Summary of Sole Source Justification

This is a Request for Sole Source Justification template completed by the Department of Veterans Affairs for a maintenance and repair services contract for the Veterans Affairs Caribbean Healthcare System (VACHS) Building Automation System (BAS) at San Juan Medical Center in San Juan, Puerto Rico.

The procurement seeks non-personal services for maintenance, repair, and support of the VACHS BAS with 24/7 availability. The contract is structured as a firm-fixed-price follow-on award under IAW Revolutionary FAR Overhaul (RFO) 12.201-1 simplified procedures and RFO 6.103-1(a) Authority 41 U.S.C. 1901. The proposed contractor is the OEM-authorized regional representative for TRANE Tracer Summit equipment currently installed at the facility. The contract includes a 12-month base period beginning 03/01/2026 with four optional one-year extension periods through 02/28/2031, with an estimated total contract value redacted in the document. The procurement is restricted to a single source under 41 U.S.C. 3304(a)(1) based on the contractor's unique qualifications, including exclusive access to proprietary software, service keys, manufacturer-certified technicians, and direct access to temperature control monitoring devices. The justification demonstrates that only the proposed vendor can fulfill requirements without substantial cost duplication and unacceptable delays, as previous experience with independent contractors resulted in service delays due to lack of service key access and manufacturer preference prioritization of authorized representatives. Market research confirmed no other SDVOSB, VOSB, or 8(a) concerns can meet the requirement.