HC1047-16-R-4009_-__Attachment_3-_Past_Performance_Requirement_Documentation_PPQ_PII.pdf

HC1047-16-R-4009

Attachment 3

PAST PERFORMANCE QUESTIONNAIRE

SECTION I: CONTRACT IDENTIFICATION

1. Contractor: ________________________________________________________________

2. Cage Code of contractor contract was awarded to: _________________________________

3. Contract number and task order, if applicable: ____________________________________

4. Contract type (e.g., firm fixed price, cost plus, etc.): _______________________________

5. Was this a competitively awarded contract? Yes _____ No _____

6. Period of performance: ______________________________________________________

7. Initial contract cost: $____________________________

8. Current/final contract cost: $______________________

9. Reasons for differences between initial contract cost and final contract cost:

10. Description of products/service provided:________________________________________

11. Geographic description of services under this contract, e.g., local, nationwide, worldwide, etc.:

SECTION II. EVALUATOR AND AGENCY IDENTIFICATION

A. Agency (customer) name:

B. Evaluator's name and title:

C. Evaluator's phone number and email address:

D. Number of Years Evaluator Worked on Subject Contract:

SECTION III. PAST PERFORMANCE QUESTIONS/EVALUATION

Circle your response, and/or provide written responses, when applicable.)

1. Technical Performance

a. Did the contractor meet the technical requirements of the SOW? __ Yes __ No

If no, please explain:

b. What was the overall quality of the contractor’s performance?

2. Program Management

a. Did the contractor effectively manage and direct the contract? __ Yes __ No

If no, please explain:

b. Did the contractor maintain good business relations with the agency? __ Yes __ No

If no, please explain:

3. Transition/Phase-In

Did the contractor smoothly transition its resources and personnel? __ Yes __ No

If no, please explain:

4. Employee Staff and Retention

a. Did the contractor recruit, hire, train and retain a qualified workforce with the appropriate skill levels during the term of the contract, and maintain a low turnover rate? __ Yes __ No

If no, please explain:

b. Did the contractor replace departing personnel with employees of the same quality and skills and do so with minimal disruption to contract performance? __ Yes __ No

If no, please explain:

5. Price/Cost Performance

a. Did the contractor effectively forecast, manage and control price/costs? Did it alert the agency of unforeseen costs before they occurred? __ Yes __ No

If no, please explain:

b. Did the contractor meet forecasted costs and perform within contract price/costs? __ Yes __ No

If no, please explain:

For the chart below and question 6, please use the following performance levels to answer the question:

EXCEPTIONAL (E) (Blue) - During the contract period, contractor performance meets or met contractual requirements and exceeds or exceeded many to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

VERY GOOD (VG) (Purple) - During the contract period, contractor performance meets or met contractual requirements and exceeds or exceeded some to the Government's benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective

SATISFACTORY(S) (Green) – During the contract period, contractor performance meets or met contractual requirements. The contractual performance of the element or sub-element being assessed contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

MARGINAL (M) (Yellow) – During the contract period, contractor performance does not or did not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

UNSATISFACTORY (U) (Red) – During the contract period, contractor performance does not or did not meet most contractual requirements and recovery in a timely manner is not likely. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

The contractor: E VG S M U N

1. Provided experienced personnel with the technical and administrative abilities needed to meet requirement.

2. Demonstrated ability to hire, maintain, and replace, if necessary, qualified personnel during the contract period.

3. Home office participated in solving significant local problems.

4. Corrected errors and deficiencies in timely manner.

5. Identified problems as they occurred.

6. Suggested alternative approaches to problems.

7. Displayed initiative to solve problems.

8. Developed realistic schedules and met established schedules.

9. Was responsive to contract changes.

10. Provided adequate supervision.

11. Invoiced appropriately and in a timely manner.

12. Cooperated with Government personnel after award.

13. Was the contractor ever issued a cure or show cause notice under the referenced contract? If yes, explain outcome in “remarks.” YES/NO

14. Would you award another contract to this contractor? If not, explain in

YES/NO

15. Is the contractor rated in Past Performance Information Retrieval System

YES/NO

6. What is your OVERALL level of satisfaction with the contractor’s performance?

____ Exceptional ____ Very Good ____ Satisfactory ____ Marginal ____ Unsatisfactory

Evaluator’s Signature Date

SECTION IV. RETURN OF COMPLETED FORM

Please return your completed form via email to: Claudia.g.melgar.civ@mail.mil

SAMPLE QUESTIONNAIRE COVER LETTER

LETTERHEAD

(Date)

FOR OFFICIAL USE ONLY

The Defense Information Systems Agency (DISA) is in the process of selecting a contractor for JSEIO provides the Joint Staff (JS) with a cycle of assessments that evaluates the readiness of the NC3 Enterprise. The assessment capability consists of a quality planning, assessing, analysis and reporting cycle that tests, validates, and/or improves the NC3 personnel, procedures, and component systems. NC3OA evaluate NC3 system capabilities to support nuclear decision makers, the JS, and Combatant Commanders in the operational and threat environments expected during nuclear war. They also measure the ability of the entire NC3 community to receive Presidential direction and disseminate that direction to nuclear-capable fielded forces utilizing a redundant, system-of systems enterprise. The scope of these assessments includes the evaluation of survivable and non-survivable communications connectivity and operational information flows for the NC3 tasks of situation monitoring, decision making, force direction and force management.

