HCAC_PreBid_Mtg_Summary_2025-10-10 (1).pdf

MEMORANDUM

Date: October 14, 2025 To: Pre-Bid Meeting Attendees From: Pieter K. Scheer, P.E.

Smith Gardner, Inc.

RE: Harnett County – Anderson Creek C&D Landfill Expansion

Pre-Bid Meeting Summary – October 10, 2025

A pre-bid meeting was held at the project site on October 10, 2025 at 1:00 p.m. The meeting ended at approximately 1:45 p.m. after a tour of the project site.

Attendees: (See Attached List)

Overview:

Mr. Scheer of Smith Gardner, Inc. (S+G) provided an overview of the project as follows:

Bid Date is October 31 – 2:00 p.m. at County Purchasing Department. This is an informal bid so there will be no formal opening.

Reference the County’s Bid Invitation for Bid Submittal Information.

Project consists of the construction of a lateral expansion of the County’s C&D landfill.

Borrow is available on-site within the project area and in the site borrow area further to the southwest.

Each bidder is to provide a schedule for performing the work. Note that no work on

Sundays will be allowed.

The project is expected to be awarded in December.

Review of Drawing Set:

Mr. Scheer reviewed the drawing set with the attendees generally as follows:

Drawing S1 - Existing Conditions

Note the following:

o The location of the work is on the north side of the active C&D landfill unit and south of the active yard waste processing area. The project area lies within an existing borrow and stockpile area. An additional site borrow area is located further to the southwest.

o An existing mulch stockpile appears to be within the limits of disturbance.

The County will remove or relocate this material.

Harnett County – Dunn-Erwin C&DLF Expansion Pre-Bid Meeting Summary – October 10, 2025

Drawing S2 - Area 2 Expansion Subgrade Grading and Drainage Plan

Note the following:

o The expansion is a lateral expansion of the existing unlined C&D landfill unit.

o There is a drainage channel to be installed on the north side of the project area which will extend west and south toward an existing sediment basin.

o All drainage channels, except DC-12A, require a turf reinforcement mat (TRM) lining. DC-12A requires an erosion control blanket (ECB) lining. Channel liners are to be included as part of the unit price for each channel.

o There is a unit price item in the Bid Form for erosion control blanket (ECB).

This is for placement of ECB on slope areas as directed by the Engineer.

o Excess excavation is to be stockpiled in the designated stockpile areas.

o S+G has calculated the cut/fill quantities between the proposed grades shown on Drawing S2 and the May 6, 2025 topography as approximately 19,400 CY of cut and 6,200 CY of fill. Bidders should perform their own verification of these quantities.

o The soil in the upper 2.0 feet of the landfill subgrade (area inside top of berms) is to be classified as SM, SC, ML, MH, CL, or CH. If soil is too sandy, based on CQA testing to be performed by S+G and Geotechnologies, it will need to be overexcavated and backfilled with appropriate soils. Finer grained soils, if needed, are believed to be available in the borrow area to the southwest.

Drawings EC1 – EC2 - Erosion and Sedimentation Control (E&SC) Details

Drawings NCG01 and NCG02 - NCDEQ Standard Requirements

General Project Information:

Coordination:

o The Contractor will need to coordinate their activities with the County to not obstruct existing operations.

Safety:

o The Contractor will be responsible for safety at the site and is expected to have a safety plan for their operations.

Harnett County – Dunn-Erwin C&DLF Expansion Pre-Bid Meeting Summary – October 10, 2025

Surveying:

o The Contractor will be responsible for surveying and layout in order to complete the work.

o There is a site coordinate system used for the facility which differs from the NC grid system. Information is available in the references on Drawings S1 and S2.

o As the project nears completion, the Contractor is to coordinate with S+G who will perform the record survey of the landfill subgrade.

Security:

o The Contractor will be responsible for site security and is expected to coordinate with the County when work is performed after landfill operating hours to minimize the potential for public access.

o The landfill gate must remain closed/locked after facility operating hours.

Other Items:

o S+G has available drawing files for plan view drawings in AutoCAD format (provided to meeting attendees via email on 10/14). Please contact us if you have questions, difficulty accessing, etc.

o Water, if needed for construction, is available from a hydrant nearby the transfer station located to the east of the project area. A permit and meter will be required for use.

o Contact the landfill (910-814-6149) for coordinating site visits.

Attachment: Pre-Bid Meeting Attendees