Amendment 1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 1 is to:

A. Update the Request for Proposal due date.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-May-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC104721R0014

X 9B. DATED (SEE ITEM 11)

24-Apr-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED

MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-May-2021

CODE

DISA/DITCO-NCR

P.O. BOX 549

FT. MEADE MD 20755-0549

HC1047 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X

HC104721R0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-May-2021 12:00 PM to 07-Jun-2021 12:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

INFORMATION TO OFFERORS AND INSTRUCTIONS FOR PROPOSAL PREPARATION

L.1. GFM ID/IQ and Task Order 1 & Sample Task Order 2

For consideration in developing your proposal, the following information is provided.

This Request for Proposal (RFP) solicits for a single award ID/IQ FFP contract, utilizing a Best Value Trade-Off (BVTO) evaluation method. The resultant contract will be for Audio Visual, Visual Information, Video Teleconference, and Videophone Support Services for DISA and DoD 4th Estate Agencies.

The purpose of these instructions are to establish uniform evaluation procedures by the Source Selection Evaluation Teams (SST) for the development of the Best Value Decision by the Source Selection Authority (SSA) using the Trade-Off Process (See Federal Acquisition Regulation 15.101-1). In as much as the proposal shall describe the capability of the Offeror to perform the resulting contract, the proposal shall be specific and complete in every detail as well as be prepared simply and economically, providing a straightforward and concise description of capabilities to satisfactorily perform the contract.

L.2. General Instructions

(a) This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The Offeror shall address the requirements as stated in the ID/IQ, task order 1, and sample task order 2 Performance Work Statements (PWSs). Non-conformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, internet hyperlinks, or other embellishments are unnecessary and are not desired.

(d) The proposal acceptance period is 180 calendar days. The Offeror shall make a clear statement in Volume 1 Contract Documentation that the proposal is valid through this date. By not doing so, this may result in removal of the proposal from further evaluation.

L.2.1 General Information

L.2.1.1 Point(s) of Contact

The Contracting Officer (KO) and the Contracting Specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO & CS. Written requests for clarification must be sent to the KO, Silvia Molinillo-Corral and CS, Tammy Smith, at disa.meade.PLD.mbx.62-acquisition@mail.mil. This is the only email address that will be used for communications. Oral communications are not permissible. No telephonic communications will be permitted.

L.2.1.2 Debriefings

The KO will notify Offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with Federal Acquisition Regulation (FAR) 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The KO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L.2.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the KO in writing at disa.meade.PLD.mbx.62-acquisition@mail.mil with supporting rationale.

L.2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Contract Opportunities web site at https://beta.sam.gov/. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. The Government shall communicate all formal information regarding this solicitation via the Contract Opportunities website. This is the only mechanism by which Offerors will have access to this solicitation documentation released by the Government. It is the exclusive responsibility of interested/prospective contractors to gain access to and retain an account with Contract Opportunities . Any and all technical, connectivity, or other access-related issues (electronic or physical) regarding the Contract Opportunities must be directed to the Contract Opportunities systems administrators, Federal Service Desk (FSD) by phone at 1-866-606-8220. The KO for this solicitation has no influence over Contract Opportunities regulations, policy and protocol.

L.2.1.5 Communications

Exchanges of source selection information between Government and Offerors will be controlled by the KO. Email will be used to transmit such information to Offerors. Offerors shall provide a viable email address to be used by the Government for official correspondence.

L.2.1.6 Competitive Range Determination

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion or establishment of a competitive range. In the event a competitive range is established and the KO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the KO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition. In accordance with FAR Part 15.306(c) (2), Offerors are advised that the competitive range may be further reduced for purposes of efficiency.

mailto:disa.meade.PLD.mbx.62-acquisition@mail.mil mailto:disa.meade.PLD.mbx.62-acquisition@mail.mil https://beta.sam.gov/

L.2.1.7 Special Notice to Offerors

The Government's obligation under this contract is contingent upon the availability of funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the KO for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the KO. The Government reserves the right to begin services for the contract based upon funds available. The award will be based on the successful Offeror’s proposal submitted in accordance with Section L herein.