Additionally, these assessments integrate evaluations of personnel performance, communications platforms, systems, networks, and supporting procedures. The work consists of technical engineering support across the span of operational assessment cycles from concept, planning, coordination, and execution through data collection, adjudication of findings, analysis, and reporting. Additionally, the assessment results and data will be maintained in order to conduct trend analysis over time. The Request for Proposal number is HC1047-16-R-4009.

One of the considerations in proposal evaluation is the verification of the offerors' past and present performance on contracts, which reflect the offeror's ability to perform on the proposed effort.

We depend on information received from agencies such as yours, which have had firsthand experience with an offeror, for the evaluation of the offeror's performance on those contracts.

Our areas of interest in the offeror are summarized in the enclosed questionnaire. As discussed in our initial phone contact with your office, our schedule is extremely tight and we need your written response no later than the closing date for receipt of proposals. Past performance questionnaires not received within the deadline will be considered a late submission, and the Government reserves the right to not include those in the evaluation. Early submission of the Past Performance Questionnaires is preferred, and the Government encouragesd to be submission of Questionnaire submitted 5 calendar days after the POC receives the Past Performance Questionnaire. To assist you in preparing your response and expediting your reply, the questionnaire may be filled out and emailed to claudia.g.melgar.civ@mail.mil. The Subject Line in the email shall include “Source Selection Sensitive, PP Response for HC1047-16-R-4009.”

Please email Claudia Melgar at claudia.g.melgar.civ@mail.mil or call at 301-225-4081 if you have any questions. Your completed questionnaire will become a part of the official contract file. Your help is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

Signature

Attachment 4 Questionnaire

PAST PERFORMANCE INFORMATION

Provide the information requested in this form for each contract reference. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of references submitted and the length of each submission to the limitations set forth at Section L of this solicitation.

A. Offeror Name (Company/Division): _____________________________________________ CAGE Code: _____________________________________________ DUNS Number: _____________________________________________

(NOTE: If the company or division performing this effort is different than the offeror or the relevance of this effort to the instant procurement is impacted by any company/corporate organizational change, note those changes.

Refer to the "Organizational Structure Change History" you provided as part of your Past Performance Volume.)

B. Program Title: _____________________________________________

C. Contract Specifics:

1. Contracting Agency or Customer _____________________________________________

2. Contract Number _____________________________________________

3. Contract Type _____________________________________________

4. Period of Performance _____________________________________________

5. Initial Contract Cost/Price _____________________________________________

6. Current/final Contract Cost/Price _____________________________________________

7. Annual Contract $ Value _____________________________________________

8. If Amounts for 5 and 6 above are different, provide a brief description of the reason

D. Brief Description of Effort as __Prime or __Subcontractor

(Please indicate whether it was development and/or production, or other acquisition phase and highlight portions considered most relevant to current procurement)

E. Completion Date:

1. Original date: ____________________

2. Current Schedule: ____________________

3. Estimate at Completion: ____________________

4. How Many Times Changed: ____________________

5. Primary Causes of Change: ________________________________________________________

F. Primary Customer Points of Contact: (For Government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

1. Program Manager: Name _____________________________________________ Office _____________________________________________ Address _____________________________________________ Telephone_____________________________________________ Email_____________________________________________

2. Contracting Officer: Name _____________________________________________ Office _____________________________________________ Address _____________________________________________ Telephone_____________________________________________ Email_____________________________________________

3. Contracting Officer’s Representative:

Name _____________________________________________ Office _____________________________________________ Address _____________________________________________ Telephone_____________________________________________ Email_____________________________________________

G. Address any technical/management (or other) area about this contract/program considered unique.

H. For each of the applicable subfactors under the technical/management factor in Section M, illustrate how your experience on this program applies to that subfactor.

I. Specify, by name, any key individuals who participated in this program and are proposed to support the instant procurement. Also, indicate their contractual roles for both procurements.

M. Describe the nature or portion of the work on the proposed effort to be performed by the business entity being reported here. Also, estimate the percentage of the total proposed effort to be performed by this entity and whether this entity will be performing as the prime, subcontractor, or a corporate division related to the prime (define relationship).

Attachment 5

SUBCONTRACTOR/TEAMING PARTNER CONSENT LETTER

FOR THE RELEASE OF PAST AND PRESENT PERFORMANCE INFORMATION

TO THE PRIME CONTRACTOR

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime contractor during exchanges. In an effort to assist the Government’s Past Performance Evaluation Team in assessing your past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters should be submitted as part of your Present/Past Performance Volume.

SAMPLE

Dear “Contracting Officer:”

We are participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the DISA Request for Proposal HC1047-16-R-4008 or Cost/Business Analysis and Financial Management Support contract.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the past performance evaluation/confidence assessment process we are signing this consent letter to allow you to discuss our past and present performance information with the prime contractor during the source selection process.

(Signature and title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address: