify the four (4) most recently completed Construction projects on the list. Include the following information:

• Project name and location

• General description (new construction, addition, renovation)

• Project’s original budget and final cost

• Percentage of change orders

• Project’s total square footage

• Project’s cost per square foot (indicate if $/sf includes site work)

• Project start and completion dates

• Scheduled duration vs, actual completion time

• Owner’s contact information

• Project Architect’s contact information

Project Team (10%)

Each respondent shall attach a project staffing plan including the following:

• A project organization chart showing a graphic representation of the participants listed as members of the project team and their responsibilities in the program.

• Initial staffing showing the percentage of time each staff member is to be assigned to the project team.

REQUEST FOR PROPOSALS 002000-9

• A one-page resume including education, experience and any other pertinent information shall be included for each team member assigned to the projects.

• A list of relevant projects that each team members has participated in during the past five (5) years. Indicate the team member’s title and reference contact for each project.

• Describe your method of prequalifying and generating interest from qualified subcontractors.

Financial Information (10%)

Provide a financial statement for the firm, or firms and the annual volume of projects completed.

Provide a compliance letter from your bonding company showing consent to provide 100% Performance and Payment Bonds for your services as a Contractor.

Each respondent shall provide a certificate of insurance detailing their firm’s percent coverage and limits. Insurance agent shall certify that they are licensed to perform business in the State of Georgia. The certificate of insurance should be addressed to Heard County School System and be dated within 30 days of the bid date.

Project Approach (15%)

Provide a brief outline and description of your firm’s approach for these projects. The description should include, at a minimum, your approach to the following topics:

1. Schedule Control

a. Include a schedule for these projects including pre and post construction activities.

b. Schedule Recovery

2. Budget

a. Change Order Management

3. Safety Program

4. Quality Control

5. Post Completion Activities

Briefly describe your greatest concern regarding delivery of these projects.

Claims History (5%)

List all litigations, arbitrations, and mediations in which the firm has been involved in the past five

(5) years and indicate the disposition of each such claim, the name of the owner, and the nature of the claim.

Reference (5%)

Provide five (5) references from K-12 school systems that you have worked with in the Past that Heard County School System can contact to discuss your firm’s performance and teamwork. The references requested are for the construction firm only and not individuals within the firm.

REQUEST FOR PROPOSALS 002000-10

Firm’s Prior Experience Working with the Heard County School System (10%)

Provide a list of previous construction projects which your firm has completed for the Heard County School System. Include the following information:

• Project name and location

• Your firm’s original bid amount

• Amount of change orders

• Issues that may have occurred during construction

• Resolution of any issues that may have occurred

• Project start and completion dates

• Scheduled duration vs actual completion time

Bid Form (30%)

Provide a separate sealed envelope for one copy of the Bid Form (Specification Section 003000) which includes: Base Bid, Add Alternates, Unit Prices, 5% Bid Bonds.

REQUEST FOR PROPOSALS 002000-11

Attachment 1

HEARD COUNTY SCHOOL SYSTEM

SAMPLE RATING CHART

Project 1, 2, or 3 Company X Company Y Company Z Item Description % Rank/Score Rank/Score Rank/Score

1. Firm History & Capability 5%

2. Relevant Experience 10%

3. Project Personnel 10%

4. Financial Information 10%

5. Project Approach 15%

6. Claims History 5%

7. References 5%

8. Firm’s Prior Experience 10% Working with the Heard County School System

9. Bid 30%

TOTAL 100%

REQUEST FOR PROPOSALS 002000-12

Attachment 2

CERTIFICATION OF INFORMATION PROVIDED

The information provided herein is accurate to the best of my knowledge and can be accepted by the recipient as a true representation of:

Firm Name

Signed:

Position:

Date:

REQUEST FOR PROPOSALS 002000-13

Attachment 3

CONTRACTOR AFFIDAVID UNDER O.C.G.A §13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A § 13- 10-91, stating that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Heard County School District has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A.§13-10-91. Furthermore, the undersigned contactor will continue to use the federal work authorization program throughout the contract period and the undersigned contactor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contactor with the information required number and date of authorization are as follows:

Federal Work Authorization Under Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , 202 in (city), (state)

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF 202 . My Commission Expires:

NOTARY PUBLIC

END OF SECTION 002000

The contractor further agrees that, should it employ or contract with any subcontractor (s) in connection with the physical performance of services pursuant to this contract with Heard County School System, contractor will secure from such subcontract...