Funds are not presently available for this effort and no award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

L.2.2 Organization/Page Limits

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The contents of each proposal volume are described in Section L.3 – L.6.

Instructions for Preparation of Proposal Content as noted in the table below.

Table L.2.2 - Proposal Organization

VOLUME

RFP

PARAGRAPH

REFERENCE

VOLUME TITLE PAGE LIMIT

I 3.0 Contract Documentation Not to Exceed (NTE)

TAB A L.3.2 Table of Contents No limit

TAB B L.3.3 Executive Summary 4 pages

TAB C L.3.4 Company Information 1 page

TAB D L.3.5 Compliance Statement 1 page

TAB E L.3.6 Solicitation/Contract Form/Signed

Amendments/Section I & K Information

No Limit

TAB F L.3.7 EEO Pre-Award Information No Limit

TAB G L.3.8 DD Form 254 Security Classification

No Limit

TAB H L.3.9 Organizational Conflicts of Interest (OCI) Mitigation Plan

No Limit

TAB I L.3.10 Glossary / Acronym List No Limit

II 4.0 Technical/Management Volume(ID/IQ and Task

TAB A 4.5.1 Table of Contents No Limit

TAB B 4.5.2 List of Tables and Drawings No Limit

TAB C 4.5.3 Technical Approach (ID/IQ, task order 1, and sample task order 2)

75 Pages allocated at the Offeror’s discretion amongst the Subfactors below

TAB D 4.5.4 Resumes of Key Contract Personnel

Each Resume no longer than 3 pages

TAB E 4.5.5 Appendix

No Limit

III 5.0 Past Performance Volume

TAB A 5.4.1 Summary 3 Pages

TAB B 5.4.2 Past Performance Questionnaires for Recent and

Relevant Contracts

3 Contracts/Orders;

2 must be from the Prime as a Prime on the prior contracts

TAB C 5.4.3 Consent Letters 1 page per reference

IV 6.0 Price Volume

TAB A 6.1 Volume Cover page 1 Page

TAB B 6.1 Table of Contents 1 Page

TAB C 6.2 Cost/Price Information No Limit

TAB D 6.2.1 Microsoft Excel Spreadsheets No Limit

L.2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages may not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs) should discussions be initiated the Contracting Officer. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except as identified above. Generally, the following will not be counted: Cover pages, OCCI mitigation plans, consent letters, commitment letters and glossaries. Pages shall be numbered per volume.

L.2.2.2 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Alternative sized pages such as 8.5x14, and 11x17, in portrait or landscape, are permitted and will be counted as a single page only for large tables or diagrams with no paragraphical text. Pages shall be single spaced with space between paragraphs. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11 point Arial or Times New Roman font for all text. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least one inch margins on the top and bottom and side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs. These limitations shall apply to electronic proposals. The technical volume of the proposal is to be submitted as a Microsoft (MS) Word newest version available or PDF document.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. For tables, charts, graphs and figures, the text shall be no smaller than 10 point Arial or Times New Roman font for all text included in a table.

L.2.2.3 Pricing Information

All pricing information shall be addressed ONLY in the Price Proposal Volume.

L.2.2.4 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

L.2.2.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L.2.2.6 Labeling

Each volume of the proposal should be separately labeled. A cover sheet should be provided in each volume, clearly marked as to the volume number, title, solicitation identification, and the Offeror’s name. The Contractor shall apply all appropriate markings including those prescribed in accordance with FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L.2.2.7 Glossary of Abbreviations and Acronyms

A glossary of all abbreviations and acronyms used, with an explanation for each shall be provided. Glossaries of Abbreviations and Acronyms do not count against the page limitations.

L.2.2.8 Classified Information

Your response should not include classified information. If an Offeror believes its response must include classified information in order to be responsive to this solicitation, the Offeror shall immediately notify the KO and CS in writing with specific rationale.

