HCA SSJ BAS Final Redacted_Redacted.pdf

This is a Sole Source Justification document for a federal contract award by the Department of Veterans Affairs (VA), Veterans Health Administration, for maintenance and repair services of the VACHS Building Automation System (BAS) at San Juan Medical Center in San Juan, Puerto Rico.

The procurement seeks non-personal services for 24/7 maintenance, repair, and troubleshooting of the VACHS BAS and associated components, including HVAC, refrigeration, steam production, potable water systems, medical gases, fire suppression, electrical power, and related equipment. The contract is a firm-fixed-price follow-on award conducted under IAW Revolutionary FAR Overhaul (RFO) 12.201-1 simplified procedures with statutory authority under 41 U.S.C. 1901 and 41 U.S.C. 3304(a)(1). The proposed contractor must operate, maintain, program, and troubleshoot TRANE Tracer Summit systems and components. The contract includes a 12-month base period beginning 03/01/2026 with four one-year option periods extending through 02/28/2031, with an estimated total contract value (redacted in document). Individual line items are structured by period with monthly pricing units. The justification cites sole source authority based on the contractor's unique qualifications as the OEM authorized regional representative for TRANE equipment, possessing proprietary data, direct access to service keys and certified technicians, and established relationships with the manufacturer that prevent service delays. Market research confirmed no other SDVOSB, VOSB, or small business concerns can fulfill requirements. The document includes certification statements from the Contracting Officer, one level above, and VHA Advocate for Competition approving the $900K to $90 million threshold for other than full and open competition.