L.2.3. Questions

Questions regarding this RFP shall be submitted using the Blank Question and Response template, Attachment 5.

All questions (technical or otherwise) must be submitted via email (subject line: “Questions HC1047-21-R-0014”) to disa.meade.PLD.mbx.62-acquisition@mail.mil no later than 2:00 p.m. EST., 29 April 2021. Questions and/or comments received after the specified date/time may not be addressed by the Government. All questions and answers will be published to the Contact Opportunities portal once addressed. No oral communications are permissible.

L.2.4. Electronic Submission of Offer

In order to respond to this solicitation, electronic proposals are to be submitted in lieu of paper copies. The maximum size of each email transmission shall not exceed 20 MBs. Compressed files are not permitted given that zip files are stripped from emails in accordance with (IAW) DISA’s security policy. The electronic copies of the proposal shall be submitted in a format readable by MS Office Word 2010, MS Office Excel 2010, or Adobe Acrobat XI Pro, as applicable. For electronic copies, indicate on each document the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed.

It is the Offeror’s responsibility to assure its proposal is received by the date and time specified below. Complete proposal packages must be received by the time and date for which proposals are due in order to be considered for award. Responses received after the time and date for which proposals are due will be deemed late and will not be considered. Responses shall be submitted electronically to the following address:

disa.meade.PLD.mbx.62-acquisition@mail.mil

PROPOSAL DUE DATE:

Proposals are due no later than 12:00 p.m. (EST) on 07 June 2021 and must be submitted via email to disa.meade.PLD.mbx.62-acquisition@mail.mil.

It is the sole responsibility of the Offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain mailto:disa.meade.PLD.mbx.62-acquisition@mail.mil barriers to opening. The Government strongly recommends that the Offeror test the files on more than one internal machine and more than one machine type or platform to ensure proposals are entirely virus free and accessible to the Government on any platform. In the event any file is corrupted or un-openable, the Offeror’s proposal may be rejected.

L.3 Volume I – Contract Documentation Volume

L.3.1 General

In the Contract Documentation Volume, the Offeror shall provide the following information in the format prescribed herein. Failure to comply with the administrative requirements of the solicitation may result in elimination from the competition.

Format and Specific Content

TAB A: Table of Contents TAB B: Executive Summary TAB C: Company Information TAB D: Compliance Statement TAB E: Solicitation/Contract Form/Signed Amendments/All completed fill-in clauses and provisions TAB F: EEO Pre-Award Information TAB G: DD Form 254 Security Classification TAB H: Organizational Conflicts of Interest (OCI) Mitigation Plan TAB I: Glossary / Acronym List

L.3.2 TAB A: Table of Contents for All Volumes

Include a master table of contents of the entire proposal to include each volume.

L.3.3 TAB B: Executive Summary

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with Section M evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

The Offeror should explain and provide their overall approach and supporting rationale for how they will execute the requirements of the contract.

L.3.4 TAB C: Company Information

The summary shall include the following:

1. Cage code / Duns code and contact information

2. Person(s) authorized to negotiate with Government

3. Prime’s facility clearance level

4. Location(s) of the established Defense Security Service (DSS) cleared facility

Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work may be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

The Offeror must have an interim or final Top Secret Facility Clearance from the Defense Counterintelligence and Security Agency at the time of proposal submission. Therefore, the Offeror shall specifically identify the Facility Site Clearance for the prime Contractor, either SECRET, TOP SECRET or none.

Provide the name, title, email and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L.3.5 TAB D: Compliance Statement

The Offeror is required to sign and certify that all items submitted in the proposal comply with the RFP requirements and any differences, deviations or exceptions must be stated and explained in this section.

Offerors are required to complete the statement and submit it with their proposals. Even if there are no differences, deviations or exceptions, the Offeror shall submit the signed Compliance Statement stating that no differences, deviations or exceptions exist.

Sample: Statement of Compliance: This Offeror hereby certifies this proposal is in compliance with the solicitation and its requirements. There are no exceptions, deviations or differences.

L.3.6 TAB E: Signed Solicitation, Copy of all completed fill-in clauses and provisions

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror’s proposal shall include a signed copy of the solicitation (to include all subsequent amendments) and completion of Sections A through K.

Completion of blocks 12, 14, 15A/ B and 16 and signature and date for blocks 17 and 18 of the Standard Form (SF) 33. Signature by the Offeror on the SF33 constitutes an offer, which the Government may accept. Offerors must also submit signed copies of each SF30 which acknowledges receipt of every RFP Amendment.

The Offeror shall comply with the clauses provided in the RFP. Please note that many clauses require the prime Contractor to include the same or similar clause in contracts with subcontractors. There are provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions and clauses require a response from the Offeror and shall be filled out and submitted along with your proposal. Failure to complete these provisions and clauses may result in the proposal being removed from further consideration and the proposal will not be evaluated.

The Offeror shall submit a written plan describing how it will continue to perform the essential contractor services listed in Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7024, Notice of Continuation of Essential Contractor Service.

In addition, Offerors must comply with the clause FAR 52.204-7 entitled “System for Award Management.” The Contracting Officer will check the System for Award Management (SAM) for those Offerors who have been determined to be within the competitive range. Offerors who are not registered in SAM will be determined ineligible for contract award.

L.3.6.1 Government Furnished Property

The Government plans to provide a specific list of the items identified in the solicitation as Government Furnished Property (GFP), at contract award. Offeror’s shall reference Performance Work Statement, “Government Furnished Equipment (GFE) / Government-Furnished Information (GFI)” for a summarization of such GFP. If the Offeror requires the use of Government furnished items other than those specified, the Offeror shall provide a listing including quantity, federal stock number, nomenclature, date needed and duration of availability, rental value per FAR 45.1 and 45.2, reason for need, and cross reference to cost / price volume paragraphs which pertain to GFP.

The Offeror shall also provide the written authorization from the cognizant KO, as applicable. The Offeror shall supply this information in the format shown in the table below.

Quantity Federal Stock #

Nomenclature Duration of Need (PoP)

Rental Value

Reason for Need

Cross Reference to Cost Proposal

L.3.7 TAB F: EEO Pre-Award Information

All prime contractors shall include in the proposal any teaming partner to which they intend to award more than $10 million in accordance with FAR 52.222-24.

L.3.8 TAB G: DD Form 254 Security Classification

Prime Contractors shall include in the proposal a completed DD Form 254 for the Prime and any sub-contractors for the Base IDIQ and Task Order 1. See Attachment 6 for both DD254 forms.

L.3.9 TAB H: Organizational Conflicts of Interest

Mitigation Plan (See Section H1 in addition to the instructions below)

The Offeror shall submit a Mitigation Plan that addresses all actual or potential Organizational and Consultant Conflicts of Interest (OCCI) as described in FAR Subpart 9.5. The plan should address the issues in adequate detail for the KO to determine whether an OCI exists or has or can been mitigated.

If an Offeror does not believe that any actual or potential OCCI exists, the Offeror shall include a statement to that effect, and narrative supporting that conclusion, as part of its proposal.

To facilitate resolution of any potential or actual OCCIs, Offerors are encouraged to submit their OCCI Plans in advance of the proposal submission due date.

The Offeror’s OCCI Mitigation Plan shall provide any and all methods to avoid, neutralize, or mitigate present and future conflicts of interest. The plan should encompass the prime and all teaming partners. The plan should be specific as related to this requirement. As part of its OCCI Mitigation Plan, the Offeror must identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts of interest. It should also address other resolution and mitigation measures to include the divestment of business units.

The Government’s review of the Offeror’s OCCI Mitigation plan will consider the following in determining whether the plan is acceptable:

a) the degree to which the Offeror addressed OCCI concerns,

b) the Offeror’s approach for mitigating actual OCCI issues,

c) the Offeror’s approach to mitigate potential OCCI issues,

d) the adequacy of its OCCI training and oversight programs,

e) the adequacy of its procedures, and

f) whether or not the Offeror’s OCCI plan and / or mitigation strategy complies with all regulatory and statutory requirements, including FAR Subpart 9.5.

L.3.10 TAB I: Glossary / Acronym List

Include a master glossary / acronym list defining all acronyms utilized throughout the proposal.

L.4 Volume II – Technical/Management

L.4.1 General

The Technical Volume should be specific and complete. Responses will be evaluated against the technical factors defined in Section M, Evaluation Factors for Award. The technical proposal should include all information the Offeror wants the Government to consider regarding its company’s ability to perform all required tasks and conform to all required terms and conditions. Using the instructions provided below, provide the actual methodology to be used for accomplishing/satisfying these subfactors. Offerors who simple rephrase or restate the Government’s requirement without providing convincing rational to address how the Offeror intends to meet this requirement will not be considered for award.

L.4.2 Format and Specific Content

L.4.3 Technical/Management Volume

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management subfactor, as well as the risks in your proposed approach in terms of technical/performance and/or schedule. The Offeror shall include in this technical/management proposal the technical/management approach for the ID/IQ contract, as well as task order 1 and sample task order 2. The proposal for task order 1 and sample task order 2 will be evaluated in conjunction with the ID/IQ proposal for the purpose of making best value determination. The Government intends to award only task order 1 at the same time as the issuance of the ID/IQ.

L.4.4 Technical/Management Risk

Address technical/management risk by identifying those aspects of the proposal you consider to have the potential for disruption of schedule, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "work-around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation.

L.4.5 Volume Organization

The Technical/Management volume shall be organized according to the following general outline:

TAB A Table of Contents TAB B List of Tables and Drawings TAB C Technical Approach (ID/IQ, task order 1, and sample task order 2) TAB D Resumes of Key Contract Personnel TAB E Appendix

L.4.5.1 TAB A – Table of Contents.

Submit a Table of Contents for Volume II.

L.4.5.2 TAB B – List of Tables and Drawings.

Include a list of Tables and Drawings utilized throughout the Technical / Management Volume.

Best Value Trade-Off

Offerors shall provide a technical capabilities proposal that describes their capabilities to execute all tasks specified in Section 6 of the attached ID/IQ base PWS (Attachment 1), task order 1 PWS (Attachment 2), and sample task order 2 PWS (Attachment 3). The Offeror’s proposal shall clearly describe their approach to fully meeting or exceeding the requirements of the ID/IQ, task order 1, and sample task order 2. Proposals shall clearly show how the Offeror will accomplish the tasks and why they have chosen that particular course.

Factor 1: Technical Factor

Technical Subfactor 1: Corporate Experience Audio and Video Operations

The Offeror shall submit a summary of work experience of a similar nature, scope, complexity, and difficulty to providing daily Audio and Video operational support in a complex Audio and Video environment of at least 100 conferences rooms, 500 televisions, 500 seat conferencing center and two large watch floors in accordance with IAW task order 1, PWS Subtask 6.2.4. This submission shall illustrate similar work that the Offeror has been awarded or hired for but does not include the evaluation of the Offeror’s performance.

Technical Subfactor 2: Audio and Video Architectural & Engineering Services

The Offeror shall propose an approach to providing Audio and Video and Engineering Services that includes designing, engineering, programming, maintaining, repairing and installing complex conference rooms IAW task order 1, PWS Subtask 6.2.1.

Technical Subfactor 3: Visual Information Services Support

The Offer shall propose an approach to provide Visual Information Services Support that includes graphic design, print layout design, publishing support, and multimedia activities to create high quality printed materials, to include newsletters, posters, signs, brochures, booklets, and interactive projects IAW task order 1, PWS Subtask 6.3.1.

Technical Subfactor 4: Visual Information Video Production and Editing Support

The Offeror shall propose an approach to provide on-site video production and post-production support to produce video and multimedia products as well as to create and gather needed visual elements to produce high quality video productions from a script or concept all the way through production, post-production (editing) IAW task order 1, PWS Subtask 6.3.1.4.

Technical Subfactor 5: Information Technology & System Support

The Offeror shall propose an approach to provide Information and Technology and System Support that includes Visual Information Network (VI LAN) system and MAC equipment, Video Teleconference systems, and Audio and Video mission systems IAW task order 1, PWS Subtask 6.5.1. In addition, the Offeror shall propose an approach to support MAC systems and IT services to include workstation, server, system and MAC networking support for 50 Visual Information Systems and multiple Audio and Video networks IAW task order 1, PWS Subtask 6.5.1.1.

Technical Subfactor 6: Sample Task Order 2 Support

The Offeror shall propose an approach to provide DISA Standard Virtual Tier III Incident Management Support IAW task order 2, PWS Subtask 6.3.1. The Offeror’s proposal shall demonstrate their ability and approach to analyze problems related to the videoconferencing infrastructure referred to Tier III problem management support, determine problem root causes, and develop methods to resolve and eliminate the identified problems.

Technical Subfactor 7: Management Approach

The elements within the Management Approach Subfactor are of equal importance and will not be given a separate rating, instead any strength, weakness, or deficiency in either element will be used to compose the overall rating for the Management Approach Technical Subfactor.

Element 1: Management Plan

The Offeror shall submit a Management Plan that describes the management approach, organizational resources, and management controls to be employed to meet performance and schedule requirements throughout the PWS execution for the overarching ID/IQ and any task order issued during the life of the contract. The Offeror’s Management Plan shall describe the Offeror’s proposed solution / approach to successfully execute all the performance requirements described in the PWS for the overarching ID/IQ and any order issued throughout the life of the contract, with particular emphasis to the management and execution of task order 1 and sample task order 2.

The Management Plan shall demonstrate a clear and comprehensive methodology that indicates a reduction in risk of non-performance while establishing and maintaining the ability to perform and manage the requirements established in the PWS.

Element 2: Staffing Approach

The Offeror shall submit a Staffing Approach that describes how it plans to attract, select, hire, and retain qualified personnel capable of successfully meeting the PWS requirements. In addition, the Staffing Approach shall include the Offeror’s approach to provide appropriate staffing levels on day one of the contract. The Offeror shall propose key personnel that meet or exceed the key personnel requirements stipulated in Key Personnel Qualifications document. The Offeror shall identify by name and submit resumes of all Key Personnel listed in Section H3 (Key Personnel). Resumes shall provide evidence of the ability and competency of the proposed Key Personnel to meet the requirements and include required experience and active clearance level.

The Offeror shall propose a sanitized spreadsheet free of all pricing information listing the labor mix and labor hours for task order 1 and sample task order 2.

L.4.5.4 TAB D – Resumes of Key Contract Personnel

Offerors shall file all resumes under TAB D, Volume II for all Key Personnel that are required per Section H3 (Key Personnel).

L.4.5.5 TAB E – Appendix

The Appendix shall include the IMS and will not count toward the Technical/Management Volume page count.

L.5 Volume III: PAST PERFORMANCE VOLUME

L.5.1 General

Offerors shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in this Attachment 9, Past Performance Volume Submission Template.

Offeror shall submit no more than three (3) total recent past/present performance efforts for evaluation, and each cited past performance shall not exceed three (3) pages. Two of the three past performance effort submitted must be efforts in which the Prime for this proposal was a Prime on the referenced contract. Offerors are cautioned that the Government will use data provided by each Offeror in this volume, and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the Offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of past performance information to the Offeror so the Offeror can respond to such information (Attachment 10). Consent letters cannot exceed more than one page.

L.5.2 Recent Contracts

Recent efforts are those which have been performed during any portion of the last three (3) years from date of issuance of this RFP, including those efforts currently being performed. For those efforts currently being performed, the Offeror must have been performing for at least six (6) months from the date of issuance of this RFP. Past performance information that fails this condition will not be further evaluated.

L.5.3 Relevant Contracts

Relevancy is determined by assessing whether the past performance effort proposed is relevant to the requirements of the RFP. For evaluation purposes, relevance of magnitude will be established based on comparison to the value of task order 1. For each recent past performance reference reviewed, the relevance of the scope of the work performed will generally be assessed against the task areas in the overarching ID/IQ PWS Section 6.

L.5.4 Specific Content

Offerors are required to explain what aspects of the contracts are relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. Categorize the relevant information into the specific technical/management subfactors used to evaluate the proposal.

The Past Performance volume will be organized according to the following general outline:

L.5.4.1 TAB A- Summary

In accordance with the page limitations set forth in Table 2.2, describe the roles of the Offeror, subcontractors, teaming partners, and/or joint venture partners.

L.5.4.2 TAB B- Present and Past Performance Reference Sheets and Questionnaires

Offerors shall submit no more than three (3) total recent past/present performance efforts for evaluation, and each cited past performance shall not exceed three (3) pages. (Note: Individual task orders under an ID/IQ contract are each considered to be one (1) past/present performance effort.) Information on up to one (1) recent contracts performed by an Offeror’s significant teaming partners/subcontractors and significant subcontractors considered most relevant in demonstrating their ability to perform the proposed effort may be submitted. The Government considers a significant subcontractor and/or teaming partner to be a company who provides 20% or more of the support required, and /or company who provides a critical portion of the effort required and/or influences the results of performance. The maximum number of past performance efforts submitted by the prime Offeror and its teaming partners may not exceed three (3) total. Therefore, if one (1) subcontractor efforts is submitted, then the maximum number of efforts submitted by the prime would be two (2) effort. Submit information using the format contained in the Past and Present Performance Information attachment to the solicitation. Include rational supporting your assertion of relevance.

Offerors shall provide the Past Performance Questionnaire and Cover Letter, Attachment 8, to each of the customer Points of Contact identified for each of the relevant past performance efforts. In order to expedite the assessment process, the Offeror may complete Sections 1 and 2 of the Past Performance Questionnaire for the convenience of the Points of Contact. The Offeror shall not, however, complete any other section of the Past Performance Questionnaire. Once the questionnaires are completed by the POCs, the information contained therein shall be considered Source Selection Information in accordance with FAR 2.101 and 3.104 and shall not be released to the Offeror. Past Performance Questionnaires submitted for any Offeror’s team member shall clearly indicate the name of the Offeror within the questionnaire. Early submission of the Past Performance Questionnaires is encouraged.

Questionnaires shall be sent directly via email to the Contract Specialist, Tammy Smith, and the Contracting Officer, Silvia Molinillo-Corral at disa.meade.PLD.mbx.62-acquisition@mail.mil no later than the proposal due time and date from the customer filling out the form. However, Offerors should provide a copy of the sent questionnaires with their proposal.

Note: Individual task orders or call orders under an ID/IQ contract, GSA Schedule contract, or Blanket Purchase Agreement (BPA) are each considered to be one past/present performance effort. ID/IQ contracts, GSA Schedule contracts, or BPAs submitted as references without an associated task order or with multiple task/call orders, will not be considered in the past performance evaluation.

L.5.4.3 TAB C- Consent Letters

In accordance with the page limitations set forth in Table 2.2, the Offeror shall provide subcontractors, teaming partners, and/or joint venture partners consent or client authorization letters executed by each. These letters authorize the release of past performance information so the Offeror can respond to such information. A sample consent letter is provided at Attachment 10.

L.6 Volume IV – Price Factor

L.6.1 Volume Organization

The Cost/Price Volume shall be organized according to the following general outline:

TAB A - Volume Cover Page TAB B - Table of Contents TAB C - Cost/Price Information TAB D - Microsoft Excel Spreadsheets - Individual Spreadsheets for:

- Schedule of Services Labor Rates (Attachment 11)

- CLIN Pricing for Task Order 0001 (Attachment 12)

- CLIN Pricing for Sample Task Order 0002 (Attachment 13)

L.6.2 Cost/Price Information

The following instructions are applicable to the prime Offeror, subcontractors, teaming partners and joint venture partners. This section is to assist you in submitting information other than certified cost and pricing data that is required to evaluate the reasonableness and completeness of your proposed price. The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format. Note that unreasonably high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from competition. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal.

Information beyond that required by this instruction shall not be submitted, unless considered essential to document or support the cost/price position. All information relating to the proposed cost/price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L.6.2.1 Schedule of Labor Rates

Offerors shall submit a schedule of labor rates for FFP in accordance with the Government provided Excel Worksheet (Attachment 11). The period of performance shall be one five-year ordering period, including an additional six-month period that may be authorized IAW FAR 52.217-8 "Option to Extend Services". See FAR 52.217-8, which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The proposed labor rates for the potential six-month extension under FAR Clause 52.217-8 must be identical to the rates proposed for Year 5 of the ID/IQ contract.

In completing the required schedule of labor rates worksheet (Attachment 11), the Offeror shall provide labor rate schedules for both Government and Contractor sites with labor showing proposed fully burdened (inclusive of direct and indirect rate burdens) by contract year. The labor rate schedules shall include (but separately identify) prime contractor, subcontractor, and inter- divisional transfer rates, to develop a fully burdened composite labor rate. Instructions to complete the labor rate worksheet is found within the attachment on the ‘Instructions’ tab.

The price proposal worksheet shall be submitted using MS-Excel 2016 or higher format and shall include all formulas and calculations and NOT be hard-numbered. Failure to comply with this section may result in Offeror’s cost submission being determined non-responsive and may be a reason to reject an Offeror’s proposal.

Offerors will propose ceiling labor rates for the ID/IQ contract based on one-year increments. The yearly cycles will start on the date of award. The anticipated date of award is November 2021. Offerors shall use the month November as the start date in determining its proposed labor rates.

Offerors shall provide the basis of estimate for all proposed labor rates with detailed rationale to support the rates.

i. For direct labor rates, the Offeror shall provide screen shots of information such as payroll records, salary survey data, or other estimating techniques. Salary surveys, payroll data, or other estimating techniques for proposed direct labor must clearly identify the proposed direct labor rates. If using salary survey data, ensure the Offeror provides the salary survey source, salary survey labor category title, salary survey labor category description, salary survey geographic location, and salary survey education/ experience (if required). The Offer shall provide traceability between payroll stubs/salary surveys/supporting data and schedule of labor rates (e.g.

John Doe is listed as Network Engineer – Intermediate).

ii. For indirect rates, the preferred method for providing support detail is through the submission of a Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR). However, in the absence of a FPRA/FPRR, the government will accept all rates and factors by year utilized in the development of the Forward Pricing Rate Proposal (FPRP) and the basis for these rates and factors (e.g. breakdowns, trends, and budgetary data). If the contractor is not required to maintain forward pricing rates then the government will accept other methods of validation. These methods include approved provisional billing rates, other submitted/approved rates, or the submission of proposed rate calculations (including the pools and bases) and the basis of all calculations (e.g. breakdowns, trends, and budgetary data). The Offeror shall state if rates have been provided to the cognizant Administrative Contracting Officer (ACO)/Defense Contract Audit Agency (DCAA) office for review or negotiation; if rates have not been submitted, explanation is required.

iii. The Offeror shall provide their Defense Contract Management Agency (DCMA) and DCAA cognizant points of contact, as well as the Offeror’s CAGE code;

iv. If the Offeror identifies subcontractors in their cost (or technical) proposals regardless of assigned workshare, in accordance with FAR 15.404-3(b), the prime contractor shall conduct appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices and include the results of these Subcontractor analyses in the price proposal.